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Home My WebLink About10-42 • Resolution No. 10—42 Illinois Department Resolution for Maintenance of Streets and Highways by Municipality of Transportation Under the Illinois Highway Code • BE IT RESOLVED, by the Mayor and City Council of the (Council or President and Board of Trustees) City of Elgin ,Illinois, that there is hereby (City,Town or Village) (Name) appropriated the sum of $1,906,084.04 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1,2010 (Date) to December 31, 2010 (Date) BE IT FURTHER RESOLVED,that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. • BE IT FURTHER RESOLVED, that the Clerk shall,.as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department ,a certified statement showing expenditures from and balances remaining in the account(s)for this period;and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation,at Schaumburg , Illinois. I, Diane Robertson Clerk in and for the City (City,Town or Village) of Elgin , County of Kane and Cook hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and City Council ata meeting on February 10, 2010 • (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 10th day of February, 2010 a r�•.R. i, �,�,_,�o_ City Clerk ►lane `o•ertson (City,Town or Village) r � Approved • MAR 0 4 2010 Date artment of Transportay _ Abt • - Regional Engineer • Printed 1/26/2010 BLR 14230(Rev. 11/06) Illinois Department Municipal Estimate of Kir of Transportation Maintenance Costs Section Number /b U bongo°_tT trvv Period from January 1, 2010 to December 31, 2010 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, il, or III(Material, Equipment or Labor) Operation Group Unit Operation .(No.-Description) (i.u,iii,iv) Item Unit Quantity Price Cost Cost Traffic Markings 10-00000-01-GM IV Paint/Epoxy Markings $ 146,099.50 $ 146,099.50 Traffic Signals 10-00000-02-GM IV Traffic Signal Painting $ 127,500.00 $ 127,500.00 IV ; Traffic Signal Maintenance , i $ 84,936.00 $ 84,936.00 Street Resurfacing 10-00000-03-GM IV Intermittent Resurfacing $ 558,404.50 $ 558,404.50 Street Lighting 10-00000-04-GM III Materials Bid $ 50,000.00 $ 50,000.00 Bituminous Patching 10-00000-05-GM Ill Bit. Mix Group 1 Ton 3860 54.00 $ 208,440.00 $ 208,440.00 10-00000-05-GM Ill Bit Mix Group 2 Ton 200 118.00 $ 23,600.00 $ 23,600.00 Snow&Ice Control I Salt $ 600,000.00 $ 600,000.00 Total Day Labor Costs $ 1,798,980.00 Total Estimated Maintenance Operation Cost $1,000+2%($282,040)+ 5%($832,004)= Preliminary Engineering $ 48,241.00 6%($832,004)= Engineering Inspection $ 49,920.24 Material Testing $ 8,942.80 Total Estimated Engineering Cost $ 107,104.04 Total Estimated Maintenance Cost $ 1,906,084.04 Submitted: February 10, 2010 Approved: MAR 0 4 2010 ^ By: ,(�y1`iri. ate *eat/4./11/e--City Manager QA4w4.• Municipal Oft' Title Regional Engineer Submit Four(4)Copies to Regional Engineer Page 1 of 1 SLR 14231 (Rev.2/23/06) Printed on 1/26/2010 9:43:30 AM . , • Progs_ia m 1Construction Des ign Engineering!Construction Engineering ,Matarial Testiri Total i -÷— , - n,---- ----i !Base Fee I._ i '11- 51,000.00.. F t i 1 "Pavement Marki*s-Paint&Epoxy 1 $146,099.50 I $7,304.98 L $3,765.97! i $162,170.45 i Traffic i€,rrai.-Painting j $127,soaog $6,375.00 $765.00 .41 $141,525.00 •ilntermittent Resurkiciag $558,404.50 i $27,920.23 1 $33,504.27 !. $8,942.80 I 5628,771.804 Traffic signal ma?)tenance $84,936.01 0 1 , $84,936.00 1 i 1 -- . LTraffic Sial.fil and Street Light-Material i $50,000.00 E $1,000.00 1 ! $51,000.00 1 i Asphalt-Material ; $232,040.00 $4,640.801!. $236 ,680.80 1 i i ISA Purchase ! 1 t t . ' $600,00a00,i .1 IDTAL ;$1,906,084.05! • • • . • Illinois Department of Transportation Division of Highways/Region One!District One 201 West Center Court/Schaumburg, Illinois 601 96-1 096 LOCAL ROADS AND STREETS Motor Fuel Tax—2010 Maintenance Program City of Elgin Section No.: 10-00000-00-GM Kane County March 4, 2010 Ms. Diane Robertson City Clerk City of Elgin 150 Dexter Court Elgin, IL 60120 Dear Ms. Robertson: The Resolution adopted by the City Council on February 10, 2010, received on February 17, 2010 was approved as of February 18, 2010. This provides for the maintenance of various municipal streets from January 1, 2010 to December 31, 2010 and appropriates $1,906,084.04 of Motor Fuel Tax (MFT) Funds for the subject section. Additionally, the Estimate of Maintenance Cost in the amount of$1,798,980.00 for maintenance and $107,104.04 for maintenance engineering was also approved as of February 18, 2010. The authorization for expenditure of$1,798,980.00 for maintenance and $107,104.04 for maintenance engineering from the City's Unobligated MFT Account is authorized and will be recorded on the next Monthly Allotment Notification Letter. Our office has noted that the operations which are estimated to cost in excess of $20,000.00 should be accomplished through competitive bidding. The Material Contract Proposals and Contract Proposals should be submitted to this office for approval prior to advertising for bids. Also, please note the Traffic Signal Maintenance Contract is expired and will require new Contract Proposals for bidding. • ./ Ms. Diane Robertson March 4, 2010 Page 2 Enclosed is one (1)copy each for your records. If you have any questions or need additional information, please contact Marilin Solomon, Field Engineer, at(847) 705-4407 or via e-mail at Marilin.Solomon@illinois.gov. Very truly yours, Diane M. O'Keefe, P.E. Deputy Director of Highways, Region One Engineer By: Christopher J. Holt, P.E. Bureau Chief of Local Roads and Streets Enclosure(s) cc: Joseph Evers, P.E., Municipal Engineer w/encl. David Lawry, Director of Public Works w/encl.