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HomeMy WebLinkAbout2018 Bd of Fire & Police Agendas and Minutes r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for December 21, 2017 has been canceled. The next regularly scheduled meeting will be held on January 18, 2018, 2018, at 5:00 p.m. Dated: November 8, 2017 Tim Bennett City of Elgin Human Resources r Board of Fire and Police Commissioners Meeting January 18, 2018 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of minutes from November 17, 2016 and October 19, 2017 B. Discuss Firefighter probation period in rules and regulations 4. Executive Session 5. Return to Open Session 6. Adjournment r Next Scheduled meeting: February 15, 2018 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at (847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r 1 Board of Fire&Police Commissioners 2nd Floor Conference Room/South Tower January 18, 2018 5:00 p.m. Present: Cmmr.Alvaro Fernandez Bryan McMahan, Assistant Fire Chief Jeff Swoboda, Chief of Police Absent: Chair Thomas Aagesen Cmmr. June Wooten Staff: Tim Bennett The meeting was called to order at 5:07 p.m.by Acting Chair Fernandez. Approval of the Minutes Chief Swoboda made the motion, seconded by A/C McMahan to table the approval of the October 19, 2017 and November 16, 2017 minutes. Motion carried. Discussion of Firefighter Probation Period in Rules and Regulations A/C McMahan discussed the fact that the State Statute, City ordinance nor the Commission rules match. The Fire and Police Commission rules need to be changed to match the City ordinance which states: Firefighter- 12 months probationary Paramedic - 18 months probationary After a light discussion, the Fire Department requested to have the language changed for the Fire and Police Commission Rules and Regulations to match the City ordinance. Chief Swoboda made the motion, seconded by A/C McMahan to table further discussion until the February meeting. Motion carried. r it rTim informed the Board that March will be the target date for the testing for Police Officers. The interview process will then be scheduled for late April or early May. Chief Swoboda will assign Training Officer Zierk to work with Tim. Firefighter testing will begin in September. Adjournment Chief Swoboda made the motion, seconded by A/C McMahan to adjourn the meeting at 5:29 p.m. Respectfully Submitted, Qfa,zdm c.Ji Sandra Taylor Recording Secretary r r Board of Fire and Police Commissioners Meeting February 15, 2018 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of minutes from November 17, 2016, October 19, 2017, January 18, 2018 B. Discuss psychological exam process—Dr. Alan Friedman 4. Executive Session 5. Return to Open Session 6. Adjournment r Next Scheduled meeting: March 15, 2018 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r ' Board of Fire&Police Commissioners 2nd Floor Conference Room/South Tower February 15, 2018 5:00 p.m. Present: Cmmr.Alvaro Fernandez Cmmr. June Wooten Bryan McMahan, Assistant Fire Chief Bill Wolf, Deputy Police Chief Robert Cagann, Assistant Fire Chief Absent: Chair Thomas Aagesen Staff: Tim Bennett Gail Cohen, Human Resources Director Guest: Alan F. Friedman, pHd, Friedman Group The meeting was called to order at 5:05p.m. by Acting Chair Fernandez. Discuss Physchological Exam Process- Dr.Alan Friedman A/C McMahan indicated that he requested Dr. Freidman to attend the board meeting to discuss hid testing procedure for new hires. Dr. Friedman discussed his background as a psychologist. He is an Associate Professor on the staff of Northwestern Hospital. He also has 11 years experience as a psychologist for Fire and Police hiring candidates. A propaganda packet was provided for the Board. Dr. Friedman indicated his contract comes with a 30 day termination clause. Dr. Friedman explained how his testing process works and how test results are provided. The Board thanked Mr. Friedman for attending the Board meeting and explaining his testing process and procedures r Approval of the Minutes Cmmr.Wooten made the motion to approve the November 17, 2016, October 19, 2017 and January 18, 2018. Motion carried. 3-0 1 abstained Adjournment Cmmr. Wooten made the motion, seconded by Deputy Chief Wolf to adjourn the meeting at 6:30 p.m. Respectfully Submitted, Sandra Taylor Recording Secretary r r Board of Fire and Police Commissioners Meeting March 15, 2018 5:00 p.m_ Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of minutes from February 15, 2018 B. Discuss Firefighter probation period in rules and regulations C. Public Safety Oral interview training 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: April 19, 2018 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire&Police Commissioners 2nd Floor Conference Room/South Tower March 15, 2018 5:00 p.m. Present: Cmmr.Alvaro Fernandez Bryan McMahan, Assistant Fire Chief Bill Wolf, Deputy Police Chief Absent: Chair Thomas Aagesen Cmmr. June Wooten Staff: Tim Bennett The meeting was called to order at 5:08p.m.by Acting Chair Fernandez. Approval of Minutes Assistant Chief McMahan made a motion to approve the February 15, 2018 minutes. It was seconded by Deputy Chief Wolf. Motion carried 3-0 Discussion on Firefighter probation period A/C McMahan discussed hoe the City Ordinance and the Fire and Police Board rules do not match in reference to the probationary period for Firefighters. The rules state that the probation period is 12 months and the ordinance states that the probation period can be up to 18 months if the firefighter is attending paramedic school. He would like to have both of them state the same thing. After discussion on why the two may have differed it was determined that the ordinance change may have taken place along with other changes and it was never address with the Fire and Police Board. Deputy Chief Wolf made the motion to change the Fire and Police rules to match the same wording as the City Ordinance. Section 4. PROBATION, FIRE FIGHTERS WITH PARAMEDIC RESPONSIBILITIES,point#1. " Appointees to the position of fire fighter shall be subject to and considered on a twelve month. period of probation. Appointees to the position of fire fighter whose position includes paramedic responsibilities shall be subject to and considered on an eighteen month period of probation. The probationary period provided herein shall commence on the first day of employment and shall not include and shall be stayed during the following:" The motion was seconded by A/C McMahan. Motion passed 3-0. Public Safety Oral interview training A/C McMahan explained that a company named I/O Solutions came to the Fire department to discuss a new test for firefighters that the City is interested in using for the next testing cycle. During that presentation I/O Solutions stated they have a training session for F&P commissioners that they conduct to help with the oral interview process. A/C McMahan thought that Elgin could use that training. He stated that I/O Solutions would help in designing questions to ask during the interview and help develop a point system to help the oral process be easier to score and consistent. A/C McMahan asked that HR look into paying for this training and stated that he felt it would better the process. Tim Bennett said that he would contact I/O Solutions to price out the training and see if the Human Resource budget could handle the additional expense. Tim will report back to the Board at the next meeting. Adjournment No further business to address asking Acting Chair Fernandez ask for a motion to adjourn rok the meeting at 5:29 p.m.. Deputy Chief Wolf made the motion and it was seconded by A/C McMahan. Motion carried 3-0. Respectfully Submitted, Tim Bennett Staff Liaison Board of Fire and Police Commissioners Meeting April 19, 2018 5:00 p.m_ Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of minutes from March 15, 2018 B. Discuss Firefighter hiring requirements C. Public Safety Oral interview training 4. Executive Session 5. Return to Open Session 6. Adjournment r Next Scheduled meeting: May 17, 2018 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r T "` Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower April 19, 2018 5:00 p.m. Present: Chair Thomas Aagesen Cmmr.Alvaro Fernandez David Schmidt, Fire Chief Bryan McMahan,Assistant Fire Chief Bill Wolf, Deputy Police Chief Absent: Cmmr. June Wooten Staff: Tim Bennett Guest: Vivian Bailey, Larsen Middle School The meeting was called to order at 5:03 p.m.by Chair Aagesen. Approval of the Minutes fill A/C McMahan made the motion, seconded by Deputy Wolf to approve the minutes of March 15, 2018. Motion carried. Guest Spoke Ms. Bailey read a letter she had written expressing her condolences to the Decynthia Clemmets family. She expressed her concern of the incident and how it would reflect badly on Elgin. She inquired of the Commission as to what they were going to do regarding the replacement of Chief Jeff Swoboda who will be leaving the department as Police Chief. Deputy Chief Wolf thanked Ms. Bailey for her comments and concerns. He indicated that the Manager and City Council will be handling the selection process of the next Chief of Police and not the Board of Fire and Police Commissioners. This would also apply to selection of the Interim Chief of Police. Ms Bailey left the Board with one final thought and that is that it is very important to her that the City of Elgin heal from this incident, move forward and continue with its transparency policy. r p 1 Firefighter Hiring Requirements Chief Schmidt spoke regarding the diversity in the Fire Department and the need for more inclusion minorities. Currently the department has 9 minorities out of 133 Firefighters. He is also looking for diversity in the Fire Explorer Program. There will be two Explorers eligible that are planning to take the Firefighter exam this fall. Currently there is a 60 credit hour requirement in order to take the exam. The department feels this is a barrier for attracting minorities. Chief Schmidt has had firefighter hiring requirements with Fire Chiefs from Aurora, Naperville and Rockford which has indicated that they only have a high school/GED diploma requirement and they have a wider diversity than the City of Elgin. Rockford Fire Chief has indicated that by not having a 60 hour credit requirement it allows them to have a wider pool of diversified candidates and they have had very good success. Chief Schmidt suggested giving preference points for a candidate that has 60 credit hours or a degree. The department will be returning to a more standardized written exam which will be a more comprehension test of reading, math and English. This allows the candidate to have the minimum ability to pass the exam. Chair Aagesen is requesting that a more comprehensive background check be completed on all firefighter candidates. Tim indicated that by having a more comprehensive background check, it has eliminated approximately 10 police officer candidates making it to the final eligibility list. Chief Schmidt indicated that he will work with this City Manager to obtain a more comprehensive background check on all firefighter candidates. The Fire Department will be changing the Psychologist to Dr. Alan Friedman. The Board discussed the possibility of removing the application fee of$20. After discussion, it was agreed upon that an inclusion be made to indicate a hardship exemption clause. Interviews will begin to take place between August and October for both firefighter and police officer candidates. Public Safety Oral Interview Training I0 Solutions will be providing oral interview training for the Commissioners. I0 Solutions will write the test questions and Human Resources with assistance from the Fire Department will administer the test. The Firefighter exam will be administered on two separate days for the convenience of the candidates. r The interview training will occur sometime in June. Tim will see if he can schedule the training for the June 21st meeting. Adjournment A/C McMahan made the motion, seconded by Cmmr. Fernandez to adjourn the meeting at 6:10 p.m. Motion carried. Respectfully Submitted, Sandra Taylor Recording Secretary r r Board of Fire and Police Commissioners Meeting May 17, 2018 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of minutes from April 19, 2018 B. Discuss possible interview dates 4. Executive Session A. Discussion on candidate from Police Eligibility list rik 5. Return to Open Session 6. Adjournment Next Scheduled meeting: June 21, 2018 The Ciry of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower May 17, 2018 5:00 p.m. Present: Chair Thomas Aagesen Cmmr. Alvaro Fernandez Bryan McMahan, Assistant Fire Chief Jeff Swoboda, Chief of Police Absent: Cmmr. June Wooten Staff: Tim Bennett Guest: Dave Zierk, Police Officer The meeting was called to order at 5:05 p.m. by Chair Aagesen. Approval of the Minutes Cmmr. Fernandez made the motion, seconded by A/C McMahan to approve the minutes of April 19, 2018. Motion carried. Discussion of Interview Dates Interview dates for police officer candidates will be held in August. There are approximately 60 candidates to be interviewed. Background checks on candidates will take from 4 to 6 weeks to be completed. Firefighter interview dates will be discussed at the next meeting. Executive Session A/C McMahan made the motion, seconded by Cmmr. Fernandez to adjourn to executive session to discuss personnel. Motion carried Returned to open session at 5:25 p.m. Cmmr. Fernandez made the motion, seconded by A/C McMahan to accept the recommendation of the Police Department and remove candidate Matthew Gregory from the eligibility list. r Public Safety Oral Interview Training I0 Solutions will be providing oral interview training for the Commissioners at the June 21st meeting. Adjournment Chief Swoboda made the motion, seconded by Cmmr. Fernandez to adjourn the meeting at 5:28 p.m. Motion carried. Respectfully Submitted, Sandra Taylor Recording Secretary r r Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower May 17, 2018 Executive Session Present: Chair Thomas Aagesen Cmmr. Alvaro Fernandez Bryan McMahan,Assistant Fire Chief Jeff Swoboda, Chief of Police Absent: Cmmr. June Wooten Staff: Tim Bennett Guest: Dave Zierk, Police Officer Training Officer Zierk explained that after a follow up background check was completed the, Police Department is recommending the removal of candidate Matthew McGregory from the police officer eligibility list. A/C McMahan made the motion, seconded by Cmmr. Fernandez to return to open session. Motion carried Respectfully Submitted, Sandra Taylor Recording Secretary r Board of Fire and Police Commissioners Meeting June 21, 2018 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of minutes from May 17, 2018 B. Training on Fire and Police interview process 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: July 19, 2018 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower June 21, 2018 5:00 p.m. Present: Chair Thomas Aagesen Cmmr.Alvaro Fernandez Cmmr. June Wooten Bryan McMahan,Assistant Fire Chief Ana Lalley, Deputy Chief of Police Staff: Tim Bennett Guest: Amy Eitapence- I/O Solutions The meeting was called to order at 5:10 p.m. by Commissioner Fernandez. Approval of the Minutes Assistant Chief McMahan made the motion, seconded by Commissioner Fernandez to approve the minutes of May 17, 2018. Motion carried 3-0. Training on Fire and Police interview process Amy Eitapence from I/O Solutions went over the interview question process that I/O Solutions developed for the City of Elgin. She discussed the questions that were selected and the scoring process. The Board asked questions on how the scoring worked and how to apply points for each of the different questions. Amy explained the interview process for the day of the interview and how to score consistently for all candidates. After discuss Tim asked the Commissioners to review the questions and determine which questions they would like included. He would follow up with each of the commissioner and determine a consensus of the top 5 questions to ask at each interview. He would follow up in a week. Executive Session No topics to discuss. Adjournment Commissioner Fernandez made the motion, seconded by Assistant Chief McMahan to adjourn the meeting at 6:10 p.m. Motion carried. Respectfully Submitted, Tim Bennett Staff Liaison Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower June 21, 2018 5:00 p.m. Present: Chair Thomas Aagesen Cmmr. Alvaro Fernandez Cmmr. June Wooten Bryan McMahan, Assistant Fire Chief Ana Lalley, Deputy Chief of Police Staff: Tim Bennett Guest: Amy Eitapence- I/O Solutions The meeting was called to order at 5:10 p.m. by Commissioner Fernandez. Approval of the Minutes Assistant Chief McMahan made the motion, seconded by Commissioner Fernandez to approve the minutes of May 17, 2018. Motion carried 3-0. Training on Fire and Police interview process Amy Eitapence from I/O Solutions went over the interview question process that I/O Solutions developed for the City of Elgin. She discussed the questions that were selected and the scoring process. The Board asked questions on how the scoring worked and how to apply points for each of the different questions. Amy explained the interview process for the day of the interview and how to score consistently for all candidates. After discuss Tim asked the Commissioners to review the questions and determine which questions they would like included. He would follow up with each of the commissioner and determine a consensus of the top 5 questions to ask at each interview. He would follow up in a week. Executive Session No topics to discuss. Adjournment Commissioner Fernandez made the motion, seconded by Assistant Chief McMahan to adjourn the meeting at 6:10 p.m. Motion carried. Respectfully Submitted, Tim Bennett Staff Liaison r Board of Fire and Police Commissioners Meeting August 16, 2018 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of minutes from June 21, 2018 4. Executive Session A. Discuss Police applicant background checks for interviews 5. Return to Open Session 6. Adjournment Next Scheduled meeting: September 20, 2018 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD(847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower August 16,2018 5:00 p.m. Present: Chair Thomas Aagesen Cmmr.Alvaro Fernandez Cmmr. June Wooten Bryan McMahan, Assistant Fire Chief Ana Lalley, Chief of Police Staff: Tim Bennett The meeting was called to order at 5:00 p.m. by Chair Aagesen. Approval of the Minutes Commissioner Fernandez made the motion, seconded by Assistant Chief McMahan to approve the minutes of June 21, 2018. Motion carried 5-0. Executive Session A/C McMahan made the motion, seconded by Cmmr. Fernandez to adjourn to executive session to discuss personnel. Motion carried 5-0. Returned to open session at 6:05 p.m. A/C McMahan made the motion, seconded by Cmmr. Fernandez to accept the recommendation of the Police Department and remove 21 candidates from the interview process. Motion carried 5-0. Adjournment Commissioner Fernandez made the motion, seconded by Commissioner Wooten to adjourn the meeting at 6:11 p.m. Motion carried. Tim Bennett Staff Liaison r Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower August 16, 2018 Executive Session Present: Chair Thomas Aagesen Cmmr. Alvaro Fernandez Cmmr. June Wooten Bryan McMahan,Assistant Fire Chief Ana Lalley, Chief of Police Staff: Tim Bennett Guest: Dave Zierk, Police Officer Chief Lalley discussed the background investigations for the upcoming interview process. She detailed the files that came back as flagged due to concerns the detectives had after conducting the background investigations. After discussion on all the flagged candidates 21 candidates that were flagged for review were recommended to be removed from the process. Commissioner Wooten made the motion, seconded by Cmmr. Fernandez to return to open session at 6:05 p.m. Motion carried Respectfully Submitted, Tim Bennett Staff Liaison r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for September 20, 2018 has been canceled. The next regularly scheduled meeting will be held on October 18, 2018, at 5:00 p.m. Dated: September 17, 2018 Tim Bennett City of Elgin �/�'► Human Resources r Board of Fire and Police Commissioners Meeting October 18, 2018 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of minutes from August 16, 2018 B. Discuss on Police testing process C. Discuss dates for Firefighter interviews 4. Executive Session A. Discuss Firefighter applicant background checks for interviews 5. Return to Open Session 6. Adjournment Next Scheduled meeting: November 15, 2018 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire &Police Commissioners rk 2nd Floor Conference Room/South Tower October 18, 2018 5:00 p.m. Present: Cmmr. June Wooten David Schmidt, Fire Chief Ana Lalley, Chief of Police Absent: Chair Thomas Aagesen Cmmr. Alvaro Fernandez Staff: Tim Bennett The meeting was called to order at 5:00 p.m. by Chair Aagesen. Approval of the Minutes Fire Chief Schmidt made the motion, seconded by Police Chief Lalley to approve the minutes of August 16, 2018. Motion carried 3-0. Discussion on Police testing process Police Chief Lalley discussed how quickly the current police officer eligibility is progressing and the department is wanting to start testing the first part of 2019. Chief Lalley explained that she would like to change one of the requirements for the testing cycle and wanted the Board's input. Chief Lalley discussed changing the requirement of needing 60 credit hours of college and 3 years as a CSO to 60 credit hours of college credit and 3 years as an employee with the City of Elgin. She felt it would help increase the candidate pool by giving opportunities to anyone working for the City currently. After some discussion it was recommended to table the discussion until the first part of 2019 and more of the commissioners could weigh in on the discussion. Discuss dates for Firefighter interviews Dates were discussed and finalized for the top firefighter candidates. Dates would be given to the commissioners that were not able to attend. Executive Session Fire Chief Schmidt made the motion, seconded by Police Chief Lalley to adjourn to executive session to discuss personnel. Motion carried 3-0. Returned to open session at 5:45 p.m. r Chief Schmidt made the motion, seconded by Chief Lalley to accept the recommendation of the Police Department and remove the candidates discuss the interview process. Motion carried 3-0. Adjournment Chief Lalley made the motion, seconded by Chief Schmidt to adjourn the meeting at 5:55 p.m. Motion carried. Tim Bennett Staff Liaison r Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower October 18, 2018 Executive Session Present: Cmmr. June Wooten David Schmidt, Fire Chief Ana Lalley, Chief of Police Staff: Tim Bennett Chief Schmidt discussed the background investigations for the upcoming firefighter interview process. He detailed the files that came back as flagged due to concerns the detectives had after conducting the background investigations. After discussion on all the flagged candidates 8 candidates that were flagged for review were recommended to be removed from the process. Chief Schmidt made the motion, seconded by Chief Lalley to return to open session at 5:45 p.m. Motion carried Respectfully Submitted, Tim Bennett Staff Liaison r C ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for November 15, 2018 has been canceled. The next regularly scheduled meeting will be held on December 20, 2018, at 5:00 p.m. Dated: November 12, 2018 Tim Bennett City of Elgin Human Resources r p r Board of Fire and Police Commissioners Meeting December 20, 2018 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of minutes from October 18, 2018 B. Discuss on Police testing process 4. Executive Session A. Discuss Police Officer applicant 5. Return to Open Session 6. Adjournment Next Scheduled meeting: January 17, 2019 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at (847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower December 20, 2018 5:00 p.m. Present: Chair Thomas Aagesen Cmmr. Alvaro Fernandez David Schmidt, Fire Chief Ana Lalley, Chief of Police Absent: Cmmr. June Wooten Staff: Tim Bennett The meeting was called to order at 5:25 p.m. by Chair Aagesen. Approval of the Minutes The approval of the minute were tabled until the January 2019 meeting. Discussion on Police testing process Police Chief Lalley discussed how quickly the current police officer eligibility is progressing and the department is wanting to start testing the first part of 2019. Chief Lalley explained that she discussed at the October meeting the police department's desire to change one of the requirements for the police officer position. Chief Lalley discussed changing the requirement of needing 60 credit hours of college and 3 years as a CSO to 60 credit hours of college credit and 3 years as an employee with the City of Elgin. She felt it would help increase the candidate pool by giving opportunities to anyone working for the City currently. After some discussion it was recommended to move forward with the recommendation. The request would need to go before the City Council for final approval. Executive Session Commr. Fernandez made the motion, seconded by Fire Chief Schmidt to adjourn to executive session to discuss a police officer candidate currently on the eligibility list. Motion carried 4-0. Returned to open session at 5:58 p.m. Cmmr. Fernandez made the motion, seconded Chief Schmidt to postpone making an offer to the police candidate until we can get further information about his background and make a determination at the next Fire and Police Board meeting. Motion carried 4-0. Adjournment r Cmmr. Fernandez made the motion, seconded by Chief Lalley to adjourn the meeting at 6:05 p.m. Motion carried 4-0. Tim Bennett Staff Liaison r r Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower December 20, 2018 Executive Session Present: Chair Thomas Aagesen Cmmr. Alvaro Fernandez David Schmidt, Fire Chief Ana Lalley, Chief of Police Staff: Tim Bennett Chief Lalley discussed the background investigation on a police candidate Matthew Szoke. During the background investigation Matthew relayed his past work experience and use of illegal drugs. During his follow-up background investigation he admitted to taking Adderall between the years of 2013 & 2014. Matthew had stated he took the drug when he was younger with a prescription, but started to take it again in 2013-2014 when he did not have a prescription. He also discussed how he had been terminated from his last job after working there for only 7 weeks. He started the job after his last background investigation and that was why we did not know about the termination previously. He stated he was let go because he spoke to a juvenile about how he had taken drugs while underage. The company also felt he was too aggressive with the juveniles under his watch and stated that he appeared to be excited to watch the fight on video that occurred the night before. The investigation also showed that he was removed from the Carpentersville police eligibility list. When we tried to get information on the reason Carpentersville said they would not release the information without a subpoena. Chief Lalley asked that we hold off on hiring or making a decision on Matthew Szoke until the police department was able to get more information. She would like to get the information and present it at the next Fire and Police Board meeting in January. Cmmr. Fernandez made the motion, seconded by Chief Lalley to return to open session at 5:58 p.m. Motion carried 4-0. Respectfully Submitted, Tim Bennett Staff Liaison r