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HomeMy WebLinkAbout2015 Board of Fire and Police Agendas and Minutes r Board of Fire and Police Commissioners Meeting January 8, 2015 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of November 13, 2014 minutes B. Discussion on Police testing C. Discussion on meeting date and time 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: February 12, 2015 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire & Police Commissioners 2"d Floor Conference Room/South Tower January 8, 2015 Staff: Tim Bennett The meeting was cancelled due to a lack of a quorum. Respectfully Submitted, Sandra Taylor Recording Secretary r Board of Fire and Police Commissioners Meeting February 12, 2015 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of November 13, 2014 minutes B. Discussion on Police testing C. Discussion on meeting date and time D. Discussion on review of current rules and regulations 4. Executive Session A. Discussion of applicant request 5. Return to Open Session 6. Adjournment Next Scheduled meeting: March 12, 2015 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r 0 Board of Fire&Police Commissioners 2nd Floor Conference Room/South Tower February 15, 2015 5:30 p.m. Present: Commissioner Thomas Aagesen Commissioner Alvaro Fernandez Commissioner June Wooten John Fahy, Fire Chief Jeff Swoboda, Chief of Police Guest: Elena Ferrarin, Daily Herald Staff: Tim Bennett The meeting was called to order at 5:38 by Chair Aagesen. Approval of November 13.2014 Minutes Fire Chief Fahy made the motion, seconded by Commissioner Wooten to approve the November 13th minutes as presented. Motion carried. 4-1 (Swoboda abstained) Discussion on Police Testing The list of Police Officers that was currently established has hired eight offices from the list. Chief Swobada informed the Board that they will be receiving invitations for hiring and promotional ceremonies. Commissioner Wooten asked that the Board acknowledge receipt of the invitation and whether or not you will be able to attend. Discussion on Meeting Date and Time Commissioner Fernandez made the motion, seconded by Chief Swoboda to change the meeting date and time to the third Thursday of the month at 5:00 p.m. Motion carried 5-0 The Board discussed holding the meetings at different fire stations and at the police department to get to know the officers and firefighters. r I. Commissioner Training At the request of Chair Aagesen and Commissioner Wooten, Tim provided the Board with • information from the Commissioners conference they attended. Discussion on Review of Current Rules and Regulations Chair Aagesen suggested that the Board take a month to review the rules and regulations since the last time they were updated was in 2008. Tim will the Board with an electronic copy of the rules and regulations. The Board was reminded to make sure that no suggested changes conflicts with bargaining units' agreements. Where possible,would like to see that the changes mirror the state laws. Executive Session Discussion of Applicant Request Commissioner Fernandez made the motion, seconded by Chief Fahy to table the executive session discussion until the March meeting. Motion carried 5-0 Adjournment There being no further business, Fire Chief Fahy made the motion, seconded by [ Commissioner Fernandez to adjourn the meeting. The meeting adjourned at 5:53 p.m.. Next scheduled meeting: March 19, 2015 Respectfully Submitted, Sandra Taylor Recording Secretary r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for March 12, 2015 has been canceled. The next regularly scheduled meeting will be held on April 16, 2015, at 5:00 p.m. The March meeting has been re-scheduled for March 19, 2015. Dated: March 9, 2015 Tim Bennett City of Elgin Human Resources r r Board of Fire and Police Commissioners Meeting April 16, 2015 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of February 12, 2015 minutes B. Discussion on review of current rules and regulations 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: May 14, 2015 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire&Police Commissioners 2nd Floor Conference Room/South Tower April 16, 2015 5:30 p.m. Present: Commissioner Thomas Aagesen Commissioner Alvaro Fernandez Commissioner June Wooten John Fahy, Fire Chief Jeff Swoboda, Chief of Police Staff: Tim Bennett The meeting was called to order at 5:31 by Chair Aagesen. Approval of February 12.2015 Minutes Fire Chief Fahy made the motion, seconded by Commissioner Fernandez to approve the February 12th minutes as presented. Motion carried. 5-0 Discussion on Review of Current Rules and Regulations Fire Assistant Chief Tim Maroder and Police Deputy Chief Bill Wolf are working together on revisions. There was discussion regarding preference points for city employees. Currently the Police Officers are allowed to apply without degrees if they were in the military or and Elgin Community Service Officer. Chief Swoboda stated that he is satisfied with the current requirements. Rules and regulations will be sent over to the Corporation Counsel for review. Chief Swoboda will provide additional feedback on the rules and regulations at the next meeting. Applicants must have a valid c-pat certificate at the time of the job offer and attendance at the fire academy. r Background Checks for Commissioners r The Board discussed the possibility of having background check completed on Fire and Police Commissioners due to the nature of sensitive information made available to them. Tim will check with the ITS Department to determine what restrictions can be placed on the laptops given to the Commissioners for security in case a laptop is lost or stolen. Discussion on Meeting Date and Time The meetings will begin at 5:00 p.m.with the primary location being the 2nd floor conference room at city hall. Commissioner Training At the request of Chair Aagesen and Commissioner Wooten, Tim provided the Board with information from the Commissioners conference they attended. Discussion on Review of Current Rules and Regulations Chair Aagesen suggested that the Board take a month to review the rules and regulations since the last time they were updated was in 2008. Tim will the Board with an electronic r copy of the rules and regulations. The Board was reminded to make sure that no suggested changes conflicts with bargaining units' agreements. Where possible,would like to see that the changes mirror the state laws. New Business The firefighter testing process will begin this fall. Adjournment There being no further business, Fire Chief Fahy made the motion, and the meeting adjourned at 6 p.m. Next scheduled meeting: June 18, 2015 Respectfully Submitted, Sandra Taylor Recording Secretary r r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for May 21, 2015 has been canceled. The next regularly scheduled meeting will be held on June 18, 2015, at 5:00 p.m. Dated: May 19, 2015 Tim Bennett City of Elgin Human Resources r r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for June 18, 2015 has been canceled. The next regularly scheduled meeting will be held on July 16, 2015, at 5:00 p.m. Dated: June 17, 2015 Tim Bennett City of Elgin Human Resources r • l r • Board of Fire and Police Commissioners Meeting July 23, 2015 5:30 p.m. Chief's Conference Room, Police Station City Hall, 151 Douglas, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of April 16, 2015 B. Discussion on review of current rules and regulations C. Firefighter exam—minimum requirements and upcoming testing 4. Executive Session rik 5. Return to Open Session 6. Adjournment Next Scheduled meeting: August 20, 2015 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire&Police Commissioners 2nd Floor Conference Room/South Tower July 23, 2015 5:00 p.m. Present: Chair Thomas Aagesen Cmmr.Alvaro Fernandez Cmmr. June Wooten John Fahy, Fire Chief Tim Maroder,Assistant Fire Chief Bill Wolf, Police Deputy Chief Absent: Jeff Swoboda, Chief of Police Staff: Tim Bennett The meeting was called to order at 5:24 p.m.by Chair Aagesen. Approval of the Minutes Fire Chief Fahy made the motion, seconded by Commissioner Wooten to approve the April 16th minutes as presented. Motion carried. 5-0 Discussion on Review of Current Rules and Regulations Tabled until a future meeting when Corporation Counsel has the opportunity to complete the review. Until the time that the review can be completed,the current rules will remain in effect. Firefighter Exam- Minimum Requirements and Upcoming Testing Tim indicated that the current list expires in April of 2016, so the hiring process will begin in either October or November. There was much Board discussion regarding the minimum requirements with the final suggested proposed changes. • 19 years of age and be registered as a full time student • Credit for Fire Cadet program with 100 hours of volunteer time • City employee with 3 years of creditable service • 3 years of military active duty Commission Fernandez made the motion,seconded by Deputy Wolf to approve the proposed changes to the firefighter educational requirements. Motion carried There was the suggestion of trade school hours being used as a minimum requirement,and this will be looked into by Chief Fahy. Executive Session No business to discuss. Adjournment Chief Fahy made the motion,seconded by Commissioner Wooten to adjourn the meeting at 7:20 p.m. Motion carried 5-0 Respectfully Submitted, Sandra Taylor Recording Secretary • r Board of Fire and Police Commissioners Meeting August 20, 2015 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of July 23, 2015 B. Firefighter exam—minimum requirements and upcoming testing 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: September 17, 2015 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. brdividu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower August 20, 2015 5:00 p.m. Present: Chair Thomas Aagesen Cmmr.Alvaro Fernandez Cmmr. June Wooten John Fahy, Fire Chief Tim Maroder,Assistant Fire Chief Bill Wolf, Police Deputy Chief Absent: Jeff Swoboda, Chief of Police Staff: Tim Bennett The meeting was called to order at 5:04 p.m. by Chair Aagesen. Approval of the Minutes Fire Chief Fahy made the motion, seconded by Commissioner Fernandez to approve the July 23, 2015 minutes as presented. Motion carried. 4-0 Discussion on Review of Current Rules and Regulations Tabled until a future meeting when Corporation Counsel has the opportunity to complete the review. Until the time that the review can be completed, the current rules will remain in effect. Firefighter Exam- Minimum Requirements and Upcoming Testing Tabled until a future meeting when Corporation Counsel has the opportunity to complete the review. Until the time that the review can be completed, the current rules will remain in effect. Background of Firefighter candidates There was much Board discussion regarding the background check process that the City current does on applicants for firefighter. Currently candidates for firefighter are only given name checks during the interview process and no formal background is done by the police department. I After discussion about the Board wanting to have the same type of background that police officers gets,Tim posed the concern of the cost involved. In order for the Police Department to conduct the backgrounds necessary for all the candidates it would take up a lot of overtime hours for detectives to conduct the necessary interviews. Deputy Chief Wolf explained the process and time required for each detective to do a background investigation. The Board requested that Human Resources and the Police Department look into the cost of either having an outside company conduct interviews or cost of overtime to conduct the firefighter interviews. Commissioner Fernandez made the motion, seconded by Commissioner Wooten to have the City look into cost associated with conducting an extensive interview. Motion carried 5-0 Firefighter probationary extension The Fire Department requested that the Board look into extending the probationary period from the current length to 18 months. After discussion it was determined that the current length is 18 months and no change needed to be made. Executive Session No business to discuss. Adjournment Deputy Chief Wolf made the motion, seconded by Fire Chief Fahy to adjourn the meeting at 6:12 p.m. Motion carried 5-0 Respectfully Submitted, Tim Bennett Staff Liaison r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for September 17, 2015 has been canceled. The next regularly scheduled meeting will be held on October 16, 2015, at 5:00 p.m. Dated: September 14, 2015 Tim Bennett City of Elgin rHuman Resources r • Board of Fire and Police Commissioners Meeting October 15, 2015 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of August 20, 2015 B. Firefighter exam—minimum requirements and upcoming testing 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: November 19, 2015 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for October 15, 2015 has been canceled. The next regularly scheduled meeting will be held on November 19, 2015, at 5:00 p.m. Dated: October 14, 2015 Tim Bennett City of Elgin '" Human Resources r r Board of Fire and Police Commissioners Meeting November 19, 2015 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of August 20, 2015 B. Firefighter exam—minimum requirements and upcoming testing C. Meeting Schedule for December 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: December 17, 2015 The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at (847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r } Board of Fire &Police Commissioners 2nd Floor Conference Room/South Tower November 19, 2015 5:00 p.m. Present: Cmmr.Alvaro Fernandez Cmmr. June Wooten John Fahy, Fire Chief Bill Wolf, Police Deputy Chief Absent: Chair Thomas Aagesen Jeff Swoboda, Chief of Police Staff: Tim Bennett The meeting was called to order at 5:02 p.m. by Chief Fahy. Approval of the Minutes Commissioner Wooten made the motion, seconded by Deputy Chief Wolf to approve the August 20, 2015 minutes as presented. Motion carried. 4-0 Discussion on Firefighter exam -minimum requirements and upcoming test Tim addressed the Board to let them know that the legal department was still reviewing the request about the requirements for the position of firefighter. Based on the discussion he had with the legal department, many of the changes that the Board was wanting to make needed to go before the City Council to enable them to go into effect. Tim discussed the Board had two option with regard to the firefighter testing process. • The Board could choose to move forward with the current testing process and open the testing process immediately, but the process would have to use the requirements from the last time we posted the position. • Thi Rolac"nld wait for the City Council to get the recommendations from the legal department on the proposed changes and once they approved the ordinance with th h "Ages the firefighter testing process could begin. Tim informed die Board that the process to approve the ordinance may not take until the new year and the firefighter testi!' process would need to wait until potentially January 2016. After discussion on the benefits to waiting or opening the firefighter i testing process immediately the Board decided to wait until the City Council passed an ordinance hi' -ore moving forward. Commissioner Fernandez made the motion, seconded by Deputy Chief Wolf to have the Legal Department draft an ordinance for the City Council to review and approve prior to opening the firefighter testing process. Motion carried 4-0. Meeting Schedule for December The Board discussed whether to have a meeting for December. The discussion centered around v, lie draft ordinance would be presented to Council. After discussion it was decided to ivy- a S' -)ecial Meeting prior to the draft ordinance going to Council and the date of said m qi,ie, be determined by '.he completion of the draft ordinance. Tim will contact t'. )ar.i 'nd let them know once it is completed and the Board will set a meeting date at thy, time. Tentatively the meeting is scheduled for December 9, 2015. Backgro H. : ' ; :'i refighter candidates Tim add!. '' r'o"t of Firefighter background checks and stated at this time that based on budg( ,eints it is not something that the Human Resources Department would be able t, . :• L's budget. The Chief o:.,'red to talk with Legal Counsel and see if the backgrohe part of the I;' • ; :ion when addressing the new ordinance that is being .;i Council. Executiv No busir 'cusp. Adjouri Commie made the me : , •econded by Commissioner Wooten to adjourn the mee; p.:. . Motion carried Respect` • Tim Bee' Staff Li:. r Board of Fire and Police Commissioners Meeting December 9, 2015 5:00 p.m. Second Floor Conference Room, City Hall City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of minutes from November 16, 2015 B. Review the draft Ordinance for Firefighter testing 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: TBD The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire&Police Commissioners 2nd Floor Conference Room/South Tower December 9, 2015 5:00 p.m. Present: Chair Thomas Aagesen Cmmr.Alvaro Fernandez Cmmr. June Wooten John Fahy, Fire Chief Bill Wolf, Police Deputy Chief Guest: Bryan McMahan Absent: Jeff Swoboda, Chief of Police Staff: Tim Bennett The meeting was called to order at 5:01 p.m.by Chair Aagesen. Approval of the Minutes Commissioner Fernandez made the motion,seconded by Commissioner Wooten to approve the November 16, 2015 minutes as presented. Motion carried. 5-0 Discussion on draft Ordinance for Firefighter testing Tim addressed the Board to let them know that the legal department had finished their review of the ordinance and the recommended changes. Tim explained that many of the requirements for firefighter testing are dictated by the State Statute 65 ILCS 5/10-2.1. The changes that the Board wanted to make that did not fall under the state statute would need to go before the City Council for approval. Tim discussed each of the changes and which needed to go before Council and which the State Statute addressed. After that discussion Chief Fahy commented on increasing the amount points that an applicant would get for being a resident and the amount of time that a person must live in Elgin to get those points. After discussion the Board decided to increase the amount of points from 3 to 5 points and extend the timeframe for residency from 60 days to 1 year. Along with the discussion on changes the Board discussed the age requirement for an applicant that is in the Fire Cadet program and decided that they would like to add the ability for a 19 year old to test for firefighter and to also apply this same requirement to include participants from the Police Explorer program. After the discussion on these topics Chair Aagesen called for a vote to recommend these changes to the proposal going to City Council. Commissioner Wooten made the Motion, seconded by Deputy Chief Wolf. Motion carried 5-0 Executive Session No business to discuss. Adjournment Commissioner Fernandez made the motion,seconded by Deputy Chief Wolf to adjourn the meeting at 5:42 p.m. Motion carried 5-0 Respectfully Submitted, Tim Bennett Staff Liaison