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Home My WebLink About10-36 � r Resolution No. 10-36 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH BROITZMAN PROFESSIONAL CEMETERY SERVICES WHEREAS, the City of Elgin has heretofore entered into a contract with Broitzman Professional Cemetery Services for burial services at Bluff City Cemetery; and WHEREAS,it is necessary and desirable to modify the terms of the contract a. is described in Change Order No. 1 attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF T E CITY OF ELGIN,ILLINOIS,that Sean R, Stegall,City Manager,be and is hereby authorized a d directed to execute Change Order No. 1,a copy of which is attached hereto and made a part hereo by reference. s/Ed Schock Ed Schock, Mayor Presented: February 10, 2010 Adopted: February 10, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk <4 OF Et0 `'' OT § City of Elgin Change Order o J,,,) ELGIN,ILLINOIS PROJECT: CEMETERY CONTRACTUAL BURIALS CHANGE ORDER: No. 1 CONTRACT: An Agreement dated November 10, 2006 with Broitzman Professional Cemetery Services for burial services at Bluff City Cemetery for the period of January 1, 2007 through 2009. The service costs were originally quoted on Bid Number 06-117. SCOPE: Request is to approve additional $10,000 in funds to Purchase Order# 238502 for buri- al service costs through the end of December, 2009. REASONS FOR CHANGE: The change is germane to the original contract as signed; and is in the best interests of the City and is authorized by law. SUMMARY OF CHANGES IN CONTRACT AMOUNT: ORIGINAL CONTRACT AMOUNT: $105,000 CHANGE ORDER No. 1 Additional burial service costs unknown at time of signing $ 10,000 TOTAL FOR CHANGE ORDER NO. 1: $ 10,000 PREVIOUS ADDITIONS TO CONTRACT Added to Purchase Order under authority of Purchasing Dept. $ 9,900 October 2009 TOTAL OF PREVIOUS CHANGE ORDERS: $ 9,900 TOTAL REVISED CONTRACT AMOUNT: $124,900 The original amount of the contract with Broitzman Professional Cemetery Services is $105,000. Change Order No. 1 and the previous addition to the Purchase Order by the Purchasing Depart- ment totaling $19,900 will increase the original contract amount by a total of$19,900, that sum representing sixteen percent(16%) of the original contract amount. The new contract amount, inclusive of all change orders is $124,900. OTHER CONTRACT PROVISIONS: All other contract provisions remain the same. k CHANGE ORDER No. 1 January 21, 2010 Agreed to this 27th day of January, 2010. Recommended by: Public Works By: Dave Lawry Title: General Services Group Director Date: / �-`i 10 Signature: Accepted by: Broitzman Professional Cemetery Services Party of the Second Part(Contractor) By: David Broitzman Title: President Date: 7 /C) , r Signature: \ L All Approved by: CITY OF ELGIN Party of the First Part(Owner) By: Sean R. Stegall Title: City Manager Date: 2-10-10 Signature: fair . .49,pe F:\Legal Dept\forms\Change Order Form.doc 1111111•1111.1111111k OF f0 Agenda Item No. D City of Elgin g January 21, 2010 f \ `' �` 1 TO: Mayor and Members of the City Council FROM: Sean R. Stegall, City Manageri,6i►f'A A. nwtt;intly Stable City Government David L. Lawry, General Services Manager SUBJECT: Change Order No. 1 with Broitzman Professional Cemetery Services for 2009 Burial Services PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider approval of Change Order No. 1 to Broitzman Professional Cemetery Services for additional burial services. RECOMMENDATION eIt is recommended that the City Council approve Change Order No. 1 with Broitzman Professional Cemetery Services for burial services performed in 2009 in the amount of$10,000 for a 2009 contract value of$124,900. BACKGROUND On November 10, 2006 the City awarded Bid Number 06-117 to Broitzman Professional Cemetery Services to perform burials at Bluff City Cemetery. The contract term was for three years beginning January 1, 2007 through December 31, 2009. Included in the contract was an option to renew the contract for two (2) one year terms which staff agrees to and Purchasing has sent written notification to Broitzman of this decision. The value of the contract for 2009 was $105,000 and burial services are based on a unit price (see attached contract). The total number of burials to be performed in a given year is unknown, and in October 2009, an additional $9,900 was added to the purchase order for payment of services. The attached change order is to add $10,000 also for payment of services for 2009 and will bring the 2009 contract amount to $124,900. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. C • Change Order No. 1 with Broitzman Professional Services January 21, 2010 .� Page 2 FINANCIAL IMPACT The total cost of Change Order No. 1 with Broitzman Professional Services is $10,000. Funds are budgeted ($145,970) and available (17,800) in the 2009 Cemetery Fund, account number 294-3372-767-45.99,"Miscellaneous Services"to pay for the change order. EGAL IMPACT JYVone. ALTERNATIVES 1. The City Council may choose to approve Change Order No. 1 with Broitzman Professional Cemetery Services in the amount of$10,000. 2. The City Council may choose to not approve Change Order No. 1 with Broitzman Professional Cemetery Services. Respectfully submitted for Council consideration. Ai) TM: cf Attachments OF f�Ci 1 ti Memorandum City of Elgin off ` !,4„D FE� Date: February 15, 2010 To: Tom Migatz, Cemetery/Parks Maintenance Supervisor From: Jennifer Quinton, Deputy City Clerk Subject: Resolution No. 10-36, Adopted at the February 10, 2010 Council Meeting Enclosed you will find the agreement listed below. Please retain a copy for your records. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you. • Change Order No. 1 in the Contract with Broitzman Professional Cemetery Services DECEMBER 20, 2006 VOLUME LXXI registration fee for players because the increased cost would probably eliminate a number of young people from being able to participate. Clarence Hayward stated that since the city and the library have large billboards, he thinks the Council should also allow the Little League teams to continue having billboards. He wished the Mayor, City Council, and all citizens a happy holiday season. Michael DeBrocke stated that the residents had been promised that a traffic signal would be installed at the intersection of Shales Parkway and Summit Street. The State of Illinois states that it is warranted,but they have no money. The City's budget no longer includes installation of the traffic signal. However, he hopes that the City will proceed with installing the traffic signal. BID 06-115 AWARDED TO WEST PIER LAUNDRY AND CLOCK TOWER CLEANERS AND LAUNDRY FOR DRY CLEANING AND LAUNDRY SERVICES FOR POLICE AND CODE DEPARTMENT UNIFORMS AND FIRE DEPARTMENT LAUNDRY Councilmember Walters made a motion, seconded by Councilmember Figueroa, to approve a contract for the dry cleaning of the Police and Code Uniforms in the amount of$10,775.75 to Clock Tower Cleaners and Laundry and approve a contract for laundry service in the amount of $19,548.60 to West Pier Landry for the Fire Department. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. ID 06-117 AWARDED TO BROITZMn401 P V R BURIALS AT BLUFF CITY CEMETE ¢Ares � � 'Po( \a$:vv1/40x� Councilmember Kaptain made a motion, seconded by Councilmembtt Rodgers,to approve a contract to Broitzman Professional Cemetery Service for a not to exceed amount of$105,000 per year for burials at the Bluff City Cemetery at the unit prices noted in the memo provided to Councilmembers. Upon a roll call vote: Yeas: Councilmembers Figueroa, Kaptain, Rodgers, Sandor, Walters and Mayor Schock. Nays: None. PUBLIC HEARING FOR THE 2007 PROPOSED CITY OF ELGIN BUDGET Mayor Schock declared the public hearing open. Assistant City Manager Stegall stated that the proposed budget for 2007 is in the amount of$296,842,960. Clarence Hayward asked where the funding is coming from for the full-time animal control officer. Mr. Stegall responded that it is coming from the Police Department funding. Mr. Hayward stated that he was relieved that it isn't coming from his pocket. No one else chose to speak. Mayor Schock declared the public hearing closed. 1066 i• •