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HomeMy WebLinkAbout2012 Board of Fire and Police Agendas and Minutes Board of Fire and Police Commissioners Meeting January 12, 2012 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of October 13, 2011 minutes B. Police Officer eligibility list C. Fire Fighter testing interviews r 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: TBD The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Board of Fire&Police Commissioners 2nd Floor Conference Room/South Tower January 12,2012 Minutes Present: Chair Mary Camacho Cmmr.Norasing Kethdy Cmmr. Jacqueline Scott Guest: Fire Chief John Fahy Staff: Tim Bennett The meeting was called to order at 5:30 p.m. by Chair Camacho. Chair Camacho welcomed and thanked Chief Fahy for attending the meeting. Chair Camacho discussed the new State statute on Firefighter eligibility. A discussion ensued on how this new statute will affect how the Board hires candidates to be placed on the eligibility list. Chief Fahy indicated that the Joint Labor Management Committee (JLMC) is currently in the process of revamping the bill to correct some of the issues in the bill related to hiring. Tim indicated that a meeting is being held by JLMC at the end of January and he will be attending along with Mike Gehrman from Corporation Counsel and Gail Cohen, Human Resources Director. Chief Fahy also indicated that the Illinois Fire Chiefs Association will be keep abreast of this issue and the Fire Chiefs will be kept informed. Chief Fahy discussed his expectations of Firefighter candidates. Chief Fahy also provided the Commission with a list of questions that could be utilized during the interview process. Chief Fahy indicated that he would like to see more minorities on the eligibility list. Chief stressed that the skills necessary for a Firefighter can be taught once hired. Tim asked Chief Fahy to provide him with 2 or 3 top traits that he would like to see in a Firefighter candidate. Chief Fahy indicated that his top traits would be Honesty, Empathy and a Caring attitude. As a reminder to the Commission, background checks are only performed on individuals that are being hired. Name checks are performed on all candidates. Chief Fahy thanked the Commission for the good quality of candidates that have been hired over the years. r Approval of the Minutes Cmmr. Scott made the motion, seconded by Cmmr. Kethdy to approve the October 13, 2011 minutes. The motion carried 3-0 Police Officer Eligibility List Tim provided the Commission with an eligibility list for Police Officers. It was noted that the point range between candidates was very small. Chair Camacho provided Human Resources a breakdown list containing which candidates were minorities, their age group and their college degree. Tim will provide a copy to the Commission. Chair Camacho indicated that the Police Department would like to do away with the requirement of a college degree. The Commission agreed and felt as a whole that a college degree is necessary. Chief Fahy agreed with the requirement that it is important for a candidate to have a college degree. Firefighter Testing Interviews Firefighter interviews will be held at Fire Station 1, located at 550 Summit beginning February 6th at 5:30 p.m. in the chief's conference room. Interview dates will be: February 6th, 7th, 8th, 13th, 15th, 20th, 21St, and 27th. New Business Tim informed the Commissioners that there is new open meeting act training for all Board members. The training is an on-line training course. Commissioners please provide Tim with a copy of your certificate once you have completed the class. Adjournment There being no further business to discuss, Chair Camacho called for a motion to adjourn. Cmmr. Scott made the motion, seconded by Cmmr. Kethdy to adjourn the meeting at 6:02 p.m. Respectfully Submitted, Approved: March 8,2012 Sandra Taylor Recording Secretary r r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for February 9, 2012 has been canceled. The next regularly scheduled meeting will be held on March 8, 2012, at 5:30 p.m. Dated: February 7, 2012 Tim Bennett City of Elgin Human Resources Board of Fire and Police Commissioners Meeting March 8, 2012 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of January 12, 2012 minutes B. Fire Fighter testing interviews 4. Executive Session A. Discuss Firefighter test scores 5. Return to Open Session 6. Adjournment Next Scheduled meeting: TBD The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD(847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire&Police Commissioners 2nd Floor Conference Room/South Tower March 8,2012 Minutes Present Chair Mary Camacho Cmmr.Norasing Kethdy Cmmr. Jacqueline Scott Staff: Tim Bennett The meeting was called to order at 5:31 p.m. by Chair Camacho. Approval of the Minutes Cmmr. Kethdy made the motion,seconded by Cmmr. Scott to approve the January 12,2012 minutes elk with the following correction. Second sentence in paragraph 1,the word statue should be statute. The motion carried 3-0 Firefighter Testing Interviews Chair Camacho indicated that the Commission was in the process of completing the calculation of scores. After this is completed,the list will be forwarded to Tim. Tim indicated that for future reports providing age and number of minority should not be included. Tim re-iterated that grade/points are based strictly on the interview process. Chair Camacho stressed that scores are based on observation during the interview process. Tim informed the Board that any individuals that did not show up will receive a zero and added in the total. r .. r Adjournment Cmmr. Scott made the motion, seconded by Cmmr. Kethdy to adjourn the meeting at 6:00 p.m. to go into executive session to discuss Firefighter test scores amongst themselves. There being nothing else to discuss,the Staff Liaison and Recording Secretary departed in order for the Board to discuss Firefighter interviews points and to create a list to be given to Human Resources. Respectfully Submitted, Approved: June 26,2012 � 42.i`cj.*C% p Sandra Taylor Recording Secretary r r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for April 12, 2012 has been canceled. The next regularly scheduled meeting will be held on May 10, 2012, at 5:30 p.m. Dated: April 10, 2012 Tim Bennett City of Elgin Human Resources ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for May 10, 2012 has been canceled. The next regularly scheduled meeting will be held on June 14, 2012, at 5:30 p.m. Dated: May 8, 2012 Tim Bennett City of Elgin Human Resources Special Meeting rik Board of Fire and Police Commissioners Meeting June 26, 2012 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Election of Chairperson B. Approval of March 8, 2012 minutes C. Police and Fire Board responsibility discussion r 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: TBD The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire&Police Commissioners 2nd Floor Conference Room/South Tower June 26,2012 Minutes Present: Chair Mary Camacho Cmmr. Norasing Kethdy Cmmr. Jacqueline Scott Staff: Tim Bennett Gail Cohen, Human Resources Director The meeting was called to order at 5:30 p.m. by Chair Camacho. Election of Chairperson Cmmr. Scott made the motion, seconded by Cmmr.Norasing to re-appoint Cmmr. Camacho as the chairperson for the Human Relations Commission. Cmmr. Camacho accepted the nomination. The motion carried. 3-0 Approval of the Minutes Cmmr. Kethdy made the motion, seconded by Cmmr. Scott to approve the March 8, 2012 minutes. The motion carried 3-0 Police and Fire Board Responsibility Discussion Chair Camacho indicated she had a meeting with the Mayor and City Manager to discuss the possibility of the vacant positions being filled with the Fire and Police Chiefs being voting members of the Board along with the Human Resources Director participating on the Board. The Commission felt that six members on the Board would not make the voting equal, and would not break a tie if necessary. Cmmr.Noraing indicated that the Police Department has not been happy with the scoring process of the candidates. r ' rIt was brought out that the State scoring process now has an impact on how individuals are scored, and affect how the candidates are placed on the eligibility list. The Board has no control over the scoring process. The hiring process for the Fire Department is dictated on State scoring structure based on certifications held by the individual. Tim suggested that both Chiefs would like to have input in the hiring of candidates. Cmmr. Scott indicated that she would welcome the Chiefs as Board members as this would help them to understand the types of individuals being requested and how difficult it is to obtain them. The Board voiced their concern as to who would be voting members. The Board would like to make it very clear that they do not want to lose the control they currently have for hiring. The Board indicated that they would like to try this process of having the Chiefs participate for the next hiring process. If there are going to be three (3) City voting positions,then the Board would like to revisit and discuss the issue at the next meeting. The Board is not opposed to the request,they are asking for clarification on the voting member numbers for City Staff. An answer will be provided at the July 12th meeting by Human Resources. rilk New Business The Board discussed the possibility of police hiring beginning this fall. Adjournment Cmmr. Scott made the motion, seconded by Cmmr. Kethdy to adjourn the meeting at 5:53 p.m. Respectfully Submitted, Sandra Taylor Recording Secretary r Board of Fire and Police Commissioners Meeting July 12, 2012 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of June 26, 2012 minutes C. Police and Fire Board responsibility discussion 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: TBD The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD(847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 4 r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for August 9, 2012 has been canceled. The next regularly scheduled meeting will be held on September 13, 2012, at 5:30 p.m. Dated: August 7, 2012 Tim Bennett City of Elgin Human Resources r r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for September 13, 2012 has been canceled. The next regularly scheduled meeting will be held on October 11, 2012, at 5:30 p.m. Dated: September 11, 2012 Tim Bennett City of Elgin Human Resources r r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for October 11, 2012 has been canceled. The next regularly scheduled meeting will be held on November 8, 2012, at 5:30 p.m. Dated: October 10, 2012 Tim Bennett City of Elgin Human Resources r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for November 8, 2012 has been canceled. The next regularly scheduled meeting will be held on December 13, 2012, at 5:30 p.m. Dated: November 7, 2012 Tim Bennett City of Elgin rk Human Resources r Board of Fire and Police Commissioners Meeting December 13, 2012 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of July 12, 2012 minutes C. Police Officer testing process and requirements 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: TBD The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r