HomeMy WebLinkAbout2009 Board of Fire and Police Agendas and Minutes r
ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS
NOTICE OF CANCELLATION OF MEETING
The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled
for January 8, 2009 has been canceled. The next regularly scheduled meeting will be held on
February 12, 2009, at 5:30 p.m.
Dated: January 6, 2009
Tim Bennett
City of Elgin
Human Resources
r
F
ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS
NOTICE OF CANCELLATION OF MEETING
The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled
for February 12, 2009 has been canceled. The next regularly scheduled meeting will be held on
March 12, 2009, at 5:30 p.m.
Dated: February 10, 2009
Tim Bennett
City of Elgin
rik Human Resources
r
ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS
NOTICE OF CANCELLATION OF MEETING
The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled
for March 12, 2009 has been canceled. The next regularly scheduled meeting will be held on
April 9, 2009, at 5:30 p.m.
Dated: March 10, 2009
Tim Bennett
City of Elgin
Human Resources
r
ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS
NOTICE OF CANCELLATION OF MEETING
The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled
for April 9, 2009 has been canceled. The next regularly scheduled meeting will be held on
May 14, 2009, at 5:30 p.m.
Dated: April 8, 2009
Tim Bennett
City of Elgin
°i' Human Resources
r
rilik
ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS
NOTICE OF CANCELLATION OF MEETING
The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled
for May 14, 2009 has been canceled. The next regularly scheduled meeting will be held on
June 11, 2009, at 5:30 p.m.
Dated: May 12, 2009
Tim Bennett
City of Elgin
rHuman Resources
r
ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS
NOTICE OF CANCELLATION OF MEETING
The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled
for June 11, 2009 has been canceled. The next regularly scheduled meeting will be held on
July 9, 2009, at 5:30 p.m.
Dated: June 10, 2009
Tim Bennett
City of Elgin
Human Resources
ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS
NOTICE OF CANCELLATION OF MEETING
The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled
for July 9, 2009 has been canceled. The next regularly scheduled meeting will be held on
August 13, 2009, at 5:30 p.m.
Dated: July 8, 2009
Tim Bennett
City of Elgin
Human Resources
e
r
Board of Fire and Police Commissioners Meeting
August 13, 2009
5:30 p.m_
Second Floor Conference Room/South Tower
City Hall, 150 Dexter Court, Elgin, IL
1. Call to Order
2. Roll Call
3. Open Session
A. Election of new Chairperson
B. Approval of September 11, 2008 minutes
C. Discussion on adaption of ordinance for the change in the termination
elk process for probationary fire and police employees
D. Discuss of Firefighter testing process and setting of Firefighter interview
dates.
4. Executive Session
5. Return to Open Session
6. Adjournment
Next Scheduled meeting: September 10, 2009
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu-
als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow
them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet-
ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616
promptly to allow the City of Elgin to make reasonable accommodations for those persons.
r
Board of Fire & Police Commissioners
2nd Floor Conference Room/South Tower
r'"` August 13, 2009 Minutes
Present: Chair Mary Camacho
Cmmr. Alfred Fulton
Cmmr. Norasing Kethdy
Cmmr. Jacqueline Scott
Staff: Tim Bennett
The meeting was called to order at 5:30 p.m. by Chair Camacho.
Election of New Chairperson
Cmmr Kethdy made the motion, seconded by Cmmr. Fulton to nominate Cmmr.
Camacho as the Chairperson of the Board of Fire and Police Commissioners. Cmmr.
Camacho accepted the nomination. Nomination was voted on as follows:
Cmmr. Camacho — yes
Cmmr. Fulton — yes
Cmmr. Kethdy— yes
Cmmr. Scott - yes
Approval of the Minutes
Cmmr. Kethdy made the motion, seconded by Cmmr. Scott to approve the April 10,
2008 minutes as written. Motion carried 4-0.
Cmmr. Fulton made the motion, seconded by Cmmr. Kethdy to approve the June 12,
2008 minutes as written. Motion carried 4-0.
Cmmr. Kethdy made the motion, seconded by Cmmr. Scott to approve the September
11, 2008 minutes with the noted changes. Motion carried 4-0.
Discussion on Adoption of Ordinance for the Changes in the Termination Process
for Probationary Fire and Police Employees
The Board discussed extensively the ordinance change removing
disciplinary/termination action from the Board.
Tim helped the Board to see that since the disciplinary/termination process was
removed by the Civil Service Commission, it was felt that it should be to remove it from
the Board of Fire and Police Commission. This decision was approved by the City
Council.
Board of Fire &Police Commissioners
August 13, 2009 Minutes
Page 2
erk The Commission now feels that the Board has become a glorified entity.
It was also discussed that the function of the Board is to establish an eligibility list of
candidates. It was noted that the department does have the capability of utilizing the
Rule of Three option. Tim indicated that neither the Fire nor Police Departments has
taken advantage of this ruling.
Chair Camacho mentioned that both Fire and Police Department negotiated to have an
arbitrator handle disciplinary matters and therefore this function was removed from the
Board of Fire and Police Commissioners. The ability to extend probationary periods
was also removed from the Board.
Cmmr. Scott made the motion, seconded by Cmmr. Kethdy to approve the amendment
to the ordinance in accordance with the Council decision. Motion carried 4-0.
Chair Camacho asked Tim to inquire if the City Manager, Fire Chief and Police Chief
would be able to attend the next meeting in October.
Discussion of Firefighter Testing Process and Setting of Firefighter Interview
Dates
After review of the interview questions, it was determined that there would be no change
in the questions used for the interview process.
Tim informed the Board that the top 60 candidates will participate in a CPAT program
and will have until November 1St to provide a copy of their CPAT certificate.
No interview dates were set up at this time.
The September meeting of the Board of Fire and Police Commissioners was canceled.
Adjournment
There being no further business to discuss, Chair Camacho called for a motion to
adjourn.
Cmmr. Kethdy made the motion, seconded by Cmmr. Fulton to adjourn the meeting at
6:10 p.m.
Respectfully Submitted, Approved: October 8, 2009
Sandra Taylor
Recording Secretary
•
¢�. ti§ City of Elgin Mayor
o �' Ed Schock
r9A°R.4TED0- rye Council Members
Richard G. Dunne
Robert Gilliam
David J. Kaptain
John H. Prigge
ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS F. John Steffen
Mike Warren
NOTICE OF CANCELLATION OF MEETING City Manager
Sean R. Stegall
The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled
for September 10, 2009 has been canceled. The next regularly scheduled meeting will be held on
October 8, 2009, at 5:30 p.m.
Dated: September 8, 2009
Tim Bennett
City of Elgin
Human Resources
r
150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616
www.cityofelgin.org
®Printed on recycled paper
r
Board of Fire and Police Commissioners Meeting
October 8, 2009
5:30 p.m.
Second Floor Conference Room/South Tower
City Hall, 150 Dexter Court, Elgin, IL
1. Call to Order
2. Roll Call
3. Open Session
A. Approval of August 13, 2009 minutes
B. Discuss interview dates for Firefighter candidates
4. Executive Session
5. Return to Open Session
6. Adjournment
Next Scheduled meeting: TBD
The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu-
als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow
them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet-
ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616
promptly to allow the City of Elgin to make reasonable accommodations for those persons.
r
Board of Fire & Police Commissioners
2nd Floor Conference Room/South Tower
October 8, 2009
Present: Chair Mary Camacho
Cmmr. Alfred Fulton
Cmmr. Norasing Kethdy
Cmmr. Jacqueline Scott
Guests: Phil Charak
Marty McCormack
Staff: Tim Bennett
The meeting was called to order at 5:30 p.m. by Chair Camacho.
Chair Camacho inquired as to which Commissioners would like to attend the conference
that is being held in St. Charles for Fire and Police Commissioners.
Approval of the Minutes
Cmmr. Fulton made the motion, seconded by Cmmr. Scott to approve the minutes as
written. The motion carried 4-0
Interview Dates for Firefighter Candidates
Tim indicated that the interview process will begin after November 1st, as the CPAT
testing process is scheduled to be completed by November 2nd. There will be 60
candidates to interview. Candidates that have a current CPAT card will be interviewed
first, so as to allow background checks to be completed on the remaining candidates.
Interviews will be held at Fire Station 1 located at 550 Summit Street beginning at 6:00
p.m. on the following dates:
Tuesday, November 10th
Wednesday, November 11th
Monday, November 16th
Tuesday, November 17th
Monday, November 23rd
Monday, November 30th
Wednesday, December 2nd
Thursday, December 3rd
Firefighter candidate Phil Charak spoke to the Commission thanking them for the
opportunity to speak with them regarding his candidacy on the current eligibility list. Mr.
Charak realizes that the City may not be hiring due to the uncertainty of the economy.
Mr. Charak's purpose of addressing the board this evening was to ask for consideration
of the Board to roll over his candidacy from the current eligibility list to the new list once
it is established. Mr. Charak feels that he has a lot to offer the department and would
welcome the opportunity to be hired by the City of Elgin.
Chair Camacho thanked Mr. Charak for attending the meeting tonight and addressing
the Commission.
Executive Session
Cmmr. Fulton made the motion, seconded by Cmmr. Kethdy to adjourn to executive
session at 5:55 p.m. Motion carried 4-0
The commission returned to open session at 6:08 p.m.
The Board discussed the upcoming seminar for Fire and Police Board of
Commissioners. The Commissioners are to let Tim know by October 26th if they will be
attending the seminar and what sessions they would like to sign up for.
The December meeting will be cancelled due to Firefighter interviews.
Adjournment
There being no further business to discuss, Chair Camacho called for a motion to
adjourn.
Cmmr. Fulton made the motion, seconded by Cmmr. Scott to adjourn the meeting at
6:15 p.m. Motion carried 4-0.
Respectfully Submitted,
Sandra Taylor
Recording Secretary
Board of Fire & Police Commissioners
2nd Floor Conference Room/South Tower
October 8, 2009
Executive Session Minutes
Present: Chair Mary Camacho
Cmmr. Alfred Fulton
Cmmr. Norasing Kethdy
Cmmr. Jacqueline Scott
Staff: Tim Bennett
The Commission discussed the request from Firefighter candidate Phil Charak to roll
over his candidacy from the current eligibility list to the new list once it is established.
Chair Camacho indicated that the current list expires on November 26th and there are
no plans at the time for the City to hire any new Firefighters.
Tim provided background information on the placement of Mr. Charak on the current
eligibility list. Tim also informed the Commission that Firefighters will only be hired
through attrition.
Chair Camacho inquired is the Commission had the capability of rolling over a
candidate to a new list.
Tim indicated that there is no provision in the current Board of Fire and Police rules.
After much discussion, the Commission agreed that there is no provision in the rules to
roll over a candidate and did not wish to set a president at this time.
Cmmr. Kethdy made the motion, seconded by Cmmr. Fulton to return to open session
at 6:08 p.m. Motion carried 4-0.
Respectfully Submitted,
Sandra Taylor
Recording Secretary
r
ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS
NOTICE OF CANCELLATION OF MEETING
The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled
for November 12, 2009 has been canceled. The next regularly scheduled meeting will be held on
January 14, 2010, at 5:30 p.m.
Dated: November 3, 2009
Tim Bennett
City of Elgin
Human Resources
r