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HomeMy WebLinkAbout2007 Bd of Fire & Police Agendas & Minutes rik ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for December 14, 2006 has been canceled. The next regularly scheduled meeting will be held on January 11, 2007, at 5:30 p.m. Dated: December 7, 2006 i Tim Bennett City of Elgin rHuman Resources r • Board of Fire and Police Commissioners Meeting January 11, 2007 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of November 9, 2006 minutes B. Discuss educational requirement for Police Promotional process C. Police Test process 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: February 8, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. Board of Fire & Police Commissioners 2nd Floor Conference Room/South Tower January 11, 2007 Minutes Present: Chair Mary Camacho Cmmr. Gertrude Marshall Cmmr. Ed Shannon Absent: Cmmr. Norasing Kethdy Staff: Tim Bennett Guests: Chief Womack Bob Beeter Craig Kelly Bill Wolf Ray Bennett Don Thiel Jim Genz Tanesha Williams (EHS student) Diane Genz Kauna Berrios (EHS student) John Estep (EHS student) Megan Grizzell (EHS student) ellik The meeting was called to order at 5:35 p.m. by Chair Camacho. Approval of the Minutes Cmmr. Marshall made the motion, seconded by Cmmr. Shannon to approve the November 9, 2006 with the following corrections. Page 2, paragraph 4 should read Chair Camacho inquired if Motion carried 3-0. Educational Requirements for Police Promotional Process Chief Womack explained to the Board her reasoning for bringing this request to the Board for discussion. Chief Womack recommended that a Bachelor's degree be required for the promotional process. She indicated that the January promotional candidates were considered from among those that do not possess a Bachelor's degree. Chief Womack indicated that she supports that new hires and promotional candidates possess a Bachelor's degree. r Fire and Police Commission January 11,2007 Page 2 Chief Womack suggested that those Officers prior to August 2001 be grandfathered so as not to be required to possess a Bachelor's degree. She suggested that preference points are awarded to those candidates who have a Bachelor's degree for Sergeants and Lieutenants. Cmmr. Shannon inquired if the Union was in agreement with this recommendation. Chief Womack indicated that they did not have a contractual agreement. Chief Womack asked the Board to take action as to whether an Associates degree will be required or not. She would support and recommend that candidates with employment prior to 2001 be grandfathered in, 30 credit hours for Sergeants and 60 credit hours for Lieutenants. Officer Genz indicated that he agreed with the Chief's recommendation. He currently has 30 credit hours. Officer Bennet indicated that he has 30 credit hours, but was not sure if he would proceed with the 60 credit hours to test for the next rank. The next Sergeants test will be held in April. Study material has already been submitted. The current promotional testing process consists of: Written test Assessment center Chief's points Seniority points Military points Tim suggested that the Board should make the final determination on the number of credit hours or if a Bachelor's degree is necessary for the promotional process. Tim explained that the previous Commission thought that the Bachelor's degree was required. They allowed candidates to test without a degree, but the candidate must achieve the Bachelor's degree prior to appointment to be promoted. Cmmr. Marshall made the motion, seconded by Cmmr. Shannon that a decision on this issue be tabled until the February 8th meeting, with an anticipated definitive answer at that time. Motion carried 3-0. Chair Camacho asked Tim to gather information showing the number of credit hours that each individual being considered for taking the testing process possesses. Cmmr. Shannon requested prior minutes dealing with discussion on the testing process. r Fire and Police Commission January 11,2007 Page 3 C Police Test Process The current Police officer list is out of candidates. Applications are now being advertised for Police officer. The written test will take place on February 24th; the interview process is set to begin in April. Adjournment There being no further business to discuss, Chair Camacho called for a motion to adjourn. Cmmr. Shannon made the motion, seconded by Cmmr. Marshall to adjourn the meeting at 6:36 p.m. Respectfully Submitted, Approved: 2/8/07 Sandra Taylor Recording Secretary C Board of Fire and Police Commissioners Meeting February 8, 2007 5:30p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of January 11, 2007 minutes B. Consideration of educational requirements for Sergeant promotional test- ing process 4. Executive Session r Pending, or probable or imminent litigation against, affecting, or on behalf of the public body before a court or administrative tribunal, exempt under Section 2(c)(11) of the Open Meetings Act (5 ILCS 120/2(c)(11)); appointment, employ- ment, compensation, discipline, performance or dismissal of specific employees of the public body, exempt under Section 2(c)(1) of the Open Meetings Act (5 ILCS 120/2(c)(1)) (to be considered in a closed meeting) 5. Return to Open Session 6. Adjournment Next Scheduled meeting: March 8, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. • 41. Board of Fire & Police Commissioners 2nd Floor Conference Room/South Tower February 8, 2007 Minutes Present: Chair Mary Camacho Cmmr. Gertrude Marshall Cmmr. Ed Shannon Cmmr. Norasing Kethdy Staff: Tim Bennett Guests: Chief Womack Jeff Swoboda William Wolf Ray Bennett The meeting was called to order at 5:40 p.m. by Cmmr. Shannon. Approval of the Minutes Cmmr. Marshall made the motion, seconded by Cmmr. Kethdy to approve the January 11, 2007 minutes as written. Motion carried 4-0. Educational Requirements for Police Promotional Process Chief Womack gave a summary of her request to have the educational process changed to 30 credit hours or 60 credit hours. She was asking to have the requirements be the same as or slightly changed from the requirements that were in place before the Board changed the educational requirement back in 2001. She explained that she believes that both sides on the argument to change or leave the requirements the same have valid points. Her recommendation was to grandfather everyone who was hired prior to 2001, so that they would be required to meet the old requirements and those going forward, would have to meet the bachelors requirement. Everyone hired after 2001 has a bachelors degree, because it is part of the current new hire process. Chair Camacho stated that the Board wants to be fair to all parties involved. She read the minutes from 1-13-03 and feels that the action taken by the Board at that time was appropriate. Fire and Police Commission February 8,2007 Page 2 Cmmr. Shannon voiced his opinion on the topic. He had concerns that officers were not making the effort needed to gain a degree. He proposed that officers that were hired prior to 2001 to have until 2010 to obtain a degree and the testing processes would be adjusted to allow them to take the test under the old standards. Discussion ensued about this option and Cmmr. Shannon asked the Commissioners to voice their opinion on whether to change the rule as leave it as it currently is in the rules. Cmmr. Marshall —wants to keep the rule the same. Cmmr. Kethdy— wants to keep the rule the same. Chair Camacho —wants to keep the rule the same. A motion was made to keep the rule that is currently in the Rules and Regulations stating that a bachelors degree is required to test for the position of Sergeant, remain the same and not to make any changes at this time. Motion approved 4-0. Motion was made by Cmmr. Marshall and seconded by Chair Camacho to go into Executive session at 6:00 p.m. to discuss personnel matters. Returned to open session at 6:20 p.m. A special meeting was scheduled for February 16, 2007, at 5:30 p.m to further discuss pending personnel matters. Tim Bennett gave an update of the Police new hire testing process that is currently being conducted. Adjournment There being no further business to discuss, Cmmr. Shannon called for a motion to adjourn Chair Camacho made a motion and was seconded by Cmmr. Kethdy to adjourn at 6:22 p.m. Respectfully Sub 'tted, Tim Bennett Staff Liaison Approved: 6-14-07 r Board of Fire & Police Commissioners 2nd Floor Conference Room/South Tower February 8, 2007 Executive Session Present: Chair Mary Camacho Cmmr. Gertrude Marshall Cmmr. Shannon Cmmr. Kethdy Staff: Tim Bennett Guests: Chief Lisa Womack Rick Kozal Rick Kozal gave an update on the pending litigation on the Henry Smith Case. Rick explained that Greg Welter had won his case with the appellate court and that they awarded him his position as Lieutenant. Rick explained that Henry Smith did take his appeal to the Supreme Court to get the decision overturned. The Supreme Court decided not to take the case, which in effect means that Henry Smith has exhausted nearly all his options of retaining his position as a Lieutenant. Rick explained that Henry Smith has 21 days to make one final request to the court, but do not anticipate that going through. He is requesting that the Board meet again in one week to meet to make the recommendation to move Greg Welter into the position of Lieutenant and terminate the employment of Henry Smith. Cmmr. Shannon asked what this means for Henry Smith in regards to his status with the City of Elgin. Rick explained that as of right now Henry Smith has lost his appeal to the Supreme Court and the Appellate Court. the Court has determined that Welter is entitled to the position and the City only has a court order to put him in that position. Because of the court order we have to put Welter in the Lieutenant position. By doing this we must removed Henry Smith from his position. The City does not have an open position in the Lieutenant rank or Sergeant rank, thereby forcing Henry Smith to come back as a Patrol Officer, if he chooses to come back. He currently is out on a disability and that may result in a claim for a disability pension claim. Currently at this time we are not sure what Henry Smith will do. He is eligible for a full pension, but will not be eligible to draw his pension until November. r Board of Fire and Police Commissioners February 8, 2007—Executive Session Page 2 Discussion ensued about his current status and what Henry may do if he where to be let go. Chief Womack gave her prospective from the Police Department and how it is being handled and what the Department is doing from this point on. The Board agreed to meet on February 16, 2007, to make the formal vote that is need to release Henry Smith and promote Greg Welter. Returned to open session at 6:20 p.m. Respectfully Submitted, Tim Bennett Staff Liaison Approved: 6-14-07 C C NOTICE OF SPECIAL MEETING Notice is hereby given that the Board of Fire and Police Commissioners of the City of Elgin will conduct a special meeting on February 16, 2007, at 5:30 p.m. in the Second Floor Conference Room/South Tower, 150 Dexter Court, Elgin, Illinois. The purpose of this meeting is to consider and take action on the matters set forth in the agenda below. DATED: February 14, 2007 CITY OF ELGIN Jennifer Quinton Acting City Clerk AGENDA Board of Fire and Police Commissioners Special Meeting FEBRUARY 16, 2007 5:30 P.M. Second Floor Conference Room/South Tower Elgin City Hall 1. Call to Order 2. Roll Call 3. Executive Session 3. Pending, or probable or imminent litigation against, affecting, or on behalf of the public body before a court or administrative tribunal, exempt under Section 2(c)(11) of the Open Meetings Act (5 ILCS 120/2(c)(11)); appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, exempt under Section 2(c)(1) of the Open Meetings Act (5 ILCS 120/2(c)(1)) (to be considered in a closed meeting) 4. Return to Open Session 5. Consideration of the vacating of the previous reinstatement of Lt. Henry Smith as a lieutenant with the Elgin Police Department and the promotion of Sgt. Greg Welter to the lieutenant position created by the retirement of Lt. Paul McCurtin. 6. Consideration of the promotion of police officer Allen Young to the rank of sergeant with the Elgin Police Department. ,�r�► Adjournment 1 Next Scheduled meeting: March 8, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act (ADA) of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact Human Resources, at (847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. F:\Legal Dept\miscellaneous\Agenda-BdF&P 2-16-07.doc r roft. Board of Fire & Police Commissioners — Special Meeting 2"d Floor Conference Room/South Tower February 16, 2007 Minutes Present: Chair Mary Camacho Cmmr. Gertrude Marshall Cmmr. Ed Shannon Cmmr. Norasing Kethdy Staff: Tim Bennett Guests: Chief Womack William Cogley Robert Beeter The meeting was called to order at 5:30 p.m. by Chair Camacho. Executive Session Cmmr. Shannon made the motion and was seconded by Cmmr. Kethdy to go into executive session at 5:35 p.m. Returned to open session at 6:57 p.m. Personnel Matters Cmmr. Shannon made the motion seconded by Cmmr. Marshall — "I hereby move that the previous reinstatement of Lt. Henry Smith as a lieutenant with the Elgin Police Depatement approved by the Board of Fire and Police Commisioners on or about April 16, 2004, and implemented by the City of Elgin on or about April 20, 2004, to the then open lieutenant position created by the retirement of Lt. Paul McCurtain be vacated and that Henry Smith's employment with the Elgin Police Department be terminated effective February 16, 2007 and that Sgt. Greg Welter be promoted to the lieutenant position created by the retirement of Lt. McCurtain, with such promotion of Greg Welter to such lieutenant position being effective April 20, 2004, all as set forth in the proposed Findings and Order before the Board of Fire and Police Commissioners, and that the proposed Findings and Order be approved, executed and entered by the Board of Fire and Police Commissioners." Motion carried: 4-0. r • Fire and Police Commission February 16,2007 Page 2 Cmmr. Shannon made a motion and was seconded by Cmmr. Marshall — "I hereby move to promote Police Officer Allen Young to the position of Sergeant with the vacancy be created by Sgt. Greg Welter's promotion to Lieutenant." Motion carried:4-0. Adjournment There being no further business to discuss, Chair Camacho called for a motion to adjourn Cmmr. Shannon made a motion and was seconded by Cmmr. Kethdy to adjourn at 7:10 p.m. Respectfully Submitted, '1:4111( Tim Bennett Staff Liaison Approved: 6-14-07 C Board of Fire & Police Commissioners 2nd Floor Conference Room/South Tower February 16, 2007 Executive Session Present: Chair Mary Camacho Cmmr. Gertrude Marshall Cmmr. Shannon Cmmr. Kethdy Staff: Tim Bennett Guests: Chief Lisa Womack William Cogley William Cogley discussed the history on Henry Smith's appointment to Lieutenant and have he was appointed after he cam back from a disability pension. Cogley discussed Sgt. Greg Welter's suit against the City of Elgin and how he felt he should have been the next person promoted on the list. The appellant court ordered the promotion of Sgt. Welter to the position of Lieutenant. William Cogley stated that the Board must make the recommendation to terminate Henry Smith and promote Sgt. Greg Welter based on the Courts order. Based on moving Sgt. Welter to the position of Lieutenant, the next person on the list for Sergeant should be promoted. Discuss ensued about when to make the promotion of Sgt. Greg Welter effective. Cogley stated that it would need to be when Lt. Smith was given the reinstatement on April 20, 2004. Board members asked whether Welter could be promoted as well as keeping Smith in his role. Cogley explained that the City has a set number of positions set by ordinance. By allowing Lt. Smith to move to another slot would open the door for another lawsuit by the next candidate on the Lieutenants list, with the same reasons that Sgt. Welter used. Cogley explained that by letting Lt. Smith go, he would not be left without income completely. Lt. Smith is currently being treated for a work related injury and the City would continue to pay him until that injury has healed or turns into a long term disability that causes him to receive a disability pension. He would also be allow to retire in November with full pension, as he would meet the requirements for that at that time. Chair Camacho asked if there was any past precedent for this situation. Cogley's response was that there was not. Board of Fire and Police Commissioners February 16,2007-Executive Session Page 2 Cmmr. Marshall asked why Sgt Welter was not promoted previously and Cogley reiterated that there was not a time when he could have been prior to the list he was on expiring. With no further discussion a motion was made by Cmmr Shannon and seconded by Cmmr. Kethdy to return to open session at 6:57 p.m. Returned to open session at 6:57 p.m. Respectfully Submitted, Tim Bennett Staff Liaison Approved: 6-14-07 C C r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for March 8, 2007 has been canceled. The next regularly scheduled meeting will be held on May 10, 2007, at 5:30 p.m. Dated: March 7, 2007 Tim Bennett City of Elgin Human Resources ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for May 10, 2007 has been canceled. The next regularly scheduled meeting will be held on June 12, 2007, at 5:30 p.m. Dated: May 4, 2007 Tim Bennett rilk City of Elgin Human Resources . , r Board of Fire and Police Commissioners Meeting June 14, 2007 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of February 8, 2007 minutes February 16, 2007 minutes B. Election of Chairperson 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: July 12, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire & Police Commissioners 2nd Floor Conference Room/South Tower June 14, 2007 Minutes Present: Chair Mary Camacho Cmmr. Gertrude Marshall Cmmr. Ed Shannon Cmmr. Norasing Kethdy Staff: Tim Bennett The meeting was called to order at 5:31 p.m. by Chair Camacho. Approval of the Minutes Cmmr. Shannon made the motion, seconded by Cmmr. Marshall to approve the February 8, 2007 minutes as written. Motion carried 4-0. Cmmr. Marshall made the motion, seconded by Cmmr. Shannon to approve the February 16, 2007 minutes as written. Motion carried 4-0. Election of Chairperson An election was held for the position of Chairperson. The tally of the ballots were 2 for Chair Camacho and 2 for Cmmr. Shannon. After discussion of options for deciding tied ballot, the discussion was to redo the election at the next meeting. Cmmr. Shannon made the motion, seconded by Cmmr. Marshall to redo the election at the next scheduled Board meeting. Motion carried 4-0. Other Business Discussion was brought up in reference to the newly established Citizen Advisory Committee. Discussion ensued on how the Committee was created and who was ` a Fire and Police Commission June 14,2007 Page 2 appointed to the Committee. The Board asked that Chief Womack come to the next Board meeting to discuss the background and purpose of the Citizens Advisory Committee. Tim said that he would invite the Chief to the next meeting. Adjournment There being no further business to discuss, Chair Camacho called for a motion to adjourn. Cmmr. Shannon made a motion and was seconded by Cmmr. Marshall to adjourn at 6:20 p.m. Respectfully Sub itted, le/ Tim Bennet Staff Liaison Approved: 7-12-07 r r Board of Fire and Police Commissioners Meeting July 12, 2007 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of June 14, 2007 minutes B. Election of Chairperson C. Police Chief discussion of Citizen Advisory Board 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: August 9, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for August 9, 2007 has been canceled. The next regularly scheduled meeting will be held on September 13, 2007, at 5:30 p.m. Dated: August 3, 2007 Tim Bennett r City of Elgin Human Resources r ,. r Board of Fire and Police Commissioners Meeting September 13, 2007 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of July 12, 2007 minutes B. Discussion of interview dates for firefighters 4. Executive Session A. Personnel issue—notification of extension to probation 5. Return to Open Session 6. Adjournment Next Scheduled meeting: October 11, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire & Police Commissioners 2nd Floor Conference Room/South Tower September 13, 2007 Minutes Present: Chair Ed Shannon Cmmr. Mary Camacho Cmmr. Norasing Kethdy Staff: Tim Bennett The meeting was called to order at 5:35 p.m. by Chair Shannon. Approval of the Minutes Cmmr. Kethdy made the motion, seconded by Cmmr. Camacho to approve the July 12, 2007 minutes. The motion carried 3-0. Discussion of Interview Dates Tim informed the Commission that there would be 78 candidates to interviewed. The CPAT test is scheduled for Saturday, October 6th. There are 14 candidates that already posess their CPAT cards and will not need to go through the process. The Commission requested to use the conference room at Fire Station 1 for the nine nights of the interview process. Interview dates will be: October 22nd, 23rd, 29th and 30th November 1st5th, 6th 7th and 8th The October and November meetings will be cancelled due to the scheduled interviews. The Commissioners were invited to attend the Illinois Fire and Police seminar schedule for November 2nd through 4th at Indian Lakes Resorts in Bloomingdale, Illinois. Commissioners are to let Tim know if they are interested in attending. Executive Session Cmmr. Camacho made the motion, seconded by Cmmr. Kethdy to adjourn to executive session at 5:58 p.m. to discuss personnel. The motion carried 3-0. The Commission returned to open session at 6:04 p.m. r Cmmr. Camacho made the motion, seconded by Cmmr. Kethdy to extend the number elk of days of the probationary period for Firefighter Vogel based on the amount of days he is on leave. The days will be determined upon his return according to the rules and regulations. The motion carried 3-0. Adjournment There being no further business to discuss, Chair Camacho called for a motion to adjourn. Cmmr. Kethdy made the motion, seconded by Cmmr. Camacho to adjourn the meeting at 6:05 p.m. Respectfully Submitted, Approved: January 10, 2008 Sandra Taylor Recording Secretary C C Board of Fire & Police Commissioners 2nd Floor Conference Room/South Tower September 13, 2007 Executive Session Minutes Present: Chair Ed Shannon Cmmr. Mary Camacho Cmmr. Norasing Kethdy Staff: Tim Bennett Tim brought before the Commission a request from the Fire Department to extend the probationary period for Firefighter Mike Vogel who was injured on the job. After much discussion, the Commission agreed to extend the probationary period. Cmmr. Camacho made the motion, seconded by Cmmr. Kethdy to returned to open session at 6:04 p.m. Respectfully Submitted, Approved: January 10, 2008 / Sandra Taylor Recording Secretary r r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for October 11, 2007 &November 8, 2007 has been canceled. The next regularly scheduled meeting will be held on December 16, 2007, at 5:30 p.m. Dated: October 3, 2007 [ Tim Bennett City of Elgin Human Resources r r Board of Fire and Police Commissioners Meeting December 13, 2007 5:30 p.m. Second Floor Conference Room/South Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of September 13, 2007 minutes B. Discussion of firefighter eligibility list C. Discussion on Rules and Regulation update 4. Executive Session 5. Return to Open Session 6. Adjournment Next Scheduled meeting: January 10, 2007 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA) of 1990. Individu- als with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meet- ing or the facilities, are requested to contact Human Resources, at(847) 931-6076, or TTY/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire & Police Commissioners 2"d Floor Conference Room/South Tower December 13, 2007 Minutes Present: Chair Ed Shannon Cmmr. Alfred Fulton Cmmr. Norasing Kethdy Absent: Cmmr. Mary Camacho Staff: Tim Bennett The meeting was called to order at 5:30 p.m. by Chair Shannon. Approval of the Minutes Cmmr. Kethdy made the motion, seconded by Cmmr. Fulton to approve the September 13, 2007 minutes. Motion carried 3-0. Discussion of Firefighter Eligibility List The Board asked that this be discussed in Executive session. Discussion on Rules and Regulations Update Tim asked that the Board review the rules and regulations that were handed out to discuss the changes at the next meeting in January. Executive Session Returned to open session at 6:08 p.m. Adjournment There being no further business to discuss, Chair Shannon called for a motion to adjourn. Cmmr. Kethdy made the motion, seconded by Cmmr. Fulton to adjourn the meeting at 6:15 p.m. Respectful y Submitted, flPik .1:0/ Tim Bennett Staff Liaison Approved: 1-10-08 Board of Fire & Police Commissioners 2"d Floor Conference Room/South Tower December 13, 2007 Minutes Executive Session Present: Chair Ed Shannon Cmmr. Alfred Fulton Cmmr. Norasing Kethdy Absent: Cmmr. Mary Camacho Staff: Tim Bennett Board moved to Executive session at 5:33 p.m. Tim explained the new list that was established for Firefighter. The list had changed from the one that the Board last seen, as it included Firefighter preferential points. Tim discussed that points were given to firefighter candidates based on their years of experience as a full-time firefighter and what certifications they have received. A candidate was given .5 points for every year that they were a full-time firefighter and had Firefighter 2 certification and/or paramedic status, up to a maximum of 5 points. They candidates also received 1 point for every year they were a full-time firefighter and had a firefighter 3 certification, up to a maximum of 5 points. A candidate could get points for both scenerios with a total point possibility of 10 for firefighter preference and a possible 5 additional points for military preference. Tim further explained that when assigning these points, a candidate can not utilize these points if it would bring them above a candidate that was utilizing military points. The Board members asked why this information was not given to them prior to the interview p[rocess. Tim responded to the Board by saying that the City was not aware that the points should have been given until after the interviews were completed. Discussion took place in regard to the process of the distribution of points and how the points made some candidates rise higher on the list than the Board had hoped that they would. Discussion continued to address issues of how this process could be improved in the future and the Board was satisfied with the explaination of the events and distribution of points. Cmmr. Kethdy made the motion, seconded by Cmmr. Fulton to return to open session. Motion passed 3-0 at 6:08 p.m. Respectively Submitted, li' Tim Benne Staff Liaiason Approved: 1-10-08