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HomeMy WebLinkAbout2005 Bd of Fire & Police Agendas & Minutes • • (.4 OF Etcj • 0 00 City of Elgin Mayor < Ed Schock tf" r� °roil \°: Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor John Walters Board of Fire and Police Commissioners Meeting Marie Yearman January 13, 2005 City Manager 5:30 p.m. David M. Dorgan Second Floor Conference Room/North Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of Minutes from: November 8, 2004 B. Discussion of Psychologist for psychologist C. Discuss Rules and Regulations—Approval of new changes D. Letter from Police Officer 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting:February 10, 2005 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator, at(847) 931-6040, or TTY/TDD(847) 931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 •TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper Board of Fire & Police Commissioners 2"d Floor Conference Room/North Tower Meeting Summary January 13, 2005 Present: Chair William Chesbrough Cmmr. Gertrude Marshall Absent: Cmmr. Mary Camacho Cmmr. Charles Miller Cmmr. Ronald O'Neal Staff: Tim Bennett Gail Cohen, Human Resources Director Sgt. Theriault, Police The meeting was called to order at 5:30 p.m. by Chair Chesbrough. Due to a lack of a quorum, there was not meeting. Approval of the Minutes Tabled until the February Meeting. Discussion of Psychologist for Psychologist Tabled until the February meeting. Discuss Rules and Regulations Tabled until the February meeting. Letter from Police Officer Tim provided some background information on Sgt. Theriault's request to use his reserve military points towards the current promotional process. Sgt. Theriault indicated that his request is currently under consideration by Corporation Council and will be brought before the attention of the Council. He also indicated that he would like to have the points retroactive to the current Lieutenant's list. Sgt. Theriault indicated that he is requesting the retroactivity because the list was posted prior to clarification of this issue. Tim Bennett indicated that the list was posted based on the memo that was received from Corporation Council. Chair Chesbrough indicated that the issue should have been brought before the Board. Chair Chesbrough tabled the matter pending the outcome of the February 23rd Council meeting. Chair Chesbrough also indicated that he would like to have a full Board to discuss this issue. Adjournment There being no further discussion, Chair Chesbrough adjourned the meeting at 6:00 p.m. Respectfully Submitted, / // c-5- Sandra Taylor Recording Secretary r ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS NOTICE OF CANCELLATION OF MEETING The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for February 10, 2005 has been canceled. The next regularly scheduled meeting will be held on March 10, 2005, at 5:30 p.m. Dated: February 3, 2005 Tim Bennett City of Elgin Human Resources r . 0F FSC `y% 4 - City of Elgin Mayor � �� il; Ed Schock -4TE01,- Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor ELGIN BOARD OF FIRE AND POLICE COMMISSIONERS John Walters City Manager NOTICE OF CANCELLATION OF MEETING David M. Dorgan The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for March 10, 2005 has been canceled. The next regularly scheduled meeting will be held on April 14, 2005, at 5:30 p.m. Dated: March 3, 2005 Tim Bennett City of Elgin Human Resources 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610 •TDD 847/931-5616 www.cityofelgin.org Printed on recycled paper ♦C�O F E4 C� C, ;• ti§ City of Elgin Mayor ►!�'q; Ed Schock elk OQ Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor Board of Fire and Police Commissioners Meeting John Walters April 14, 2005 Marie Yearman 5:30 p.m. City Manager Second Floor Conference Room/North Tower David M. Dorgan City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of Minutes from: November 8, 2004 B. Firefighter Testing Process discussion C. Discuss Rules and Regulations—Approval of new changes D. Testing for Police Officer and Firefighter E. Discussion of Psychologist for psychological examinations for Police Officer and Firefighter. 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting:May 12, 2005 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 •TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper • Board of Fire & Police Commissioners 2"d Floor Conference Room/North Tower April 14, 2005 Present: Chair William Chesbrough Cmmr. Mary Camacho Cmmr. Gertrude Marshall Cmmr. Charles Miller Cmmr. Ronald O'Neal Call to Order The meeting was called to order at 5:13 p.m. by Chair Chesbrough. Approval of Minutes Cmmr. Miller made the motion, seconded by Cmmr. Camacho to amend the November 8, 2004 minutes as follows: page 2 "rescind offer". The motion carried 5-0 Cmmr. Camacho made the motion, seconded by Cmmr. Miller to approve the November 8, 2004 as amended. The motion carried 5-0. Firefighter Testing Process Tim informed the Commission that the Human Resources Department and the Fire Department would like to recreate the testing process for Firefighters. Chief Falese made a presentation to the Board for informational purposes. Chief Falese suggested the following changes to the testing process. 1. Re-evaluate the current swim test. Due to not being a work-related practice, it was suggested that the swim test portion be moved to the Firefighter Training Academy. 2. The current physical ability/agility testing is completed through Sherman Hospital. The suggestion is to move to a testing process approved by the Justice Department. The test is entitled "C-PAT" and is a job oriented test geared towards Firefighters. r Board of Fire and Police Commission April 14, 2005 Minutes Page 2 ribk 3. Suggest the use of a study guide and/or a video based test. Tim indicated that the video test would be a good tool to help those individuals that are visual learners. 4. Diversity initiatives. • Develop specific strategies to attract minorities • Increased applications handed out • Increase the number of locations that applications are handed out, i.e. Malcolm X College • Increase the number of top applicants passing to the top 60 scores The goal is to create a more diverse department without lowering standards. The suggestion was made to have the Human Resources Department be more aggressive on the recruitment of minorities in outlying areas. Cmmr. Camacho made the motion, seconded by Cmmr. Miller that the Commission directs the Fire Chief and Human Resources to proceed with the proposed plan and to bring a proposal back to the Commission. The motion carried 5-0. Cmmr. O'Neal asked Tim to provide minority-testing information to the Commission after each testing cycle for all Fire and Police applicants. Rules and Regulations Tim summarized the proposed changes to the Fire and Police Rules and Regulations. The Municipal Code for the Rule of Three will be included in the changes. Cmmr. O'Neal made the motion, seconded by Cmmr. Miller to approve the changes as proposed. The motion carried 5-0. Testing Process Tim provided information regarding the testing cycle for Police Officers and Firefighters in June. It is anticipated that interviews will occur in November and December. Tim indicated that the Psychologist for the psychological examinations for both the Police Officer and Firefighter should be revisited. The suggestion was made to have the Commission interview Psychologists for the purpose of selecting one to be used for the psychological examinations. A Sub-committee will be developed and consist of the Human Resources Director, Staff Liaison, Police Chief, Fire Chief, and at least one Commissioner. Board of Fire and Police Commission April 14, 2005 Minutes Page 3 Chair Chesbrough commended Cmmr. O'Neal for the number of years he served on the Commission and thanked him for being his mentor. Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. O'Neal made the motion, seconded by Cmmr. Camacho to adjourn the meeting at 6:42 p.m. Respectfully Submitted, Approved: May 12, 2005 Sandra Taylor Recording Secretary r r �`,c,(OFFCcs City of Elgin s p Mayor 6,kliCt , Ed Schock elk r,, ,�.` (4ifEi)cO " Council Members Juan Figueroa Robert Gilliam David J.Kaptain Brenda Rodgers Thomas K.Sandor John Walters City Manager Olufemi Folarin Board of Fire and Police Commissioners Meeting May 12, 2005 5:30 p.m. Second Floor Conference Room/North Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of Minutes from: ellik April 14, 2005 B. Recognition of Ronald O'Neal C. Firefighter Testing Process discussion 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting: June 9, 2005 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847)931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. ellik 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610•TDD 847/931-5616 www.cityofelgin.org CI Printed on recycled paper Board of Fire & Police Commissioners 2nd Floor Conference Room/North Tower May 12, 2005 Present: Chair William Chesbrough Cmmr. Mary Camacho Cmmr. Gertrude Marshall Cmmr. Charles Miller Cmmr. Ronald O'Neal Guests: Mayor Ed Schock Olufemi Folarin, City Manager Chief Mike Falese, Fire Department Staff: Tim Bennett The meeting was called to order at 5:47 p.m. by Chair Chesbrough. Approval of the Minutes Cmmr. Miller made the motion, seconded by Cmmr. Marshall to approve the April 14, 2005 minutes as written. The motion carried. Recognition of Ronald O'Neal Mayor Shock presented Cmmr. O'Neal with a plaque for his 16 years of service to the Board of Fire and Police Commissioners and to the community. Mr. Folarin thanked Cmmr. O'Neal for the positive role he has made in being on the Commission. Firefighter Testing Process Discussion Chief Falese discussed the proposed changes to the testing process for Firefighter candidates. Recommendations from Chief Falese included: ❖ required physical aptitude testing as part of the eligibility list process ❖ Eliminate the swim test from the Firefighter testing process ❖ Consider the use of video based testing in place of written testing ❖ Increase number of locations for application distribution elk ❖ Increase the number of successful written testing applicants ,. ❖ Develop and implement diversity initiatives Cmmr. Camacho made the motion, seconded by Cmmr. O'Neal to approve the proposed modifications to the Fire Department testing process as submitted by Chief Falese. Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. Miller made the motion, seconded by Cmmr. Camacho to adjourn the meeting at 6:25 p.m. Respectfully Submitted, Approved: August 11, 2005 Sandra Taylor Recording Secretary r ,.t OF ESC ``�%' U� /"a City of Elgin Mayor --/- 'k ��' - Ed Schock i/eirE00 Council Members Juan Figueroa Robert Gilliam David J. Kaptain Brenda Rodgers Thomas K.Sandor Board of Fire and Police Commissioners Meeting John Walters June 9, 2005 City Manager 5:30 p.m. Olufemi Folarin Second Floor Conference Room/North Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of Minutes from: May 12, 2005 B. Welcome of New Board Member ellw C. Interview Class for Commission D. Approval of Fire Testing process 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting: July 14, 2005 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847)931-6040, or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610 •TDD 847/931-5616 ,. www.cityofelgin.org :: Printed on recycled paper Board of Fire & Police Commissioners 2"d Floor Conference Room/North Tower June 9, 2005 Present: Chair William Chesbrough Cmmr. Mary Camacho Cmmr. Gertrude Marshall Cmmr. Charles Miller Cmmr. Ed Shannon Call to Order The meeting was called to order at 5:40 p.m.by Chair Chesbrough. Approval of Minutes Postponed the approval of the minutes for May 12,2005 until the August meeting. Welcome New Member The Fire and Police Board welcomed Ed Shannon to the Board. Interview Class for Board Tim informed the Board that the next meeting would be cancelled and replaced with an interview training teb'' class. Firefighter Testing Process Tim informed the Commission that the Human Resources Department and the Fire Department would like to move forward with the Firefighter testing process. Commissioner Miller made the motion and was seconded by Commissioner Marshall to approve the beginning of the testing process for firefighter. Motion carried 5-0. Firefighter Promotional certification The board was brought 3 firefighter candidates to certify to become official firefighters with the City of Elgin. After review,Commissioner Miller made the motion and was seconded by Commissioner Marshall to approve for certification the 3 firefighters. Motion carried 5-0. Cmmr. O'Neal asked Tim to provide minority-testing information to the Commission after each testing cycle for all Fire and Police applicants. Adjournment There being no further business to discuss,Chair Chesbrough called for a motion to adjourn. Cmmr.Miller made the motion,seconded by Cmmr.Marshall to adjourn the meeting at 5:50 p.m. Respectfully Submitted, Tim(Bennett Tim Bennett Staff Liaison `�y OF E-46>NI' City of Elgin 4 s Mayor • �W Ed Schock IT i o Fro Council Members Juan Figueroa Robert Gilliam David J. Kaptain Brenda Rodgers Board of Fire and Police Commissioners Meeting Thomas K. Sandor August 11, 2005 John Walters 5:30p.m. City Manager Second Floor Conference Room/North Tower Olufemi Folarin City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of Minutes from: May 12, 2005 B. Announce the resignation of Chair Chesbrough C. Update on Police testing D. Schedule interviews schedule for Police Officer candidates 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting: September 8, 2005 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator, at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610•TDD 847/931-5616 www.cityofelgin.org C Printed on recycled paper /�► Board of Fire & Police Commissioners 2"a Floor Conference Room/North Tower August 11, 2005 Present: Chair William Chesbrough Cmmr. Mary Camacho Cmmr. Gertrude Marshall Cmmr. Charles Miller Cmmr. Ed Shannon Staff: Tim Bennett Guest: Chief Lisa Womack The meeting was called to order at 5:42 p.m. by Chair Chesbrough. Approval of the Minutes l.► Cmmr. Camacho made the motion, seconded by Cmmr. Shannon to approve the May 12, 2005 and June 9, 2005 minutes. Resignation of Chair Chesbrough Chair Chesbrough indicated that he has enjoyed his tenure on the Board. Update on Police Testing Tim provided an update on the Police Officer candidates. There were 139 applications turned in, with 80 candidates passing the written exam. The top 42 candidates will progress to the interview process. The interview process will begin in October. A total of 500 Firefighter applications will be handed out with the top 60 candidates notified of the CPAT testing in December. Interviewing will be begin approximately in January of 2006. Chief Womack indicated that she is looking forward to working with the Board. There was much discussion between the Board and Chief Womack on ideas of how they can work together. Presentation to Bill Chesbrough Tim presented Bill with a plaque for this 10 year service on the Board. Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. Miller made the motion, seconded by Cmmr. Camacho to adjourn the meeting at 6:30 p.m. Respectfully Submitted, Sandra Taylor Recording Secretary r r r Board of Fire and Police Commissioners Meeting September 8, 2005 5:30 p.m. Second Floor Conference Room/North Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of Minutes from: August 11, 2005 B. Election of Chairperson C. Update on Fire testing D. Schedule interviews for Police Officer candidates 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting: October 13, 2005 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847) 931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. F Board of Fire & Police Commissioners 2"d Floor Conference Room/North Tower September 8, 2005 Present: Cmmr: Mary Camacho Cmmr. Gertrude Marshall Cmmr. Christine Wojtas Cmmr. Ed Shannon Absent: Cmmr. Charles Miller Guests: Police Chief Lisa Womack Call to Order The meeting was called to order at 5:46 p.m.by Cmmr Camacho. Approval of Minutes Cmmr.Marshall made the motion,seconded by Cmmr. Shannon to approve the August 11,2005 minutes. Welcome New Member The Fire and Police Board welcomed Christine Wojtas to the Board. Election of Chairperson Nominations were taken for Chairperson. A nomination was made for Cmmr Camacho. She accepted the nomination. Cmmr Camacho was elected Chairperson on a vote of 3—0. Chair Camacho asked Chief Womack to be invited to graduations and Police events. Chief Womack gave a standing invitation to all Police events and included ride along opportunities to any commissioner that would like to participate in them. Firefighter Testing Update Tim informed the Commission that the fire testing process took place and that we had 60 candidates that were moving on to the next stage of the process. The next stage is the CPAT and would take place on December 10,2005.Human Resources Department and the Fire Department would like to move forward with the Firefighter testing process. Scheduling of Police Interviews Tim informed the Board that they had 42 police officer candidates to interview. The Board reviewed dates to conduct interviews and decided on October 12, 13, 14,20 and 21s` Adjournment There being no further business to discuss,Chair Camacho called for a motion to adjourn. Cmmr. Shannon made the motion, seconded by Cmmr. Marshall to adjourn the meeting at 6:35 p.m. Rctfy'S 'tted, Tim Benne Staff Liaison Board of Fire and Police Commissioners Meeting November 10, 2005 5:30 p.m. Second Floor Conference Room/North Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of Minutes from: September 8, 2005 B. Update on Fire Promotional testing process r 4. Executive Session A. Interview Police Officer Candidate B. Firefighter candidate dismissal 5. Return to Open Session 6. Adjournment Next Meeting:December 5, 2005 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator, at(847)931-6040, or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. r Board of Fire & Police Commissioners 2"d Floor Conference Room/North Tower November 10, 2005 Present: Chair. Mary Camacho Cmmr. Gertrude Marshall Cmmr. Charles Miller Cmmr. Ed Shannon Cmmr. Christine Wojtas Staff: Tim Bennett The meeting was called to order at 5:35 p.m. by Chair Camacho. Approval of the Minutes Cmmr. Marshall made the motion, seconded by Cmmr. Wojtas to approve the September 8th minutes as written. The motion carried 5-0. Executive Session Cmmr. Shannon made the motion, seconded by Cmmr. Marshall to adjourn to executive session for the purpose of a Police Officer candidate interview at 5:43 p.m. The motion carried. Cmmr. Shannon made the motion, seconded by Cmmr. Wjotas to return to open session at 6:05 p.m. The motion carried 5-0. Update on Fire Promotional Testing Process The Board was updated on the Firefighter process. There will be 60 candidates on December 10th taking the CPAT test. Lieutenant and Captain Promotional Exam Under the Fire Promotional Act, candidates must be given one year notification of a promotional exam. The reading list for both promotional processes have been sent out. r Board of Fire and Police Commissioners November 10, 2005 Minutes Page 2 New Business Tim informed the Board of the offer by Chief Womack to have the Board members ride along in squad cars and a tour of the Police station. The Board appreciated the offer and will hold off this year due to their busy schedules and take advantage of the offer next year. Chair Camacho thanked Fire Chief Falese for the invitation to the Fire Academy graduation in October. Chair Camacho asked Tim to look into the possibility of having the background checks that are done on Police Officer candidates completed in a more consistent and uniform manner. Currently, some reports have extensive and correct information, while others either give no information at all or give incorrect information. The December 8th meeting will be changed to December 15th. Adjournment There being no further business to discuss, Chair Camacho called for a motion to adjourn. r Cmmr. Miller made the motion, seconded by Cmmr. Marshall to adjourn the meeting at 6:40 p.m. Respectfully Submitted, Approved: December 15, 2005 c_jd-t---/114C Sandra Taylor Recording Secretary r r Board of Fire and Police Commissioners Meeting December 15, 2005 5:30 p.m. Second Floor Conference Room/North Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of Minutes from: November 10, 2005 B. Introduction of Fire Union C. Discussion of Board Membership D. Discuss interview dates for Firefighters 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting: January 12, 2006 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting,or who have questions regarding the accessibility of the meeting or the facilities,are requested to contact ADA Coordinator,at(847)931-6040,or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.