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HomeMy WebLinkAbout2003 Bd of Fire & Police Agendas & Minutes Board of Fire & Police Commissioners January 9, 2003 Minutes Present: Chair William Chesbrough Cmmr. Ronald O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Absent: Cmmr. Timothy Bates Staff: Nick Oriti Tim Bennett Guests: Chief Henrici Vickie Rigney, President of Firefighters Local 439 Brian Lawrence rh The meeting was called to order at 5:30 p.m. by Chair Chesbrough. Approval of the Minutes Cmmr. Taylor made the motion, seconded by Cmmr. Scott to approve the December 12, 2002 minutes as presented. The motion carried 4-0. Educational Requirements for Police Promotional Process Officer Lawrence addressed the Commission regarding his concerns and the concerns of others in the department about the educational requirements for the promotional process. He indicated that since he will not graduate until March of 2004, he feels the rule will disqualify several officers. Officer Lawrence asked about the requirements: 1. Suspended for this testing process and continue with the next testing process. 2. Apply same rule as Police Officer Bachelor's degree at the time of appointment 3. Set a firm date of August 31, 2004 for educational requirements Officer Lawrence indicated that he would like the opportunity to take the current test, therefore, he is requesting suspension of the current educational requirement. .Board of Fire and Police Commissioners January 9, 2003 Minutes Page 2 Chair Chesbrough informed the Commission that since this item was not on the agenda, no action will be taken. The request was made to determine if the entry personnel and the supervisory personnel were allowed adequate time to prepare for promotional process in regards to the change in the educational requirements. Fire Lieutenant Promotional Process The current requirements for a firefighter take the Lieutenant's exam is that an individual have five (5) years on the job and they be Fire Officer I certified. The request was made for clarification of the criteria as to whether the assessment center or the written exam should be first. Tim explained that the current process allowed for a loophole, and that currently candidates go to the assessment center before the written examination. Cmmr. O'Neal indicated that he was under the impression that the written exam was to be first, and that once the testing process is started, the candidate must complete the process. Chair Chesbrough inquired into the procedures in place for taking the Lieutenant and Captain exams in the past. Chief Henrici indicated that a candidate must be off probation. Firefighter Rigney indicated the written exam was done first in the past and that if a candidate did not score well, then some would elect not to proceed. The cost of the assessment is per person. Chair Chesbrough agreed that the criteria be achieved before the start of the assessment process. Nick explained that because of the one step process, it does not matter which process is first. Chair Chesbrough inquired if the same problem applies to the Captain's promotional process. Chief Henrici indicated that the Captain's process has been changed to a one step process. Board of Fire and Police Commissioners January 9, 2003 Minutes Page 3 Tim indicated that the Captain's assessment center was held today and that the written will be some time next month. There were 13 Lieutenants that took the assessment test on JanuaryStn The only criteria for Captain's are that they must be off probation. Cmmr. Scott made the motion, seconded by Cmmr. O'Neal to amend the language that the candidate must meet the criteria before beginning the testing process. The motion carried. Vickie informed the Commission that the requested change in the testing process from assessment to written would currently affect three (3) people. Chief Henrici indicated that the changes being done should be what's fair to the employee at the time of the exam. He also indicated that the side letter of the contract indicates at the time of the written and that legal issues could arise. Nick indicted that he agreed with Chief Henrici and that the side letter should be honored. Tim inquired if the assessment center should be changed so as to have the written test first. Cmmr. O'Neal asked how long the written material had been available. Tim responded that notification went out in December. Chair Chesbrough brought out that the testing cycle starts when the criteria starts. The question was raised as to whether the assessment center date could be changed. Chief Henrici indicated that the interview panel currently has 11 interviews in the process and it would be hard to determine when another date would be available. Chair Chesbrough indicated that if no change in verbiage is made, they will be in agreement with the side letter. Chair Chesbrough stated that it has always been the goal of the Commission to be fair with the Fire and Police personnel and not knowingly cut anyone out of the loop. Therefore, Chair Chesbrough inquired as to what would happen if a Firefighter started the assessment and does not obtain their Fire Officer I before the process. Firefighter Rigney indicated that it is written that a candidate must have met the criteria in order to take the written exam. .Board of Fire and Police Commissioners January 9, 2003 Minutes Page 4 Cmmr. Scott made the motion, seconded by Cmmr. O'Neal to withdraw the motion to amend the language for the testing process. The motion carried 4-0 The request was made to have a drafting of the new process be prepared by Corporate Counsel. Set Police Interview Dates Tim indicated that the current Police officer eligibility list has expired. The following dates were chosen for interviews starting at 6:00 p.m. March 6th, 11th and 12th There will be no March 13th meeting. Cmmr. Scott mentioned that Sgt. Cecil Smith is back at regular duty from active military leave. Nick indicated that Sgt. Smith came back to work on December 1, 2002. Cmmr. Taylor thanked the city for the video she received. Executive Session Nothing to discuss. Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. Scott made the motion, seconded by Cmmr. O'Neal to adjourn the meeting at 6:10 p.m. The motion carried 4-0 Respectfully Submitted, Approved: February 13, 2003 1/ Sandra Taylor Recording Secretary r A • Board of Fire & Police Commissioners February 13, 2003 Minutes Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Ronald O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Staff: Nick Oriti Tim Bennett Guests: Chief Henrici Vickie Rigney, President of Fire Local 439 Brian Lawrence, Police Department The meeting was called to order at 5:32 p.m. by Chair Chesbrough. Approval of the Minutes Cmmr. Taylor made the motion, seconded by Cmmr. O'Neal to approve the Januarygm minutes as written. The motion carried. Educational Requirement for Police Officer Promotional Process Tim reviewed the educational requirements for the Police promotional process along with the time frame allowed for meeting these requirements. Cmmr. Scott questioned what previous credit hours were required for Lieutenants. The response was made that the officers were required to have either 30 credit hours or an Associates degree. When questioned as to how many officers would be impacted by the December 3rd or the July 4th deadline, Tim indicated that there would be no way of determining this information at this time. Police Officer Lawrence indicated that there were six individuals in his division alone and the he was not sure of the rest of the department. • Board of Fire and Police Commissioners February 13, 2003 Minutes Page 2 r Police Officer Lawrence requested the suspension of the requirements until the next test or to have the requirements changed until the time of appointment. Chair Chesbrough restated that it has been the concern of the Board to be fair to the officers when establishing requirements. He is not in favor of suspension of the requirements; however; he would be open to modifications so that many of the officers could test. Cmmr. O'Neal indicated that no matter what the time line is set at, it will always affect someone. He was not in favor of putting suspending the requirements for this testing cycle. His only concern was the amount of credit hours to be taken per semester. Six credit hours per semester would be more in line with a working individual as opposed to the 15 hours suggested. Nick suggested changing the language so as to keep the educational requires the same, however, modifying that the requirements so that they may be met by the date of appointment. Cmmr. O'Neal inquired if there would be any legal ramifications if changed. Nick indicated that should not be since the officers know in advance that they must meet the requirements. He also suggested that if an individual does not meet the educational requirement by the time of appointment, that individual would be dropped from the list. The Commission expressed concern regarding individuals going through the assessment center just for the experience without giving serious concern to acquiring the educational requirement for promotion. Police Officer Lawrence suggested having only officers enrolled in a current educational degree program be allowed to go through the assessment center, so as to eliminate those officers just wanting the experience. He also inquired into the passing over once for promotion. Nick indicated that currently an individual could pass; however; with the new language there would be not pass so as to encourage an individual to continue the completion of the educational requirements. Cmmr. O'Neal made the motion, seconded by Cmmr. Scott to modify the policy stating that Police Sergeant or Lieutenant must satisfactorily complete their educational requirements by date of appointment. Failure to have met requirements by date of appointment would drop a candidate from the list. The motion carried. Appointment date = Date reported for change in duty Board of Fire and Police Commissioners February 13, 2003 Minutes Page 3 Chair Chesbrough suggested that this educational requirement modification apply to the next testing cycle only. Cmmr. Scott made the motion, seconded by Cmmr. O'Neal to amend the previous motion to read "modify educational requirement aspect of the testing cycle for Sergeants and Lieutenants for this testing cycle only to complete their educational requirements. The motion carried. Firefighter Educational Requirements Tim provided a summarized survey of educational requirements for Firefighters from surrounding communities. Chair Chesbrough indicated that this was in response to Cmmr. O'Neal's request. Chief Henrici indicated that he was satisfied the current educational requirements for Firefighters. Cmmr. O'Neal indicated that he felt that the educational requirements for Firefighters should be increased and it should be done gradually, in requiring some additional type of education. • Chair Chesbrough agreed and felt that Firefighters should have some type of education with a phasing in period. He suggested that entry Firefighter candidates should have and Associates degree. Firefighter Rigney questioned the communities that were used as comparable communities in the survey. She also indicated that she did not agree with the educational requirement for Firefighters since the management positions do not currently require degrees. Cmmr. O'Neal indicated that the educational process must start some place and the educational requirements for other positions will be looked at as promotions arise. He also indicated that the Board does not hire the Chief, therefore, the Board only has control over certain positions. Vickie inquired if degree would apply to any degree. The Board indicated that it does not matter what type of degree a candidate has, they must have a degree. Cmmr. O'Neal stated "a higher education promotes a better rounded individual." `t Board of Fire and Police Commissioners February 13, 2003 Minutes Page 4 Cmmr. O'Neal made the motion, seconded by Cmmr. Bates that to become a Firefighter, an individual must have a minimum of 30 college credit hours at the time of application. The motion carried. There was continued discussion regarding the motion. Cmmr. Scott indicated that she would like to see some statistics from the last testing cycle regard those who made the list that had the educational requirement. Approval of Probationary Employee Cmmr. O'Neal made the motion, seconded by Cmmr. Bates to approve the continued employment of Firefighter James S. Brill. The motion carried. Executive Session Cmmr. O'Neal made the motion, seconded by Cmmr. Taylor to adjourn to executive session at 6:39 p.m. for the purpose of discussing personnel. Cmmr. O'Neal made the motion, seconded by Cmmr. Taylor to return to open session r""'' at 7:42 p.m. Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. O'Neal made the motion, seconded by Cmmr. Taylor to adjourn the meeting at 7:42 p.m. Respectfully Submitted, Approved: June 12, 2003 Sandra Taylor Recording Secretary r Board of Fire & Police Commissioners Executive Session Minutes February 13, 2003 Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Ronald O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Staff: Nick Oriti Tim Bennett Nick informed the Board that Human Resources were releasing the score of the recent Fire Captains and Lieutenants exam. One Firefighter is requesting the posting of the high and low scores. Chair Chesbrough indicated that a generic letter could be sent indicating the high and low score and that individual's score. Nick brought up an issue regarding a Firefighter who is currently on the eligibility list. With upcoming anticipated retirements from the Fire Department, this individual could possibly be hired. He informed the Commission that if a felony charges against this individual is warranted, he will be requesting that that his name be removed from the eligibility list. Cmmr. O'Neal made the motion, seconded by Cmmr. Taylor to return to open session at 7:42 p.m. Respectfully Submitted, Approved: June 12, 2003 t,v0, L Sandra Taylor (' Recording Secretary r y "' Board of Fire & Police Commissioners June 12, 2003 Minutes Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Mary Camacho Cmmr. Ronald O'Neal Cmmr. Miriam Scott Absent: Staff: Tim Bennett Guest: Deputy Mike Falese, Fire Department The meeting was called to order at 5:32 p.m. by Chair Chesbrough. Election of Chairperson Cmmr. Bates made the motion, seconded by Cmmr Scott to re-appoint Bill Chesbrough as the chairperson for the Board of Fire and Police Commissioners. Motion carried 4-0 Approval of the Minutes Cmmr. Bates made the motion, seconded by Cmmr. Scott to approve the February 13th minutes as written. The motion carried 4-0 1 abstained Discussion of Educational Requirements for Firefighter Tim recapped that the educational requirements for Firefighter is 30 credit hours for the entry position. Tim indicated that the current Firefighter eligibility list expires in December and that he would start the hiring process in October. Chair Chesbrough re-iterated that the 60 credit hours do not have to be in the fire related field, they can be generic credit hours. Tim informed the Commission that David Dorgan, City Manager and Femi Forarin, Assistant City Manager both felt that the requirements should be reduced to a r high school diploma only. They felt that this would help in obtaining minority applicants. The possibility of providing those with higher education a bonus was suggested. Cmmr. O'Neal was opposed to the high school only requirement. Cmmr. O'Neal indicated that high school education requirement in the past has not benefited the city in obtaining minority applicants. Furthermore, he indicated that there are many minorities out in the workforce that do have a college education and this would not be a deterrent. Chair Chesbrough indicated that it is the Board's feeling that the educational requirements should be raised so as to obtain a better quality of applicants. Deputy Falese indicated that the Fire Department has the same opinion as the City Manager's office. Cmmr. O'Neal does not feel that that the present educational requirement has helped nor hindered the minority applicants. There was much discussion regarding this issue and the Commission felt that they would review the statistics regarding minority hiring after a couple of testing cycles. Cmmr. O'Neal made the motion, seconded by Cmmr. Bates to increase the educational requirement from 30 hours to 60 hours for the entry level position of Firefighter. The motion carried 5-0. Approval of Fire Department Probationary Employees Cmmr. Scott made the motion, seconded by Cmmr. O'Neal to approve the continued employment of seven probationary employees. The motion carried 5-0 Firefighter David Talbot Firefighter John Sardina Firefighter Chris Bradshaw Firefighter Richard Koop Firefighter David Gartrell Firefighter Joseph Galli Firefighter Nicholas Chromek Deputy Chief Falese indicated that all seven employees are outstanding employees. Cmmr. O"Neal made the motion, seconded by Cmmr. Scott to adjourn to executive session for the purpose of discussing personnel. The board returned to open session at 6:03 p.m. Cmmr. O'Neal made the motion, seconded by Cmmr. Bates to extend the probationary period of Firefighter Cherif Fortin for two months to end on November 9, 2003. The motion carried 5-0. r k. Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. O'Neal made the motion, seconded by Cmmr. Scott to adjourn the meeting at 6:05 p.m. Motion carried 5-0 Respectfully Submitted, Approved: August 14, 2003 -(_ 6(A_=-4(- Lop Sandra Taylor Recording Secretary Board of Fire & Police Commissioners Executive Session June 12, 2003 Minutes Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Mary Camacho Cmmr. Ronald O'Neal Cmmr. Miriam Scott Absent: Staff: Tim Bennett Extension of Probationary Employee Tim provided a copy of a memo from the Fire Department requesting an extension for probationary Firefighter Cherif Fortin. The request for the extension was due to Mr. Fortin not taking his Emergency Medical Technician certification exam. There was much discussion regarding this issue and the reasoning for the extension. Cmmr. O'Neal made the motion, seconded by Cmmr. Bates to return to open session at 6:03 p.m. Respectfully Submitted, j/zet_o_i_ , Sandra Taylor Recording Secretary r • Board of Fire & Police Commissioners August 14, 2003 Minutes Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Mary Camacho Cmmr. Miriam Scott Absent: Cmmr. Ronald O'Neal Staff: Tim Bennett The meeting was called to order at 5:30 p.m. by Chair Chesbrough. Approval of the Minutes Cmmr. Camacho made the motion, seconded by Cmmr. Scott to approve the June 12th minutes as written. The motion carried 4-0. Discussion of the Rule of Three Tim provided a summary on why the Commission approved the Rule of Three. Tim indicated that he was informed that ruling did not need to go before Council. The request for approval for the Rule of Three was brought before Council and was tabled for two meetings due to questions being raised as to the reasoning why the Board approved the Rule of Three. There was concern raised that the rule could be used as a discrimination tool against applicants. Tim indicated that the Human Resources office would be watching over the process. It was brought up that the Firefighters did not agree with the Rule of Three. The question was raised as to who brought up the Rule of Three. It was mentioned that it was brought up by the Human Resources Department for the purpose of having uniformity between the Civil Service Commission and the Board of Fire and Police. The Board was encouraged by Human Resources to approve the Rule of Three for its hiring process. This was done for the benefit of the administration so as to provide flexibility. Cmmr. Scott indicated that she did some research on the Rule of Three and today, the Rule of Three has no benefit in hiring. Fire and Police Board August 14, 2003 minutes Page 2 Tim indicated that he was looking to the Board to determine if they wish to proceed with the Rule of Three. The general consensus was that the Board was not in support of the Rule of Three. The Commission indicated that they would be fine if the Council did not approve the Rule of Three. Cmmr. Camacho informed the Commission that she is definitely not in favor of the Rule of Three hiring practice. Approval of Firefighter Testing Tim provided an outline on how the testing process would proceed. Approximately 400 applications will be handed out in September. Cmmr. Scott made the motion, seconded by Cmmr. Camacho to proceed with the Firefighter testing cycle as presented in the outline. The motion carried 4-0. Executive Session Cmmr. Bates made the motion, seconded by Cmmr. Scott to adjourn to executive session at 5:52 p.m. Cmmr. Bates made the motion, seconded by Cmmr. Camacho to return to open session at 6:08 p.m. Cmmr. Camacho questioned if there was any regulation or rule indicating that a Police officer or Firefighter is unable to hold a side job. Tim indicated that any side job held by a Police officer must be approved by the Police Department. Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. Bates made the motion, seconded by Cmmr. Scott to adjourn the meeting at 6:12 p.m. Respectfully Submitted, Approved: September 11, 2004 i/_)4i7144,1L_4-(.6(i-L/ Sandra Taylor Recording Secretary Board of Fire & Police Commissioners Executive Session August 14, 2003 Minutes Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Mary Camacho Cmmr. Miriam Scott Absent: Cmmr. Ronald O'Neal Staff: Tim Bennett Tim brought before the Board an issue dealing with the hiring of a Firefighter from the eligibility listing. Patrick Spillane indicated to Tim that a possible felony charge may show up on when the background check is made. Mr. Spillane indicated that currently he had not been convicted of the crime and that he had entered the "Second Chance" program. Once Mr. Spillane completed the program, his record would be cleared. Tim provided information from the ordinance, stating the Board could remove a candidate with a felony charge or if a mutual agreement is made with the employer from the eligibility list. The Corporation Council's opinion was that if the individual admitted to guilt, then the Board could use Section 1, Examination of the Ordinance-Separation of Agreement. Tim indicated that Mr. Spillane would be eligible for re-hire in Batavia once he completes the "Second Chance" program. After much discussion, the census of the Board was to remove Mr. Spillane from the edibility list due to the issue of integrity and honor on the part of becoming a Firefighter. Tim provided a memo from Chief Bill Miller indicating that Probationary Officer Michael Hoffman has been terminated by the Police Department. Cmmr. Bates made the motion, seconded by Cmmr. Camacho to return to open session at 6:08 p.m. Respectfully Submitted, Sandra Taylor Recording Secretary ,c,(OF Etc/ ; City of Elgin ,--,00"'44s‘ � Mayor n Ed Schock • -4.1111)0\' Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor Board of Fire and Police Commissioners Meetin John Walters g Marie Yearman September 11, 2003 City Manager David M. Dorgan 5:30 p.m. Second Floor Conference Room/North Tower City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of Minutes from: August 14, 2003 B. Discussion of Rule of Three C. Approval of Promotional Testing for Police Sergeant 4. Executive Session 5. Return to Open Session 6. Adjournment Next Meeting: October 9, 2003 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator, at(847) 931-6040, or TTY/TDD(847)931- 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper Board of Fire & Police Commissioners September 11, 2003 Minutes Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Mary Camacho Cmmr. Ronald O'Neal Cmmr. Miriam Scott Staff: Tim Bennett The meeting was called to order at 5:35 p.m. by Chair Chesbrough. Approval of the Minutes r.,, Cmmr. Bates made the motion, seconded by Cmmr. Scott to approve the August 14th minutes as written. Motion carried 5-0. Discussion of Rule of Three Tim informed the Commission that the Rule of Three was approved by the City Council at the September 10th meeting at a vote of 4-2. The ordinance has been changed to reflect this change. A copy of the amended ordinance was provided to the Members. Tim indicated that 360 of the 400 applications had been handed out for Firefighter. Approval of Promotional Testing for Police Sergeant Tim informed the Commission that the Police Sergeant's eligibility listing expires in March of 2004. The current requirement is that the candidates are given three months for the reading assignment. He is seeking the approval of the Board to proceed with the Sergeant's promotional exam. Cmmr. Camacho made the motion, seconded by Cmmr. O'Neal to proceed with Sergeant's promotional process. The October meeting will be used to set times for Firefighter interviews. Chair Chesbrough will coordinate with Tim the interview dates for firefighter candidates. by re. Cmmr. Scott made the motion, seconded by Cmmr. O'Neal to adjourn to executive session at 5:53 p.m. Executive Session Cmmr. O'Neal made the motion, seconded by Cmmr. Bates to return to open session at 6:10 p.m. Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. O'Neal made the motion, seconded by Cmmr. Bates to return to open session at 6:10 p.m. Respectfully Submitted, Sandra Taylor <<�' Recording Secretary of.,,,,, Board of Fire & Police Commissioners September 11, 2003 Executive Session Minutes Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Mary Camacho Cmmr. Ronald O'Neal Cmmr. Miriam Scott Staff: Tim Bennett Tim brought up information regarding letters from Patrick Spillane, Batavia's Fire Chief and the States Attorney's office. Mr. Spillane is requesting that his name be put back on the eligibility list for Firefighter. Chair Chesbrough asked that the Corporation Counsel provide legal wording for the ordinance change which affects Mr. spillane's eligibility. There was much discussion regarding Mr. Spillane's request to be placed back on the eligibility list. Chair Chesbrough informed Tim that the Commission would like a legal opinion from Corporation Counsel as to whether or not the Commission has the right to remove Mr. Spillane from the eligibility list. Cmmr. O'Neal made the motion, seconded by Cmmr. Bates to return to open session at 6:10 p.m. Respectfully Submitted, ,a4L, JecA-g6--2-) Sandra Taylor Recording Secretary �'�.(OF EtCi ` City of Elgin Mayor Ilir Ed Schock ewk 0k1IID Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Board of Fire and Police Commissioners Meeting Thomas K. Sandor October 9, 2003 John Walters Marie Yearman 5:30 p.m. Second Floor Conference Room/North Tower City Manager David M. Dorgan City Hall, 150 Dexter Court, Elgin, IL 1. Call to Order 2. Roll Call 3. Open Session A. Approval of Minutes from: September 11, 2003 B. Discussion of age requirement for police officer and testing process C. Set interview dates for Firefighter testing 4. Executive Session A. Discussion of Personnel 5. Return to Open Session 6. Adjournment Next Meeting: November 13, 2003 The City of Elgin is subject to the requirements of the Americans with Disabilities Act(ADA)of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact ADA Coordinator, at(847) 931-6040, or TTY/TDD(847) 931- /�► 5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons. 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper C Board of Fire & Police Commissioners October 9, 2003 Minutes Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Mary Camacho Cmmr. Miriam Scott Absent: Cmmr. Ronald O'Neal Staff: Tim Bennett The meeting was called to order at 5:35 p.m. by Chair Chesbrough. Approval of the Minutes Cmmr. Bates made the motion, seconded by Cmmr. Scott to approve the September 11th minutes with the following modifications: Page 1, paragraph 3 add the following verbiage - ....Rule of Three was approved by the City Council... Page 1, paragraph 4 add the following verbiage - ...applications for Firefighter Executive session minutes: Page 1, paragraph 1 add the following verbiage - ... eligibility list for Firefighter. Page 1, paragraph 2 add the following verbiage - ...ordinance change which effects the Firefighter's eligibility. The motion carried 4-0 Discussion of Aqe Requirement for Police Officer and Testing Process Tim informed the Commission that the City ordinance indicates that the minimum age for Police officer and Firefighter is 21 years of age and that there is no maximum age limit. The state statute indicates that the maximum age limit is 35. Because the city is a home rule entity, it does not have to follow the state statute. 2 ' Board of Fire and Police Commissioners October 9, 2003 Page 2 Tim inquired if the Board had any objection to following the city rule of no maximum age limit for Police officers and Firefighters. The Board was in favor of leaving the rule as written — no maximum age limit. Set Interview Dates for Firefighter Testing Tim informed the Board that there would be 48 Firefighter candidates to be interviewed. The swim test will be held on October 19tH Tim also informed the Board that background testing will not be provided by the Police Department. The Board requested that Tim do finger printing of all candidates before the interview process so that they would have some background information on candidates before interview. Cmmr. Scott made the motion, seconded by Cmmr. Camacho to direct Human Resources to conduct finger printing and background checks on all Firefighter candidates. The motion carried 4-0. The following dates have been selected for Firefighter candidate interviews: December 12th December 13th — morning and afternoon interview sessions December 16th December 17th December 18th Executive Session Cmmr. Scott made the motion, seconded by Cmmr. Bates to adjourn to executive session at 5:55 p.m. Motion carried 4-0. Cmmr. Camacho made the motion, seconded by Cmmr. Scott to return to open session at 6:18 p.m. Motion carried 4-0. Cmmr. Camacho made the motion, seconded by Cmmr. Scott to terminate Probationary Firefighter Dominic Pileggi for non compliance of his probation period. The motion carried 4-0. Board of Fire and Police Commissioners October 9, 2003 Page 3 r Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. Bates made the motion, seconded by Cmmr. Camacho to adjourn the meeting at 6:19 p.m. Motion carried 4-0. Respectfully Submitted, Approved: February 12, 2004 dotlW Sandra Taylor Recording Secretary r rik Board of Fire & Police Commissioners Executive Session Minutes October 9, 2003 Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Mary Camacho Cmmr. Miriam Scott Absent: Cmmr. Ronald O'Neal Staff: Tim Bennett Patrick Spillane addressed the Commission regarding the letter he received from the city removing his name from the Firefighter's eligibility list. Chair Chesbrough informed Mr. Spillane that the issue would not be discussed at this time and the Board's original action has not changed. Chair Chesbrough informed Mr. Spillane that the Board was awaiting a response from the City's Corporation Counsel regarding his removal from the Firefighter's eligibility list. rh The Board thanked Mr. Spillane for coming and speaking with them. After Mr. Spillane left the meeting, Tim provided the Board with a written response from Corporation Counsel regarding whether the Board had the right to remove his name from the Firefighter's eligibility list. It was the consensus of the Board based on the legal opinion from the Corporation Counsel and a prior discussion not to revise its previous decision to remove Mr. Spillane from the eligibility list. Tim brought up an issue regarding Probationary Firefighter Dominic Pileggi. Paperwork was submitted from the Fire Department relating how Firefighter Pileggi has been removed from the Elgin Regional Fire Academy which makes him ineligible to complete the Academy which is part of the firefighter job requirement. The Fire Department is thus requesting permission to terminate Firefighter Pileggi. Cmmr. Scott made the motion, seconded by Cmmr. Camacho to return to open session at 6:18 p.m. Respectfully Submitted, Sandra Taylor Recording Secretary _cm OF Et.C� b City of Elgin Mayor � ` Ed Schock l` Council Members Juan Figueroa Robert Gilliam Brenda Rodgers Thomas K. Sandor ELGIN BOARD OF FRE AND POLICE COMMISSIONERS John Walters Marie Yearman NOTICE OF CANCELLATION OF MEETING City Manager David M. Dorgan The regularly scheduled meeting of the Elgin Board of Fire and Police Commissioners scheduled for November 13, 2003 has been canceled. The next regularly scheduled meeting will be held on January 8, 2004, at 5:30 p.m. Dated: November 5, 2003 Tim Bennett City of Elgin Human Resources 150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616 www.cityofelgin.org ® Printed on recycled paper