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HomeMy WebLinkAbout2002 Bd of Fire & Police Agendas & Minutes Board of Fire & Police Commissioners July 11, 2002 Minutes Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Ronald O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Staff: Nick Oriti Tim Bennett The meeting was called to order at 5:26 p.m. by Chair Chesbrough. Approval of the Minutes Cmmr. Bates made the motion, seconded by Cmmr. Scott to approve the June 13, 2002 minutes as presented. The motion carried 5-0. Rule of Three Tim passed out the verbiage from the Civil Service Commission approval on the "Rule of Three". Nick indicated that the Human Resources Department was requesting that the Board of Fire and Police Commissioners adopt the "Rule of Three". This rule would apply only to new hires and that no one individual could be passed over more than twice from an active list. There was much discussion regarding the "Rule of Three" and Tim went into further detail regarding how the "Rule of Three" would work. Nick indicated that this would give the Fire and Police Chiefs an opportunity to choose the best candidate to fit within their perspective organization. When questioned as to why the "Rule of Three", Nick indicated that a survey of several communities showed that they were using the "Rule of Three". r Board of Fire and Police Commission July 11, 2002 Minutes Page 2 Chair Chesbrough inquired into the procedure envisioned for the "Rule of Three" as it applies to the Fire and Police Department. Tim indicated that with the "Rule of Three", there would be an additional interview process with the department staff. Chair Chesbrough inquired into the negativity of having the "Rule of Three". Nick indicated that existing employees related that they did not want this to apply to the promotional process. Chief Henrici informed the Board that there is a State law in legislation that is seeking to remove any impute from the Chiefs. Cmmr. O'Neal made the motion, seconded by Cmmr. Taylor to adopt the "Rule of Three" hiring process to be applied to entry positions only. The motion carried 5-0. Set Date for Police Interviews Tim indicated that there were eleven (11) candidates for Police officer. The dates of August 20th and 21st at 6:00 p.m. were set for the interviews. Tim provided the Board with questions for the oral interviews. The Commission agreed to meet on August 8th to review the questions. Chair Chesbrough asked Tim for alternative questions be provided at the August 8th meeting to establish ten (10) oral questions. The alternative questions are to be mailed to the Commission a week before. Chair Chesbrough suggested impute on how the present system is working after the next interview process. New Business Fire Department Promotions Cmmr. Scott made the motion, seconded by Cmmr. Taylor to appoint the next three candidates on the Fire Department Lieutenant's list. The motion carried 5-0 Firefighters Joseph Villella, Timothy Ryan and Kenneth Nelson will be promoted on August 5, 2002. r Board of Fire and Police Commission July 11, 2002 Minutes Page 3 Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. O'Neal made the motion, seconded by Cmmr. Scott to adjourn the meeting at 6:05 p.m. The motion carried 5-0 Respectfully Submitted, Approved: August 8, 2002 i \ Sandra Taylor Recording Secretary r r Board of Fire & Police Commissioners August 8, 2002 Minutes Present: Chair William Chesbrough Cmmr. Timothy Bates Cmmr. Ronald O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Staff: Nick Oriti Tim Bennett Guest: John Henrici, Fire Chief The meeting was called to order at 5:30 p.m. by Chair Chesbrough. Approval of the Minutes Cmmr. Taylor made the motion, seconded by Cmmr. Bates to approve the July 11, 2002 minutes as written. The motion carried 5-0 Executive Session Cmmr. Scott made the motion, seconded by Cmmr. O'Neal to adjourn into executive session at 5:32 p.m. to discuss interview questions The Commission returned to open session at 5:50 p.m. Change in Promotion Chief Henrici informed the Commission that back in May of 2000; an issue arose with the promotion process. At that time a request had been made to revise the promotional process, however, there is no record to indicate that this request had been acted upon. The Commission was provided with a copy of a side letter which agreed to the change between the City and the Bargaining Union. Chief Henrici indicated that this change must be approved prior to the next promotional testing. Chair Chesbrough indicated that if circumstantial evidence presents, this item should be placed on the agenda for next month or a motion be made to amend the May 15, 2000 minutes. se Fire and Police Commission August 8, 2002 Minutes Page 2 Chair Chesbrough inquired in to the disagreement with this policy change by a Firefighter. Chief Henrici indicated that this change would affect several individual on the department. Under the new system, Firefighters must have five (5) years on the job. Chair Chesbrough requested this issue be placed on the September agenda. Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. Scott made the motion, seconded by Cmmr. Bates to adjourn the meeting at 6:05 p.m. The motion carried 5-0 Respectfully Submitted, Approved: September 12, 2002 ja-16\-) Sandra Taylor Recording Secretary eulb‘ Board of Fire & Police Commissioners September 12, 2002 Minutes Present: Cmmr. Timothy Bates Cmmr. Ronald O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Absent: Chair William Chesbrough Staff: Nick Oriti Tim Bennett Guest: John Henrici, Fire Chief Douglas Ackman, Firefighter John Fahy, Lt Firefighter Tim Maroder, Lt Firefighter Victoria Rigney, Firefighter The meeting was called to order at 5:30 p.m. by Cmmr O'Neal. Approval of the Minutes Cmmr. Taylor made the motion, seconded by Cmmr. Scott to approve the August 12, 2002 minutes as written. The motion carried 4-0 Change in Promotion The Commission reviewed last month's discussion of the Hiring Promotional Process for Fire. Chief Henrici passed out May 11, 2000 minutes and memo. FF Rigney stated that she remembered that a vote was done on this Hiring Process change, and was passed by the commission. Cmmr. O'Neal read the minutes from May 11, 2000. Chief Henrici reviewed the Promotional Process to the Commission. The Promotional Process would allow each applicant to go through the entire process once started. To be eligible for the process the Firefighter must have 5yrs on job with the appropriate Fire Certificates. Cmmr. O'Neal suggested that we vote on the process tonight to make it official, since the May 11, 2000 minutes do not reflect the vote or the eventual outcome. FF Rigney stated that the Hiring Promotional process also affects the Captains test. FF Rigney suggested that Captain be included in the vote to be approved with the same criteria. FF Rigney suggested that a time table for the Lieutenant's test be established before testing for Captain. Cmmr. Scott stated that with the cities expansion, there may be an increase in the promotional process. Cmmr. O'Neal suggested a vote on the motion that was brought up in the May 11, 2000 meeting, in reference to Lieutenant only and that the Captain Promotional Process would be addressed separately. Cmmr. Scott motioned to officially approve the Promotional Process for Lieutenant as originally stated in the May 11, 2000 minutes, Cmmr. Bates seconded the motion. Motion approved. 4-0 Cmmr. O'Neal asked for discussion to be brought up in regard to the Captain's Promotional Process. rbk Nick summarized the promotional process for Lieutenant with the addition of a time frame that a firefighter must have before testing for Captain. FF Rigney suggested that the current list stay current until a new one could be established. Discussion followed about the list and how it would be expire. O'Neal suggested that the commission set a date for the Captain's test using the old process guidelines. Cmmr. O'Neal asked what a good timeframe would be to begin the process. Discussion followed stating that a testing agency must be contacted before dates could be established. Cmmr. Bates motioned to start the testing process for Captain utilizing the same guidelines that are currently in place Cmmr. Scott seconded the motion. Motion approved 4-0. Lt Fahy then stated that Illinois state statute says that if a firefighter takes the test they must be able to complete the process. Lt Fahy requested that we look into the Illinois state statute process and how our two step process fits with the Illinois state statute. Cmmr. O'Neal requested that the process be investigated to see if the commission and our processes are within state guidelines, and if we were not the commission could correct the process in the future. ink i Cmmr. O'Neal gave recognition to Lt Fahy for taking a fire engine to New York. Cmmr. O'Neal commended the fire department and all of its firefighters for all the service that they provide to the City of Elgin. Adjournment There being no further business to discuss Cmmr. O'Neal made the motion to adjourn the meeting at 6:12 p.m., seconded by Cmmr. Bates. Motion carried 4-0. Respectfully Submitted, Approved: October 10, 2002 Tim Bennett Staff Liaison r r . rm." Board of Fire & Police Commissioners December 12, 2002 Minutes Present: Chair William Chesbrough Cmmr. Ronald O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Absent: Cmmr. Timothy Bates Staff: Nick Oriti Guests: Chief John Henrici Firefighter Vickie Rigney riL The meeting was called to order at 6:00 p.m. by Chair Chesbrough. Approval of the Minutes Cmmr. Scott made the motion, seconded by Cmmr. O'Neal to approve the October 10th minutes. The motion carried 4-0 Firefighter Rigney questioned the minutes of September 12th. She indicated that the minutes did not reflect what she remembered was discussed. Chair Chesbrough asked for Firefighter Rigney to submit her objections in writing to the Commission. Vickie provided Chair Chesbrough with a written copy of her objections to the September 12th minutes. Chair Chesbrough indicated that Firefighter Rigney's objections will be noted. The minutes were approved as drafted by the Commission. Fire Promotional Process Nick summarized the discussion from the October meeting regarding the request to rhave the captain's promotional process changed to a one step process. Board of Fire and Police Commissioners December 12, 2002 Minutes Page 2 Chair Chesbrough indicated that he recalled the conversation and that the one step request was in line with the state statute. Chief Henrici agreed and mentioned that the one step process would bring the promotional process in line with the other promotional processes. Cmmr. O'Neal made the motion, seconded by Cmmr. Taylor to bring the Captain's and Lieutenant's promotional testing process to a one step process. The motion carried 4-0 Firefighter Rigney re-stated from the previous meeting that they would like to have the following requirements to be eligible for promotion. Lieutenant Firefighter must have five (5) years of service experience Fire Officer I certification Captain Lieutenant be off of probation Nick informed the Commission that Captain's are a management position and the city should dictate what qualifications are necessary for promotion and not the Union. ( Chair Chesbrough agreed with Nick's comments. Chief Henrici indicated that it is his recommendation that the one step process and the requirements from previous are valid. Firefighter Rigney indicated that she was merely suggesting requirement for the captain's promotion since it affects the union in relation to Lieutenants. Chair Chesbrough put the motion on the table to modify the promotional process for Captains from a two (2) step process to a one (1) step process. The motion carried 4-0 Nick brought before the Commission a request from a Police Officer requesting the extension of the time frame for the completion of the educational process until August of 2004. Chair Chesbrough indicated that since this item has not been placed on the agenda, it would be discussed at a future meeting. He also indicated that a request for modification of the educational time frame should be brought before the Commission by the requestor at a future time. rk Nick indicated that he would inform the Officer who wrote the memo. Board of Fire and Police Commissioners December 12, 2002 Minutes Page 3 r`' Cmmr. O'Neal mentioned that the educational level for Firefighter should be revisited. He suggested that survey of area communities be made inquiring the educational requirements. In light of the changes to the educational requirements for Police Officer, there is a need to revisit the education for Firefighters. Chair Chesbrough requested that Human Resources provide them with a memo showing the results of their survey regarding the surrounding areas educational requirements for Firefighters. Adjournment There being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr. Scott made the motion, seconded by Cmmr. Taylor to adjourn the meeting at 6:20 p.m. The motion carried 4-0 Respectfully Submitted, Approved: January 9, 2003 jet1L,,) r Sandra Taylor Recording Secretary r