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HomeMy WebLinkAbout2001 Bd of Fire & Police Agendas & Minutes rib k Minutes Board of Fire and Police Commissioners February 8, 2001 Present: Chair William Chesbrough Cmmr. Miriam Scott Cmmr. Mary Taylor Absent: Cmmr. Tim Bates Cmmr. Ron O'Neal Staff Femi Folarin Holly Holtz-Paris The meeting was called to order at 5:50 p.m. by Chair Chesbrough. Approval of Minutes Cmmr. Scott made the motion, seconded by Cmmr. Taylor to approve the May 11`h, June 27th and October 12, 2000 as written. The motion carried 3-0. Correspondence The Commission was informed of the removal of Erman Blevins' name from the police officer's list. Selection of Interview Dates Holly will mail out a calendar for the month of February and March asking each Commissioner to identify 8 dates that they will be available for the interviewing of candidates. Correspondence was received from the Fire Department requesting two (2) new hires due to the retirement of Lt. Fischbach and the promotion of Firefighter to Lieutenant. Cmmr. Taylor made the motion, seconded by Cmmr. Scott to approve the hiring of the top 2 candidates from the firefighter list, and to promote Firefighter Scott McCloud to Lieutenant. The motion carried 3-0. Cmmr. Scott made the motion, seconded by Cmmr. Taylor to adjourn to executive session at 6:53 p.m. The Commission returned to open session at 6:54 p.m. ra►. Board of Fire& Police Commissioners February 8, 2001 Minutes Page 2 Correspondence ❑ Law Enforcement Executive Institute Statewide Summit on Issues - Training Conference in Iowa in March. ❑ Preliminary list of Police Sergeant candidates was distributed to the Commission. Adjournment Cmmr. Scott made the motion, seconded by Cmmr. Taylor to adjourn the meeting at 6:50 p.m. The motion carried 3-0. Respectfully Submitted, Approved:April 12, 2001 71, Sandra Taylor Recording Secretary Minutes Board of Fire and Police Commissioners Executive Session February 8, 2001 Present: Chair William Chesbrough Cmmr. Miriam Scott Cmmr. Mary Taylor Absent: Cmmr. Tim Bates Cmmr. Ron O'Neal Correspondence There was much discussion of the letter received from Mr. Judkins regarding his physiological exam. Chair Chesbrough requested that Femi send a letter to Mr. Judkins indicating that the Commission will stand with the test examiner's recommendation. Discussion regarding the correspondence received from Officers Kaminski and Ptak.. Military points may only be used once towards the promotional process. Chair Chesbrough requested Femi to send a letter on behalf of the Commission to Officers Kaminski and Ptak thanking them for their correspondence in regards to the promotional process. Cmmr. Taylor made the motion, seconded by Cmmr. Scott to adjourn the executive session at 6:45 p.m. The motion carried 3-0 Respectfully Submitted, Approved:April 12, 2001 14/11.---21 Sandra Taylor Recording Secretary el*. Minutes Board of Fire and Police Commissioners April 12, 2001 Present: Chair William Chesbrough Cmmr. Tim Bates Cmmr. Miriam Scott Cmmr. Mary Taylor Absent: Cmmr. Ronald O'Neal (excused) Staff Nick Oriti Holly Holtz-Paris Guests: Chief William Miller Students from Elgin High School Call to Order The meeting was called to order at 5:35 p.m. by Chair Chesbrough. Chair Chesbrough welcomed Nick to the Commission as the new staff liaison. Hiring/Promotional Process Chief Miller informed the Commission that Jeff Adam was the first candidate promoted from the newly existent sergeant's list. Chief Miller approached the Commission to request permission to start the Lieutenant's promotion process since the current list expires in August. At the end of the Lieutenant's examination process, Chief Miller will share issues and recommendations regarding any changes to the examination process. At this time, there are no recommended changes to the examination process. Cmmr. Scott made the motion, seconded by Cmmr. Taylor to authorize the Police Department to proceed with the promotion process of the Lieutenant's examination. The motion carried 4-0. Chair Chesbrough inquired about the low number of applicants for the last Police Officer's examination. Board of Fire and Police Commissioners April 12, 2001 Minutes Page 2 Educational requirements for entry Officers are 60 hours. Chief Miller asked the Board to consider the minimum educational requirements be changed to a Bachelor's Degree. Correspondence ► Letter from Police Consultants of Westmont (Chief Miller explained that this correspondence was marketing literature Chief Miller informed the Commission the Police Department is seeking accreditation from the State. Chair Chesbrough asked Nick to provide the Commission with the current promotional requirements and an explanation on how the process works for the next meeting. The Commission gave Chief Miller the okay to proceed with the Lieutenant's promotional examination process. f"''' Cmmr. Bates made the motion, seconded by Cmmr. Scott to approve the request of Brad Fultz to be passed over on the Police Officer's eligibility list and deferred to October 2001. The motion carried 4-0. Approval of Minutes Cmmr. Bates made the motion, seconded by Cmmr. Taylor to approve the February 6, 2001 minutes as amended. The motion carried 4-0. Holly informed the Commission that the current Firefighter's list will expire in December and the testing process will start this fall. Nick indicated that he would like to have an on-going eligibility listing for Police Officers and Firefighters. The Commissioners concurred with this idea along with Chief Miller. elak Board of Fire and Police Commissioners April 12, 2001 Minutes Page 3 Adjournment Cmmr. Scott made the motion, seconded by Cmmr Bates to adjourn the meeting at 6:05 p.m. Respectfully submitted, Approved:June 14, 2001 / , Sandra Taylor Recording Secretary Minutes Fire&Police Commission August 9,2001 Present: Chair Bill Chesbrough Cmmr.Tim Bates Cmmr. Ron O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Staff: Nick Oriti Tim Bennett Guests: Bill Miller, Police Chief Bill Freiberg, Deputy Fire Chief The meeting was called to order by Chair Chesbrough at 6:02 p.m. Approval of Minutes Cmmr. Taylor made the motion, seconded by Cmmr. Scott to approve the June 14`h minutes as written. The motion carried 5-0. Approval of firefighter Testing Process Tim indicated that there would be an addition to the application process. The addition will be the request of obtaining copies the Applicant's driver's license. Tim also indicted that due to the possibility of having a conflict in the location of the testing process, the testing date may changed. Cmmr. Scott made the motion, seconded by Cmmr. Bates to approve the request to start the testing process for Firefighter. The motion carried 5-0. Scheduled Dates for Police Interviews It was the censuses of the Commission to schedule interview for September 11`h and 12th starting at 6:00 p.m. The regularly scheduled September 13`h meeting will be cancelled due to interviews. Educational Requirements for Police Lieutenant Candidates Chief Miller provided an overview and breakdown on the educational background of the current Sergeants and Lieutenant candidates. row- Board of Fire and Police Commissioners August 9, 2001 Minutes Page 2 It was recommended that if the Board agreed and approved the educational requirements, that it would take effect during the next testing cycle. This would give Lieutenants and Sergeants a 2+ year advance notice. Cmmr. O'Neal suggested that the educational level requirement be increased for Police candidates,whether it be entry or promotional. Chief Miller recommended that current supervisory personnel continue in their present positions, however, any further promotions will require the additional education. Current Lieutenants that do not have a minimum education of a "Bachelors" degree will not be eligible to take the Sergeant exam. Chief Miller informed the Commission that the department currently has a professional growth training program available which consists of: 2 days of professional outside training and 4 days of in-house training. Tim informed the Board that out of the current Police Officer candidates: 9 - Bachelors Degree 4-Associates Degree 1 - 73 credit hours Cmmr. O'Neal made the motion,seconded by Cmmr. Scott increasing educational requirements as follows: Recruits - Bachelors Degree at the time of appointment. Sergeants and Lieutenants will be required to have a Bachelors Degree at by the application deadline. The motion carried 5-0. Adjournment Their being no further business to discuss, Chair Chesbrough called for a motion to adjourn. Cmmr.Scott made the motion, seconded by Cmmr.Taylor to adjourn the meeting at 6:46 p.m. Respectfully Submitted, Approved: September 12, 2001 Sandra Taylor Recording Secretary • Minutes Board of Fire and Police Commissioners September 12, 2001 Present: Acting Chair. Ronald O'Neal Cmmr. Timothy Bates Cmmr. Miriam Scott Cmmr. Mary Taylor Absent: Cmmr. William Chesbrough (excused) Staff Nick Oriti Tim Bennett The meeting was called to order at 5:50 p.m. by Acting Chair O'Neal. Cmmr. Taylor made the motion, seconded by Cmmr. Scott to approve the August 9, 2001 minutes as presented. The motion carried. Cmmr. Bates made the motion, seconded by Cmmr. Scott to approve the probationary Firefighter reviews as provided by the Fire Department. The motion carried. Cmmr. Scott made the motion, seconded by Cmmr. Taylor to adjourn to executive session for the purpose of oral interviews. There being no further business to discuss, the meeting was adjourned at 5:53 p.m. for the purpose of conducting oral interviews for Police Officer Candidates. Respectfully Submitted, Approved: October 12, 2001 Sandra Taylor Recording Secretary r r Minutes Board of Fire&Police Commissioners October 12,2001 Present: Chair. Bill Chesbrough Cmmr. Tim Bates Cmmr. Ron O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Staff Tim Bennett The meeting was called to order at 6:30 p.m. by Acting Chair O'Neal. rApproval to Minutes Cmmr.Taylor made the motion,seconded by Cmmr.Scott to approve the September 12,2001 minutes as presented. The motion carried. 4-0 Schedule Dates for Fire Interviews The following dates have been chosen for Firefighter candidate interviews to be held at Fire Station#1 at 550 Summit Street. November 27th December 4th November 29`h December 11`h The interviews will commence at 5:30 p.m. Cmmr.Bates made the motion,seconded by Cmmr.Scott to adjourn to executive session for the purpose of discussing personnel at 6:47 p.m.The motion carried. 4-0 Cmmr. Scott made the motion,seconded by Cmmr. Bates to return to open session at 7:02 p.m. The motion carried. 4-0 r Cmmr.Chesbrough arrived at the meeting at 7:05 p.m.. Acting Chair O'Neal continued to conduct the meeting. Cmmr. Chesbrough was brought up-to-date on the events which took place in his absence. • - Board of Fire&Police Commission October 12 2001 Minutes Page 2 There being no further business to discuss, Acting Chair O'Neal called for a motion to adjourn. Cmmr.Taylor made the motion,seconded by Cmmr.Scott to adjourn the meeting at 7:10 p.m. The motion carried 4-0 Respectfully Submitted, Approve& December 13,2001 Sandra Taylor Recording Secretary r (111.14 Board of Fire and Police Commissioners Executive Session Minutes October 12, 2001 Present: Cmmr. Bates Acting Chair O'Neal Cmmr. Scott Cmmr. Taylor Correspondence from Sgt. Donald Thiel Tim Bennett passed out of memo from Sgt. Thiel requesting to speak before the Board regarding the promotional process for Sergeant and Lieutenant Police candidates. The Board discussed at length the issue brought up in Sgt.Thiel's memo. The discussion centered around the issue of the amount of department points given to a candidate during the assessment center process. Sgt.Thiel is requesting that the department points be given more weight than previously. The Board members present agreed to ask Chief Miller,Sgt.Thiel and an examiner from the assessment center to be present at the next meeting. Cmmr.Bates made the motion,seconded by Cmmr.Taylor to table this issue until the December meeting. The motion carried 4-0. There being no further business to discuss the motion was entertained to return to open session. Cmmr Scott made the motion,seconded by Cmmr.Bates to return to open session at 7:02 p.m. The motion carried 4- 0. Respectfully Submitted, Approved December 13,2001 Sandra Taylor Recording Secretary r Board of Fire and Police Executive Session Minutes December 13, 2001 Present: Chair Bill Chesbrough Cmmr. Tim Bates Cmmr. Ron O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Staff: Nick Oriti Tim Bennett Nick informed the Board that Police Officer Dimei has requested an unpaid leave of absence. Due to the fact that the Arbitrator has not made a decision, Officer Dimei is currently on an inactive status due to the residency requirement. A decision was suppose to have been made at this time, however, due to the Arbitrator's illness it has been delayed. The Commission suggested that because of the timing of this issue, Officer Dimei will be allowed an unpaid leave of absence; however not indefinitely. Nick indicated that a decision should be made by mid-January to determine if Officer Dimei will have to submit to the residency requirement. Currently, three(3) positions are available to be filled and this does not include Officer Dimei's position. There being no further business to discuss, a motion was entertained to return to open session. Cmmr. O'Neal made the motion, seconded by Cmmr. Taylor to return to open session at 6:50 p.m. The motion carried 5-0. spectfully Submitted, Approved: March 14, 2002 Sandra Taylor Recording Secretary • Meeting Minutes Board of Fire & Police Commissioners December 13, 2001 r Present: Cmmr.William Chesbrough Cmmr.Tim Bates Cmmr. Ronald O'Neal Cmmr. Miriam Scott Cmmr. Mary Taylor Staff: Nick Oriti Tim Bennett Guests: Chief Bill Miller Deputy Chief Bill Freiberg Chuck Hale Don Thiel Call to Order The meeting was called to order at 5:35 p.m. by Chair Chesbrough Approval of Minutes Cmmr. Taylor made the motion, seconded by Cmmr. Scott to approve the October 11th minutes. The motion carried 5-0. Discussion of Promotional Testing Process Tim passed out a written copy of the current promotional process and explained the procedure in which candidates undergo for promotions. Chief Miller indicated that he interviews each candidate and then reviewed by his command staff. When questioned as to why the promotions are done in two stages, it was brought out that this is due to cost restraints. Chuck Hale explained the assessment center process. Mr. Hale indicted that the assessment center tests the ability of each candidate to perform in a real world setting. The scenarios provided are reality based. A job analysis is completed and the assessment is based on the information obtained. Exercises performed are designed to reflect the job duties of candidates in Elgin. The same judges are used throughout the process and a standardized rating system is used. The process that the company goes through is: 1. Meet with staff and look at organizational charts 2. Job analysis conducted 3. Scenarios are prepared The last job analysis was completed 8 years ago. The suggestion was made to revisit the job analysis for the position of Police Officer. Board of Fire&Police December 13, 2001 Minutes Page 2 Mr. Hale provided details as to the nature of different types of scenarios that a candidate is put through. The scenarios entail role playing by the candidates to determine how they handle different situations. The evaluators for the assessment center are current command officers from different departments along with retired commanders who are from comparable department with college degrees. There is an orientation session that is provided to inform the candidates of the breakdown on the four scenarios and the details of the testing and the do's and don'ts for the assessment center. Each candidate's testing process is video taped. The taping is done to verify and critique the process. This provided feedback to candidates to show areas of strengths and weaknesses. Candidates are interviewed regarding the testing process. The assessment center is a learning process for each candidate. Chair Chesbrough suggested that the Board review an interview tape. Chief Miller indicated that he was not prepared to recommend any changes to the testing process and felt that using an assessment center was an appropriate and valid method of interviewing candidates. Sgt. Thiel spoke to the Board regarding the assessment center. He indicated that he was speaking on behalf of the rank and file. He went into great detail and explanation regarding how much weight assessment center points has regarding the interview process. He pointed out three (3)difficulties with the assessment center. 1. Not a real simulation. When out in the real world, they perform differently. 2. Assessors do not know the candidates. The command staff knows candidates much better. 3. Candidates do not know what is expected of them. Senior officers know how you perform your duties. Currently, the breakdown of the percentage points is as follows: Seniority points per number of years— 10% Department points- 20% Assessment center points- 60% Written Exam - 10% 100% Sgt. Thiel indicated that there are complaints regarding the cost to purchase books to study for the exam. Sgt. Thiel suggested that the weight of the assessment center points be revisited and become more in line with department points. He suggested the following breakdown. 4 • Board of Fire& Police December 13, 2001 Minutes Page 3 Written exam - 25% Department/Chief points - 25% Seniority points- 15% Assessment center points- 35% 100% Chair Chesbrough indicated that with the current point process, complaints have been made regarding biased recommendations. Cmmr. O'Neal indicated that the request to have the Chief's points increased has been addressed in the past. Sgt. Thiel suggested that a career of accomplishments should account for more than 20 points. Chair Chesbrough agreed that a more balanced process should be given to a candidate's job skills or accomplishments. Mr. Hale indicated that in some departments that go through an assessment center, the Chiefs do not apply any points to the process. He indicated that the center focuses on a candidate's ability to do a job. Focusing on one's past performance is very limited towards their future promotions; it does not indicate what one can do in the future. The assessment center is designed to demonstrate that a candidate can do the job, and to tell how they will perform in the future. The job of the assessment evaluators is to judge the candidate on how well they do during the assessment center. elk Chair Chesbrough asked that Human Resources look at other comparable department in the terms of providing information to the Board regarding the evaluation process and their Chiefs' ability to assign department points. Approval of Fire Department Promotion Cmmr. Bates made the motion, seconded by Cmmr. Scott to accept the Fire Department requests for the appointment of the following promotions. The motion carried 5-0. Captain Dean Rausch promoted to the rank of Deputy Chief. Lieutenant William Baker promoted to the rank of Captain. Firefighter Robb Cagann promoted to the rank of Lieutenant. Lt. Cagann will furlough his position to remain the Supervisor of Training. Firefighter Joseph VanDorpe promoted to the rank of Lieutenant. Cmmr. O'Neal made the motion, seconded by Cmmr Scott to adjourn to executive session at 6:45 p.m. The motion carried 5-0. Cmmr. O'Neal made the motion, seconded by Cmmr. Scott to return to open session at 6:50 p.m. The motion carried 5-0. There being no further business, Chair Chesbrough called for a motion to adjourn. Cmmr. O'Neal made the motion, seconded by Cmmr. Scott to adjourn the meeting at 6:50 p.m. The motion carried 5-0. Respectfully Submitted,,1 I Approved March 14, 2002 }aSandra Taylor Recording Secretary