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HomeMy WebLinkAbout10-199 Resolution No. 10-199 RESOLUTION AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION HIGHWAY SAFETY PROJECT GRANT AGREEMENT (LOCAL ALCOHOL PROGRAM) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that the City of Elgin,Illinois hereby accepts the Illinois Department of Transportation Highway Safety Project grant agreement in the amount of$130,080.50 for Local Alcohol Program,a copy of which is attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that Sean R. Stegall,City Manager,is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant program. s/Ed Schock Ed Schock, Mayor Presented: October 27, 2010 Adopted: October 27, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk .y Illinois Department Highway Safety Project Agreement, of Transportation Conditions and Certifications 1A. GRANTEE: Elgin Police Department 2A. Project Title: LAP 1B. Address: 151 Douglas Ave. 2B. Project Number: 2C.PSP Task Number(s): Elgin, IL 60120 AL1-1720-085 13-12 2D. CFDA Number and Name: 2E.#of Years of Funding by IDOT: 20.601 6 1C. TIN/FEIN 36-6005862 3. Starting Date: October 1,2010 1D. County: Kane/Cook 1 E. Population: 106000 4. Expiration Date: September 30, 2011 5A-E. Project Description: See attached It is understood and agreed by the GRANTEE that this project is subject to Sections 5A-5E of the attached Project Description. 5F. Project Description Summary: The City Of Elgin will continue to pursue enforcement and education activities in an attempt to reduce the number of serious and fatal crashes occurring in the City Of Elgin.The City Of Elgin will provide video evidence to secure driving under the influence convictions and reduce court hearings and to provide training and education in occupant restraint device usage to both police and citizens alike.The City Of Elgin will strive to obtain positive media and public support of these efforts and foster ownership of the project with Community, both Public and Private. 5G. Proposed Project Budget Federal Funds Personal Services $114,600.00 Fringe Benefits $2,418.00 Social Security $0.00 Travel $0.00 Contractual Services $0.00 Printing $1,500.00 Commodities $0.00 Equipment $4,360.00 Operation of Auto/Equipment $7,202.50 Indirect Costs $0.00 Total $130,080.50 6A. It is understood and agreed by the undersigned GRANTEE that this project is subject to all attached Highway Safety Project Agreement Conditions and Certifications in Section 8,9 and 10 and any other attachments as required. 6B. Obligation of the State of Illinois and the Illinois Department of Transportation shall cease immediately,without penalty or further payment required if, in any fiscal year,the Illinois General Assembly or federal funding source fails to appropriate or otherwise make available funds for this agreement. 6C. By signing this Highway Safety Project Agreement,the undersigned affirms that he or she is authorized by the Grantee to legally bind the Grantee to each and every term in the Highway Safety Project Agreement,Conditions and Certifications and has read and will comply with and assures continued compliance with each of the attached conditions and certifications,that the required responses and communications with the DEPARTMENT are true and correct and that the signatures below constitute an endorsement and execution of each condition and certification and assurance as though each was individually signed. 7A. GRANTEE Project Director: 7B. GRANTEE Authorizing Representative: Name: Le' h Rawson Name: Sean Stegall Title: t/Traffic Title: City Manager Address: 151 Douglas Ave., Elgin IL 60120 Address: 150 Dexter Ct., Elgin IL 60120 Phone: 847 289-2661 Fax: 847 289-2950 Phone: 847 931-5614 Fax: 847 931-5610 E-mail: rawson_I@cityofelgin.• E-mail: -<all s@cityofe` .rg - o /a id / ..(a• -Ad 10/27/10 . ure/ / Date Signature Date 7C. Illinois Department of Transportation: Michael R.Stout,Director,Division of Traffic Safety Date Printed 9/10/2010 Page 1 of 15 TS 08(Rev.06/12/09) .r 5. Project Description: A. Problem Statement: See Attached B. Background: See Attached C. Program Goals and Objectives: See Attached D. Method of Procedures: See Atached E. Assessment and Evaluation: See Attached Printed 9/8/2010 Page 2 of 15 TS 08(Rev.06/12/09) I 5G. Budget FFY 2011 Personal Services(if applicable) Three Patrol Officers($60.00)x 520 x 3=$93,600.00 5 hrs each Fri/Sat details(1560 hrs) Two Roadside Safety Checks 18 officers @5 hrs x$60.00=$5,400.00 Project Coordinator$60.00 x 260 hrs= 15,600.00 TOTAL $114,600.00 Fringe Benefits(Employer's Share)(if applicable) 15,600.00 x 15.5% = $2,418.00 TOTAL $2,418.00 Social Security(Employer's Share) (if applicable) TOTAL $0.00 Travel(if applicable) TOTAL $0.00 Contractual Services (if applicable) TOTAL $0.00 Printed 9/8/2010 Page 3 of 15 TS 08(Rev.06/12/09) 50. Budget FFY (Cont'd.) Printing (if applicable) Posters/Signs/Banners $1,500.00 TOTAL $1,500.00 Commodities(if applicable) TOTAL $0.00 Equipment(if applicable) Ten (10)Alco Sensor FST x$436.00=$4,360.00 TOTAL $4,360.00 Operation of Automotive Equipment(if applicable) 14,405 miles @$.50 per mile(existing state rate) TOTAL $7,202.50 Indirect Costs(if applicable) $ x TOTAL $0.00 FFY 2011 GRAND TOTAL $130,080.50 Printed 9/8/2010 Page 4 of 15 TS 08(Rev.06/12/09) 8. Highway Safety Project Agreement Conditions and Certifications The following certifications, assurances, general conditions of approval and procedural guidelines constitute a part of the Highway Safety Project Agreement. Signatories of the Highway Safety Project Agreement Conditions and Certifications agree that these conditions and procedures will be adhered to unless amended in writing. Any State or Federal statute, administrative rule, regulation or other publication referred to in this agreement may not contain the complete language. The official published text,which is incorporated herein by reference, shall be the controlling authority for this agreement. State of Illinois Certifications, Assurances and Conditions of Approval A. Laws of Illinois. The Highway Safety Project Agreement("AGREEMENT") between the Applicant Agency ("GRANTEE")and the Illinois Department of Transportation ("DEPARTMENT") shall be governed in all respects by the laws of the State of Illinois. B. Agreement Alterations or Modifications. All alterations or modifications to the AGREEMENT provisions, conditions or certifications must be requested in writing and must be approved by the DEPARTMENT in writing, before work is started, to become effective and part of the AGREEMENT. No oral understanding or agreement shall be binding upon either party. C. Procurement Procedures. All procurement transactions for Contractual Services, Commodities and Equipment shall be conducted in a manner that provides maximum open and free competition. The GRANTEE shall also meet the following minimum procedural requirements. 1. Subcontracting. Subcontracting, assignment or transfer of all or part of the interests of the GRANTEE concerning any of the obligations covered by this Agreement is prohibited without prior written consent of the DEPARTMENT. 2. Procurement of Goods or Services—Federal Funds. For purchases of products or services with any Federal funds that cost more than$3,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.C. 403(11), (currently set at$100,000.00)the GRANTEE shall obtain price or rate quotations from an adequate number(at least three) of qualified sources. Procurement of products or services with any Federal funds that are in excess of the simplified acquisition threshold fixed at 41 U.S.C. 403(11), (currently set at $100,000.00)will require the GRANTEE to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GRANTEE, the procedures of the DEPARTMENT will be used, provided that the procurement procedures conform to the provisions in Condition H.10 below. The GRANTEE may only procure products or services from one source with any Federal funds if: (1)the products or services are available only from a single source; or(2)the DEPARTMENT authorizes such a procedure; or, (3)after solicitation of a number of sources, competition is determined inadequate. 3. Procurement of Goods or Services—State Funds. For purchases of products or services with any State of Illinois funds that cost more than $10,000.00, ($5,000.00 for professional and artistic services) but less than the small purchase amount set by the Illinois Procurement Code Rules, (currently set at$31,300.00 and $20,000.00 for professional and artistic services)the GRANTEE shall obtain price or rate quotations from an adequate number(at least three)of qualified sources. Procurement of products or services with any State of Illinois funds in excess of the small purchase amount(currently set at$31,300.00 for goods and services and $20,000.00 for professional and artistic services)will require the GRANTEE to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GRANTEE, the procedures of the DEPARTMENT will be used. The GRANTEE may only procure products or services from one source with any State of Illinois funds if: (1)the products or services are available only from a single source; or(2)the DEPARTMENT authorizes such a procedure; or, (3)after solicitation of a number of sources, competition is determined inadequate. The GRANTEE shall include a requirement in all contracts with third parties that the contractor or consultant will comply with the requirements of this Agreement in performing such contract, and that the contract is subject to the terms and conditions of this Agreement. 4. Employment of DEPARTMENT Personnel. GRANTEE will not employ any person or persons currently employed by the DEPARTMENT for any work required by the terms of this Agreement. Printed 9/8/2010 Page 5 of 15 TS 08(Rev.06/12109) 5. The GRANTEE shall maintain records sufficient to detail the significant history of procurement. These records shall include, but are not necessarily limited to: information pertinent to rationale for the method of procurement, selection of contract type, contractor selection or rejection and basis for the cost or price. 6. No DEPARTMENT employee shall participate in the procurement of products or services if a conflict of interest, real or apparent, would be involved. No employee shall solicit or accept anything of monetary value from bidders or suppliers. D. Cost Principles. The cost principles of this Agreement are governed by the cost principles found in Title 49, Code of Federal Regulations, Part 18.22, and OMB Circular A-87, State, local or Indian tribal government or OMB A-122, Private nonprofit organization other than (1) institution of higher education, (2) hospital, or(3) organization named in OMB Circular A-122 as not subject to that circular or OMB Circular A-21, Educational institutions as appropriate; and all costs included in this Agreement are allowable under Title 49, Code of Federal Regulations, Part 18.22 and OMB Circular A-87, State, local or Indian tribal government or OMB A-122, Private nonprofit organization other than (1) institution of higher education, (2) hospital, or(3)organization named in OMB Circular A-122 as not subject to that circular or OMB Circular A-21, Educational institutions as appropriate. E. Requirements for Consultant Contracts and Subcontracts. After a consultant and/or subcontractor is selected in accordance with all requirements of this AGREEMENT including the Sections titled Procurement Procedures and Cost Principles, as detailed herein, the consultant contract or subcontract shall be submitted to the DEPARTMENT for approval prior to execution. The GRANTEE and consultant and/or subcontractor are subject to all conditions and certifications of this AGREEMENT and 49 CFR Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Government or 49 CFR Part 19 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations, whichever is applicable. F. Travel Out of State. All out of state travel requires specific approval from the DEPARTMENT on a case by case basis. To allow adequate time for approval, out of state travel must be submitted for approval at least 30 days prior to the planned trip. G. Method of Payment. Funds shall not be advanced to the GRANTEE but rather reimbursed for actual expenditures upon submission of proper supportive documentation. Copies of the original source records which evidence all expenditures shall be submitted with claims for reimbursement of costs. Only those costs incurred within the approved project period and budget are eligible for reimbursement. 1. Because the DEPARTMENT is responsible for obtaining federal reimbursement for project expenditures, it is necessary that the DEPARTMENT monitor all procedures and documents which will be used to claim and support project related expenditures. Original documentation to verify the amounts, uses and recipients of all disbursements of funds shall be retained in accordance with 49 CFR Part 18, Subpart A, Section 18.42 and shall be available for audit at any time during the project and retention period. 2. Proper supportive documentation required for costs incurred is described in the guidelines entitled, "Procedures for Submittal of Claims for Reimbursement", incorporated herein by reference and which shall be furnished by the DEPARTMENT to the GRANTEE. A copy of this document is also available on the Department's website. 3. Claims for reimbursement shall be in accordance with the rates established in the Project Budget established in this AGREEMENT and shall be submitted on a monthly or quarterly basis. All claims shall be signed by both the Project Director and the GRANTEE'S Authorizing Representative. The final claim for reimbursement must be received by the DEPARTMENT by November 1st or within 30 days following the expiration of the grant, whichever is earlier, to receive payment. Failure by GRANTEE to present such invoices prior to said date may require GRANTEE to seek payment of such invoices through the Illinois Court of Claims and the Illinois General Assembly. No payments will be made for services performed prior to the effective date of this Agreement. 4. Claims for reimbursement by the GRANTEE to the DEPARTMENT pursuant to this AGREEMENT shall be sent to your assigned Department contact. Printed 9/8/2010 Page 6 of 15 TS 08(Rev.06/12/09) H. Allocation of Grant Funds. 1. The GRANTEE may spend only those funds which are eligible for reimbursement by the DEPARTMENT. This grant authorizes the GRANTEE to request reimbursement for no more than the limits established by the Proposed Project Budget. 2. Prior approval from the DEPARTMENT is required for all fund transfers between cost categories of the Proposed Project Budget. The GRANTEE must submit a written request to the DEPARTMENT detailing the amount of transfer, the cost categories from and to which the transfer is to be made, and the rationale for the transfer. I. Termination or Cancellation of the Highway Safety Project Agreement. No termination or cancellation of the AGREEMENT shall be effective unless the following conditions are met. 1. The obligation of the State of Illinois and the DEPARTMENT shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for the agreement. 2. This AGREEMENT may be terminated or cancelled by either party upon thirty(30)days written notice. 3. Failure to carry out the conditions set forth herein shall constitute a breach of the AGREEMENT and may result in termination of the AGREEMENT or such remedy as appropriate. Upon termination, the GRANTEE will be paid for work satisfactorily completed prior to the date of termination. J. Project Monitoring. 1. GRANTEE shall consult with and keep the DEPARTMENT fully informed as to the progress of all matters covered by this Grant. 2. The GRANTEE agrees to submit a report monthly or as otherwise stipulated in the AGREEMENT of all safety activities related to the grant and/or contract using the template provided by the DEPARTMENT. Additionally the GRANTEE must inform the DEPARTMENT as soon as possible of any issues/events that may have significant impact on grant activity or accomplishment. Dependent on the Departments needs to accurately and timely report project milestones, a supplemental approval of less frequent reporting may be considered by the Department. 3. The GRANTEE agrees to attend progress meetings upon request of the DEPARTMENT to provide information and discuss the accomplishments and expectations of the Highway Safety Project. 4. The DEPARTMENT may conduct periodic on-site reviews of all ongoing highway safety projects to monitor adherence to the AGREEMENT and to review progress, procedures and claims for reimbursement. The Department's representative shall have access to GRANTEE'S work and applicable records whenever it is in preparation or progress, and GRANTEE shall provide for such access and inspection. 5. The final report shall be submitted to the DEPARTMENT within 30 days after the expiration date of the project or as stipulated in this AGREEMENT. 6. GRANTEE will obtain prior approval from the DEPARTMENT with respect to all enforcement locations. K. Prior Approval of Media and Ownership of Data and Creative Material. 1. All articles, publications, news releases, exhibits, video, audio materials, reports and all other work products produced by the GRANTEE under this grant and/or contract shall be submitted to the DEPARTMENT for approval prior to development and shall become and remain the property of the DEPARTMENT. 2. All articles, publications, news releases, exhibits, video or audio materials prepared by the GRANTEE shall use the DEPARTMENT'S logo and shall identify the DEPARTMENT as the funding source by including the statement: "This project is funded by the Illinois Department of Transportation, Division of Traffic Safety". Printed 9/8/2010 Page 7 of 15 TS 08(Rev.06/12/09) • 3. The DEPARTMENT reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for State or Federal government purposes: (a)the copyright in any work developed under a grant, subgrant, or contract under a grant or subgrant; and (b) any rights of copyright to which a GRANTEE, subgrantee, or a contractor purchases ownership with grant support. 4. TDD. All printed, visual and auditory materials, which contain a phone number, must also contain a TDD number. The Ameritech relay number(800) 526-0844 (TDD only) may be used to fulfill this requirement. 5. Closed Captioning. All public service announcements funded, in whole or in part, through this Federal highway safety program must be closed-captioned for the hearing impaired. 6. GRANTEE will invite members of the DEPARTMENT to attend media events. 7. GRANTEE will coordinate with the DEPARTMENT to arrange photographic opportunities for major events. L. Equal Employment Opportunities—Affirmative Action Sexual Harassment—Illinois Human Rights Act. GRANTEE complies with the Illinois Department of Human Rights Act and rules applicable to public GRANTS, including equal employment opportunity, refraining from unlawful discrimination, and having written sexual harassment policies (775 ILCS 5/2-105), M. Safety Belt Use Requirements. 1. In accordance with the Illinois Mandatory Seat Belt Law(625 ILCS 5/12-603.1)the GRANTEE shall establish a safety belt use policy requiring employees to use the appropriate occupant restraint protection devices as provided in the vehicle being driven while on official business. 2. A copy of the safety belt policy shall be provided to the Department and also retained locally in the project file and available for review. N. Indemnification. Unless prohibited by State law, the GRANTEE agrees to hold harmless and indemnify the DEPARTMENT, and its officials, employees, and agents, from any and all losses, expenses, damages (including loss of use), suits, demands and claims arising out of any work or services performed by the GRANTEE and/or the GRANTEE'S employees, officials, agents, contractors and subcontractors in connection with this Agreement and shall defend any suit or action, whether at law or in equity, based on any alleged injury or damage of any type arising from the actions or inactions of the GRANTEE and/or the GRANTEE'S employees, officials, agents, contractors and subcontractors, and shall pay all damages,judgments, costs, expenses, and fees, including attorney's fees, incurred by the DEPARTMENT and its officials, employees and agents in connection therewith. 0. Illinois Grant Funds Recovery Act. Grant Funds are available for expenditure or obligation by the GRANTEE for the period of time set out in block 3, page 1, of this agreement. All funds remaining at the end of the grant agreement or at the expiration of the period of time grant funds are available for expenditures or obligation by the GRANTEE must be returned to the State within 45 days. Any grant funds which have been misspent or are being improperly held are subject to recovery in accordance with the"Illinois Grant Funds Recovery Act". (30 ILCS 705). P. Educational Loan Default Act. The GRANTEE certifies that he/she is not in default on an education loan as provided in the Educational Loan Default Act. (5 ILCS 385/0.01 et seq.) Q. Property and Equipment. 1. The GRANTEE shall maintain and inventory all property and equipment purchased under this AGREEMENT. The requirements relative to equipment inventory, use and disposition are detailed in the publication "Property Management Standards"furnished upon request by the DEPARTMENT. Printed 9/8/2010 Page 8 of 15 TS 08(Rev.06/12/09) 2. The property and equipment purchased under this grant must be utilized by the GRANTEE for the sole purpose of furthering the safety project as defined in the project description for its entire useful life. 3. The DEPARTMENT and National Highway Traffic Safety Administration (NHTSA) retain title interest in all property and equipment purchased under this grant. In the event that the GRANTEE fails or refuses to comply with the provisions or terminates this AGREEMENT, the DEPARTMENT, at its discretion, may take either of the following actions: (a) Require the GRANTEE to purchase the property or equipment at fair market value or other mutually agreed upon amount; or(b) require the GRANTEE to transfer the property or equipment and title, if any, to the DEPARTMENT, or to another party, as directed by the DEPARTMENT. 4. Nonexpendable property, defined as property having an acquisition cost of$5,000.00 or more with a life expectancy of more than one year is subject to periodic inspection by the DEPARTMENT. Non-expendable property purchased under this AGREEMENT shall not be sold, traded, or disposed of in any manner without the express written permission of the DEPARTMENT. R. Official Misconduct and Interference with Public Contracting. The GRANTEE certifies that he/she has not been convicted of Official Misconduct under Section 720 ILCS 5/33-1 for bribery or attempting to bribe an officer or employee of the State of Illinois, nor has the GRANTEE made an admission of guilt of such conduct which is a matter of record, nor has an official, agent or employee of the GRANTEE been so convicted nor made an admission of bribery. Further, the GRANTEE certifies that he/she is not barred from contracting as a penalty for Interference with Public Contracting under Section 720 ILCS 5/33-e-1, et seq. S. Equal Pay Act of 2003. No employer may discriminate between employees on the basis of sex by paying wages to an employee at a rate less than the rate at which the employer pays wages to another employee of the opposite sex for the same or substantially similar work on jobs the performance of which requires equal skill, effort, and responsibility, and which are performed under similar working conditions subject to exceptions under Section 820 ILCS 112 as implemented by 56 III. Admin. Code Part 320. T. Debt Certification. GRANTEE and its affiliates are not delinquent in the payment of any debt to the State(or if delinquent has entered into a deferred payment plan to pay the debt), and GRANTEE and its affiliates acknowledge the DEPARTMENT may declare the contract void if this certification is false(30 ILCS 500/50-11)or if GRANTEE or an affiliate later becomes delinquent and has not entered into a deferred payment plan to pay off the debt. (30 ILCS 500/50-60.) U. Traffic Stop Statistical Study. If the GRANTEE is a law enforcement agency required to participate in the Traffic Stop Statistical Study, the GRANTEE certifies their compliance with all requirements in accordance with 625 ILCS 5/11-212 and the procedures adopted by the DEPARTMENT. V. Confidentiality Clause. Any documents, data, records, or other information given to or prepared by GRANTEE pursuant to this Agreement shall not be made available to any individual or organization without prior written approval by the DEPARTMENT. All information secured by GRANTEE from the DEPARTMENT in connection with the performance of services pursuant to this Agreement shall be kept confidential unless disclosure of such information is approved in writing by the DEPARTMENT. W. Ownership of Documents. All documents, data and records produced by GRANTEE in carrying out GRANTEE'S obligations and services hereunder, without limitation and whether preliminary or final, shall become and remain the property of the DEPARTMENT and GRANTEE. The DEPARTMENT shall have the right to use all such documents, data and records without restriction or limitation and without additional compensation to GRANTEE. All documents, data and records utilized in performing research shall be available for examination by the DEPARTMENT upon request. Upon completion of the services hereunder or at the termination of this Agreement, all such documents,data and records shall, at the option of the DEPARTMENT, be appropriately arranged, indexed and delivered to the DEPARTMENT by GRANTEE. X. Audits. The records and supportive documentation for all completed projects are subject to an on-site audit by the Illinois Department of Transportation, Bureau of Budget and Fiscal Management's Audits Section. The DEPARTMENT reserves the right to inspect and review, during normal working hours, the work papers of the independent auditor in support of their audit report. Printed 9/8/2010 Page 9 of 15 TS 08(Rev.06/12/09) 9. Federal Certifications, Assurances and Conditions of Approval The GRANTEE assures that in carrying out any project supported by federal funds it will comply with all applicable federal statutes, regulations, executive orders, National Highway Traffic Safety Administration (NHTSA)guidelines, Federal Transit Administration (FTA)Circulars, Office of Management and Budget(OMB)Circulars and other federal requirements as referenced in the NHTSA Highway Safety Grant Management Manual available at: http://www.nhtsa.dot.gov/nhtsa/whatsup/tea21/GrantMan/HTML/00_ManI_Contentsl_01.html This Grant is funded by federal funds. The Catalog of Federal Domestic Assistance number for the funds supporting this grant is listed on the signature page of this agreement. Further information can be found at: http://12.46.245.173/cfda/cfda.html The GRANTEE recognizes that federal laws, regulations, policies, and administrative practices may be modified from time to time and those modifications may affect project implementation. The GRANTEE agrees that the most recent federal requirements will apply to the project. A. BUY AMERICA Provisions. The GRANTEE will comply with the provisions of the Buy America Provisions (23 USC 313)which contains the following requirements. Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest; that such materials are not reasonably available and of a satisfactory quality; or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. B. Disadvantaged Business Enterprises Program Participation Assurance. In accordance with 49 CFR 26.13, as amended, the GRANTEE assures that it shall not discriminate on the basis of race, color, national origin, or sex in the implementation of the project. The GRANTEE further assures it shall take all necessary and reasonable steps as set forth in 49 CFR Part 26 as amended, to ensure nondiscrimination in the award and administration of all third party contracts and subagreements. Implementation of the Disadvantaged Business Enterprise (DBE) program is a legal obligation of the DEPARTMENT, and failure by the GRANTEE to carry out the applicable requirements of 49 CFR Part 26 as amended and any requirements of the DEPARTMENT'S DBE program shall be treated as a material breach of this AGREEMENT which may result in the termination of this AGREEMENT or such other remedy as the DEPARTMENT deems appropriate. C. Document Retention and Access. The GRANTEE certifies that it will comply with the retention and access requirements for records established by 49 CFR Part 18, Subpart A, Section 18.42. The required records and documentation relating to the grant and/or contract shall be retained for a minimum of three years after the starting date of the retention period as defined in Section 18.42. The DEPARTMENT or their authorized representative shall have the right of access to any books, documents, papers, or other records of grantees, subgrantees, contractors and subcontractors which are pertinent to the grant and/or contract, in order to make audits, examinations, excerpts and transcripts. The right of access is not limited by the required retention period and shall last as long as the records are retained. D. Control of Property. GRANTEE certifies that the control, utilization and disposition of property or equipment acquired using federal funds is maintained according to the provisions of OMB Circular A-102 Grants and Administrative Requirements for State and Local Governments or OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations, whichever is applicable. E. Certification Regarding Lobbying—Certification for Contracts,Grants, Loans and Cooperative Agreements. 1. The GRANTEE shall not use any funds appropriate under this AGREEMENT for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect(e.g., "grassroots") lobbying activities. Printed 9/8/2010 Page 10 of 15 TS 08(Rev.06/12/09) 2. As required by the United States Department of Transportation (USDOT) regulations, "New Restrictions on Lobbying", at 49 CFR 20.110, the GRANTEE'S authorized representative certifies to the best of his or her knowledge and belief that for each agreement for federal assistance exceeding$100,000.00: a. No federal appropriated funds have been or will be paid, by or on behalf of the GRANTEE, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement or the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan or cooperative agreement, the GRANTEE shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with instructions. c. The GRANTEE shall require the language of this certification be included in the award documents for all subawards at all tiers(including subcontracts, subgrants and contracts under grant, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The GRANTEE understands that this certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure. F. Certification Regarding Debarment and Suspension. GRANTEE shall comply with Debarment provisions as contained in 49 CFR Part 29, including Appendices A and B as amended. GRANTEE certifies that to the best of its knowledge and belief, GRANTEE and GRANTEE'S principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency. 2. Within a three-year period preceding this AGREEMENT have not been convicted of or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public(federal, state or local)transaction or contract under a public transaction, violation of federal or state anti-trust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property. 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state or local)with commission of any of the offenses enumerated in subsection (1)above. 4. Have not within a three-year period preceding this AGREEMENT had one or more public transactions (federal, state or local)terminated for cause or default. The inability of a prospective GRANTEE to certify to the certification in this section will not necessarily result in denial of participation in this AGREEMENT. The prospective GRANTEE shall submit an explanation of why it cannot provide the certification in this section. This certification is a material representation of fact upon which reliance was placed when the Department determined whether to enter into this transaction. If it is later determined that GRANTEE knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the Department may terminate this Agreement for cause. The GRANTEE shall provide immediate written notice to the Department if at any time the GRANTEE learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The terms"covered transaction", "debarred", "suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and"voluntarily excluded", as used in this Part shall have the meaning set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. Printed 9/8/2010 Page 11 of 15 TS 08(Rev.06/12/09) The GRANTEE aggress that it shalt not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction, unless authorized, in writing, by the Department. The GRANTEE agrees that it will include the clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction", provided by the Department,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. The GRANTEE may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered transaction, unless GRANTEE knows the certification is erroneous. GRANTEE may decide the method and frequency by which it determines the eligibility of its principals. Each GRANTEE may, but is not required to, check the Nonprocurement List. If a GRANTEE knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded from participation, in addition to other remedies available to the federal government, the DEPARTMENT may terminate this AGREEMENT for cause or default. Nothing contained in this section shall be construed to require establishment of a system of records in order to render in good faith the certification required by this section. The knowledge and information of a GRANTEE is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. G. Drug Free Workplace Act of 1988—Certification for Drug-Free Workplace. The GRANTEE certifies that it will comply with 49 CFR 32 Subpart B to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the GRANTEE'S workplace and specifying the actions that will be taken against employees for violation of such prohibition. 2. Establish a drug-free awareness program to inform employee about the dangers of drug abuse, the GRANTEE'S policy of maintaining a drug-free workplace,available employee assistance programs and penalties for violating the policy. 3. Abiding by the notification provisions regarding any criminal drug statute convictions for a violation occurring in the workplace. H. Single Audit Act Certification. The Illinois Department of Transportation is the agency responsible for administering Illinois'federal highway safety funds on behalf of the Governor. Federal funds are provided for this project by the United States Department of Transportation. This program is listed in the Catalog of Federal Domestic Assistance(CFDA)as"State and Community Highway Safety 20.600-605". The records and supportive documentation for all completed projects are subject to an on-site audit and the DEPARTMENT reserves the right to inspect and review during normal working hours the work product of any independent auditor in support of their audit. The GRANTEE certifies that it will comply with The Single Audit Act of 1984 (31 U.S.C. 7501 et seq.), as amended, which requires the following: 1. State or local governments that receive$500,000.00 or more a year in federal financial assistance shall have an audit made in accordance with the Office of Management and Budget(OMB) Circular No. A-133. 2. State or local governments that receive less than$500,000.00 a year shall be exempt from compliance with the Act and other federal audit requirements. 3. Nothing in this paragraph exempts State or local governments from maintaining records of federal financial assistance or from providing access to such records to Federal Agencies, as provided for in federal law or in Circular A-133"Audits of States, Local Governments and Non-Profit Organizations". 4. A copy of the audit report must be submitted to the DEPARTMENT within 30 days after completion of the audit, but no later than one year after the end of the local government's fiscal year. 5. One copy of the audit report shall also be sent to: Bureau of Census, Single Audit Clearing House, 1201 East 10th Street, Jefferson, IN 47132. Printed 9/8/2010 Page 12 of 15 TS 08(Rev.06/12/09) I. Davis-Bacon Act Certification. To the extent applicable, the GRANTEE will comply with the Davis-Bacon Act, as amended,40 U.S.C. 3141 et seq., the Copeland"Anti-Kickback"Act, as amended, 18 U.S.C. 874, and the Contract Work Hours and Safety Standards Act, as amended,40 U.S.C. 3701 et seq., regarding labor standards for federally assisted sub agreements. J. Certifications and Assurances Required by the U.S.Office of Management and Budget(OMB)(SF-424B and SF-424D). As required by OMB, the GRANTEE certifies that it: 1. Has the legal authority and the institutional, managerial, and financial capability(including funds sufficient to pay the non-federal share of project cost)to ensure proper planning, management, and completion of the project; 2. Will give the U.S. Secretary of Transportation, the Comptroller General of the United States, and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives; 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain; 4. Will initiate and complete the work within the applicable project time periods; 5. Non-Discrimination and Equal Opportunity Assurances in Federally Assisted Programs. The GRANTEE hereby assures to observe and comply with all provisions of Federal and State Constitutions, statutes and implementing regulations pertaining to non-discrimination and equal employment opportunity during the period in which federal assistance is extended to the project, or the project property is used for a purpose for which the federal assistance is extended or for another purpose involving the provision of similar services or benefits, or as long as the GRANTEE retains ownership or possession of the project property, whichever is longer. These assurances of nondiscrimination include but are not limited to: • Title VI of the Civil Rights Act of 1964. (42 U.S.C. 2000d et seq. as amended). Prohibition against exclusion from participation in, denial of benefits of, and discrimination under federally assisted programs on ground of race, color, or national origin. Implemented by 49 CFR Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964. • Non-Discrimination in Employment and Business Opportunities. (49 U.S.C. 5332 as amended). A person may not be excluded from participating in,denied a benefit of, or discriminated against under, a project, program, or activity receiving financial assistance under this chapter because of race, color, creed, national origin, sex, or age. If a person does not comply with the nondiscrimination provision within a reasonable time after receiving notice the DEPARTMENT can withhold further financial assistance, refer the matter to the Attorney General and proceed under Title VI. This section is in addition to Title VI. • Title IX of the Educational Amendments of 1972. (20 U.S.C. 1681 et seq. as amended). No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance. Implemented by 49 CFR Part 25, Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance. • Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. (29 U.S.C. 794 as amended). No otherwise qualified individual with a disability in the United States, as defined in Section 705(20)of this title, shall, solely by reason of his or her disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Implemented by 49 CFR Part 27, Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance. Printed 9/8/2010 Page 13 of 15 TS 08(Rev.06/12/09) • Age Discrimination Act of 1975. (42 U.S.C. 6101-6107 as amended). No person in the United States shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity receiving federal financial assistance. • The Drug Abuse, Prevention, Treatment and Rehabilitation Treatment Act, (21 U.S.C. 1101 et seq., as amended). Relating to nondiscrimination on the basis of drug abuse and treatment. • Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970. [(P.L. 91-616); 42 CFR 4541 et seq. as amended)]. Relating to nondiscrimination on the basis of alcohol abuse. • The Public Health Service Act of 1912. (42 U.S.C. 290dd-2, as amended). Relating to nondiscrimination on the basis of substance abuse and the confidentiality of records. • Title VIII of the Civil Rights Act of 1968. (42 U.S.C. 3601 et seq. as amended). Relating to nondiscrimination in the sale, rental or financing of housing. • Each project will be conducted, property acquisitions will be undertaken, and project facilities will be operated in accordance with all applicable requirements of 49 U.S.C. 5332 and 49 CFR Part 21, and understand that this assurance extends to its entire facility and to facilities operated in connection with the project. • It will promptly take the necessary actions to effectuate this assurance, including notifying the public that complaints of discrimination in the provision of transportation-related services or benefits may be filled with U.S. DOT. Upon request by U.S. DOT, the GRANTEE assures that it will submit the required information pertaining to its compliance with these requirements. • It will include in each subagreement, property transfer agreement, third party contract, third party subcontract, or participation agreement adequate provisions to extend the requirements of 49 U.S.C. 5332 and 49 CFR Part 21 to other parties involved therein including any subrecipient, transferee, third party contractor, third party subcontractor at any level, successor in interest, or any other participant in the project. • Should it transfer real property, structures, or improvements financed with federal assistance to another party, any deeds and instruments recording the transfer of that property shall contain a covenant running with the land assuring nondiscrimination for the period during which the property is used for a purpose for which the federal assistance is extended or for another purpose involving the provision of similar services or benefits. • The United States has a right to seek judicial enforcement with regard to any matter arising under the Act, regulations, and this assurance. • It will make any changes in its 49 U.S.C. 5332 and Title VI implementing procedures as U.S. DOT may request. • Any other nondiscrimination statute(s)that may apply to the project. All of the requirements listed in Section 9, Federal Certifications, Assurances and Conditions of Approval apply to this federally funded project. The GRANTEE agrees to include these requirements in each contract and subcontract financed in whole or in part with federal assistance. Printed 9/8/2010 Page 14 of 15 TS 08(Rev.06/12/09) 10. Federal Taxpayer Identification Number. For individuals and sole proprietors, list Social Security Number. For other entities, list Employer Identification Number. Federal Employer Identification Number(FEIN) must NOT be used for sole proprietorships. Under penalties of perjury, the GRANTEE certifies that 36-6005862 is its correct Federal Taxpayer Identification Number. The GRANTEE is doing business as(please check one): ❑ Individual ❑ Estate Trust ❑ Sole Proprietorship ® Governmental ❑ Tax Exempt ❑ Non-resident Alien O Pharmacy(non corporate) ❑ Partnership/Legal Corporation ❑ Pharmacy/Funeral/Home/- Cemetery (Corp.) ❑ Corporation providing or billing ❑ Corporation NOT providing or 0 Other medical and/or health care billing medical and/or health services care services O Limited Liability Company (select applicable tax classification) ❑ D= Disregarded entity ❑ C= Corporation ❑ P= Partnership If you fail to furnish your correct taxpayer identification number to the DEPARTMENT, you are subject to an IRS penalty of $50.00 for each such failure unless such failure is due to reasonable cause and not to willful neglect. Willfully falsifying certifications or affirmations may subject you to criminal penalties,fines and/or imprisonment. Printed 9/8/2010 Page 15 of 15 TS 08(Rev.06/12/09) Agreement Award Notification REQUIRED FOR ALL PROJECTS Does this project receive Federal funds? ❑ Yes ❑ No Amount of Federal funds: Federal Project Number: CFDA Number*: *For CFDA(Catalog of Federal Domestic Assistance) Number, refer to original Federal Award/Grant Agreement. ANNUAL CERTIFICATION FOR COMPLIANCE WITH FEDERAL OMB-CIRCULAR A-133 NOTICE • Do not submit this certification to the department with your signed contract. • This certification applies ONLY to governmental agencies, local units of government and non-profit agencies expending federal funds for this project. It does not apply to for-profit public or private entities. • If OMB Circular A-133 applies to your organization, this certification or a copy of your OMB A-133 single audit must be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal funds related to this contract. NOTE: ANNUAL COMPLIANCE WITH THIS REQUIREMENT IS MANDATORY FOR EVERY YEAR IN WHICH FEDERAL FUNDS ARE EXPENDED FOR THIS PROJECT BY ANY STATES, LOCAL GOVERNMENTS OR NONPROFIT ORGANIZATIONS. FAILURE TO COMPLY WITH THE ANNUAL CERTIFICATION TO THE DEPARTMENT WILL RESULT IN THE SUSPENSION OF PAYMENTS TO REIMBURSE PROJECT COSTS. In accordance with OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, such non- federal entities that expend $500,000 or more in federal awards in a year are required to have a single audit performed in accordance with OMB Circular A-133. The Illinois Department of Transportation (IDOT) is required by federal law to obtain and review the single audit of all entities that had any federally participating funds pass through it, irrespective of the amount provided by IDOT. It is the responsibility of the agencies expending federal funds to comply with the requirements of OMB Circular A-133 and determine whether they are required to have a single audit performed. In order to comply with this requirement, your agency must provide the following information to the department on an annual basis for every year in which you expended funds for costs associated with this project: 1. If your agency expended$500,000(or the current OMB Circular A-133 qualifying amount)or more in federal awards from all sources, including other agencies, in a year, you are required to have a single audit performed in accordance with OMB Circular A-133 and submit a copy of the report to the department within the earlier of 30 days after completion of the single audit or no more than nine months after the end of your fiscal year end. This is an annual requirement for every year in which you expended funds for this project. Printed 9/8/2010 Page 1 of 3 TS 08(Rev.06/12/2009) 2. If your agency did not expend$500,000 (or the current OMB Circular A-133 qualifying amount)or more in federal awards from all sources, including other agencies, in any fiscal year for which you expended funds for project costs and were not required to conduct a single audit, you must complete and return the certification statement on the following page. This is an annual requirement for every year in which you expended funds for this project. 3. If your agency receives multiple awards from the department, only one annual submittal of this information is required. Please submit a copy of your OMB Circular A-133 single audit or the Single Audit Not Required Certification to: Illinois Department of Transportation Audit Section, Rm. 126 Attn: Julie Brooks 2300 South Dirksen Parkway Springfield, IL 62764 The single audit must be comprised of four parts. You have the option of including the four parts in one report or a combination of reports. The four parts are commonly known as: 1. Comprehensive Annual Financial Report(Financial Statements). 2. Schedule of Expenditures of Federal Awards and Independent Auditor's Report thereon. 3. Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and other matters based on an Audit of Financial Statements performed in accordance with Government Auditing Standards. 4. Independent Auditor's Report on Compliance with Requirements Applicable to each Major Program and on Internal Control over Compliance in accordance with OMB Circular A-133. Additional information which should be submitted: 1. Corrective Action Plan(s), if applicable. 2. Management Letter, if applicable. 3. Status of Prior Year Findings, is applicable. For your convenience, you may also submit the information via email to Julie Brooks at Julie.BrooksCa)illinois.gov or via fax at(217)785-7624. If you have any questions, please contact Julie Brooks or Ron McKechan at(217)782-5148. Printed 9/8/2010 Page 2 of 3 TS 08(Rev.06/12/2009) NOTICE • Do not submit this certification to the department with your signed contract. • This certification applies ONLY to governmental agencies, local units of government and non-profit agencies expending federal funds for this project. It does not apply to for-profit public or private entities. • If OMB Circular A-133 applies to your organization, this certification or a copy of your OMB A-133 single audit must be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal funds related to this contract. Single Audit Not Required I certify that did not expend $500,000 or more in federal awards in our fiscal year and was not required to have a single audit conducted. Signature Title Subrecipient Contact Information Subrecipient: Contact Person: Title: Address: Phone No. Fax No. Fiscal Year End: Email address: Printed 9/8/2010 Page 3 of 3 TS 08(Rev.06/12/2009) City of Elgin The City to Watch in Traffic Safety ATTACHMENT A PROJECT DESCRIPTION A. PROBLEM STATEMENT The City of Elgin continues to experience population growth and expansion since 1995. The last census shows the City of Elgin to have a population of 106,000, the eighth largest city in Illinois. The city is also expanding its western boundary,and, at present, covers an area of 38.7 square miles.Population growth and expansion have put enormous pressure on the cities roadways with the sharp increase of traffic traveling within and through the city limits. The city has five(5) State routes and a State toll way.Traffic on Randall Road, a four lane county roadway which runs north and south for the entire length of the western edge of Elgin, has increased at an alarming rate due to large scale development along the entire Randall Road corridor and also with the expansion of the city limits on it's western edge. reaching Route 47.The City of Elgin continues to see alcohol,speed and belt restraint to be major factors in vehicular crash injuries and deaths. Nationally 37,261 people were killed on the roadways of the United States.Thirty two percent(32%)(11,773)of these died in crashes involving alcohol,2.35million people were injured. In Illinois there were 1043 people killed, in 950 crashes,with 362 being alcohol related. 94,021 persons were injured. In the City of Elgin,twenty(21)of the fifty-three(54) fatalities in the last ten years were alcohol related or 39%. This crisis situation has forced the City of Elgin to search for solutions to reduce traffic related fatalities, through enforcement of alcohol, speed, and seatbelt restraint laws, along with increased efforts to educate students and citizens of the City of Elgin. Together,with some financial aid from the Illinois Department of Transportation,the City of Elgin can reduce traffic related fatalities and address alcohol and drug abuse issues to make the City's roadways safer. B. BACKGROUND I. General Characteristics The City of Elgin is the eighth largest city in Illinois located partly in Cook County,the largest county in the State, and in Kane County, the fifth largest county in the State. Elgin is located in the Fox Valley, 35 miles west of Chicago. The city has 5 State Routes(Rt.31, Rt.25,Rt.20,Rt. 19 and Rt.47), along with an interstate highway(1-90). The city also has a bike trail running north to south through the entire length of the city.The City of Elgin also is home to Illinois largest casino, the Grand Victoria Riverboat casino which is a source of additional traffic entering and exiting the city as most of its patrons travel from outside Elgin, the 2008 admission was over 2.1 million. A large scale annual event which also adds to increased vehicle traffic is the Fox Valley Fox Trot, and the DNA /City of Elgin Bike Race, along with numerous festivals that are put on in Elgin's Festival Park. 2. History of Problem Solving, The City of Elgin is a member of the Kane County Task Force on Drinking and Driving. The Task Force adopted a mission statement taking a total systems approach to the problem and develops any and all possible solutions that will lead to a reduction of death and injury caused by an intoxicated driver. The City of Elgin fully believes and truly backs this mission statement.The City of Elgin believes this mission can be accomplished through education, enforcement, and prevention. The City of Elgin was part of a grant given to Kane County,as a Safe Communities,in 2000. In this grant the city participated in saturation patrols with a high rate of success. The city accounted for 396 hours worked on the grant.The Elgin Police Department issued 995 citations, including 169 Driving Under the Influence citations and 110 Driving Under the influence arrests. That is 45%of the total Driving Under the Influence arrests made for the grant and 40%of the citations issued. Speeding citations were 17%and seat belt/child restraint totaled 14% of the citations issued. The City of Elgin was given a grant from the Illinois Department of Transportation in 2002 • through 2008, and has participated in the grant requirements to the fullest. In Grant year 08/09,the Elgin Police Department exceeded its requirements in D.U.I.arrests for the grant, by arresting 274 offenders, which was 80%over the required number. However the Elgin Police Department feels continuing the fight against Driving Under the Influence would suffer greatly if funds would not be renewed through another grant. The Elgin Police Department received and is currently active in a LAP Grant for the year 09/10. The city has previously participated in Child Passenger Safety Month(February),Alcohol Awareness Month ( April ),Buckle Up America Week(May),3-D Month ( December) Click It or Ticket, and Operation Safe Passage. The Traffic Unit also holds a Seat Belt class twice a month for violators of restraint laws,and also participates with U-46 School District Drivers Education classes twice a year. B-1. ELGIN POLICE DEPARTMENT The Elgin Police Department has 189 sworn police officers and 68 marked squad cars.The Traffic Investigations Unit has four officers. Each officer has attended Northwestern University's Center for Public Safety courses in accident investigation/reconstruction. One officer has completed qualifications and is a certified re-constructionist,one officer has completed Re-Con 1 training,one officer has completed Vehicle Dynamics and one officer has completed Al 2. Each officer is certified in radar/laser,teaches seat belt courses and speaks publicly on Driving Under the Influence and other alcohol related subjects. C TRAFFIC CRASH RECORDS SYSTEM The computer system used at the Elgin Police Department is a Network developed by the City's Management Information System (MIS) Division. The program breaks down information that has been downloaded into the system. information can be retrieved based on officer,date, location, or offense. Crash data is broken down by location, names of drivers,offenses related to the cause of the crash, weather, time of day, and injuries.The system is well suited to handle the needs of the grant.This is soon to be replaced by an updated RMS system. This system is temporally down and is being replaced at this time. 1. Law Enforcement Objectives: +Conduct two(2) roadside safety checks and one thousand five hundred and sixty(1560) hours of saturation patrols on a hire-back basis. +Conduct traffic safety training which will include occupant protection,and Driving Under the Influence, field sobriety procedures and law to all Elgin police officers. 2. Education Objectives: + Plan at least two(2)Driving Under the Influence presentations (on a small or large scale) at local high schools, utilizing the fatal vision goggles in an effort to educate high school students on drunk driving. 3. Special Events Objective: + Participate in Iwo(2)county-wide events displaying traffic safety booths. 4. Public Awareness Objectives: + Focus public attention on the problem of traffic safety by organizing promotional or informational activities for the following special observances: * CLICK IT OR TICKET * Child Passenger Safety Month (February) * Alcohol Awareness Month(April) * Buckle Up America Week(May) * Operation Safe Passage * National Drunk and Drugged Driving Prevention Month +Participate in our Department's Citizen Academy with instruction in both Driving Under the Influence laws and seatbelt usage. +Generate a monthly press release to local media. ± Utilize area churches, sport leagues, and other social avenues to reach the Cit population. + Prepare at least one(1) public safety announcement(PSA) using a local celebrity or politician. D. Methods and Procedures The following action plans are proposed: 1. Law Enforcement Action Plan + Review submitted crash data to determine which Elgin roadways would benefit most from saturation patrol and enforcement. + Determine who will be responsible for completing IDOT required forms and mailing them to the Project Coordinator in a timely fashion. + Eliminate officers from the program if enforcement efforts do not meet IDOT expectations. + Supply officers with expected performance objectives and guidelines. • +Participate in Campaign Safe & Sober. En order to accomplish the enforcement objectives, this agency will have the following IDOT requirements: } + Conduct two (2)roadside safety checks and one thousand five hundred and sixty, (1560) hours of saturation patrol in different areas of the City based on crash data frequency. The RSC's and saturation patrols will be conducted based on the results of the crash analysis. +Objective of at least one traffic contact (citation or written warning) for every 45-60 minutes of actual saturation patrol. +Objective of one (1)Driving Under the Influence arrest every ten(10) hours of saturation patrols. + Objective of one (I)alcohol-related arrest every six (6)hours of saturation patrols. +Participate in the national observances of Child Passenger Safety,Buckle Up America, National Drunk and Drugged Driving Prevention, Alcohol Awareness and National Collegiate Alcohol Awareness Months,along with Safe&Sober activities. + Strict enforcement of seatbelt and child restraint laws during saturations. + Maintain a D.U.I. processing rate of no more than two(2)hours. + A continued increase in the D.U.I. arrest rate by 10% increase (207 /228). + To try and reduce DUI related fatalities from 3 to 0, a 100% reduction. 2. Education Action Plan: + Contact local high schools and colleges to schedule two (2) events mock Driving Under the Influence arrest scenarios with fatal vision goggles and participate in driver's education classes. 3. Special Events Action Plan: + Participate in our Law Enforcement open house, along with participating in our Community Relation Take Back the Night;both will have Traffic Safety booths. 4. Public Awareness Action Plan + Will participate in Child Passenger Safety Month (February) and Buckle Up America(May), the Elgin Police will: +Conduct at least one media event,press conference or multiple-media activity for each campaign and involve key community leaders; + Plan week-long activities for both campaigns that increase public awareness of these issues. + Participate in our Departments Citizen Academy with instruction in both Driving Under the Influence laws and seatbelt usage, The Elgin Police will participate in Alcohol Awareness Month (April). This observance is not traffic safety specific, but can aid in enhancing efforts to combat impaired driving. Will generate eleven monthly media stories about traffic safety program during the grant year. The Elgin Police project coordinators will meet a minimum of four(4)times during the project year. With IDOT approval,one or two project coordinators may attend conferences/meetings that require travel. Reimbursement will not exceed the current state rate. 5. Current Equipment used in D.U.E. detection + Currently the Elgin Police Department utilizes thirty-seven(37)P.B.T. testers All sixty-eight marked and semi marked squads are equipped with digital Cameras,and both front and rear antenna Decatur radars + Cun-ently use five(5)Lidars (Lasers) E. General Project Information 1. Reporting Requirements Progress Reports will be submitted monthly. These reports are due by the tenth of the month following the end of the reporting period. This report will include, but is not limited to, the following information: + Progress of the project in terms of meeting established objectives. + Problem areas along with an explanation of corrective action. + Dates and minutes of coordinator meetings indicating who was present, input given and feedback received. +Copies of press releases and published articles. + Enforcement and crash data will be submitted on the appropriate IDOT forms. 1 } • The final report and final claim for reimbursement will be submitted by November 1,2011, The report will include a narrative analyzing the projects accomplishments,whether or not the objectives were met, problems or successes encountered,and the role of the • coordinators after the completion of this project. The final claim will include all final expenses not previously reimbursed for the coordinators. 2. Method of Evaluation The project will be evaluated on the basis of monthly reports. Overall assessment of the project will be based upon successful completion of the scheduled objectives. 3. Monitoring The Division of Traffic Safety will conduct on-site visits to observe project activities and progress toward completion of stated objectives,as well as to provide assistance as needed. Failure to maintain operation of the project at the level agreed upon in the approved Highway Safety Agreement may result in the termination of funding. 4. Alterations Any alteration to the Highway Safety Agreement must be requested in writing as stated in the Agreement Conditions on page 7, Item H. Reasons for a request of alteration could be a revised timetable,operational change,or a budget revision. Justification must be furnished for all changes at the time of the request. The Project Director should not implement the alteration until a written response from the Division of Traffic Safety is received. 5. Reimbursement Highway safety programs are funded on a reimbursement basis. The City of Elgin pays the cost for project operation using local funds, and then submits either monthly or quarterly, an Illinois Traffic Safety Program-Claim for Reimbursement to the Division of Traffic Safety, along with the required documentation of expenses incurred. Reimbursement will be compensated at the rate of 100 percent of the total approved and documented expenditures for the initial year. Procedures for Submittal of Claims for Reimbursement provides directions for completing the Claim for Reimbursement. tot lit h & MEMBERS OF CITY -.: Nr THE CITY IN THE SUBURBS MEETING DATE: October 13, 2010 INITIATIVE F: Illinois Department of Transportation Local Alcohol Program Grant for Drunk Driving Enforcement COMMUNITY GOAL • A Safe Community: To create a safe community for all through a variety of traffic enforcement activities OBJECTIVE • Undertake initiatives to reduce the city's cost of doing business PURPOSE • Partner with the Illinois Department of Transportation to continue making the roadways safer by providing a high level of drunk driving enforcement RECOMMENDATION • Approve agreement with the Illinois Department of Transportation to accept the grant award and provide funds for drunk driving enforcement in the amount of$130,080.50 BACKGROUND Driving under the influence of drugs or alcohol is a nationwide epidemic that is responsible for numerous accidents, injuries and deaths each year. In 2009, impaired drivers were responsible for 11,773 deaths nationally; 362 of those deaths occurred in Illinois. In Elgin, 20 of the 53 (38%) traffic fatalities since the year 2001 were alcohol related. It is staggering statistics such as these that moves the police department to embrace the continuous goal of creating a safer community for all by focusing on traffic enforcement. To assist with reaching this goal, staff actively seeks grant partnership opportunities for traffic safety initiatives. enlik N compliance has occurred and results achieved are noted by IDOT. The Kane County DUI Task Al Force and Illinois State Police have also been contacted in an effort to seek opportunities for partnering so that funding awarded will be maximized. FINANCIAL ANALYSIS The Illinois Department of Transportation has awarded the City of Elgin a grant in the amount of$130,080.50. Funding commences on October 1, 2010 and continues through September 30, 2011. The award will be used for various impaired driving enforcement efforts and will necessitate the incurrence of overtime by those public safety officers engaged in the programs. The city is not required to contribute matching funds but will need to upfront the costs of the program and subsequently request reimbursement. Therefore, sufficient funds will need to be appropriated in the 2011 traffic division overtime budget to accommodate for the overtime to be incurred from January 1, 2011 through September 30, 2011. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT BUDGETED AVAILABLE General 010-2308-731.01-02 231500 $828,200.00 $189,766.69 LEGAL IMPACT None. ALTERNATIVE COURSES OF ACTION The council may choose not to accept this grant opportunity, at which time the department would need to reduce the current level of targeted drunk driving enforcement unless other funding is identified. NEXT STEPS 1. Finalize the grant acceptance with IDOT 2. Oversee and supervise the FY2011 LAP grant activities 3. Provide the necessary grant reporting to IDOT Prepared by: Glenn Theriault, Lieutenant Kristie Hilton, Management Analyst James Genz,Traffic Division Senior Patrol Officer Reviewed by: Jeffrey Swoboda, Chief of Police Reviewed by: Colleen Lavery, Chief Financial Officer Reviewed by: William A. Cogley, Corporation Counsel/Chief Development Officer Final Review by: Richard G. Kozal,Assistant City Manager/Chief Operating Officer Approved by: f� Sean R. Stegall, City Mana r ATTACHMENTS A: Grant award notification from the Illinois Department of Transportation B: Excerpt from Weblink with information about the Local Alcohol Program grant f M Illinois Department Highway Safety Project Agreement, of Transportation Conditions and Certifications 41111) 1A. GRANTEE: Elgin Police Department 2A. Project Title: LAP 1B. Address: 151 Douglas Ave. 2B. Project Number: 2C.PSP Task Number(s): Elgin, IL 60120 AL1-1720-085 13-12 2D. CFDA Number and Name: 2E.#of Years of Funding by IDOT: 20.601 6 1C. TIN/FEIN 36-6005862 3. Starting Date: October 1,2010 1D. County: Kane/Cook 1 E. Population: 106000 4. Expiration Date: September 30,2011 5A-E.Project Description: See attached It is understood and agreed by the GRANTEE that this project is subject to Sections 5A-5E of the attached Project Description. 5F. Project Description Summary: The City Of Elgin will continue to pursue enforcement and education activities in an attempt to reduce the number of serious and fatal crashes occurring in the City Of Elgin.The City Of Elgin will provide video evidence to secure driving under the influence convictions and reduce court hearings and to provide training and education in occupant restraint device usage to both police and citizens alike.The City Of Elgin will strive to obtain positive media and public support of these efforts and foster ownership of the project with Community,both Public and Private. 5G. Proposed Project Budget Federal Funds Personal Services $114,600.00 Fringe Benefits $2,418.00 Social Security $0.00 Travel $0.00 Contractual Services $0.00 Printing $1,500.00 Commodities $0.00 Equipment $4,360.00 Operation of Auto/Equipment $7,202.50 Indirect Costs $0.00 Total $130,080.50 6A. It is understood and agreed by the undersigned GRANTEE that this project is subject to all attached Highway Safety Project Agreement Conditions and Certifications in Section 8,9 and 10 and any other attachments as required. 6B. Obligation of the State of Illinois and the Illinois Department of Transportation shall cease immediately,without penalty or further payment required if,in any fiscal year,the Illinois General Assembly or federal funding source fails to appropriate or otherwise make available funds for this agreement. 6C. By signing this Highway Safety Project Agreement,the undersigned affirms that he or she is authorized by the Grantee to legally bind the Grantee to each and every term in the Highway Safety Project Agreement,Conditions and Certifications and has read and will comply with and assures continued compliance with each of the attached conditions and certifications,that the required responses and communications with the DEPARTMENT are true and correct and that the signatures below constitute an endorsement and execution of each condition and certification and assurance as though each was individually signed. 7A. GRANTEE Project Director: 7B. GRANTEE Authorizing Representative: Name: Leigh Rawson Name: Sean Stegall Title: Sergeant/Traffic Title: City Manager Address: 151 Douglas Ave., Elgin IL 60120 Address: 150 Dexter Ct., Elgin IL 60120 Phone: 847 289-2661 Fax: 847 289-2950 Phone: 847 931-5614 Fax: 847 931-5610 E-mail: rawson_I@cityofelgin.org E-mail: stegall_s@cityofelgin.org Signature Date Signature Date 7C. Illinois Department of Transportation: Michael R.Stout,Director,Division of Traffic Safety Date Printed 9/10/2010 Page 1 of 15 TS 08(Rev.06/12/09) 5. Project Description: A Problem Statement: See Attached B. Background: See Attached C. Program Goals and Objectives: See Attached r D. Method of Procedures: See Atached E. Assessment and Evaluation: See Attached Printed 9/8/2010 Page 2 of 15 TS 08(Rev.06/12/09) 5G. Budget FFY 2011 1111) Personal Services(if applicable) Three Patrol Officers($60.00)x 520 x 3=$93,600.00 5 hrs each Fri/Sat details(1560 hrs) Two Roadside Safety Checks 18 officers @5 hrs x$60.00=$5,400.00 Project Coordinator$60.00 x 260 hrs= 15,600.00 TOTAL $114,600.00 Fringe Benefits(Employer's Share)(if applicable) 15,600.00 x 15.5%=$2,418.00 TOTAL $2,418.00 Social Security(Employer's Share)(if applicable) 1 TOTAL $0.00 Travel(if applicable) TOTAL $0.00 Contractual Services(if applicable) TOTAL $0.00 1 Printed 9/8/2010 Page 3 of 15 TS 08(Rev.06/12/09) 5G. Budget FFY (Cont'd.) Printing(if applicable) Posters/Signs/Banners $1,500.00 TOTAL $1,500.00 Commodities(if applicable) TOTAL $0.00 Equipment(if applicable) Ten (10)Alco Sensor FST x$436.00=$4,360.00 (1111.* TOTAL $4,360.00 Operation of Automotive Equipment(if applicable) 14,405 miles©$.50 per mile(existing state rate) TOTAL $7,202.50 Indirect Costs(if applicable) $ x TOTAL $0.00 FFY 2011 GRAND TOTAL $130,080.50 r Printed 9/8/2010 Page 4 of 15 TS 08(Rev.06/12/09) 8. Highway Safety Project Agreement Conditions and Certifications The following certifications, assurances,general conditions of approval and procedural guidelines constitute a part of the Highway Safety Project Agreement. Signatories of the Highway Safety Project Agreement Conditions and Certifications agree that these conditions and procedures will be adhered to unless amended in writing. Any State or Federal statute, itilig) administrative rule, regulation or other publication referred to in this agreement may not contain the complete language. The official published text,which is incorporated herein by reference, shall be the controlling authority for this agreement. State of Illinois Certifications,Assurances and Conditions of Approval A. Laws of Illinois. The Highway Safety Project Agreement("AGREEMENT")between the Applicant Agency ("GRANTEE")and the Illinois Department of Transportation ("DEPARTMENT")shall be governed in all respects by the laws of the State of Illinois. B. Agreement Alterations or Modifications. All alterations or modifications to the AGREEMENT provisions, conditions or certifications must be requested in writing and must be approved by the DEPARTMENT in writing, before work is started, to become effective and part of the AGREEMENT. No oral understanding or agreement shall be binding upon either party. C. Procurement Procedures. All procurement transactions for Contractual Services, Commodities and Equipment shall be conducted in a manner that provides maximum open and free competition. The GRANTEE shall also meet the following minimum procedural requirements. 1. Subcontracting. Subcontracting, assignment or transfer of all or part of the interests of the GRANTEE concerning any of the obligations covered by this Agreement is prohibited without prior written consent of the DEPARTMENT. 2. Procurement of Goods or Services—Federal Funds. For purchases of products or services with any Federal funds that cost more than$3,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.C.403(11), (currently set at$100,000.00)the GRANTEE shall obtain price or rate quotations from an adequate number(at least three)of qualified sources. Procurement of products or services with any Federal funds that are in excess of the simplified acquisition threshold fixed at 41 U.S.C.403(11), (currently set at '4411) $100,000.00)will require the GRANTEE to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GRANTEE, the procedures of the DEPARTMENT will be used, provided that the procurement procedures conform to the provisions in Condition H.10 below. The GRANTEE may only procure products or services from one source with any Federal funds if: (1)the products or services are available only from a single source;or(2)the DEPARTMENT authorizes such a procedure; or, (3)after solicitation of a number of sources,competition is determined inadequate. 3. Procurement of Goods or Services—State Funds. For purchases of products or services with any State of Illinois funds that cost more than $10,000.00, ($5,000.00 for professional and artistic services)but less than the small purchase amount set by the Illinois Procurement Code Rules, (currently set at$31,300.00 and $20,000.00 for professional and artistic services)the GRANTEE shall obtain price or rate quotations from an adequate number(at least three)of qualified sources. Procurement of products or services with any State of Illinois funds in excess of the small purchase amount(currently set at$31,300.00 for goods and services and $20,000.00 for professional and artistic services)will require the GRANTEE to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the GRANTEE, the procedures of the DEPARTMENT will be used. The GRANTEE may only procure products or services from one source with any State of Illinois funds if: (1)the products or services are available only from a single source;or(2)the DEPARTMENT authorizes such a procedure; or, (3)after solicitation of a number of sources, competition is determined inadequate. The GRANTEE shall include a requirement in all contracts with third parties that the contractor or consultant will comply with the requirements of this Agreement in performing such contract, and that the contract is subject to the terms and conditions of this Agreement. 4. Employment of DEPARTMENT Personnel. GRANTEE will not employ any person or persons currently employed by the DEPARTMENT for any work required by the terms of this Agreement. 4111) Printed 9/8/2010 Page 5 of 15 TS 08(Rev.06/12109) 5. The GRANTEE shall maintain records sufficient to detail the significant history of procurement. These records shall include, but are not necessarily limited to: information pertinent to rationale for the method of procurement,selection of contract type,contractor selection or rejection and basis for the cost or price. 6. No DEPARTMENT employee shall participate in the procurement of products or services if a conflict of interest, real or apparent,would be involved. No employee shall solicit or accept anything of monetary value from bidders or suppliers. D. Cost Principles. The cost principles of this Agreement are governed by the cost principles found in Title 49, Code of Federal Regulations, Part 18.22, and OMB Circular A-87, State, local or Indian tribal government or OMB A-122, Private nonprofit organization other than(1)institution of higher education, (2) hospital, or(3) organization named in OMB Circular A-122 as not subject to that circular or OMB Circular A-21, Educational institutions as appropriate; and all costs included in this Agreement are allowable under Title 49, Code of Federal Regulations, Part 18.22 and OMB Circular A-87, State,local or Indian tribal government or OMB A-122, Private nonprofit organization other than (1) institution of higher education, (2) hospital, or(3)organization named in OMB Circular A-122 as not subject to that circular or OMB Circular A-21, Educational institutions as appropriate. E. Requirements for Consultant Contracts and Subcontracts. After a consultant and/or subcontractor is selected in accordance with all requirements of this AGREEMENT including the Sections titled Procurement Procedures and Cost Principles, as detailed herein, the consultant contract or subcontract shall be submitted to the DEPARTMENT for approval prior to execution. The GRANTEE and consultant and/or subcontractor are subject to all conditions and certifications of this AGREEMENT and 49 CFR Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Government or 49 CFR Part 19 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations, whichever is applicable. F. Travel Out of State. All out of state travel requires specific approval from the DEPARTMENT on a case by case basis. To allow adequate time for approval, out of state travel must be submitted for approval at least 30 days prior to the planned trip. G. Method of Payment. Funds shall not be advanced to the GRANTEE but rather reimbursed for actual expenditures upon submission of proper supportive documentation. Copies of the original source records which evidence all expenditures shall be submitted with claims for reimbursement of costs. Only those costs incurred within the approved project period and budget are eligible for reimbursement. 1. Because the DEPARTMENT is responsible for obtaining federal reimbursement for project expenditures, it is necessary that the DEPARTMENT monitor all procedures and documents which will be used to claim and support project related expenditures. Original documentation to verify the amounts, uses and recipients of all disbursements of funds shall be retained in accordance with 49 CFR Part 18, Subpart A, Section 18.42 and shall be available for audit at any time during the project and retention period. 2. Proper supportive documentation required for costs incurred is described in the guidelines entitled, Procedures for Submittal of Claims for Reimbursement", incorporated herein by reference and which shall be furnished by the DEPARTMENT to the GRANTEE. A copy of this document is also available on the Department's website. 3. Claims for reimbursement shall be in accordance with the rates established in the Project Budget established in this AGREEMENT and shall be submitted on a monthly or quarterly basis. All claims shall be signed by both the Project Director and the GRANTEE'S Authorizing Representative. The final claim for reimbursement must be received by the DEPARTMENT by November 1st or within 30 days following the expiration of the grant, whichever is earlier,to receive payment. Failure by GRANTEE to present such invoices prior to said date may require GRANTEE to seek payment of such invoices through the Illinois Court of Claims and the Illinois General Assembly. No payments will be made for services performed prior to the effective date of this Agreement. 4. Claims for reimbursement by the GRANTEE to the DEPARTMENT pursuant to this AGREEMENT shall be sent to your assigned Department contact. r Printed 9/8/2010 Page 6 of 15 TS 08(Rev.06/12/09) H. Allocation of Grant Funds. 1. The GRANTEE may spend only those funds which are eligible for reimbursement by the DEPARTMENT. This grant authorizes the GRANTEE to request reimbursement for no more than the limits established by the 41111) Proposed Project Budget. 2. Prior approval from the DEPARTMENT is required for all fund transfers between cost categories of the Proposed Project Budget. The GRANTEE must submit a written request to the DEPARTMENT detailing the amount of transfer,the cost categories from and to which the transfer is to be made,and the rationale for the transfer. I. Termination or Cancellation of the Highway Safety Project Agreement. No termination or cancellation of the AGREEMENT shall be effective unless the following conditions are met. 1. The obligation of the State of Illinois and the DEPARTMENT shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for the agreement. 2. This AGREEMENT may be terminated or cancelled by either party upon thirty(30)days written notice. 3. Failure to carry out the conditions set forth herein shall constitute a breach of the AGREEMENT and may result in termination of the AGREEMENT or such remedy as appropriate. Upon termination, the GRANTEE will be paid for work satisfactorily completed prior to the date of termination. J. Project Monitoring. 1. GRANTEE shall consult with and keep the DEPARTMENT fully informed as to the progress of all matters covered by this Grant. 2. The GRANTEE agrees to submit a report monthly or as otherwise stipulated in the AGREEMENT of all safety activities related to the grant and/or contract using the template provided by the DEPARTMENT. Additionally the GRANTEE must inform the DEPARTMENT as soon as possible of any issues/events that may have significant impact on grant activity or accomplishment. Dependent on the Department's needs to accurately and timely report project milestones, a supplemental approval of less frequent reporting may be considered by the Department. 3. The GRANTEE agrees to attend progress meetings upon request of the DEPARTMENT to provide information and discuss the accomplishments and expectations of the Highway Safety Project. 4. The DEPARTMENT may conduct periodic on-site reviews of all ongoing highway safety projects to monitor adherence to the AGREEMENT and to review progress, procedures and claims for reimbursement. The Department's representative shall have access to GRANTEE'S work and applicable records whenever it is in preparation or progress, and GRANTEE shall provide for such access and inspection. 5. The final report shall be submitted to the DEPARTMENT within 30 days after the expiration date of the project or as stipulated in this AGREEMENT. 6. GRANTEE will obtain prior approval from the DEPARTMENT with respect to all enforcement locations. K. Prior Approval of Media and Ownership of Data and Creative Material. 1. All articles, publications, news releases,exhibits,video, audio materials, reports and all other work products produced by the GRANTEE under this grant and/or contract shall be submitted to the DEPARTMENT for approval prior to development and shall become and remain the property of the DEPARTMENT. 2. All articles, publications, news releases, exhibits, video or audio materials prepared by the GRANTEE shall use the DEPARTMENT'S logo and shall identify the DEPARTMENT as the funding source by including the statement: "This project is funded by the Illinois Department of Transportation, Division of Traffic Safety". Printed 9/8/2010 Page 7 of 15 TS 08(Rev.06/12/09) 3. The DEPARTMENT reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use,for State or Federal government purposes: (a)the copyright in any work developed under a grant, subgrant, or contract under a grant or subgrant; and (b) any rights of copyright to which a GRANTEE, subgrantee, or a contractor purchases ownership with grant support. 4. TDD. All printed, visual and auditory materials, which contain a phone number, must also contain a TDD number. The Ameritech relay number(800) 526-0844(TDD only) may be used to fulfill this requirement. 5. Closed Captioning. All public service announcements funded, in whole or in part, through this Federal highway safety program must be closed-captioned for the hearing impaired. 6. GRANTEE will invite members of the DEPARTMENT to attend media events. 7. GRANTEE will coordinate with the DEPARTMENT to arrange photographic opportunities for major events. L. Equal Employment Opportunities—Affirmative Action Sexual Harassment—Illinois Human Rights Act. GRANTEE complies with the Illinois Department of Human Rights Act and rules applicable to public GRANTS, including equal employment opportunity, refraining from unlawful discrimination, and having written sexual harassment policies(775 ILCS 5/2-105). M. Safety Belt Use Requirements. 1. In accordance with the Illinois Mandatory Seat Belt Law(625 ILCS 5/12-603.1)the GRANTEE shall establish a safety belt use policy requiring employees to use the appropriate occupant restraint protection devices as provided in the vehicle being driven while on official business. 2. A copy of the safety belt policy shall be provided to the Department and also retained locally in the project file and available for review. N. Indemnification. Unless prohibited by State law,the GRANTEE agrees to hold harmless and indemnify the DEPARTMENT,and its officials,employees,and agents,from any and all losses,expenses, damages(including loss of use), suits, demands and claims arising out of any work or services performed by the GRANTEE and/or the GRANTEE'S employees, officials, agents,contractors and subcontractors in connection with this Agreement and shall defend any suit or action, whether at law or in equity, based on any alleged injury or damage of any type arising from the actions or inactions of the GRANTEE and/or the GRANTEE'S employees, officials, agents, contractors and subcontractors, and shall pay all damages,judgments, costs,expenses, and fees, including attorney's fees, incurred by the DEPARTMENT and its officials, employees and agents in connection therewith. 0. Illinois Grant Funds Recovery Act. Grant Funds are available for expenditure or obligation by the GRANTEE for the period of time set out in block 3, page 1,of this agreement. All funds remaining at the end of the grant agreement or at the expiration of the period of time grant funds are available for expenditures or obligation by the GRANTEE must be returned to the State within 45 days. Any grant funds which have been misspent or are being improperly held are subject to recovery in accordance with the"Illinois Grant Funds Recovery Act". (30 ILCS 705). P. Educational Loan Default Act. The GRANTEE certifies that he/she is not in default on an education loan as provided in the Educational Loan Default Act. (5 ILCS 385/0.01 et seq.) Q. Property and Equipment. 1. The GRANTEE shall maintain and inventory all property and equipment purchased under this AGREEMENT. The requirements relative to equipment inventory, use and disposition are detailed in the publication"Property Management Standards"furnished upon request by the DEPARTMENT. r Printed 9/8/2010 Page 8 of 15 TS 08(Rev.06/12/09) 2. The property and equipment purchased under this grant must be utilized by the GRANTEE for the sole purpose of furthering the safety project as defined in the project description for its entire useful life. 3. The DEPARTMENT and National Highway Traffic Safety Administration (NHTSA) retain title interest in all 411) property and equipment purchased under this grant. In the event that the GRANTEE fails or refuses to comply with the provisions or terminates this AGREEMENT, the DEPARTMENT,at its discretion, may take either of the following actions: (a) Require the GRANTEE to purchase the property or equipment at fair market value or other mutually agreed upon amount; or(b)require the GRANTEE to transfer the property or equipment and title, if any, to the DEPARTMENT,or to another party, as directed by the DEPARTMENT. 4. Nonexpendable property,defined as property having an acquisition cost of$5,000.00 or more with a life expectancy of more than one year is subject to periodic inspection by the DEPARTMENT. Non-expendable property purchased under this AGREEMENT shall not be sold, traded,or disposed of in any manner without the express written permission of the DEPARTMENT. R. Official Misconduct and Interference with Public Contracting. The GRANTEE certifies that he/she has not been convicted of Official Misconduct under Section 720 ILCS 5/33-1 for bribery or attempting to bribe an officer or employee of the State of Illinois, nor has the GRANTEE made an admission of guilt of such conduct which is a matter of record, nor has an official, agent or employee of the GRANTEE been so convicted nor made an admission of bribery. Further, the GRANTEE certifies that he/she is not barred from contracting as a penalty for Interference with Public Contracting under Section 720 ILCS 5/33-e-1, et seq. S. Equal Pay Act of 2003. No employer may discriminate between employees on the basis of sex by paying wages to an employee at a rate less than the rate at which the employer pays wages to another employee of the opposite sex for the same or substantially similar work on jobs the performance of which requires equal skill, effort,and responsibility, and which are performed under similar working conditions subject to exceptions under Section 820 ILCS 112 as implemented by 56 III.Admin. Code Part 320. T. Debt Certification. GRANTEE and its affiliates are not delinquent in the payment of any debt to the State(or if delinquent has entered into a deferred payment plan to pay the debt),and GRANTEE and its affiliates acknowledge the DEPARTMENT may declare the contract void if this certification is false(30 ILCS 500/50-11)or if GRANTEE or an affiliate later becomes delinquent and has not entered into a deferred payment plan to pay off the debt. (30 ILCS 500/50-60.) U. Traffic Stop Statistical Study. If the GRANTEE is a law enforcement agency required to participate in the Traffic Stop Statistical Study,the GRANTEE certifies their compliance with all requirements in accordance with 625 ILCS 5/11-212 and the procedures adopted by the DEPARTMENT. V. Confidentiality Clause. Any documents,data, records,or other information given to or prepared by GRANTEE pursuant to this Agreement shall not be made available to any individual or organization without prior written approval by the DEPARTMENT. All information secured by GRANTEE from the DEPARTMENT in connection with the performance of services pursuant to this Agreement shall be kept confidential unless disclosure of such information is approved in writing by the DEPARTMENT. W. Ownership of Documents. All documents, data and records produced by GRANTEE in carrying out GRANTEE'S obligations and services hereunder,without limitation and whether preliminary or final, shall become and remain the property of the DEPARTMENT and GRANTEE. The DEPARTMENT shall have the right to use all such documents,data and records without restriction or limitation and without additional compensation to GRANTEE. All documents, data and records utilized in performing research shall be available for examination by the DEPARTMENT upon request. Upon completion of the services hereunder or at the termination of this Agreement, all such documents,data and records shall, at the option of the DEPARTMENT, be appropriately arranged, indexed and delivered to the DEPARTMENT by GRANTEE. X. Audits. The records and supportive documentation for all completed projects are subject to an on-site audit by the Illinois Department of Transportation, Bureau of Budget and Fiscal Management's Audits Section. The DEPARTMENT reserves the right to inspect and review, during normal working hours, the work papers of the independent auditor in support of their audit report. Printed 9/8/2010 Page 9 of 15 TS 08(Rev.06/12/09) • 9. Federal Certifications, Assurances and Conditions of Approval The GRANTEE assures that in carrying out any project supported by federal funds it will comply with all applicable federal statutes, regulations, executive orders, National Highway Traffic Safety Administration(NHTSA)guidelines, Federal Transit Administration (FTA)Circulars, Office of Management and Budget(OMB) Circulars and other federal requirements s referenced in the NHTSA Highway Safety Grant Management Manual available at: http:I/www.nhtsa.dot.gov/nhtsa/whatsup/tea21(GrantManIHTM000_Manl_Contentsl_01.html This Grant is funded by federal funds. The Catalog of Federal Domestic Assistance number for the funds supporting this grant is listed on the signature page of this agreement. Further information can be found at: http://12.46.245.173/cfda/cfda.html The GRANTEE recognizes that federal laws, regulations, policies, and administrative practices may be modified from time to time and those modifications may affect project implementation. The GRANTEE agrees that the most recent federal requirements will apply to the project. A. BUY AMERICA Provisions. The GRANTEE will comply with the provisions of the Buy America Provisions (23 USC 313)which contains the following requirements. Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest; that such materials are not reasonably available and of a satisfactory quality; or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. B. Disadvantaged Business Enterprises Program Participation Assurance. In accordance with 49 CFR 26.13, as amended,the GRANTEE assures that it shall not discriminate on the basis of race, color, national origin, or sex in the implementation of the project. The GRANTEE further assures it shall take all necessary and reasonable steps as set forth in 49 CFR Part 26 as amended, to ensure nondiscrimination in the award and administration of all third party contracts and subagreements. Implementation of the Disadvantaged Business Enterprise(DBE)program is a legal obligation of the DEPARTMENT, and failure by the GRANTEE to carry out the applicable requirements of 49 CFR Part 26 as amended and any requirements of the DEPARTMENT'S DBE program shall be treated as a material breach of this AGREEMENT which may result in the termination of this AGREEMENT or such other remedy as the DEPARTMENT deems appropriate. C. Document Retention and Access. The GRANTEE certifies that it will comply with the retention and access requirements for records established by 49 CFR Part 18, Subpart A, Section 18.42. The required records and documentation relating to the grant and/or contract shall be retained for a minimum of three years after the starting date of the retention period as defined in Section 18.42. The DEPARTMENT or their authorized representative shall have the right of access to any books, documents, papers, or other records of grantees, subgrantees,contractors and subcontractors which are pertinent to the grant and/or contract, in order to make audits,examinations, excerpts and transcripts. The right of access is not limited by the required retention period and shall last as long as the records are retained. D. Control of Property. GRANTEE certifies that the control, utilization and disposition of property or equipment acquired using federal funds is maintained according to the provisions of OMB Circular A-102 Grants and Administrative Requirements for State and Local Governments or OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations, whichever is applicable. E. Certification Regarding Lobbying—Certification for Contracts,Grants, Loans and Cooperative Agreements. 1. The GRANTEE shall not use any funds appropriate under this AGREEMENT for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect(e.g.,"grassroots")lobbying activities. Printed 9/8/2010 Page 10 of 15 TS 08(Rev.06/12/09) 2. As required by the United States Department of Transportation (USDOT)regulations,"New Restrictions on Lobbying",at 49 CFR 20.110,the GRANTEE'S authorized representative certifies to the best of his or her knowledge and belief that for each agreement for federal assistance exceeding$100,000.00: a. No federal appropriated funds have been or will be paid, by or on behalf of the GRANTEE, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement or the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with this federal contract,grant, loan or cooperative agreement,the GRANTEE shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying", in accordance with instructions. c. The GRANTEE shall require the language of this certification be included in the award documents for all subawards at all tiers(including subcontracts, subgrants and contracts under grant, loans and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. The GRANTEE understands that this certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000.00 and not more than $100,000.00 for each such failure. F. Certification Regarding Debarment and Suspension. GRANTEE shall comply with Debarment provisions as contained in 49 CFR Part 29,including Appendices A and B as amended. GRANTEE certifies that to the best of its knowledge and belief, GRANTEE and GRANTEE'S principals: 1. Are not presently debarred,suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency. 2. Within a three-year period preceding this AGREEMENT have not been convicted of or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public(federal, state or local)transaction or contract under a public transaction, violation of federal or state anti-trust statutes or commission of embezzlement,theft,forgery, bribery, falsification or destruction of records,making false statements or receiving stolen property. 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state or local)with commission of any of the offenses enumerated in subsection(1)above. 4. Have not within a three-year period preceding this AGREEMENT had one or more public transactions (federal,state or local)terminated for cause or default. The inability of a prospective GRANTEE to certify to the certification in this section will not necessarily result in denial of participation in this AGREEMENT. The prospective GRANTEE shall submit an explanation of why it cannot provide the certification in this section. This certification is a material representation of fact upon which reliance was placed when the Department determined whether to enter into this transaction. If it is later determined that GRANTEE knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the Department may terminate this Agreement for cause. The GRANTEE shall provide immediate written notice to the Department if at any time the GRANTEE learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The terms"covered transaction","debarred", "suspended", "ineligible", "lower tier covered transaction","participant","person", "primary covered transaction","principal", "proposal", and"voluntarily excluded",as used in this Part shall have the meaning set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. Printed 9/8/2010 Page 11 of 15 TS 08(Rev.06/12/09) The GRANTEE aggress that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended, declared ineligible or voluntarily excluded from participation in this covered transaction, unless authorized, in writing, by the Department The GRANTEE agrees that it will include the clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction", provided by the Department,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. The GRANTEE may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred,suspended, ineligible or voluntarily excluded from the covered transaction, unless GRANTEE knows the certification is erroneous. GRANTEE may decide the method and frequency by which it determines the eligibility of its principals. Each GRANTEE may, but is not required to,check the Nonprocurement List If a GRANTEE knowingly enters into a lower tier covered transaction with a person who is suspended,debarred, ineligible or voluntarily excluded from participation, in addition to other remedies available to the federal government, the DEPARTMENT may terminate this AGREEMENT for cause or default. Nothing contained in this section shall be construed to require establishment of a system of records in order to render in good faith the certification required by this section. The knowledge and information of a GRANTEE is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. G. Drug Free Workplace Act of 1988—Certification for Drug-Free Workplace. The GRANTEE certifies that it will comply with 49 CFR 32 Subpart B to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the GRANTEE'S workplace and specifying the actions that will be taken against employees for violation of such prohibition. 2. Establish a drug-free awareness program to inform employee about the dangers of drug abuse,the GRANTEE'S policy of maintaining a drug-free workplace, available employee assistance programs and penalties for violating the policy. 3. Abiding by the notification provisions regarding any criminal drug statute convictions for a violation occurring in the workplace. H. Single Audit Act Certification. The Illinois Department of Transportation is the agency responsible for administering Illinois'federal highway safety funds on behalf of the Governor. Federal funds are provided for this project by the United States Department of Transportation. This program is listed in the Catalog of Federal Domestic Assistance(CFDA)as"State and Community Highway Safety 20.600-605". The records and supportive documentation for all completed projects are subject to an on-site audit and the DEPARTMENT reserves the right to inspect and review during normal working hours the work product of any independent auditor in support of their audit. The GRANTEE certifies that it will comply with The Single Audit Act of 1984 (31 U.S.C. 7501 et seq.), as amended,which requires the following: 1. State or local governments that receive$500,000.00 or more a year in federal financial assistance shall have an audit made in accordance with the Office of Management and Budget(OMB) Circular No. A-133. 2. State or local governments that receive less than$500,000.00 a year shall be exempt from compliance with the Act and other federal audit requirements. 3. Nothing in this paragraph exempts State or local governments from maintaining records of federal financial assistance or from providing access to such records to Federal Agencies, as provided for in federal law or in Circular A-133"Audits of States, Local Governments and Non-Profit Organizations". 4. A copy of the audit report must be submitted to the DEPARTMENT within 30 days after completion of the audit, but no later than one year after the end of the local government's fiscal year. 5. One copy of the audit report shall also be sent to: Bureau of Census, Single Audit Clearing House, 1201 East 10th Street, Jefferson, IN 47132. Printed 9/8/2010 Page 12 of 15 TS 08(Rev.06/12/09) I. Davis-Bacon Act Certification. To the extent applicable,the GRANTEE will comply with the Davis-Bacon Act, as amended,40 U.S.C. 3141 et seq., the Copeland"Anti-Kickback"Act, as amended, 18 U.S.C. 874, and the Contract Work Hours and Safety Standards Act, as amended,40 U.S.C. 3701 et seq., regarding labor standards for federally assisted sub agreements. J. Certifications and Assurances Required by the U.S.Office of Management and Budget(OMB)(SF-424B and SF-424D). As required by OMB, the GRANTEE certifies that it: 1. Has the legal authority and the institutional, managerial, and financial capability(including funds sufficient to pay the non-federal share of project cost)to ensure proper planning, management, and completion of the project; 2. Will give the U.S. Secretary of Transportation,the Comptroller General of the United States, and, if appropriate,the state,through any authorized representative, access to and the right to examine all records, books, papers,or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives; 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain; 4. Will initiate and complete the work within the applicable project time periods; 5. Non-Discrimination and Equal Opportunity Assurances in Federally Assisted Programs. The GRANTEE hereby assures to observe and comply with all provisions of Federal and State Constitutions, statutes and implementing regulations pertaining to non-discrimination and equal employment opportunity during the period in which federal assistance is extended to the project, or the project property is used for a purpose for which the federal assistance is extended or for another purpose involving the provision of similar services or benefits, or as long as the GRANTEE retains ownership or possession of the project property, whichever is longer. These assurances of nondiscrimination include but are not limited to: • Title VI of the Civil Rights Act of 1964. (42 U.S.C.2000d et seq. as amended). Prohibition against exclusion from participation in,denial of benefits of, and discrimination under federally assisted programs on ground of race,color, or national origin. Implemented by 49 CFR Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964. • Non-Discrimination in Employment and Business Opportunities. (49 U.S.C. 5332 as amended). A person may not be excluded from participating in,denied a benefit of,or discriminated against under, a project, program,or activity receiving financial assistance under this chapter because of race,color, creed, national origin,sex,or age. If a person does not comply with the nondiscrimination provision within a reasonable time after receiving notice the DEPARTMENT can withhold further financial assistance, refer the matter to the Attorney General and proceed under Title VI. This section is in addition to Title VI. • Title IX of the Educational Amendments of 1972. (20 U.S.C. 1681 et seq. as amended). No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance. Implemented by 49 CFR Part 25, Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance. • Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. (29 U.S.C. 794 as amended). No otherwise qualified individual with a disability in the United States, as defined in Section 705(20)of this title, shall, solely by reason of his or her disability, be excluded from the participation in, be denied the benefits of,or be subjected to discrimination under any program or activity receiving federal financial assistance. Implemented by 49 CFR Part 27, Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance. Printed 9/8/2010 Page 13 of 15 TS 08(Rev.06/12/09) • • Age Discrimination Act of 1975. (42 U.S.C.6101-6107 as amended). No person in the United States shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under,any program or activity receiving federal financial assistance. • The Drug Abuse. Prevention. Treatment and Rehabilitation Treatment Act, (21 U.S.C. 1101 et seq., as amended). Relating to nondiscrimination on the basis of drug abuse and treatment. • Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970. [(P.L. 91-616);42 CFR 4541 et seq. as amended)]. Relating to nondiscrimination on the basis of alcohol abuse. • The Public Health Service Act of 1912. (42 U.S.C.290dd-2, as amended). Relating to nondiscrimination on the basis of substance abuse and the confidentiality of records. • Title VIII of the Civil Rights Act of 1968. (42 U.S.C. 3601 et seq. as amended). Relating to nondiscrimination in the sale, rental or financing of housing. • Each project will be conducted, property acquisitions will be undertaken, and project facilities will be operated in accordance with all applicable requirements of 49 U.S.C. 5332 and 49 CFR Part 21, and understand that this assurance extends to its entire facility and to facilities operated in connection with the project. • It will promptly take the necessary actions to effectuate this assurance, including notifying the public that complaints of discrimination in the provision of transportation-related services or benefits may be filled with U.S. DOT. Upon request by U.S. DOT, the GRANTEE assures that it will submit the required information pertaining to its compliance with these requirements. • It will include in each subagreement, property transfer agreement, third party contract, third party subcontract,or participation agreement adequate provisions to extend the requirements of 49 U.S.C. 5332 and 49 CFR Part 21 to other parties involved therein including any subrecipient,transferee,third party contractor, third party subcontractor at any level, successor in interest, or any other participant in the project. • Should it transfer real property, structures, or improvements financed with federal assistance to another party,any deeds and instruments recording the transfer of that property shall contain a covenant running with the land assuring nondiscrimination for the period during which the property is used for a purpose for which the federal assistance is extended or for another purpose involving the provision of similar services or benefits. • The United States has a right to seek judicial enforcement with regard to any matter arising under the Act, regulations, and this assurance. • It will make any changes in its 49 U.S.C. 5332 and Title VI implementing procedures as U.S. DOT may request. • Any other nondiscrimination statute(s)that may apply to the project. All of the requirements listed in Section 9, Federal Certifications, Assurances and Conditions of Approval apply to this federally funded project. The GRANTEE agrees to include these requirements in each contract and subcontract financed in whole or in part with federal assistance. Printed 9/8/2010 Page 14 of 15 TS 08(Rev.06/12/09) 10. Federal Taxpayer Identification Number. For individuals and sole proprietors, list Social Security Number. For other entities, list Employer Identification Number. Federal Employer Identification Number(FEIN)must NOT be used for sole proprietorships. Under penalties of perjury, the GRANTEE certifies that 36-6005862 is its correct Federal Taxpayer Identification Number. The GRANTEE is doing business as(please check one): ❑ Individual ❑ Estate Trust 0 Sole Proprietorship ® Governmental ❑ Tax Exempt 0 Non-resident Alien ❑ Pharmacy(non corporate) El Partnership/Legal Corporation ❑ Pharmacy/Funeral/Home/- Cemetery(Corp.) ❑ Corporation providing or billing 0 Corporation NOT providing or 0 Other medical and/or health care billing medical and/or health services care services ❑ Limited Liability Company(select applicable tax classification) 0 D= Disregarded entity El C=Corporation ❑ P= Partnership If you fail to furnish your correct taxpayer identification number to the DEPARTMENT, you are subject to an IRS penalty of $50.00 for each such failure unless such failure is due to reasonable cause and not to willful neglect. Willfully falsifying certifications or affirmations may subject you to criminal penalties,fines and/or imprisonment. 1 4111) Printed 9/8/2010 Page 15 of 15 TS 08(Rev.06/12/09) Agreement Award Notification REQUIRED FOR ALL PROJECTS Does this project receive Federal funds? ❑ Yes 0 No Amount of Federal funds: Federal Project Number: CFDA Number*: *For CFDA(Catalog of Federal Domestic Assistance) Number, refer to original Federal Award/Grant Agreement. ANNUAL CERTIFICATION FOR COMPLIANCE WITH FEDERAL OMB-CIRCULAR A-133 NOTICE • Do not submit this certification to the department with your signed contract. • This certification applies ONLY to governmental agencies, local units of government and non-profit agencies expending federal funds for this project. It does not apply to for-profit public or private entities. • If OMB Circular A-133 applies to your organization,this certification or a copy of your OMB A-133 single audit must be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal funds related to this contract. NOTE:ANNUAL COMPLIANCE WITH THIS REQUIREMENT IS MANDATORY FOR EVERY YEAR IN WHICH FEDERAL FUNDS ARE EXPENDED FOR THIS PROJECT BY ANY STATES,LOCAL GOVERNMENTS OR NONPROFIT ORGANIZATIONS. FAILURE TO COMPLY WITH THE ANNUAL CERTIFICATION TO THE DEPARTMENT WILL RESULT IN THE SUSPENSION OF PAYMENTS TO REIMBURSE PROJECT COSTS. In accordance with OMB Circular A-133,Audits of States, Local Governments, and Non-Profit Organizations, such non- federal entities that expend$500,000 or more in federal awards in a year are required to have a single audit performed in accordance with OMB Circular A-133. The Illinois Department of Transportation (IDOT) is required by federal law to obtain and review the single audit of all entities that had any federally participating funds pass through it, irrespective of the amount provided by IDOT. It is the responsibility of the agencies expending federal funds to comply with the requirements of OMB Circular A-133 and determine whether they are required to have a single audit performed. In order to comply with this requirement, your agency must provide the following information to the department on an annual basis for every year in which you expended funds for costs associated with this project: 1. If your agency expended$500,000(or the current OMB Circular A-133 qualifying amount)or more in federal awards from all sources, including other agencies, in a year, you are required to have a single audit performed in accordance with OMB Circular A-133 and submit a copy of the report to the department within the earlier of 30 days after completion of the single audit or no more than nine months after the end of your fiscal year end. riL This is an annual requirement for every year in which you expended funds for this project. Printed 9/8/2010 Page 1 of 3 TS 08(Rev.06/12/2009) 2. If your agency did not expend$500,000(or the current OMB Circular A-133 qualifying amount)or more in federal awards from all sources, including other agencies, in any fiscal year for which you expended funds for project costs and were not required to conduct a single audit, you must complete and return the certification statement on 411) the following page. I This is an annual requirement for every year in which you expended funds for this project. 3. If your agency receives multiple awards from the department,only one annual submittal of this information is required. Please submit a copy of your OMB Circular A-133 single audit or the Single Audit Not Required Certification to: Illinois Department of Transportation Audit Section, Rm. 126 Attn: Julie Brooks 2300 South Dirksen Parkway Springfield, IL 62764 The single audit must be comprised of four parts. You have the option of including the four parts in one report or a combination of reports. The four parts are commonly known as: 1. Comprehensive Annual Financial Report(Financial Statements). 2. Schedule of Expenditures of Federal Awards and Independent Auditor's Report thereon. 3. Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and other matters based on an Audit of Financial Statements performed in accordance with Government Auditing Standards. 4. Independent Auditor's Report on Compliance with Requirements Applicable to each Major Program and on Internal Control over Compliance in accordance with OMB Circular A-133. Additional information which should be submitted: 1. Corrective Action Plan(s), if applicable. 2. Management Letter, if applicable. 3. Status of Prior Year Findings, is applicable. For your convenience,you may also submit the information via email to Julie Brooks at Julie.Brooks(a illinois.gov or via fax at(217)785-7624. If you have any questions, please contact Julie Brooks or Ron McKechan at(217) 782-5148. 1 Printed 9/8/2010 Page 2 of 3 TS 08(Rev.06/12/2009) ri NOTICE • Do not submit this certification to the department with your signed contract. • This certification applies ONLY to governmental agencies, local units of government and non-profit agencies expending federal funds for this project. It does not apply to for-profit public or private entities. • If OMB Circular A-133 applies to your organization,this certification or a copy of your OMB A-133 single audit must be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal funds related to this contract. Single Audit Not Required I certify that did not expend$500,000 or more in federal awards in our fiscal year and was not required to have a single audit conducted. Signature rib' Title Subrecipient Contact Information Subrecipient: Contact Person: Title: Address: Phone No. Fax No. Fiscal Year End: Email address: r Printed 9/8/2010 Page 3 of 3 TS 08(Rev.06/12/2009) • 441) City of Elgin The City to Watch in Traffic Safety ATTACHMENT A PROJECT DESCRIPTION A. PROBLEM STATEMENT The City of Elgin continues to experience population growth and expansion since 1995. The last census shows the City of Elgin to have a population of 106,000,the eighth largest city in Illinois. The city is also expanding its western boundary,and,at present,covers an area of 38.7 square miles.Population growth and expansion have put enormous pressure on the cities roadways with the sharp increase of traffic traveling within and through the city limits. The city has five(5)State routes and a State toll way.Traffic on Randall.Road, a four lane county roadway which runs north and south for the entire length of the western edge of Elgin,has increased at an alarming rate due to large scale development along the entire Randall Road corridor and also with the expansion of the city limits on it's western 411) edge,reaching Route 47.The City of Elgin continues to see alcohol,speed and belt restraint to be major factors in vehicular crash injuries and deaths. Nationally 37,261 people were killed on the roadways of the United States.Thirty two percent(32%)(11,773)of these died in crashes involving alcohol,2.35million people were injured. In Illinois there were 1043 people killed,in 950 crashes,with 362 being alcohol related. 94,021 persons were injured. In the City of Elgin,twenty(21)of the fifty-three(54) fatalities in the last ten years were alcohol related or 39%. This crisis situation has forced the City of Elgin to search for solutions to reduce traffic related fatalities, through enforcement of alcohol,speed,and seatbelt restraint laws,along with increased efforts to educate students and citizens of the City of Elgin. Together,with some financial aid from the Illinois Department of Transportation,the City of Elgin can reduce traffic related fatalities and address alcohol and drug abuse issues to make the City's roadways safer. 4) B. BACKGROUND I. General Characteristics The City of Elgin is the eighth largest city in Illinois located partly in Cook County,the largest county in the State, and in Kane County, the fifth largest county in the State. Elgin is located in the Fox Valley,35 miles west of Chicago. The city has 5 State Routes(Rt.31, Rt.25,Rt.20,Rt. 19 and Rt.47), along with an interstate highway(1-90).The city also has a bike trail running north to south through the entire length of the city.The City of Elgin also is home to Illinois largest casino, the Grand Victoria Riverboat casino which is a source of additional traffic entering and exiting the city as most of its patrons travel from outside Elgin, the 2008 admission was over 2.1 million.A large scale annual event which also adds to increased vehicle traffic is the Fox Valley Fox Trot, and the DNA/City of Elgin Bike Race, along with numerous festivals that are put on in Elgin's Festival Park. 2. History of Problem Solving The City of Elgin is a member of the Kane County Task Force on Drinking and Driving. The Task Force adopted a mission statement taking a total systems approach to the problem and develops any and all possible solutions that will lead to a reduction of death and injury caused by an intoxicated driver. The City of Elgin fully believes and truly backs this mission statement.The City of Elgin believes this mission can be accomplished through education,enforcement, and prevention. The City of Elgin was part of a grant given to Kane County,as a Safe Communities,in 2000. In this grant the city participated in saturation patrols with a high rate of success. The city accounted for 396 hours worked on the grant.The Elgin Police Department issued 995 citations, including 169 Driving Under the Influence citations and 110 Driving Under the influence arrests. That is 45%of the total Driving Under the Influence arrests made for the grant and 40%of the citations issued. Speeding citations were 17%and seat belt/child restraint totaled 14%of the citations issued. The City of Elgin was given a grant from the Illinois Department of Transportation in 2002 • through 2008,and has participated in the grant requirements to the fullest.In Grant year 08/09,the Elgin Police Department exceeded its requirements in D.U.I.arrests for the grant, by arresting 274 offenders, which was 80%over the required number.However the Elgin Police Department feels continuing the fight against Driving Under the Influence would suffer greatly if funds would not be renewed through another grant.The Elgin Police Department received and is currently active in a LAP Grant for the year 09/10. The city has previously participated in Child Passenger Safety Month(February),Alcohol Awareness Month( April ),Buckle Up America Week(May),3-D Month ( December) Click It or Ticket,and Operation Safe Passage. The Traffic Unit also holds a Seat Belt class twice a month for violators of restraint laws,and also participates with U-46 School District Drivers Education classes twice a year. B-1. ELGIN POLICE DEPARTMENT • The Elgin Police Department has 189 sworn police officers and 68 marked squad cars.The Traffic Investigations Unit has four officers.Each officer has attended Northwestern University's Center for Public Safety courses in accident investigation/reconstruction.One officer has completed qualifications and is a certified re-constructionist,one officer has completed Re-Con t training,one officer has completed Vehicle Dynamics and one officer has completed AI 2. Each officer is certified in radar/laser,teaches seat belt courses and speaks publicly on Driving Under the Influence and other alcohol,related subjects. C TRAFFIC CRASH RECORDS SYSTEM The computer system used at the Elgin Police Department is a Network developed by the City's Management Information System(MIS) Division.The program breaks down information that has been downloaded into the system. Information can be retrieved based on officer,date, location, or offense.Crash data is broken down by location,names of drivers,offenses related to the cause of the crash, weather, time of day,and injuries.The system is well suited to handle the needs of the grant.This is soon to be replaced by an updated RMS system. This system is temporally down and is being replaced at this time. I. Law Enforcement Objectives: +Conduct two(2)roadside safety checks and one thousand five hundred and sixty(1560) hours of saturation patrols on a hire-back basis. +Conduct traffic safety training which will include occupant protection,and Driving Under the Influence, field sobriety procedures and law to all Elgin police officers. 2. Education Objectives: +Plan at least two(2)Driving Under the Influence presentations(on a small or large scale) at local high schools, utilizing the fatal vision goggles in an effort to educate high school students on drunk driving. 3. Special Events Objective: +Participate in two(2)county-wide events displaying traffic safety booths. re- 4. Public Awareness Objectives: + Focus public attention on the problem of traffic safety by organizing promotional or infomiational activities for the following special observances: * CLICK IT OR TICKET * Child Passenger Safety Month(February) * Alcohol Awareness Month(April) * Buckle Up America Week(May) * Operation Safe Passage * National Drunk and Drugged Driving Prevention Month +Participate in our Department's Citizen Academy with instruction in both Driving Under the influence laws and seatbelt usage. +Generate a monthly press release to local media. + Utilize area churches,sport leagues, and other social avenues to reach the Cites population. + Prepare at least one(1)public safety announcement(PSA) using a local celebrity or politician. D. Methods and Procedures The following action plans are proposed: 1. Law Enforcement Action Plan + Review submitted crash data to determine which Elgin roadways would benefit most from saturation patrol and enforcement. + Determine who will be responsible for completing IDOT required forms and mailing them to the Project Coordinator in a timely fashion. +Eliminate officers from the program if enforcement efforts do not meet IDOT expectations. +Supply officers with expected performance objectives and guidelines. +Participate in .Campaign Safe& Sober. In order to accomplish the enforcement objectives, this agency will have the following IDOT requirements: _) +Conduct two (2)roadside safety checks and one thousand five hundred and sixty,(1560) hours of saturation patrol in different areas of the City based on crash data frequency. The RSC's and saturation patrols will be conducted based on the results of the crash analysis. +Objective of at least one traffic contact(citation or written warning) for every 45-60 minutes of actual saturation patrol. +Objective of one(1)Driving Under the Influence arrest every ten(10) hours of saturation patrols. + Objective of one(l)alcohol-related arrest every six (6)hours of saturation patrols. +Participate in the national observances of Child Passenger Safety,Buckle Up America, National Drunk and Drugged Driving Prevention, Alcohol Awareness and National Collegiate Alcohol Awareness Months,along with Safe& Sober activities. +Strict enforcement of seatbelt and child restraint laws during saturations. + Maintain a D.U.I. processing rate of no more than two(2)hours. + A continued increase in the D.U.I.arrest rate by 10% increase(207 /228). +To try and reduce DUI related fatalities from 3 to 0,a 100% reduction. 2. Education Action Plan: + Contact local high schools and colleges to schedule two (2)events mock Driving Under the Influence arrest scenarios with fatal vision goggles and participate in driver's education classes. 3. Special Events Action Plan: + Participate in our Law Enforcement open house,along with participating in our Community Relations Take Back the Night;both will have Traffic Safety booths. 4. Public Awareness Action Plan + Will participate in Child Passenger Safety Month (February) and Buckle Up America(May), the Elgin Police will: +Conduct at least one media event,press conference or multiple-media activity rilbk for each campaign and involve key community leaders; +Plan week-long activities for both campaigns that increase public awareness of these issues. +Participate in our Department's Citizen Academy with instruction in both Driving Under the Influence laws and seatbelt usage, The Elgin Police will participate in Alcohol Awareness Month (April). This observance is not traffic safety specific, but can aid in enhancing efforts to combat impaired driving. Will generate eleven monthly media stories about traffic safety program during the grant year. The Elgin Police project coordinators will meet a minimum of four(4)times during the project year. With IDOT approval,one or two project coordinators may attend conferences/meetings that require travel. Reimbursement will not exceed the current state rate. 5. Current Equipment used in D.U.I. detection + Currently the Elgin Police Department utilizes thirty-seven(37)P.B.T. testers All sixty-eight marked and semi marked squads are equipped with digital Cameras,and both front and rear antenna Decatur radars + Currently use five(5)Lidars(Lasers) E. General Project Information 1. Reportine Requirements Progress Reports will be submitted monthly. These reports are due by the tenth of the month following the end of the reporting period. This report will include,but is not limited to,the following information: + Progress of the project in terms of meeting established objectives. +Problem areas along with an explanation of corrective action. + Dates and minutes of coordinator meetings indicating who was present, input given and feedback received. +Copies of press releases and published articles. + Enforcement and crash data will be submitted on the appropriate IDOT forms. ‘4111) The final report and final claim for reimbursement will be submitted by November 1,201 The report will include a narrative analyzing the projects accomplishments,whether or not the objectives were met,problems or successes encountered,and the role of the coordinators after the completion of this project. The final claim will include all final expenses not previously reimbursed for the coordinators. 2. Method of Evaluation The project will be evaluated on the basis of monthly reports. Overall assessment of the project will be based upon successful completion of the scheduled objectives. 3. Monitoring The Division of Traffic Safety will conduct on-site visits to observe project activities and progress toward completion of stated objectives,as well as to provide assistance as needed. Failure to maintain operation of the project at the level agreed upon in the approved Highway Safety Agreement may result in the termination of funding. 4. Alterations Any alteration to the Highway Safety Agreement must be requested in writing as stated in the Agreement Conditions on page 7, Item H. Reasons for a request of alteration could be a revised timetable,operational change,or a budget revision. Justification must be furnished for all changes at the time of the request. The Project Director should not implement the alteration until a written response from the Division of Traffic Safety is received. 5. Reimbursement Highway safety programs are funded on a reimbursement basis. The City of Elgin pays the cost for project operation using local funds,and then submits either monthly or quarterly, an Illinois Traffic Safety Program-Claim for Reimbursement to the Division of Traffic Safety, along with the required documentation of expenses incurred. Reimbursement will be compensated at the rate of 100 percent of the total approved and documented expenditures for the initial year. Procedures for Submittal of Claims for Reimbursement provides directions for completing the Claim for Reimbursement. 4) IDOT LAP Grant-Attachment B Local rew Alcohol Program ( LAP) Project Specifications FFY 2009 Illinois Department of Transportation Division of Traffic Safety 3215 Executive Park Drive P.O. Box 19245 Springfield, Illinois 62794-9245 Telephone: (217) 782-4972 2/2008 r 1 I. INTRODUCTION The Division of Traffic Safety (DTS) of the Illinois Department of Transportation has the responsibility P P tY of administering Alcohol Highway Safety funds provided by the U.S. Department of Transportation's National Highway Traffic Safety Administration (NHTSA). Illinois has been granted special funds to develop and implement comprehensive impaired driving prevention programs. One such program is the Local Alcohol Program (LAP)which is primarily preventive in nature, focusing on solutions designed to create awareness and to reduce the incidence of drinking and driving and, therefore, alcohol-related motor vehicle crashes and attendant injuries and deaths. The LAP contains four primary program emphasis areas which are designed to address the complexity of Illinois' alcohol traffic safety problems, incorporate multiple approaches to these problems, and ensure that public and private entities work in cooperation to address these problems. These emphasis areas are problem identification, enforcement, public information and education/community outreach/prevention, and prosecution/adjudication. Applications for local community/county projects may focus on one or more of the program emphasis areas. LAP projects operate during a federal fiscal year and on a reimbursement basis. That is, the grantee initially pays the cost for project operation. Approved costs are reimbursed only after expenditures are incurred. Costs eligible for reimbursement are identified at the end of each emphasis area description found in Section II - Program Emphasis Area Descriptions. II. PROGRAM EMPHASIS AREA DESCRIPTIONS The four program emphasis areas are described below. A. PROBLEM IDENTIFICATION The primary goal of problem identification is to complete the Needs Assessment (Appendix A). The completion is mandatory for future funding consideration. IDOT/DTS will assist in this effort. B. ENFORCEMENT The focus of this program emphasis area is increased DUI enforcement to maximize the likelihood of detecting, arresting and convicting impaired drivers. Increased enforcement is one of the greatest deterrents to DUI. Enforcement agencies need to establish strong policies regarding DUI enforcement, using innovative techniques and available technology to increase apprehension and the public's perception of the risk of apprehension. The agency should establish a close working relationship with the adjudication system—both attorneys and circuit courts. As a result of increased traffic enforcement, it is expected that the number of citations will increase. Thus, the adjudication system must be made aware of expected increases and changes in cases coming before them. The agency must have a traffic records system capable of providing selective enforcement data. Areas selected for increased patrol must be relatively free of roadway defects and/or major construction activity and have a high frequency of alcohol-related crashes. '4111)2 Additionally, enforcement efforts are to be conducted during the times of day and days of the week when alcohol-related crashes occur most frequently. There are two types of eligible enforcement activities. DTS will provide a schedule of preferred enforcement times of day and days of the week. rOne key additional component in the enforcement arena is the perception of a deterrent to impaired driving. Patrols are critical, but the public's perception that law enforcement is vigilant with regards to DUI, is vital to the program's success. Whether your agency opts for full-time or hire-back patrols you are required to provide highly visible public information efforts. DTS supports two to seven enforcement mobilizations each calendar year. A schedule of these mobilizations is attached to this specification. Media events are the kick-off activity to public information,which precedes each enforcement mobilization. Your agency is required to participate fully in these mobilizations and incorporate them into your year- round emphasis on alcohol-related traffic offenses. There are two options for sustained DUI enforcement: • Full-time-Assign experienced officers full-time to the enforcement of alcohol traffic laws at identified locations and increase the total departmental uniformed patrol staff by the number of officers assigned. • Overtime - Use of hire-back or overtime personnel. This method does not necessitate increasing the department's uniformed headcount. Enforcement strategies include saturation patrols, DUI Strike Force and Roadside Safety Checks. The applicant agency must have personnel trained in areas relating to the needs of the enforcement such as crash investigation, DUI enforcement, BAC testing, standard field sobriety testing, and other traffic matters. The agency must also have a selective enforcement r policy and procedure regarding staffing with appropriate supervision. If the applicant requires DUI training, the Illinois Law Enforcement Training and Standards Board (ILETSB)will give them priority. All personnel participating in alcohol-related grant activities must be trained in the Standardized Field Sobriety Tests. Approved training in this area consists of the 24- hour NHTSA, DWI Detection and Standardized Field Sobriety Testing course (24-hour course)or the IDOT-DTS created 8-hour refresher. Those personnel attending an ILETSB accredited academy or a 24-hour course provided by one of the MTUs since 1/1/2005 have satisfied this requirement(any SFST course shorter than 24 hours will not qualify for this requirement). Those personnel who have not received the 24-hour course since 1/1/2005, but who have taken an ILETSB accredited academy or a 24-hour course provided by one of the MTUs prior to 1/1/2005, may satisfy the requirement by attending either the 24-hour course or the 8-hour refresher created by IDOT-DTS. These courses must be taught by certified SFST instructors. The ability to report data is also required. The reporting forms for LAP enforcement projects are available on IDOT's website. LAP Tables form (TS-301) is to contain operational data only. LAP Table 1 will contain citation data for drivers only. No passenger citations are to be reported on LAP Table 1. When submitting the application, LAP Tables 1 and 2 must be completed. LAP Table 1 must include crash data for three years prior to applying for a grant. This data begins with October 1 and ends with September 30 of the following year, i.e., October 1, 2008 to September 30, 2009, etc. This crash data is for those crashes occurring between 9 p.m. and 6 a.m. and do not include private property crashes. r 3 The reason for this is to ensure that the base data is compatible with the operational data. • LAP Table 2 is a one-year summary of citations issued by the enforcement agency between the hours of 9 p.m. to 6 a.m. for drivers only. Performance indicators for moving patrols are: 41) • DUI arrest rate of one for every 10 hours of actual patrol. • A citation rate of one for each hour of actual patrol. • A DUI processing rate of no more than 2 hours. • Participation at mobilization media events. Costs eligible for reimbursement may include personal services, fringe benefits, social security, travel, contractual services, printing, commodities, equipment, and operation of automotive equipment. Background information for enforcement projects can be found in Appendix B. C. PUBLIC INFORMATION AND EDUCATION/COMMUNITY OUTREACH/PREVENTION The goals of this emphasis area are to increase public awareness and knowledge about impaired driving, promote safe and healthy driving behavior and increase the perception of risk of arrest for impaired driving. Public information and education (PI&E) programs should consist of comprehensive, coordinated efforts that are designed to present a clear message. This message should foster the attitude that driving after consuming alcoholic beverages is unacceptable behavior. Such efforts should be sustained over a period of time, but may be seasonally focused. PI&E efforts must always take place during DTS enforcement mobilizations. PI&E programs must contain the realistic view of the swift and certain punishment that impaired 1 drivers can expect. Arrest, loss of driver's license, fines, and insurance rate increases can be effective deterrents. Education regarding alcohol and its effects on driving skills, as well as, ways to prevent other people from driving after consuming alcoholic beverages can also be incorporated into PI &E programs. PI&E conveys its messages through media such as radio, newspapers, billboards, posters, brochures and roadway signs. The primary strategy utilized by DTS for public information on DUI is the conduct of and participation in enforcement mobilizations. Each enforcement period is preceded by highly visible public information including a media event. Agencies that pursue public information and education must participate and support these mobilizations, occurring two to eight times annually. While they are enforcement focused, these events offer an opportunity to raise public awareness and knowledge of the DUI problem. The current campaign slogan is "You Drink& Drive. You Lose" and that message is utilized for all public information efforts, including the aforementioned mobilizations. PI&E campaigns and materials may be developed either by adapting materials from federal or state governments or by creating new ones. HOWEVER, THE CURRENT CAMPAIGN SLOGAN DEVELOPED BY THE ILLINOIS DEPARTMENT OF TRANSPORTATION, DIVISION OF TRAFFIC SAFETY, MUST BE INCORPORATED INTO ALL CAMPAIGNS. In addition to the slogan, all materials must include the proper tag line. Community outreach/prevention activities include employer programs, responsible alcohol service, transportation alternatives, educational programs, and school-based activities. In recent years, those involved in highway safety have looked increasingly to employers and All) other private sector groups, not only to reach employees and their families, but also to help 4 reach the general public. By conducting health risk appraisals, educational programs, and implementing safety policies, companies increase the effectiveness and efficiency of the overall community-wide outreach effort. Employer programs include: • Model policies regarding impaired driving, safety belt use, and other traffic safety issues. • Employee awareness activities. • Management training to recognize and deal with alcohol and drug impairment/abuse. • Education and treatment programs for employees. Communities should promote responsible alcohol service policies and practices in the retail alcohol service industry through laws, regulations, and policies, with appropriate publicity and enforcement. Responsible alcohol services include: • The promotion of alcohol server training programs. • Programs to prevent the sale of alcoholic beverages to those under 21 years of age. • Adequate staffing to enforce existing alcoholic beverages control regulations. • Awareness of dram shop provisions as they relate to individuals, as well as to providers. Communities should promote alternative transportation programs that enable impaired drinkers to reach their destinations without driving and risking harm to themselves and others. Two principal types of alternative transportation programs are Designated Driver Programs and Safe Rides. In a Designated Driver Program, the designated driver for a group agrees not to drink alcoholic beverages so that all participants can arrive at their destination safely. Alcohol servers and social hosts who support and sponsor Designated Driver Programs usually provide non- alcoholic beverages free to the designated driver. Safe Rides Programs provide free or reduced-price rides to drinkers using taxis, buses, or private automobiles. A comprehensive alternative transportation program uses a community-wide approach addressing all types of drinking situations (in commercial establishments and private homes) with one or more transportation alternatives. Costs eligible for reimbursement include personal services, fringe benefits, and social security for a part-time coordinator. In addition travel, contractual services, printing, commodities, equipment, and operation of automotive equipment may be reimbursed. Educational programs and activities through schools, community groups, and/or religious organizations may include parent education, formalized curricula, and peer education programs. Recent years have seen a substantial increase in student involvement in traffic safety issues and in student traffic safety organizations. These organizations are run by students, emphasize a peer-to-peer approach, and have been credited with contributing to decreases of alcohol- related traffic crashes and fatalities involving youth. Student efforts should be supported and expanded through statewide networks to share program ideas, coordinate initiatives, and provide youth leadership training. Funding will be considered for projects that: • Establish and support student safety clubs and activities. • Encourage policies to reduce alcohol, other drug, and traffic safety problems on campuses. • Institute working relationships with school health and guidance personnel as a means of providing, information to students about a variety of traffic safety and health behaviors. 5 • Develop and conduct alcohol issues training sessions for a variety of professional disciplines. • Make effective use of criminal justice, medical or other professionals through presentations in the classroom or the design of and delivery of training courses, and materials. Costs eligible for reimbursement include personal services, fringe benefits, travel, contractual services, printing, commodities (films, video tapes), and operation of automotive equipment. The applicant agency must be prepared to participate in Public Hearings and promotional events at the request of DTS. Background information is located in Appendix B. D. Prosecution/Adjudication The purpose of this program emphasis area is to increase DUI conviction rates through both improved judicial accountability and expedient and proper case management. Communities should implement a comprehensive program for visible and aggressive prosecution of impaired driving cases. Highly visible and effective prosecution of DUI charges increases the public's perception of the risk of detection and punishment. Furthermore, the effectiveness of prosecution efforts will be lost without support and strength in adjudication. Funding will be considered for projects that: • Give prosecutors the skills and resources to obtain convictions and seek appropriate and effective sanctions for offenders. • Facilitate uniformity and consistency in prosecution and adjudication of impaired driving cases. • Give judges the skills and resources necessary to appropriately adjudicate impaired driving cases. • Ensure that judges are well versed in DUI issues and prepared to adjudicate youthful offenders. • Coordinate schedules of DUI court cases to ensure arresting officer participation. If necessary to ensure effective prosecution/adjudication and reduce recidivism, consideration will also be given to salaries for support staff. Costs eligible for reimbursement include personal services, fringe benefits, social security, travel, contractual services, printing, commodities, equipment, and operation of automotive equipment. For a list of resources regarding Prosecution/Adjudication, see Appendix B. Reimbursement Highway Safety Projects are funded on a reimbursement basis. The law enforcement agency pays the cost for program operation using local funds. The agency then submits monthly a form TS 600, "Highway Safety Project Claim for Reimbursement TLEP, LAP and Non Law Enforcement". This form is available on IDOT's Website at http://www.dot.it.qov/trafficsafety/tsforms.html . Procedures for completing the claim for reimbursement are attached to the form. 4) 6 Claims for Reimbursement will not be processed until required reports have been submitted. Failure to submit the final claim and reports by the November 1st due date will significantly delay payment as it may need to be processed through the Illinois Court of Claims. II. Evaluation The Division of Traffic Safety's overall assessment of the effectiveness of the project will be based upon the successful completion of the required activities and the changes in crashes over a specified period. This data is to be submitted in progress reports and the final report. Based upon these data, the DTS will analyze the effectiveness of the enforcement project. Ill. Reporting Requirements Progress Reports are to be submitted for each month commencing with the beginning of the project. These reports are due by the 10th of the following month to the designated DTS liaison. The reports shall include a narrative addressing the activity of the project, as well as information on TLEP/LAP Data Collection Form (TS 300 available on IDOT's Website at http://www.dot.il.gov/trafficsafetv/tsforms.html ), Distribution of Materials Report Form (TS-28 PI-1) and Presentation Report Form (TS-29 PI-2) also both available on IDOT's Website at http://www.dot.il.qov/trafficsafety/tsforms.html . TLEP/LAP Data Collection Form (TS 300) • Monthly tabulation of citations and written warnings by major violation category issued city/county-wide or at each high-crash segment. • Summary of crashes by month for each high-crash location. • Number of patrol hours worked at each high-crash location. • Hours other than patrol. Form TS-28 PI-1 -Monthly distribution of materials. Form TS-29 PI-2 - Monthly presentation listing. Final Report shall be submitted by November 1. The report shall include a narrative analyzing the project's accomplishments over the year,whether or not the objectives were met, problems or successes encountered, and how the enforcement activities affected crashes. Comparison of the base year's enforcement activity against the project enforcement activity shall be included in the report. (Base year is one year prior to the start of the enforcement activity). IV. Project Monitoring A designated DTS liaison will conduct on-site visits to ensure that project activities are on schedule, to provide assistance as needed, and monitor enforcement activities. Failure to maintain operation of the project at the level agreed upon in the approved Highway Safety Agreement will result in the termination of funding. V. Revisions No revisions and/or alterations to the approved Highway Safety Project are to be made in the Agreement or Enforcement Plan of Activity without prior approval by the Division of Traffic Safety. Any revision must be requested in writing as stated in the "Agreement Conditions". Typical seasons for a request for revision could be a revised patrol schedule, timetable, operational change or a budget revision. Justification must be furnished at the time of the request. 7 The Project Director should not implement the alteration until a written response from the Division of Traffic Safety is received. VI. Project Continuation If the agency so desires, it may request continued funding of the Local Alcohol Project. Project continuation shall be considered contingent upon established need, proper administration and demonstrated impact of the previous year's project, as well as the availability of federal funds. Each year beyond the initial project period shall be considered a separate project. The request for continuation is to be submitted in the same manner as the initial request. Salaries, related benefits, printing for public information and materials, office supplies, and automotive expenses are eligible funded items. VII. Additional grants are available for Electronic Submission of Crash Reports The Illinois Department of Transportation (IDOT), Division of Traffic Safety (DTS) is encouraging law enforcement agencies to submit Crash Reports electronically to the Statewide Crash Information System (CIS). CIS is a database of information used by state and local roadway planners and designers to make the citizens of Illinois safer. Additionally, this information is used by researchers and the public to study the type, location, severity and impacts of crashes. Electronic submissions can be made from the Mobile Crash Reporting System (MCR) or from any other electronic crash reporting system that can produce an output file in our standardized Extensible Markup Language (XML)format. MCR, developed through a joint effort of IDOT and the Illinois State Police (ISP), is available at no cost to law enforcement agencies if they should wish to utilize it. IDOT provides software, 411) implementation, training, version upgrades and support at no cost to the local agency. MCR runs on mobile and office platforms and has a variety of innovative features. IDOT has limited grant funding available for local agencies submitting a significant number of crash reports annually. This grant is to provide mobile printers if the agencies have Laptop's in their squad cars but who cannot implement MCR due to a lack of printers. Information can be found at http://www.dot.il.gov/grants.html under the MCR-P link. If a local agency already has an electronic crash reporting system in place, electronic submittal of reports can be accomplished with an XML formatted output file. IDOT's Information Technology staff will work with any agency interested in this option. There is limited grant funding available to assist in this conversion for agencies submitting a significant number of crash reports annually. Information can be found at http://www.dot.il.qov/qrants.html under the MCR-XML link. For information on either of these options to submit electronic crash reports or to arrange a demonstration of the MCR system, please contact the MCR Group. Michael Handley 217-524-1031 Michael.Handlevaillinois.gov Kristi Edwards 217-557-0795 Kristi.Edwards(a.illinois.gov Suzie Meyers 217-785-2364 Suzanne.Mversaillinois.gov Or by fax at 217-558-0141 411) 8 APPENDIX A Needs Assessment Agency Name: Project Number: Date: A. Legislation Provide a brief description of local ordinances (other than state) laws that relate to alcohol-related offenses, i.e., closing times, age of entry, tag laws, mandated server/seller training. B. Enforcement 1. Provide numbers for the following: (based on last full calendar year, 200 Non-supervisory uniformed officers with traffic law enforcement responsibilities DUI arrests DUI arrests where BAC's were determined Average BAC level per arrest where BAC was determined DUI arrests which were crash-related Average DUI arrest processing time (total arresting officer downtime, time of arrest to time back on the road). 2. Does the jurisdiction have 24-hour chemical test capability? 3. Are traffic enforcement units other than routine patrol used, e.g., dedicated overtime patrols, traffic division, etc.? If yes, describe the operation and deployment techniques. 4. Is special technical equipment employed, e.g., PBTs, mobile vans, videotape, etc.? If yes, please describe usage and results. 5. Does the police department require special alcohol enforcement training? If yes, what kind? How many hours? Who provides the training? C. Prosecution 1. What is the DUI conviction rate based on the original charge? 2. What is the conviction rate on reduced charges? 3. What is the non-conviction rate (acquittals/dismissals, no pros)? 4. What is the average BAC per DUI conviction? 9 5. What percentage of DUI cases involve jury trials? What is the DUI conviction rate where jury trials are involved? 6. Is there referral to probation and/or treatment with subsequent dismissal? 411) 7. Does the jurisdiction have a special DUI court? DUI prosecutors? DUI judges? If yes, describe. 8. Does the prosecutor have access to and does (s)he use the traffic record system? 9. What are the customary sanctions for a first offender youth impaired driver in this jurisdiction? 10. Are there any innovative sanctions used in this jurisdiction for youth alcohol and other drug or impaired driving offenders (e.g. parent involvement, morgue visitation)? A. Adiudication 1. What is the average time from arrest to disposition? 2. What sanction, e.g., court supervision, amount of fine, length of jail sentence, length of probation, hours of community service, length of license suspension or revocation (if imposed), vehicle impoundment, etc. is normally imposed on first offenders? Second/subsequent offenders? 3. What percentage of the individuals convicted of DUI are considered first offenders? Provide a 3-year base, if possible. 4. Does the court make use of the traffic record system, e.g., prior offenses, etc., before sentencing? Are traffic records readily accessible? Does the court provide a record of all convictions to the record system? 5. What percentage of treatment referral recommendations are completely accepted by the courts? What percentage is partially accepted? 6. What type of judicial DUI training is provided? B. Driver Licensing Activity 1. Upon conviction,what percent of DUI offenders receive: license suspension? license revocation? occupational/hardship/restricted licenses? Per what authority? What are the restrictions? Describe briefly. referral to rehabilitation/clinic, etc.? 2. What percentage of arrested/charged offenders' licenses is suspended/revoked prior to court action? 10 G. Public Information & Education/Community Action 1. Is there active publicity on DUI arrest activity? Court actions? License actions? If so, describe/explain this publicity. 2. Does your community offer alternative transportation programs (such as Designated Driver, Safe Rides)? If yes, please describe who sponsors the program, how it is available, promoted, and publicized. 3. Have any recent studies/surveys been conducted to assess public knowledge/attitudes about drinking and driving or alcohol and other drug use? If yes, describe. 4. Are there citizen activist groups, e.g., MADD, IDEA, AAIM, SADD, etc. in the jurisdiction? If yes, describe the number, type, and specific accomplishments the citizen groups have achieved to date. 5. Do schools within the jurisdiction offer any of the following: a. Alcohol and other drug education? If yes, what grade level? In what part of the school program is it offered? (driver education, social studies, health, etc.) b. Alcohol and other drug policies? If yes, do these apply to students, athletes, staff? c. Traffic safety education? If yes, what grade level? In what part of the school program is it offered? d. Student assistance programs? If yes, describe. e. Support for after proms/graduations? If yes, describe. f. Student safety clubs? If yes, describe. g. Parent education about alcohol and other drugs or impaired driving issues? If yes, describe. 6. Are there public events held in this community where alcohol is served? If yes, describe. Are there special strategies or programs to limit youth access to alcohol at these large public events? 7. Are alcohol and other drug or impaired driving programs offered from any of the following: (If yes, describe). a. Service organizations (e.g., Elks, Kiwanis)? b. Religious organizations? c. Youth organizations (Boys/Girls Club, YMCA)? d. Businesses? e. Other? 8. Are there businesses or other organizations in the community that employ large numbers of youth? If yes, does this business or organization have a policy concerning alcohol and other drug and/or safety belt use while on the job? 9. Do employees of businesses such as bars, restaurants, package liquor stores, etc. receive training in their role as servers or sellers of alcoholic beverages? If yes, describe. H. Management/Coordination 1. Is there currently a full-time or part-time program coordinator for the local alcohol program? If yes, describe their responsibilities and estimate time devoted to the program. 2. What role will the DUI Task Force play after the completion of this Needs Assessment? 11 APPENDIX B BACKGROUND INFORMATION The following items address various components of all program emphasis areas. When 411) preparing the background information, 5B of the Highway Safety Project Agreement form (TS-08), comments should be made about these components. Enforcement • History of special DUI enforcement programs • Number of officers in the agency • Number of vehicles in the agency • Traffic law enforcement training level • Factors that may contribute to alcohol-related crashes and/or volume of traffic • Local laws/ordinances that relate to alcohol-related offenses • Use of in-squad video cameras, PBTs, etc. Public Information and Education/Community Outreach/Prevention • Local resources for alcohol and traffic safety information • Gaps in this information • Existing traffic safety and alcohol/impaired driving educational efforts • Target groups • Media outlets, i.e., TV, radio, print • Community knowledge/attitudes • Program support---public officials, business, private citizens • Safe Rides/Designated Driver programs • Employer programs • Citizen groups • Student groups • Student activities • Existing prevention efforts • Policies/Programs to support the age 21 law • School staff training and support • Youth knowledge and attitudes • Community involvement Prosecution/Adiudication • Average time(days)from arrest to case disposition • Use and accessibility of traffic records system • Judicial and prosecutor training • Driver license suspensions/revocations • Evaluations prior to sentencing • Treatment as part of sentencing • Support of Victim Impact Panels 411) 12 RESOURCES Alcohol and Highway Safety 2001:A review of the State of Knowledge Starting in 1968,the Department of Transportation has periodically conducted comprehensive reviews of the state of knowledge on alcohol and traffic safety. This review covers the scientific literature published since 1990. Over 700 documents were reviewed. The report covers the spectrum of research on drinking and driving. The following topics are included:the alcohol crash problem, alcohol's effects on the body and resulting driving impairment, drinking and driving patterns, and the effectiveness of countermeasures for impaired driving. Matching Traffic Safety Strategies to Youth Characteristics: A Literature Review of Cognitive Development Despite the fact that motor vehicle death rates have declined significantly since 1975, motor vehicle crashes continue to be the major cause of death and serious disability for adolescents and young adults. On a per population basis, drivers under age 25 in the United States had the highest rate of involvement in fatal crashes of any age group in 1996 and their fatality rate based on vehicle miles traveled was four times greater than the comparable rate for drivers age 25 to 65. Age of Drinking Onset, Driving After Drinking, and Involvement in Alcohol-Related Motor Vehicle Crashes This study assessed whether people who begin drinking at younger ages are more likely to report drunk driving and alcohol-related crash involvement during their life, even after controlling for alcohol dependence and other personal characteristics associated with the age respondents started drinking. An Impact Evaluation of Underage Drinking Prevention Projects This report presents the results of an impact evaluation of four community-based underage drinking prevention projects stimulated by technical assistance coordinated by the National Association of Governors Highway Safety Representatives with funding provided by the National Highway Traffic Safety Administration. The four programs which were studied were located in Chesterfield County,Virginia; Omaha, Nebraska; Salt Lake City, Utah; and Travis County,Texas. The impact evaluation focused on the effect of the programs on proxy measures of alcohol-related crashes among youth. Motivating Anti-DWI Behavior Using Existing Values Despite progress in reducing alcohol-impaired crashes the drunk driving problem won't be solved until society changes its beliefs and attitudes towards DWI. This study collected data to determine which things were most valued in respondents' lives. The report includes suggestions for anti-DWI countermeasures based on peoples' existing values. Safe Lanes on Campus:A Guide for Preventing Impaired Driving and Underage Drinking Grounded in research literature, the 60-page guidebook describes strategies for combating underage drinking and impaired driving. Prepared by the NHTSA and the US Department of Education with the Higher Education Center for Alcohol and Other Drug Prevention. www.StoplmpairedDriving.org is a national website with current information on anti-DUI efforts. www.illinoisyouthsurvev.orq—Illinois specific information on underage drinking and underage impaired driving. Designated Driver/Safe Ride Program This guide is a resource for communities that want to implement a Designated Driver program, a key component of a community- based comprehensive impaired driving prevention effort. Suggestions are provided for forming community groups, and enlisting support from employers, educators, the criminal justice system, hospitality industry, retailers, and the armed forces. Ideas for publicizing and promoting a designated driver program are included, along with a list of resources and materials. 13 • Impaired Driving Prevention Toolkit This toolkit is a"Prevention Primer 101"providing basic facts,ways to evaluate the problem and/or successful initiatives in your communities; concrete steps to help integrate this issue in your current activities, and resources you can turn to for additional guidance. Impaired Driver Tips The Department of Transportation's NHTSA and the Advertising Council's Innocent Victims public service campaign emphasizes the need to intervene and"Get the Keys"from someone about to drive drunk. But sometimes this is easier said than done. Here are some helpful tips and advice from focus group research on how people can Get the Keys away from a drunk driver. Victim Impact Panels This document is a"how-to"manual that describes the development and implementation of drunk driving victim impact panels.Victim impact panels bring together victims of drunk driving crashes and first-time impaired offenders. These panels are a routine sentencing option in many courts, driving programs, and schools. The Guide was originally conceived and developed by MADD and was revised and reprinted by MADD and NHTSA in July 2001. Evaluation of the Illinois .08 Law:An Update with the 1999 FARS Data In 2000, NHTSA released a report examining the effectiveness of the Illinois .08 blood alcohol concentration (BAC)per se law. This interim report examined the impact of the law with the additional year's worth of fatality data. The study found that the decrease in alcohol positive fatal drivers was holding at around 12%. Trend Analysis of Traffic Law Enforcement in the United States This project assessed traffic law enforcement trends in eleven jurisdictions for the past 10 years. Data were collected, as available, including citation, violation, labor and budgetary information. The data were analyzed and comparisons were made where appropriate. Driver Characteristics and Impairment at Various BACs This laboratory study examined the effects of alcohol on driving skills at BACs of 0.00%to 0.10% in a sample of 169 subjects assigned to age, gender, and drinking practices groups. The study was designed to determine the BACs at which impairment of specific experimental tasks occur and the interaction of age, gender and dinking practices with BAC on the magnitude of the problem. Evaluation of a Full-Time Ride Service Program: Aspen, Colorado's Tipsy Taxi Service The report summarizes a study of Aspen Colorado's Tipsy Taxi ride service program. This service,which provides a free ride home for persons who are too intoxicated to drive, has been in place since December 1983. Funded through donations from the community,this program is available 365 days a year, 24 hours a day. The program is distinctive in that it has been operating for over two decades and is self-sustaining. An examination of injury crashes as a proxy of alcohol-related crashes revealed a significant reduction associated with implementation of the program. It is argued that a year-round alternative transportation program is an important component of a comprehensive anti-DUI countermeasure program which should also include deterrence components such as public information, enforcement and sanctioning. Observational Study of the Extent of Driving While Suspended for Alcohol-Impaired Driving This is an observational study to determine the extent of driving on a license suspended for DU I. Offenders with suspended licenses were observed in Milwaukee, Wisconsin and Bergen County, New Jersey. Of subjects observed traveling in some way while suspended, 88%of Milwaukee subjects drove, compared to 36%of Bergen County subjects. Focus groups were conducted at each site to provide additional data. Problems and Solutions in DWI Enforcement Systems This study examines the DWI enforcement process from on-road detection, through the arrest process, to court proceedings, and sanctioning. The study included interviews with law enforcement officers, prosecutors, and judges across the country, and in-depth site visits to document various enforcement strategies. The purpose of the study was to identify 411) 14 loopholes in the enforcement system where offenders escape detection, arrest, conviction,or punishment,and to identify possible solutions. State of Knowledge of Alcohol-Impaired Driving: Research on Repeat DWI Offenders rib.' The report reviews the scientific literature since 1990 about drivers who have been convicted more than once of driving while impaired by alcohol (DWI). The report covers the role of such drivers in alcohol-related crashes, their characteristics, and the nature and effectiveness of countermeasures designed to reduce their alcohol-crash involvement. Prosecutor's Planner:Zero Tolerance Means Zero Chances This prosecutors'planner was developed to help you support the existing community-and school-based efforts by organizations such as SADD, MADD, RID, and NOYS during graduation and prom season. As community leaders, you have an opportunity to help young people understand, through your experiences as prosecutors, the tragic reality that, often, there are no second chances when it comes to impaired driving. Examination of DWI Conviction Rate Procedures This research study examined how various jurisdictions across the country compute their DWI conviction rates. Although it seems like there would be an obvious and standardized method, in reality, various methods are used, making comparisons between jurisdictions difficult. The objective of this study was to document if different formulas are used, determine the positives and negatives of different approaches, and recommend a conviction rates formula. Saturation Patrols &Sobriety Checkpoints Guide A how-to guide for planning and publicizing impaired driving enforcement efforts. Use of Sobriety Checkpoints for Impaired Driving Enforcement These guidelines have been designed to provide law enforcement agencies with a uniform and successful method to plan, operate and evaluate sobriety checkpoints. Safer Streets Ahead-A Community Handbook to Prevent Impaired Driving, DOT HS 807 651 (1990)* *This may be obtained by contacting: National Highway Traffic Safety Administration 19900 Governors Drive, Suite 201 Olympia Fields, Illinois 60461 708/503-8822 All other resources are located on the NHTSA website at www.nhtsa.dot.gov. You may also locate resources on the Division of Traffic Safety's website at www.dot.il.gov/highway and traffic safety information. r 15 FFY 2009 Campaign Consolidation Dates Campaign Campaign Pre Paid Press Enforcement Post Data Emphasis Enforcement Advertisin Release Enforcement Collection PI&E g Date Media Form Due AI Start Date Campaign Release Thanksgiving Safety Belt November 10 November November 14 December 1— December Holiday Enforcement Yes 26 —30 7 10 Campaign Christmas& Alcohol December 8 December December 19 January 5— January 10 New Year's Enforcement Yes 23 — January 11 Campaign January 4, 2008 Super Bowl Alcohol January 26 January January 30— February 16 March 10 Holiday Enforcement No 31 February 15 —22 Campaign St.Patrick's Alcohol March 9 March 16 March 6— March 23— April 10 Day Holiday Enforcement No March 22 29 Campaign Memorial Safety Belt May 11 May 21 May 15— June 8— 15 June 10 Day Holiday Enforcement Yes May 31 Campaign July 4th Alcohol June 15 July 2 June 19— July 7—13 August 10 Holiday Enforcement Yes July 6 Campaign Labor Day Alcohol August 17 September August 21 — September 8 September Holiday Enforcement Yes 3 September 7 — 14 10 Campaign 1 AI 16