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HomeMy WebLinkAbout1993 Bd of Fire & Police Agendas & Minutes r"" MINUTES BOARD OF FIRE AND POLICE COMMISSION February 23, 1993 A special meeting of the Board of Fire and Police Commissioners of the City of Elgin, Illinois was held on February 23, 1993 at 7 : 14 p.m. at Elgin City Hall, 150 Dexter Court, Elgin, Illinois. 60120. Members Present: Chairman Eugene Ericson, Mary Camacho, Kay Diamond, Ronald O'Neal and Bruce Trego. Femi Folarin, Human Resources Director, gave a brief overview of his recent meeting with Fred Hunter and explained in detail the exhibits provided regarding criteria for police officer applicants. The Commission discussed the total process and decided to use the following procedure. The positive and negative factors will be applied to all applicants . The top forty from this review will then have the standards applied. Applicants who are still in the process will go to oral interview with the Commission. A motion was made by Commissioner Camacho and seconded by Commissioner Diamond to accept the positive and negative indicators as established. Yeas : Ericson, Camacho, Diamond, O'Neal and Trego. Nays: None. Due to the late hour the Commission decided to meet on March 4, 1993 at 6 :00 p.m. to discuss the Pre-Employment Standard Guidelines. A motion was made by Commissioner Camacho, seconded by Commissioner Diamond, to adjourn the meeting at 9 :45 p.m. Yeas : Ericson, Camacho, Diamond, O'Neal and Trego. Nays: None. Respectfully submitted by, 7 �,� 'Loire VirginSchuring, Hum Resources r • MINUTES BOARD OF FIRE AND POLICE COMMISSION March 4, 1993 The special session of the Board of Fire and Police Commission of the City of Elgin, Illinois was held March 4, 1993 at 6 : 10 p.m. in the Council Conference Room, North Tower of City Hall . Members Present: Commissioner Kay Diamond, Chairman Eugene Ericson, Commissioner Ronald O'Neal, and Commissioner Bruce Trego Member Absent: Commissioner Mary Camacho A motion was made by Commissioner Trego, seconded by Commission- er Diamond, to accept the minutes from the February 11, 1993, regular session and also the minutes from the March 23, 1993, special session. Yeas: Ericson, O'Neal, Trego Nays : None The written examination for the Fire Captain examination process will be held the week of April 19, 1993. A motion was made by Commissioner Trego, seconded by Commissioner O'Neal, to again elk use the assessment center structured oral and in-basket. Yeas : Ericson, O'Neal, Trego Nays: None Pre-employment Standard Guidelines were discussed for police officer applicants. (Commissioner Camacho arrived. ) The scor- ing of illegal drug usage was discussed. The criminal history information presented at the February 23, 1993, meeting will be used since it was copied from the State Statute. A motion was made by Commissioner Trego, seconded by Commission- er Diamond, to adjourn to executive session. Yeas: Camacho, Diamond, Ericson O'Neal, Trego Nays: None r J , Special Session March 4, 1993 Page 2 Mr. Folarin gave the breakdown for the top 40 applicants. 27 White Males 4 White Females 2 Black Males. 2 Black Females 4 Hispanic Males 0 Hispanic Females 1 Asian Male 0 Asian Females A motion was made by Commissioner Trego, seconded by Commission- er Diamond to narrow the list to the top 25 applicants for the interview process. After discussion the motion was amended "to narrow the list to 30 applicants. " Yeas : Camacho, Diamond, Ericson O'Neal, Trego Nays : None Chief Gruber will work with Mr. Folarin regarding doing the background investigations in order to be ready to establish interview dates at the April 8, 1993, Fire and Police Board Meeting. The next regularly scheduled meeting, March 11, 1993, is can- celled. A motion was made by Commissioner Trego, seconded by Commission- er Diamond, to adjourn the meeting at 8: 15 p.m. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None Respectfully submitted: Marlene Friedland Recording Secretary r MINUTES BOARD OF FIRE AND POLICE COMMISSION March 10, 1993 The special session of the Board of Fire and Police Commission of the City of Elgin, Illinois was held March 10, 1993, at 7 :07 p.m. in the City Manager's Conference Room. Members Present: Commissioner Mary Camacho, Commissioner Kay Diamond, Chairman Eugene Ericson, Commissioner Ronald O'Neal, and Commissioner Bruce Trego City Manager Larry Rice presented the proposed Cadet Program which is similar to the ROTC program. Mr. Rice and Mr. Folarin will meet with Legal before the next meeting. A motion was made by Commissioner Trego, seconded by Commission- er Diamond, to accept the minutes from the March 4, 1993, spe- cial and executive session meetings. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None A motion was made by Commissioner Camacho, seconded by Commis- sioner Diamond, to elect Commissioner O'Neal as Chairperson for the 1993/94 year, effective at the next meeting. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None Thanks to Chairman Ericson, who served as Chairperson since 1988. The dates for the Fire Captain assessment center will be set within ten days after the written examination. A motion was made by Commissioner Trego, seconded by Commission- er Camacho, to negate action taken on March 12, 1992, regarding points for entry level police appointments. Should the Board discontinue the Municipal Registry for police entry level hir- ing, the 5 points for being State of Illinois licensed will be re-activated. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None A motion was made by Commissioner Diamond, seconded by Commis- sioner Trego to reaffirm action taken at the March 12, 1992, reference college credit for promotion of police sergeants and lieutenants. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None Interview meetings were scheduled for police officer applicants. eft A motion was made by Commissioner Camacho, seconded by Commis- sioner Trego, to adjourn the meeting at 8: 12 p.m. MINUTES BOARD OF FIRE AND POLICE COMMISSION Marc-11 10, 1993 D` The special session of the B and of Fire and Police Commission of the City of Elgin, Illinois was held March 10, 1993, at 7 :07 p.m. in the City Manager's Conference Room. Members Present: Commissioner Mary Camacho, Commissioner Kay Diamond, Chairman Eugene Ericson, Commissioner Ronald O'Neal, and Commissioner Bruce Trego City Manager Larry Rice presented the proposed Cadet Program which is similar to the ROTC program. Mr. Rice and Mr. Folarin will meet with Legal before the next meeting. A motion was made by Commissioner Trego, seconded by Commission- er Diamond, to accept the minutes from the March 4, 1993, spe- cial and executive session meetings. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None A motion was made by Commissioner Camacho, seconded by Commis- sioner Diamond, to elect Commissioner O'Neal as Chairperson for the 1993/94 year, effective at the next meeting. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None Thanks to Chairman Ericson, who served as Chairperson since 1988. The dates for the Fire Captain assessment center will be set within ten days after the written examination. A motion was made by Commissioner Trego, seconded by Commission- er Camacho, to negate action taken on March 12, 1992, regarding points for entry level police appointments. Should the Board discontinue the Municipal Registry for police entry level hir- ing, the 5 points for being State of Illinois licensed will be re-activated. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None A motion was made by Commissioner Diamond, seconded by Commis- sioner Trego to reaffirm action taken at the March 12, 1992, reference college credit for promotion of police sergeants and lieutenants. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None Interview meetings were scheduled for police officer applicants. A motion was made by Commissioner Camacho, seconded by Commis- sioner Trego, to adjourn the meeting at 8: 12 p.m. BOARD OF FIRE AND POLICE COMMISSION May 16, 1993 A special session of the Board of Fire and Police Commission -of the City of Elgin, Illinois, was held May 16, 1993, at 7 : 00 p.m. in the Council Conference Room. Members Present: Commissioner Mary Camacho, Commissioner Kay Diamond, Commissioner Eugene Ericson, Chairman Ronald O'Neal, Commissioner Bruce Trego A motion was made by Commissioner Camacho, seconded by Commis- sioner Diamond, to accept the minutes from the October 7, 1993, and January 27, 1994, meetings . Yeas : Camacho, Diamond, Ericson, O'Neal, Trego Nays : None A motion was made by Commissioner Trego, seconded by Commission- er Diamond, to have staff respond to a letter received from Dennis Ziulek, a police applicant. Yeas : Camacho, Diamond, Ericson, O'Neal, Trego Nays : None Effective August 20, 1993, Public Act 88-440 amended the Board of Fire and Police Commissioners Act by expanding the categories of persons who may receive preference points to be added to their test scores . Staff was asked to prepare a comparison report of the present procedure and Public Act 88-440 for discus- sion at the June 9, 1994, meeting. A motion was made by Commissioner Ericson, seconded by Commis- sioner Trego, to appoint Anthony Spann from the January 25, 1993, Firefighter list, and Cyril Mikleson from the prior Fire- fighter list, effective February 7, 1994 . Yeas : Camacho, Diamond, Ericson, O'Neal, Trego Nays : None A motion was made by Commissioner Trego, seconded by Commission- er Diamond, to appoint Rudy Horist from the December 1, 1993, Fire Lieutenant list, effective February 7, 1994 . Yeas : Camacho, Diamond, Ericson, O'Neal, Trego Nays : None A motion was made by Commissioner Trego, seconded by Commission- er Camacho, to appoint Paul McCurtain from the May 13, 1992, Police Lieutenant list, effective April 3, 1994 . Yeas : Camacho, Diamond, Ericson, O'Neal, Trego Nays: None r Board of Fire and Police Commission May 16, 1993 Page 2 A motion was made by Commissioner Ericson, seconded by Commis- sioner Diamond, to appoint Robert Nelson from the September 25, 1991, Police Sergeant list, effective April 3, 1994 . Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays : None A motion was made by Commissioner Camacho, seconded by Commis- sioner Trego, to appoint the next six applicants from the June 5, 1993, Police Officer list, to be effective as soon as possi- ble. After discussion, Commissioner Camacho withdrew the motion. A motion was made by Commissioner Camacho, seconded by Commis- sioner Diamond, to appoint the next six applicants from the June 5, 1993, Police Officer list, subject to their receiving a psy- chological finding of "recommended" and passing the medical examination, to be effective as soon as possible. Yeas : Camacho, Diamond, Ericson, O'Neal, Trego Nays : None A motion was made by Commissioner Trego, seconded by Commission- er Diamond, to instruct the psychologist to limit his findings to "recommended" or "not recommended. " Yeas : Camacho, Diamond, Ericson, O'Neal, Trego Nays : None A recruitment process for police officer was discussed since at least seven police officers will need to be hired for the river- boat. Prior to using the Municipal Registry, the recruitment process included the psychological testing before the job offer, however, now ADA requires the psychological to be administered after the job offer. Staff was asked to submit a report explain- ing the previous recruitment process and include recommended changes for the next testing cycle. A motion was made by Commissioner Trego, seconded by Commission- er Camacho, to adjourn to executive session at 8:45 p.m. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None Board of Fire and Police Commission May 16, 1993 Page 3 A motion was made by Commissioner Camacho, seconded by Commis- sioner Trego, to adjourn the meeting at 8 :58 p.m. Yeas : Camacho, Diamond, Ericson, O'Neal, Trego Nays : None Respectfully submitted: 1 , •Marlene Friedland Recording Secretary BOARD OF FIRE AND POLICE COMMISSION June 9, 1993 The regular session of the Board of Fire and Police Commission of the City of Elgin, Illinois, was held June 9, 1993, at 7 : 12 p.m. in the Council Conference Room. Members Present: Commissioner Kay Diamond, Commissioner Eugene Ericson, Chairman Ronald O'Neal, Commissioner Chuck Reed Member Absent: Commissioner Mary Camacho A motion was made by Commissioner Ericson, seconded by Commis- sioner Diamond, to accept the minutes from the May 16, 1994, meeting. Motion carried. Chairman O'Neal welcomed Chuck Reed into the membership of the Fire and Police Commission. Commissioner Ericson asked staff to send former Commissioner Trego a thank you note expressing appreciation for his contribu- tions to the Fire and Police Commission. His badge will be mounted on a plaque. A badge will be ordered for Commissioner Reed. Based on the May 23, 1994, memorandum received from City Manager Richard Helwig, the following motions were made. A motion was made by Commissioner Ericson, seconded by Commis- sioner Diamond, to appoint the next four eligible firefighters from the January 25, 1993, Firefighter list to be effective July 18, 1994. Motion carried. A motion was made by Commissioner Ericson, seconded by Commis- sioner Diamond, to appoint Joseph August from the June 11, 1994, Fire Captain list effective June 30, 1994 . Motion carried. A motion was made by Commissioner Diamond, seconded by Commis- sioner Ericson, to appoint Timothy Maroder, effective May 29, 1994, and Hollis Miller, effective June 30, 1994, from the Fire Lieutenant list dated December 1, 1993 . Motion carried. Board of Fire and Police Commission June 9, 1993 Page 2 The point system was reviewed. A motion was made by Commission- er Ericson, seconded by Commissioner Diamond, to change the current system to be consistent with the 8/20/93 Statutory chang- es with minor changes . Legal will be asked to draft an ordi- nance for review at the next meeting. Motion carried. Mr. Folarin stated that he asked Dr. Barras to limit his psycho- logical findings for applicants to "recommended" and "not recom- mended. " A motion was made by Commissioner Ericson, seconded by Commis- sioner Diamond, to approve the staff recommended procedure for the police officer examination process . Commissioner Ericson amended the motion to allow only the appli- cants with the top 50 written examination scores to continue in the process . Commissioner Diamond seconded the amended motion. Motion carried. Chairman O'Neal asked staff to find out if the 30 days discipli- nary action can be exceeded in a Homerule community. A motion was made by Commissioner Ericson, seconded by Commis- sioner Diamond, to adjourn at 8 : 18 p.m. Motion carried. Respectfully submitted: Mar ene Friedland Recording Secretary erk MINUTES BOARD OF FIRE AND POLICE COMMISSION July 8, 1993 The regular session of the Board of Fire and Police Commission of the City of Elgin, Illinois was held July 8, 1993, at 7 :05 p.m. in the Council Conference Room, North Tower of City Hall. Members Present: Commissioner Eugene Ericson, Chairman Ronald O'Neal, Commissioner Bruce Trego Members Absent: Commissioner Mary Camacho, Commissioner Kay Diamond A motion was made by Commissioner Trego, seconded by Commission- er Ericson, to accept the minutes from the May 10, 13, 20, 25, 27, and June 5, 1993, meetings. Yeas: Ericson, O'Neal, Trego Nays: None Based on the recommendations stated in the June 8 and July 8 memorandums received from City Manager Larry Rice, a motion was made by Commissioner Ericson, seconded by Commissioner Trego, to appoint five new police officers from the Police Officer Eligi- bility List dated June 5, 1993. Commissioner Camacho arrived. Yeas: Camacho, Ericson, O'Neal, Trego Nays: None A motion was made by Commissioner Camacho, seconded by Commis- sioner Trego, to appoint Robert Duffy to Police Lieutenant from the May 13, 1992, Police Lieutenant list and Larry Lundsberg to Police Sergeant from the September 25, 1991, Police Sergeant list effective July 11, 1993. Yeas: Camacho, Ericson, O'Neal, Trego Nays: None Since the current list for Fire Lieutenant expires in August, a motion was made by Commissioner Ericson, seconded by Commission- er Camacho, to proceed with the testing process for the position of Fire Lieutenant. Yeas : Camacho, Ericpon, O'Neal, Trego Nays: None Dr. Thomas Tyler of Merit Employment Assessment Service will conduct the assessment process for fire lieutenant which is similar to Chuck Hale's process for police lieutenant testing. Police and fire department points will be discussed at the next meeting. Both departments were asked to submit their sugges- tions on the current point system. i Y Fire and Police Commission Meeting Page 2 eok The Fire and Police Commission will meet with City Council from 5: 30-6: 00 p.m. on Wednesday, July 14, 1993. A motion was made by Commissioner Trego, seconded by Commission- er Ericson, to approve the Cadet Program as submitted. Yeas: Camacho, Ericson, O'Neal, Trego Nays: None The Municipal Police and Fire Registry process will be reviewed at the next meeting. Director Folarin suggested that members review the original materials from the Registry prior to the meeting. He also suggested in order to evaluate the process objectively, members should try not to prejudge but keep an open mind remembering this is a new process. Commissioner Trego asked HRD to calculate the cost of the previ- ous process in comparison to the cost of the current process for one applicant, to include man-hours (overtime) to conduct the physical agility test. Commissioner Ericson asked how many of the applicants received scholarships . Commissioner Trego sug- gested that the quality of the candidates hired be discussed as well. A motion was made by Commissioner Trego, seconded by Commission- er Ericson, to release the psychological exams to the police department. Yeas: Camacho, Ericson, O'Neal, Trego Nays: None A motion was made by Commissioner Trego, seconded by Commission- er Ericson, to adjourn at 8:43 p.m. Yeas: Camacho, Ericson, O'Neal, Trego Nays: None Respectfully submitted: X • 1A1=01---/a-4 Marlene Friedland Recording Secretary it MINUTES BOARD OF FIRE AND POLICE COMMISSION August 9, 1993 A special session of the Board of Fire and Police Commission of the City of Elgin, Illinois, was held August 9, 1993, at 7 :07 p.m. in the E.O.C. Room of City Hall. Members Present: Commissioner Mary Camacho, Commissioner Eugene Ericson, Chairman Ronald O'Neal, Commissioner Bruce Trego Member Absent: Commissioner Kay Diamond A motion was made by Commissioner Trego, seconded by Commission- er Camacho, to accept the minutes from the July 8, 1993, meeting. Commissioner Ericson stated that the minutes should be amended to read "to approve the concept of the Cadet Program. " Yeas: Camacho, Ericson, O'Neal, Trego Nays: None City Manager Larry Rice explained that the special meeting was convened in order for the Commission to respond to the City Council 's request to receive written confirmation on the Police Cadet Program. Chairman O'Neal stated that originally he understood that the program was directed toward the recruitment of minority and women officers . Since finding out that this is not legally possible, he agreed that it is a good community policing concept to develop "home-grown" officers. Mr. Rice said he hopes that it would still enhance minority recruitment by increasing it up to one-half. Chief Gruber stated that since the current Explorer Program is only for high schoolers, this program will take the teenagers from high school to the age of 21 in a continuing program. In addition, it will provide an intergovernmental working environ- ment which will benefit the community as well as those that may not be able to afford a college education. Commissioner Camacho expressed concern over lack of restrictions on the type of degree to be sought by the cadet. Mr. Rice ex- plained that the first two years would include law enforcement classes and after that, he would rather the cadets pursue a liberal arts education which would emphasize development of the whole person. Commissioner Camacho stated there is no written agreement that the cadet has to stay at EPD or repay the funds spent on his/her education. Commissioner Trego said he felt that once the cadet has progressed in the program and worked in the Police Depart- Fire and Police Commission Meeting Page 2 ment, there is a high likelihood that the student will want to continue in the secure offer of future employment. Commissioner Camacho also expressed concern that cadets would bump applicants on the eligibility list. Chief Gruber suggested that the cadets can be planned for at the time that the eligibil- ity list is established. Commissioner Ericson wondered if, instead of spending money on this program, it wouldn't be more wise to hire two or three additional officers. Mr. Rice said cadets would work in the police department 1,000 minimum hours per year. As new CSOs are needed, cadets will be placed in those positions. Polly Nash-Wright, Dean of Liberal Arts and Human Services at Elgin Community College, explained the college's attempt to diversify by obtaining a minority teacher as an intern. She stated that the Cadet Program will provide an opportunity to assist in the diversification of the Criminal Justice Program also. Chief Gruber said the Cadet Program, although not a minority recruitment program, can be used as a tool to target minorities that cannot afford to go to college. This laudable program will create a larger vision which will not only encourage the communi- ty to work with the police department but also encourage young people in the community to participate with the police officers in the community. Commissioner Trego stated he believes the Commission is being asked to approve the concept to educate and provide the most talented persons possible for the police department. Mr. Rice said he is concerned that we are possibly losing a lot of talented people who could become police officers but can't af- ford to go to college; this would include both needs and affirma- tive action. In addition, he said he has discussed the possibil- ity of a cadet program with the Fire Chief but as of vet has not been able to come up with enough civilian jobs to implement it. Assistant Corporation Counsel Gehrman explained that the pro- posed ordinance addresses residency requirements. He also stat- ed that the Commission will establish the rules and guidelines for the program. Commissioner Trego suggested that the City Council be informed that the Commission is willing to accept this type of candidate and acknowledges that the Cadet Program is a City program de- signed to draw employees from the community. Councilwoman Popple said she can see that the Council has put the Commission in an awkward position. She said she thinks all the Council really wants is to find out if the Commission sees value in the Cadet Program. She also suggested that possibly Fire and Police Commission Meeting Page 3 the Fire Department could use cadets to help with fire education in the schools. Mr. Rice stated in previous cities where he served, several internship programs were utilized. Commissioner Trego suggested that the Commission reaffirm the concept of the Cadet Program and state a willingness to work with the City Council to implement it. Human Resources Director Folarin will draft a letter to the City Council that the Commission is in favor of the concept of a Cadet Program and list each Commissioners specific concerns . The Commission will work with the coordinator to implement the program. A motion was made by Commissioner Camacho, seconded by Commis- sioner Trego, to table until the next meeting D-4, Review of cur- rent point system for promotional examination, and D-5, Planned review of the Municipal Police and Fire Registry Process. Yeas : Camacho, Ericson, O'Neal, Trego Nays : None A motion was made by Commissioner Trego, seconded by Commission- er Ericson, to appoint Terry Bruce from the August 9, 1990, Fire Lieutenant List, effective July 25, 1993. Yeas: Camacho, Ericson, O'Neal, Trego Nays: None Based on the recommendation from City Manager Larry Rice, a motion was made by Commissioner Ericson, seconded by Commission- er Camacho, to appoint Vincent Rychtanek from the January 25, 1993, Fire Fighter Eligibility List, effective September 13, 1993. Yeas: Camacho, Ericson, O'Neal, Trego Nays: None Since a police officer has been assigned to the El Protector Program, and based on the recommendation from City Manager Larry Rice, a motion was made by Commissioner Ericson, seconded by Commissioner Camacho, to appoint Valerie Thomas from the June 5, 1993, Police Officer Eligibility List, effective August 2, 1993. Yeas: Camacho, Ericson, O'Neal, Trego Nays: None In response to Commissioner Camacho's inquiry, El Protector is a program to help Hispanics understand the laws of the country. Randy Convert was granted a leave of absence on July 31, 1992 . He will graduate October 27, 1993, and return to work in Novem- r ber. A motion was made by Commissioner Camacho, seconded by Commis- sioner Trego, to adjourn at 8:40 p.m. ♦ . Fire and Police Commission Meeting Page 4 Yeas: Camacho, Ericson, O'Neal, Trego Nays: None Respectfully submitted: j</G" Marlene Friedland Recording Secretary MINUTES BOARD OF FIRE AND POLICE COMMISSION September 9, 1993 The regular session of the Board of Fire and Police Commission of the City of Elgin, Illinois, was held September 9, 1993, at 7:04 p.m. in the Council Conference Room. Members Present: Commissioner Kay Diamond, Commissioner Eugene Ericson, Chairman Ronald O'Neal, Commissioner Bruce Trego Member Absent: Commissioner Mary Camacho Human Resource Director Folarin stated that Commissioner Camacho asked that no action be taken on the Registry since she could not be in attendance. A motion was made by Commissioner Ericson, seconded by Commis- sioner Trego, to accept the minutes from the August 9, 1993, meeting. Yeas: Diamond, Ericson, O'Neal, Trego Nays: None After expressing his desire to also table the review of the point system to the next meeting so that Commissioner Camacho could be in attendance, Commissioner Ericson made a motion to adjourn the meeting. Commissioner Trego suggested discussing the issue. Commissioner Ericson stated that it would save time to wait. Commissioner Diamond seconded the motion at 7 : 10 p.m. Since Chairman O'Neal will be out of town for the next regularly scheduled meeting, a special meeting will be held October 7 or 21. Members will be notified. Respectfully submitted: /I( / Marlene Friedland Recording Secretary r MINUTES BOARD OF FIRE AND POLICE COMMISSION October 7, 1993 A special session of the Board of Fire and Police Commission of the C±t.y of Elgin, Illinois, was held October 7, 1993, at 7 :07 p.m. All the Council Conference Room. Members Present: Commissioner Mary Camacho, Commissioner Kay Diamond, Commissioner Eugene Ericson, Chairman Ronald O'Neal, Commissioner Bruce Trego A motion was made by Commissioner Trego, seconded by Commission- er Camacho, to accept the minutes from the September 9, 1993, meeting. Yeas: Camacho, Diamond, Ericson, O'Neal, Trego Nays: None Commissioner Camacho asked if the board was going as a group to the Police and Fire Awards Banquet. The current point system for promotional examinations was re- viewed. Commissioner Ericson expressed that perhaps the depart- ment points should be decreased because the department already - has input to the assessments by supplying the job description and also supplies information for developing the written exam testing instrument. Commissioner Camacho agreed to give more points to the assessments. Mr. McCollum explained the Police Department's method of compil- ing department points, and Deputy Chief Curt Kramer did the same for the Fire Department. Commissioner Camacho expressed concern that 18 months is not enough time on the job to be eligible to become a supervisor. Mr. Folarin said there was no cut off on the past process which meant everyone that took ;,he written test remained on the list. Ms . Schuring said Chief Gruber was concerned about that as well. Mr. Folarin said there still needs to be something to balance it off. Mr. McCollum cited the Peoria case where no one can be eliminat- ed from the process unless merit and seniority are considered. Detective Soulier stated concern that the sergeant exam process is different everytime. If the board is considering eliminating department or seniority points, he asked that the topic be ta- bled until the next meeting so more department members could be present to express their views. r Fire and Police Commission Meeting Page 2 Lt. Bialek agreed that seniority points shouldn't be eliminated. A motion was made by Commissioner Ericson, seconded by Commis- sioner Camacho, to revise the point system to: written-10, with a 72% pass; department-20; assessment-60; seniority-10. Commissioner Diamond suggested leaving the system as is: writ- ten-10; department-30; assessment-50; seniority-10 because man- agement knows the officers. Commissioner Trego agreed that he does not support reducing department points because management works with the officers on a day-to-day basis and really knows their capabilities. Mr. McCollum said 12 officers went to the assessment center in the last sergeant's exam. He suggested that possibly in the future written points, department points and seniority points could be tablulated before entering into the assessment center process. The vote was taken (to revise the point system to: written-10 with a 72% pass; department-20; assessment-60; seniority-10) . Yeas: Camacho, Ericson, O'Neal Nays: Diamond, Trego The Municipal Police and Fire Registry was reviewed. Director Folarin stated that the first four officers on the elibility list were asked to come to talk to the commission regarding the Registry. Two memos were received from the offi- cers stating that they would like to have the opportunity to •speak about the Registry. Officer Richard Gausselin, who was hired the en0 of July, 1993, spoke first. He said at first he was sceptilcal about going through the Registry because of the $400 fse, but after having been a police officer for seven years and having gone through other testing processes, this is the best process he has ever experienced. It was organized, personal, competitive, and took into account - education, military experience, prior police experience, and life experience. He said although he was short on money at the time, Mr. Hunter was gracious and offered to wait to be paid periodically as he could afford it. The Regis- try attracts people that really want to become police officers (not painters or carpenters who just happen to be out of work and view it as just another job opportunity) . In addition, it gives credit to those who have police experience which is profit- able to the city because the officers need less training and become productive in a shorter amount of time. Fire and Police Commission Meeting Page 3 The other officers indicated that Officer Gausselin spoke for them except for Officer Robert Beeter, who said he echoed Offi- cer Gausselin's remarks but wanted to add that he has been a police officer for eight years and found the Registry process to be the fairest test he ever took. It attracts the serious candi- date, and the process is for other municipalities other than Elgin also. It is beneficial for everyone - the city as well as the candidate. Commissioner Camacho stated that she doesn't want to eliminate the painter or carpenter from becoming a police candidate be- cause maybe they are just doing it until they can become a po- lice officer. She also doesn't like the fact that they have to pay money up front. Commissioner Trego stated that the Cadet Program could be anoth- er program to attract serious candidates. Commissioner Ericson said that he sees good in the Registry process but has concerns about the services that were supposed to be provided but did not occur such as background checks, psychological information, and scholarships available (only 10% were recipients for a total of $287) . Director Folarin was asked for his input. He asked that the Commission make a decision without his input. Commissioner Trego suggested that the Registry be invited to the next meeting to address these concerns. Commissioner Diamond said maybe some of the problems stemmed from the fact that this is a new process. She also stated she believes it is the wave of future, and we should be patient and work with them. A motion was made by Commissioner Camacho, seconded by Commis- sioner Ericson, to discontinue the Registry and go back to the previous process. Commissioner Trego stated that he was under the impression that this meeting was to discuss the process and would like to sug- gest that the Registry be invited back to discuss solutions. Commissioner Diamond agreed; she said she would like to work with them to iron out the wrinkles. Commissioner Camacho said we did. Commissioner Diamond said the only thing we did was work out our own point system. She asked if other communities have joined the Registry. Director Folarin stated that other communities have called and asked us to share our instruments. Fire and Police Commission Meeting Page 4 Commissioner Diamond said she feels when the growing pains prob- lems are worked out, the process will become widespread through- out the state and eventually the country. The vote was taken (to discontinue the Registry and go back to the previous process) . Yeas: Camacho, Ericson, O'Neal Nays: Diamond, Trego A motion was made by Commissioner Camacho; seconded by Commis- sioner Diamond, to adjourn to executive session. Special session was again called to order at 8:28 p.m. Ms. Schuring stated that she has had many calls from people asking when the City is going back to pick up the list. Mr. Folarin asked what he should tell the Registry if they re- quest to be put on the meeting agenda. A motion was made by Commissioner Trego, seconded by Commission- er Diamond, to ask the Registry to formally be invited to dis- cuss the process. Yeas: Diamond, Trego Nays : Camacho, Ericson, O'Neal Mr. Folarin asked if the Registry can request to be on the agen- da. Commissioner Trego said the Chairman should handle agenda requests. The October 14, 1993, regular meeting of the Board of Fire and Police Commission is cancelled. A motion was made by Commissioner Camacho, seconded by Commis- sioner Diamond, to adjourn at 8:40 p.m. Respectfully submitted: Marlene Friedland Recording Secretary r