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Home My WebLink About09-40 Resolution No. 09-40 RESOLUTION ACCEPTING AND AUTHORIZING EXECUTION OF THE 2009 MOTOR FUEL TAX MUNICIPAL ESTIMATE OF MAINTENANCE COSTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that it hereby accepts and authorizes Olufemi Folarin, City Manager, to execute the 2009 Motor Fuel Tax Municipal Estimate of Maintenance Costs,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: March 4, 2009 Adopted: March 4, 2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk f Illinois Department of Transportation Division of Highways/Region 1 / District 1 201 West Center Court/Schaumburg, Illinois/60196-1096 Telephone 847/705-4000 LOCAL ROADS AND STREETS Motor Fuel Tax—2009 Maintenance Program City of Elgin k1AY 1 8 2009 Section No.: 09-00000-00-GM Kane County By May 8, 2009 Ms. Diane Robertson City Clerk City of Elgin 150 Dexter Court Elgin, IL 60120 Dear Ms. Robertson: The Resolution adopted by the City Council on February 11, 2009, received on March 17, 2009, was approved as of May 7, 2009. This provides for the maintenance of various municipal streets from January 1, 2009 to December 31, 2009 and appropriates $2,995,453.00 of Motor Fuel Tax (MFT) Funds for the subject section. Additionally, the Detailed Estimate of Maintenance Cost in the amount of $2,949,473.00 for municipal streets and $45,980.00 for municipal streets engineering was also approved as of May 7, 2009. The authorization for expenditure of$2,949,473.00 for municipal maintenance and $45,980.00 for maintenance engineering from the City's Unobligated MFT Account is authorized and will be recorded on the next Monthly Allotment Notification Letter. Our office has noted that the operations that are estimated to cost in excess of $20,000.00 should be accomplished through competitive bidding. The Material Proposals and Contract Proposals should be submitted to this office for approval prior to advertising for bids. Also, please note that the Traffic Signal Maintenance Contract expired December 31, 2008 and will require new Contract Proposals for bidding. . Ms. Diane Robertson May 8, 2009 Page 2 Enclosed are two (2) copies each for your records. If you have any questions or need additional information, please contact Marilin Solomon, Field Engineer, at (847) 705-4407 or via email at marilin.solomon @illinois.gov. Very truly yours, Diane M. O'Keefe, P.E. Deputy Director of Highways, Region One Engineer By: C-AtCAt Christopher J. Holt, P.E. Bureau Chief of Local Roads and Streets Enclosures cc: John Loete, Director of Public Works w/encl. r ( ev • Resolution for Maintenance of Illinois Department Streets and Highways by Municipality of Transportation Under the Illinois Highway Code BE IT RESOLVED, by the City Council of the (Council or President and Board of Trustees) City of Elgin , Illinois, that there is hereby (City,Town or Village) (Name) appropriated the sum of $2,995,453.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2009 to December 31, 2009 • BE IT FURTHER RESOLVED,that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED,that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in the account(s)for this period; and BE IT FURTHER RESOLVED,that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Illinois. I, Diane Robertson Clerk in and for the City (City,Town or Village) of Elgin , County of Cook and Kane hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council at a meeting on February 11, 2009 (Council or President and Board of Trustees) Date II -1t— Mc IN TESTIMONY WHEREOF, i have hereunto set my hand and seal this _ Jay of , 2009 (SEAL) Elgin City Clerk • (City,Town or Village) ti t OF- eti, APPROVED MAY 0 7 2009 Date z'1 r 4.. Department of Transportation lot /V. aor:0214../ 1 r,=n District Engineer BLR 4123(Rev.612000) Vt/ Illinois Department Municipal Estimate of of Transportation Maintenance Costs Section Number 0d/—00000 —40`& ■ Period from 1/1/2009 to 12/31/2009 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, 11, or III (Material, Equipment or Labor) Operation Operation Group Unit Cost (No.-Description) (i,ii,tii,IV) Item Unit Quantity Price Cost Catch Basin Cleaning 11 Equipment(see details) $ 44,800.00 11 Labor(see details) $ 49,600.00 I Dump Fees for Spoils -;1$ _ $ 94,400.00 Bituminous Patching 11 Equipment(see details) $ 45,000.00 II Labor(see details) $ 150,000.00 Ili Bit. Mix Group 1 Ton , 2,500 , $ 60.00 , $ 150,000.00 Ill Bit. Mix Group 2 Ton 400 $ 135.00 $ 54,000.00 $ 399,000.00 Bituminous Paving II Equipment(see details) $ 21,000.00 It :Labor(see details) $ 24,800.00 , Ill Bit. Mix Group 1 Ton 1,500 $ 60.00 $ 90,000.00 $ 135,800.00 Snow& Ice Control 11 Equipment(see details) $ 305,565.00 II Labor(see details) $ 345,360.00 I Salt(state contract) Ton 12,000 $ 60.00 $ 720,000.00 I Deicing Chemicals Gal 12,500 $ 2.00 $ 25,000.00 $1,395,925.00 Storm Sewer Cleaning II Equipment(see details) $ 24,192.00 II Labor(see details) $ 26,784,00 $ 50,976.00 Curb &Gutter II Equipment(see details) $ 26,784.00 11 Labor(see details) , $ 35,200.00 $ 61,984.00 Street Swee ing II Equipment(see details) $ 173,800.00 11 Labor(see details) $ 104,600.00 I Dump Fees for Sweepings $ 278,400.00 Traffic Markings/Signs II Equipment(see details) ` $ 10,008.00 II Labor(see details) $ 16,680.00 , IV 'Thermoplastic(Contract) 1 $ 160,000.00 IV Paint(Contract) ` $ 90,000.00 $ 276,688.00 Traffic Signals IV Painting(Contract) $ 60,000.00 IV Maint.(1L 19 and IL 58) $ 19,000.00 0100000-07-GM` IV ,Maintenance (Contract) ' $ 100,000.00 $ 179,000.00 • Illinois Department Municipal Estimate of KOr of Transportation Maintenance Costs Section Number Period from 1/1/2009 to 12/31/2009 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation Operation Group Unit (No.-Description) (i,ii,iil,IV) Item Unit Quantity Price Cost Cost Page 1 Total Carried Forward $2,872,173.00 Street Resurg OX-00000-•x- IV Intermittent --. rfa • - OX-Os'—O6-GM • Unimproved S --t t. $ -+0000-08-GM IV rack Se- • $:. - $ - Street Lighting I1 Equipment(see details) $ 20,000.00 Il. Labor(see details) $ 32,300.00 III Materials Bid $ 25,000.00 $ 77,300.00 . t Total Day Labor Costs Total Estimated Maintenance Operation Cost $ 2,949,473.00 $1,000 +2%($319,000)+ 5%($400,000)= Preliminary Engineering $ 27,380.00 6%($310,000)= Engineering Inspection , $ 18,600.00 Material Testing $ - Total Estimated Engineering Cost $ 45,980.00 Total Estimated Maintenance Cost $2,995,453.00 Submitted: ' / 9 Approved: MAY 0 7 2009 Date Date By: (111U aeloymea City Manager Municip. Official Title Regional Engineer Submit Four(4)Copies to Regional Engineer Details Sheet Illinois Department Municipal Estimate of of Transportation Maintenance Costs Section Number Period from 1/1/2009 to 12/31/2009 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation Operation Group Unit Cost (No.-Description) (l,il,til,N) Item Unit Quantity Price Cost Catch Basing Cleaning 2 sewer jet/vacuum trucks hours 800 $ 56.00 $ 44,800.00 2 equipment operators hours 800 $ 32.00 $ 25,600.00 2 utility workers hours 800 $ 30.00 $ 24,000.00 Bituminous Patching 4 four CY dump trucks hours 1,800 $ 25.00 $ 45,000.00 8 utility workers hours 5,000 $ 30.00 $ 150,000.00 Bituminous Paving paver, 10,000.GVW hours 200 $ 55.00. $ 11,000.00 4 four CY dump trucks hours 400 ' $ 25.00 $ 10,000.00 2 equipment operators hours 400 $ 32.00 $ 12,800.00 4 utility workers hours 400 $ 30.00 $ 12,000.00 Snow& Ice Control. 35 four CY dump trucks hours 8,225 S 25.00 $205,625.00 13 eight CY dump trucks hours 2,860 $ 34.00 $ 97,240.00 2 dump trucks 15,000 GVW hours _ 100 $ 18.00 $ 1,800.00 1 pickup truck w/plow hours 100 $ 9.00 $ 900.00 13 equipment operators hours 3,480 S 32.00 $ 111,360.00 30 utility workers , hours 7,800 $ 30.00 $234,000.00 , Storm Sewer Cleaning 1 sewer jet/vacuum truck hours 432 $ 56.00 $ 24,192.00 1 equipment operator hours 432 $ 32.00 $ 13,824.00 1 utility worker hours 432 $ 30.00 $ 12,960.00 Curb and Gutter 1 dump truck 12,000 GVW hours 550 $ 17,00 $ 9,350.00 1 eight CY dump truck hours 320 $ 34.00 $ 10,880.00 _ 1 cement finisher hours 550 $ 34,00 $ 18,700.00 1 utility worker hours 550 $ 30.00 $ 16,500.00 Street Sweeping 3 street sweepers, mech. hours 2,800 $ 56.00 $ 156,800.00. 1 eight CY dump truck hours 500 $ 34.00 $ 17,000.00 3 equipment operators hours 2,800 $ 32.00 $ 89,600.00. 1 utility worker hours 500 , $ 30.00 $ 15,000.00 Traffic Markings/Signs sign service truck hours 556 $ 18.00 $ 10,008.00 2 utility workers hours 556 $ 30.00 $ 16,680.00 Street Lighting bucket truck 32 ft height hours 800 $ 25.00 $ 20,000.00 2 electrical workers hours 950 $ 34.00 $ 32,300.00 Total Day Labor Costs $1,449,919.00 Total Estimated Maintenance Operation Cost Preliminary Engineering Engineering Inspection Material Testing Total Estimated Engineering.Cost Total Estimated Maintenance Cost Submitted: _ 3 DAD ' Approved: Date Date By: C10 � _ Cit Mana•er Munici.;l Ocial Title Regional Engineer Submit Four(4)Copies to Regional Engineer BLR 14231 (Rev.7/05) 2009 Cost Estimate for Engineering Services Budget Project Budget Prelim Mult. Prelim. Total Bid Amount Const. Mutt. Const.Total Base Fee Total Intermittent Resurfacing $ - 5% $ - $ - 6% $ - $1,000.00 $ 1,000.00 Unimproved Streets Resurf. $ - 5% $ - $ - 6% $ - $ - $ - Striping Paint! Epoxy $ 90,000.00 5% $ 4,500.00 $ 90,000.00 6% $ 5,400.00 $ - $ 9,900.00 Striping Thermoplastic $ 160,000.00 5% $ 8,000.00 $ 160,000.00 6% $ 9,600.00 $ - $ 17,600.00 Bridge Maintenance $ - 5% $ - $ - 6% $ - $ - $ - Traffic Signal Painting $ 60,000.00 5% $ 3,000.00 $ 60,000.00 6% $ 3,600.00 $ - $ 6,600.00 Bituminous Quotation $ 294,000.00 2% $ 5,880.00 $ - $ 5,880.00 Traffic Signal Maintenance $ 90,000.00 5% $ 4,500.00 $ - 0% $ - $ - $ 4,500.00 Street Light Material Bid $ 25,000.00 2% $ 500.00 $ - $ 500.00 Crack Sealing $ - 5% $ - $ - 6% $ - $ - $ - LED replacement project $ - 5% $ - $ - 6% $ - $ - $ 719,000.00 $ - $ 20,000.00 $ 24,980.00 TOTAL $ 45,980.00 $ 400,000.00 5%total $ 310,000.00 6%total. $ 319,000.00 2%total • Resolution for Maintenance of Illinois Department Streets and Highways by Municipality of Transportation Under the Illinois Highway Code BE IT RESOLVED, by the City Council of the (Council or President and Board of Trustees) City of Elgin , Illinois, that there is hereby (City,Town or Village) (Name) appropriated the sum of $2,995,453.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2009 to December 31, 2009 . BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED,that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in the account(s)for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Illinois. I, Diane Robertson Clerk in and for the City (City,Town or Village) of Elgin , County of Cook and Kane hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council at a meeting on February 11, 2009 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Jay of Ear, 2009 (SEAL) \ ep, Elgin City Clerk .16 (City,Town or Village) /V %SKUMt � �'j '. APPROVED a' '' `tt MAY 0 7 2009 • )k + G 1 J Date t-N i Department of Transportation &)Adra404-' /17 Oile4V3(a_ District Engineer BLR 4123(Rev.6/2000) Illinois Department Municipal Estimate of Kir of Transportation Maintenance Costs Section Number O'—00000 —00 —C-rIL/ Period from 1/1/2009 to 12/31/2009 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation Operation Group Unit Cost (No.-Description) (I,II,111,IV) Item Unit Quantity Price Cost Catch Basin Cleaning 11 Equipment(see details) $ 44,800.00 li Labor(see details) $ 49,600.00 I Dump Fees for Spoils - $ 94,400.00 Bituminous Patching 11 Equipment(see details) $ 45,000.00 II Labor(see details) $ 150,000.00 III Bit. Mix Group 1 Ton 2,500 $ 60.00 $ 150,000.00 III Bit. Mix Group 2 Ton 400 $ 135.00 $ 54,000.00 $ 399,000.00 Bituminous Paving 11 Equipment(see details) $ 21,000.00 II Labor(see details) $ 24,800.00 III Bit. Mix Group 1 Ton 1,500 $ 60.00 $ 90,000.00 $ 135,800.00 Snow&Ice Control 11 Equipment(see details) $ 305,565.00 II Labor(see details) $ 345,360.00 I Salt(state contract) Ton 12,000 $ 60.00. $ 720,000.00 I Deicing Chemicals Gal 12,500 $ 2.00 $ 25,000.00 $1,395,925.00 Storm Sewer Cleaning II Equipment(see details) $ 24,192.00 II Labor(see details) $ 26,784.00 $ 50,976.00 Curb&Gutter II Equipment(see details) $ 26,784.00 I I Labor(see details) $ 35,200.00 $ 61,984.00 Street Sweeping II Equipment(see details) $ 173,800.00 11 Labor(see details) $ 104,600.00 I Dump Fees for Sweepings = qa $ 278,400.00 Traffic Markings/Signs 11 Equipment(see details) $ 10,008.00 II Labor(see details) $ 16,680.00 IV Thermoplastic(Contract) _ $ 160,000.00 IV Paint(Contract) $ 90,000.00 $ 276,688.00 Traffic Signals IV Painting(Contract) $ 60,000.00 IV Maint. (IL 19 and IL 58) $ 19,000.00 4-00000-07-GM IV Maintenance(Contract) $ 100,000.00 $ 179,000.00 Tntal nay I ahnr(:r sf Illinois Department Municipal Estimate of W. of Transportation Maintenance Costs Section Number Period from 1/1/2009 to 12/31/2009 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation Operation Group Unit Cost (No.-Description) (1,il,iil,1V) Item Unit Quantity Price Cost Page 1 Total Carried Forward $2,872,173.00 Street Resurf- g OX-00000-1• ■ IV Intermit - - - .• acing $ - OX-00001 :.-G IV Unim. • -d .- Maint. $ 0 -!:000-08-GM -ck Sealing $ - $ - Street Lighting II Equipment(see details) $ 20,000.00 It Labor(see details) $ 32,300.00 III Materials Bid $ 25,000.00 $ 77,300.00 Total Day Labor Costs $1,449,919.00 Total Estimated Maintenance Operation Cost $ 2,949,473.00 $1,000+2%($319,000)+ 5%($400,000)= Preliminary Engineering $ 27,380.00 6%($310,000)= Engineering Inspection $ 18,600.00 Material Testing $ - Total Estimated Engineering Cost $ 45,980.00 Total Estimated Maintenance Cost $ 2,995,453.00 „3 MAY 0 7 2009 Submitted: i/�� Approved: 9 Date Date �/� By: 1 City Manager D A• o/�. 4unicip. 0 icial Title Regional Engineer Submit Four(4)Copies to Regional Engineer Page 2 of 2 BLR 14231(Rev.7105) Details Sheet Illinois Department Municipal Estimate of of Transportation Maintenance Costs Section Number Period from 1/1/2009 to 12/31/2009 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation Operation Group Unit Cost (No.-Description) (i,ii,ni,iv) Item Unit. Quantity Price Cost Catch Basing Cleaning 2 sewer jet/vacuum trucks hours 800 $ 56.00 $ 44,800.00 2 equipment operators hours 800 $ 32.00 $ 25,600.00 2 utility workers hours 800 $ 30.00 $ 24,000.00 Bituminous Patching 4 four CY dump trucks hours 1,800 $ 25.00 $ 45,000.00 8 utility workers hours 5,000 $ 30.00 $ 150,000.00. Bituminous Paving paver, 10,000.GVW hours 200 $ 55.00. $ 11,000.00 4 four CY dump trucks hours 400 $ 25.00 $ 10,000.00 2 equipment operators hours 400 $ 32.00 $ 12,800.00 4 utility workers hours 400 $ 30.00 $ 12,000.00 Snow& Ice Control 35 four CY dump trucks hours 8,225 $ 25.00 $205,625.00 13 eight CY dump trucks hours 2,860 $ 34.00 . $ 97,240.00 2 dump trucks 15,000 GVW hours 100 $ 18.00 $ 1,800.00 1 pickup truck w/plow hours 100 $ 9.00 $ 900.00 13 equipment operators hours 3,480 $ 32.00 $ 111,360.00 30 utility workers hours 7,800 $ 30.00 $234,000.00 Storm Sewer Cleaning 1 sewer jet/vacuum truck hours 432 $ 56.00 $ 24,192.00 1 equipment operator hours 432 $ 32.00 $ 13,824.00 1 utility worker hours 432 $ 30.00 $ 12,960.00 Curb and Gutter 1 dump truck 12,000 GVW hours 550 $ 17.00 $ 9,350.00 1 eight CY dump truck hours 320 , $ 34.00 $ 10,880.00 1 cement finisher hours 550 $ 34.00 $ 18,700.00 1 utility worker hours 550 $ 30.00 $ 16,500.00 Street Sweeping 3 street sweepers, mech. hours 2,800 $ 56.00 $ 156,800.00 1 eight CY dump truck hours 500 $ 34.00 $ 17,000.00 , 3 equipment operators hours 2,800 $ 32.00 $ 89,600.00 1 utility worker hours 500 $ 30.00 $ 15,000.00 Traffic Markings/Signs sign service truck hours 556 $ 18.00 $ 10,008.00 2 utility workers hours 556 $ 30.00 $ 16,680.00 Street Lighting bucket truck 32 ft height hours 800 $ 25.00 $ 20,000.00 ,2 electrical workers hours 950 $ 34.00 $ 32,300.00 Total Day Labor Costs $1,449,919.00 Total Estimated Maintenance Operation Cost Preliminary Engineering Engineering Inspection Material Testing Total Estimated Engineering.Cost Total Estimated Maintenance Cost Submitted: _ ,7 b Approved: Date Date OM it* By: A � .__ City Manager Municipal official Title Regional Engineer Submit Four(4)Copies to Regional Engineer BLR 14231 (Rev.7/05) 1 •, 2009 Cost Estimate for Engineering Services Budget Project Budget Prelim Mutt. Prelim. Total Bid Amount Const. Mutt. Const. Total Base Fee Total Intermittent Resurfacing $ - 5% $ - $ - 6% $ - $1,000.00 $ 1,000.00 Unimproved Streets Resurf. $ - 5% $ - $ 6% $ - $ - $ - Striping Paint/Epoxy $ 90,000.00 5% $ 4,500.00 $ 90,000.00 6% $ 5,400.00 $ - $ 9,900.00 Striping Thermoplastic $ 160,000.00 5% $ 8,000.00 $ 160,000.00 6% $ 9,600.00 $ - $ 17,600.00 Bridge Maintenance $ - 5% $ - $ - 6% $ - $ - $ - Traffic Signal Painting $ 60,000.00 5% $ 3,000.00 $ 60,000.00 6% $ 3,600.00 $ - $ 6,600.00 Bituminous Quotation $ 294,000.00 2% $ 5,880.00 $ - $ 5,880.00 Traffic Signal Maintenance $ 90,000.00 5% $ 4,500.00 $ - 0% $ - $ - $ 4,500.00 Street Light Material Bid $ 25,000.00 2% $ 500.00 $ - $ 500.00 Crack Sealing $ - 5% $ - $ - 6% $ - $ - $ - _ LED replacement project $ - 5% $ - $ - 6% $ - $ .. $ 719,000.00 $ - $ 20,000,00 $ 24,980.00 TOTAL $ 45,980.00 $ 400,000.00 5% total $ 310,000.00 6%total $ 319,000.00 2%total