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Home My WebLink About09-236 Resolution No. 09-236 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH SINNETT BUILDERS, INC. FOR THE BOWES ROAD SALT STORAGE FACILITY SITE WORK PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Sinnett Builders, Inc. for the Bowes Road Salt Storage Facility Site Work Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and directed to execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: November 4, 2009 Adopted: November 4, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk !'�` .�, _ City of Elgin Change Order ELGIN,ILLINOIS PROJECT 339896 CHANGE ORDER No. 1 AND FINAL CONTRACT: Bowes Road Salt Storage Facility Site Work(Bid No. 08-079) SCOPE: This change order will provide for the funding to decrease contract quatities and will add sev- eral line items and quantities to address conditions discovered during construction. The project re- quired minor work not originally included in the contract such as removal of a construction entrance, adjustment of a storm inlet and water usage for landscaping. Additional items of significant nature in- cluded stabilizing the site to support the new building and the parking lot as well as pavement patching between the new building and the completed parking lot. The additional work was unforeseen at the time the contract was originally awarded. This change order affects a contract between the City and Sinnett Builders, Inc. dated June 24, 2008 for the Bowes Road Salt Storage Facility Site Work Project. REASONS FOR CHANGE: Change Order No. 1 is in the best interest of and requested by the City and is authorized by law. The necessity for the change was not foreseeable at the time the contract was originally executed. The changes contemplated in Change Order No. 1 are germane to the original agreement as signed. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as to scope and costs to address poor soil conditions, provide additional pavement and make minor adjust- ments. ORIGINAL CONTRACT AMOUNT: $310,400.00 CHANGE ORDER No. 1 Contract Quantity Decrease ($20,797.30) Temporary Removal of Construction Entrance $300.00 Fly-Ash Stabiliztion $24,025.00 • Inlet Adjustment $400.00 Grading and Retaining Wall $5,850.00 Pavement Patching $254.00 TOTAL FOR CHANGE ORDER NO. 1: ADD $10,031.70 TOTAL REVISED CONTRACT AMOUNT: $320,431.70 The original amount of the contract with Sinnett Builders, Inc. is $310,400.00. Change Order No. 1 will increase the original contract amount by a total of $10,031.70, that sum representing three percent (3.0%) of the original contract amount. The new contract amount, inclusive of all change orders is $320,431.70. OTHER CONTRACT PROVISIONS: All other contract provisions remain the same. » - CHANGE ORDER No. 1 AND FINAL October 23,2009 Agreed to this day of ,2009. Recommended by: PUBLIC WORKS DEPARTMENT By: Title: Date: Signature: Accepted by: SINNETT BUILDERS,INC. Party of the Second Part(Contractor) By: 13±cctwcC 5i'14vte Il' Tr Title: Pv`C S i Jc H 1 Date: /0 -23-0 9 Signature: Approved by: CITY OF ELGIN Party of the First Part(Owner) By: Sean Stegall Title: City Manager Date: i / 'V ,e) 9 Signature: �. F:\Public_Works\Engineering\Capital Projects\Bowes Road Salt Storage Facility\Salt Barn Site Work Change Order 1 and Final 10-16-09.doc 3 Agenda Item No. City of Elgin \ October 22, 2009 1 ; TO: Mayor and Members of the City Council na �a� FROM: Sean R. Stegall, City Manager Af, �. CityCvarmm Government Joseph Evers, P.E., City Engineer SUBJECT: Change Order No. 1 and Final with Sinnett Builders, Inc. for the Bowes Road Salt Storage Facility Site Work Project PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Change Order No. 1 and Final for the Bowes Road Salt Storage Facility Site Work Project. RECOMMENDATION It is recommended that the City Council approve Change Order No. 1 and Final with Sinnett Builders, Inc., for the Bowes Road Salt Storage Facility Site Work Project in the amount of $10,031.70,with a final contract value of$320,431.70. BACKGROUND On September 24, 2008, the City Council awarded the subject project to Sinnett Builders, Inc. for the site improvements related to the salt storage facility on Bowes Road. The salt storage building was constructed by another contractor. The building is a barn style structure with a site designed to make the finished facility blend in with the surrounding areas as much as possible. The attached change order includes contract deductions, several minor additions and one major addition. The major addition involved the stabilization of the site prior to constructing the parking lot and the building due to poor soil conditions. The stabilization was completed with a fly-ash compound which is sometimes found in concrete designs. The attached change order includes further explanation of added items. The change order represents a three percent increase in the total contract amount from the original and awarded amount. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None • Change Order No. 1 and Final with Sinnett Builders for Salt Storage Facility Site Work October 22, 2009AI) Page 2 FINANCIAL IMPACT ciNiTh e original contract and this Change Order No. 1 and Final with Sinnett Builders are $310,400 and $10,031.70, respectively, resulting in a total contract amount of$320,431.70. Funding for this change order is available in the Riverboat Fund, account number 275-0000-791.92-36, "Capital Additions-Buildings and Structures," project number 339896, "Salt Storage Facility", with$970,060 budgeted and$62,454 available. v}voiL GAL IMPACT None ALTERNATIVES 1. The City Council may choose to approve Change Order No. 1 and Final with Sinnett Builders, Inc. in the amount of$10,031.70. 2. The City Council may choose not to approve Change Order No. 1 and Final with Sinnett Builders, Inc. Respectfully submitted for Council consideration. /je ... .4 OF E4 'S C Memorandum C--17 City of Elgin : 4 7 er -/,„ ..' -4'4 r D vo',; Date: November 11, 2009 To: Joe Evers, City Engineer From: Jennifer Quinton, Deputy City Clerk Subject: Resolution No. 09-236, Adopted at the November 4, 2009, Council Meeting Enclosed you will find the agreement listed below. Please retain a copy for your records. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you. • Change Order No. 1 in the Contract with Sinnett Builders, Inc. for the Bowes Road Salt Storage Facility Site Work Project