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Home My WebLink About09-192 Resolution No. 09-192 RESOLUTION APPROVING CHANGE ORDER NO. 4 AND FINAL IN THE CONTRACT WITH RYAN INCORPORATED CENTRAL FOR CONSTRUCTION OF THE HIGHLANDS PHASE II GOLF COURSE WHEREAS,the City of Elgin has heretofore entered into a contract with Ryan Incorporated Central for construction of The Highlands Phase II Golf Course; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 4 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Sean R. Stegall, City Manager,be and is hereby authorized and directed to execute Change Order No. 4 and Final,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: August 26, 2009 Adopted: August 26, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk .3 C\ ,..,- 8. 4 City of Elgin Change Order ELGIN,ILLINOIS PROJECT 509637 CHANGE ORDER NO.4 CONTRACT:Construction of the Highlands of Elgin Golf Course—Phase II—Bid No.08-012. SCOPE: This change order affects a contract between the City and Ryan Incorporated Central dated April 23,2006 for the construction of the Highlands of Elgin Golf Course—Phase II and for the repair of erosion to completed golf holes. REASONS FOR CHANGE: Change Order No.4 is in the best interest of the City and is authorized by law. The necessity for the change was unforeseen at the time the contract was originally executed. The changes contemplated in Change Order No.4 are germane to the original contract. SUMMARY OF CHANGES IN CONTRACT AMOUNT: ORIGINAL CONTRACT AMOUNT $ 3,505,340.10 CHANGE ORDER NO. 4: Unit Extended Description Quantity Unit Price Price Grassing:Fertilization-Add 26.1 AC $ 442.50 $ 11,549.25 Grassing: Grass Tees&Fairways-Add 11.8 AC $ 1,140.00 $ 13,452.00 Grassing: Seed Roughs-Add 11.3 AC $ 720.00 $ 8,136.00 Grassing: Seed Fescue-Add 3.0 AC $ 710.00 $ 2,130.00 Grassing:Futerra Blanket-Add 60,885 AC $ 0.23 $ 14,003.55 Grassing: Straw Mulch Crimped-Add 14.3 AC $ 790.00 $ 11,297.00 Grassing Subtotal: $ 60,567.80 Addition: Import Topsoil-Add 320 CY 14.40 $ 4,608.00 Addition:Erosion Repair Clean-up with Skidsteer-Add 109 HR 135.00 $ 14,715.00 Addition:Erosion Repair Clean-up with JD Tractor-Add 62 HR 160.00 $ 9,920.00 Addition:Erosion Repair Clean-up with JD Gator-Add 67 HR 40.00 $ 2,680.00 Addition:Erosion Repair Clean-up with Toro Sandpro-Add 50 HR 114.00 $ 5,700.00 Addition:Erosion Repair Clean-up with Superintendent-Add 189 HR 97.00 $ 18,333.00 Addition:Erosion Repair Clean-up with Landscper-Add 607 HR 65.00 $ 39,455.00 Additions Subtotal: $ 95,411.00 TOTAL FOR CHANGE ORDER NO.4 $ 155,978.80 PREVIOUS CHANGE ORDER(S): CHANGE ORDER NO. 1 $ 34,162.00 CHANGE ORDER NO. 2 $ 33,142.20 CHANGE ORDER NO. 3 $ 187,433.86 TOTAL OF PREVIOUS CHANGE ORDERS: Add: $ 254,738.06 TOTAL REVISED CONTRACT AMOUNT: $ 3,916,056.96 The original amount of the contract with Ryan Incorporated Central is$3,505,640.10. Change Order No. 4 and previous change orders totaling$254,738.06 will increase the original contract amount by a total of$410,716.86,that sum represent- ing eleven and 72/100ths percent(11.72%)of the original contract amount.The new contract amount,inclusive of all change orders is$3,916,056.96. • OTHER CONTRACT PROVISIONS:All other contract provisions remain the same. CHANGE ORDER No.4 44442009. Agreed to this /6 day of Recommended by: PARKS AND RECREATION DEPARTMENT By:Mike Lehman Title: Golf Services Manager Date: l S.D`1 Signature: -v Accepted by: RYAN INCORPORATED CENTRAL Party of the Second Part(Contractor) By: Adam S. Ryan Title: President Date: 08-13-09 Signature: Approved by: CITY OF ELGIN Party of the First Part(Owner) By: Sean R Stegall Title:City Manager Date: d(, 0 " 6/ 1 UG ct Signature: 1514,Q Ayffoil F:\Legal Dept\forms\Change Order Form.doc e `c(OF F<C % /" City of Elgin Agenda Item No. August 6,2009 t _ TO Mayor and Members of the City Council FROM: Sean R. Stegall, City Manager f �ational ixisurc anG Randy R. Reopelle, Parks and Recreation Director Cuitarat 0pap�tunit',jor All CG uu SUBJECT: Change Order No. 4 and Final with Ryan Central Incorporated for the Construction of the Highlands Phase II Golf Course PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorization of Change Order No. 4 and Final with Ryan Central Incorporated for the construction of the Highlands Phase II golf course. RECOMMENDATION It is recommended that the City Council approve the execution of Change Order No. 4 and Final with Ryan Central Incorporated for the Highlands Phase II golf course in the amount of $155,978.80. BACKGROUND On April 18, 2008, the City Council awarded a bid to Ryan Central Incorporated in the amount of$3,505,640.10 to construct the Highlands of Elgin Phase II golf holes, which are located east of the current holes opened in 2002. Three previous Change Orders were approved by the City Council. Change Order No. 1 and No. 2 were adjustments to grading and drainage due to field conditions. Change Order No. 3 was made to reclaim five holes that were impacted by the August 2008 flood event. In that event, not unlike the proposed Change Order No. 4, erosion of top soil and grass occurred during a time when the turf grass was most vulnerable. The total of all three previous change orders was $254,738.06. The majority of Change Order No. 4 provides for the reclamation of five newly established golf holes, which were damaged by erosion during the past winter and spring. These holes were seeded last fall, but the turf had not.yet been established, therefore making them vulnerable to erosion. A preliminary review of the Highlands Phase 2 construction project shows an anticipated shortfall of$502,548. A review of the budget is attached. This shortfall is due in large part to Highlands Phase 2 Golf Course Construction July 2,2009 1 Budget 6,315,077.00 2 Expense Summary 3 Posted Expenses 4 Ryan-Topsoil Acquisition 1,165,300.00 5 Ryan-Golf Course Construction 3,505,340.10 6 Architectural Fees 177,000.00 7 Randy Trull-Project Manager Fees 80,000.00 8 Bonestroo-Engineer Fees 254,211.00 9 Marc Kresmery-Underground Utility Installation 154,489.00 10 2008 Grow In Costs 116,346.82 11 Patrick Engineering(Phase 1 Engineers) 91,051.00 12 Keith Foster(Phase 1 Architect) 40,965.00 13 Layne Western (Phase 1 well) 214,963.75 14 Miscellaneous 273,445.88 15 Subtotal 6,073,112.55 Unencumbered/Unanticipated/Council 16 Approved Expenses&Change Orders 17 Bonestroo Change Order 1 and Final 17,796.00 18 Ryan Change Order 1 34,162.00 19 Ryan Change Order 2 33,142.20 20 Ryan Change Order 3 187,433.86 21 Subtotal 272,534.06 Current Shortage -30,569.61 22 Proposed Expenses 23 Ryan Change Order 4 and Final 155,978.80 24 Comfort Station Construction 120,000.00 25 2009/2010(through June)Grow In Costs 175,000.00 26 Signage 35,000.00 27 Trull Expense Credit -14,000.00 28 Subtotal 471,978.80 29 TOTAL EXPENSES 6,787,055.80 30 Project Overrun Estimate 502,548.41 Of r4, Y_ City of Elgin change Order ELGIN,ILLINOIS PROJECT 9637 CHANGE ORDER NO.4 CONTRACT: Construction of the Highlands of Elgin Golf Course—Phase II—Bid No.08-012. SCOPE: This change order affectsa contract between tie City and Ryan Incorporated Central dated April 23,2006 for the construction of the Highlands of Elgin Golf Course—Phase II and for the repair of erosion to completed golf holes. REASONS FOR CHANGE:Change Order No.4 is in the best interest of the City and is authorized by law. The necessity for the change was unforeseen at the time the contract was originally executed. The changes contemplated in Change Order No.4 are germane to the original contract. SUMMARY OF CHANGES IN CONTRACT AMOUNT: ORIGINAL CONTRACT AMOUNT $ 3,505,340.10 CHANGE ORDER NO.4: Unit Extended Description Quantity Unit Price Price Grassing,Fertilization-Add 26.1 AC $ 442.50 S 11,54925 Grassing:Grass Tees&Fairways-Add 11.8 AC. $ 1,140.00 $ 13,45200 Grassing:Seed:Roughs-Add 11.3 AC S 720.00 $ 8,136.00 rp., Grassing:Seed Fescue-Add 3.0 AC $ 710.00 $ 213000 Grassing:Futerra Blanket-Add 60,885 AC $ 0.23 $ 14,003.55 Grassing:Straw-Mulch Crimped-Add 14.3 AC $ 790.00 $ 11,297.00 Grassing Subtotal: $ 60,567:80 Addition:Import Topsoil-Add 320 CY 14.411 $ 4,€08.00 Addition:Erosion Repair Clean-up with Skidsteer-Add 109 FIR 135.00 $ 14,715.00 Addition:Erosion Repair Clean-up with.1D Tractor-Add 62 HR 160.00 $ 9,920.00 Addition:Erosion Repair Clean-up with JD Gator-Add 67 HR 40.00 $ 2,680.00 Addition:Erosion Repair Clean-up with Toro Sandpro-Add 50 HR 114.00 $ 5,700.00 Addition:Erosion Repair Clean-up with.Superintendent-Add 189 HR 97.00 $ 18,333.00 Addition:Erosion Repair Clean-up with Landscper-Add 607 HR 65.00 $ 39,455,00 Additions Subtotal: $ 95,411.00 TOTAL FOR CHANGE ORDER NO.4 $ 155,978.80 PREVIOUS CHANGE ORDER(S): CHANGE ORDER NO. I $ 34,162.00 CHANGE ORDER NO.2 $ 33,142.20 CHANGE ORDER NO.3 $ 187,433.86 TOTAL OF PREVIOUS CHANGE ORDERS: Add: $ 254,738.06 TOTAL REVISED CONTRACT AMOUNT: $ 3,916,056.96 The original amount of the contract with Ryan Incorporated Central is$3,505,340.10. Change Order No.4 and previous change orders totaling$254,738.06 will increase the original contract amount by a total of$410,716.86,that sum represent- ing eleven and 72/100ths percent(11.72%)of the original contract amount.The new contract amount,inclusive of all change orders is$3,916,056.96 ,0 OF Ei,C' _C> ate, ,ti City of Elgin Memorandum O1n e 6 1?ATC13 ' Date: September 2, 2009 To: Michael Lehman, Golf Services Manager From: Jennifer Quinton, Deputy City Clerk Subject: Resolution No. 09-192, Adopted at the August 26, 2009, Council Meeting Enclosed you will find the agreement listed below. Please retain a copy for your records. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you. • Change Order No. 4 and Final in the Contract with Ryan Incorporated Center for Construction of The Highlands Phase II Golf Course