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Home My WebLink About09-191 4 Resolution No. 09-191 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND FINA I IN THE CONTRACT WITH K2N CREST, INC. FOR 2008/2009 ROOF REP I ACEMENT PROJECTS WHEREAS,the City of Elgin has heretofore entered i to a contract with K2N Crest,Inc.for 2008/2009 Roof Replacement Projects; and WHEREAS, it is necessary and desirable to modify th- terms of the contract as is described in Change Order No. 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE i ITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Sean R, Stegall,City Manager,be an* is hereby authorized and directed to execute Change Order No. 1 and Final, a copy of which is attai hed hereto and made a part hereof by reference. s/Ei Schock Ed S, hock, Mayor Presented: August 26, 2009 Adopted: August 26, 2009 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk r a City of Elgin Chan•e Order ELGIN,ILLINOIS PROJECT No.39730 CHANGE ORDER No. 1 AND FINAL CONTRACT: Roof Replacement Police Facility, Public Works and ERC 2008 SCOPE: K2N Crest was hired by the City to provide bidding do uments and project observation for the replacement of the Police and Public Works roofs and their cont .ct was amended to include the ERC roof. As the old roofs were removed conditions were revealed w ich caused additional work on the part of the roofing contractor. This work extended the number of wor ing days for the contractor and also project observation time for the consultant. These conditions cou d not be seen prior to the removal of the old roof. REASONS FOR CHANGE: This Change Order No. 1 and 'final is in the best interests of the City and is authorized by law. The necessity for the chang:s was unforeseen at the time of the original agreement, and the changes contemplated hereby e germane to the original agree- ment. SUMMARY OF CHANGES IN CONTRACT AMOUNT: ORIGINAL CONTRACT AMOUNT: $152,880.00 CHANGE ORDER No. 1 and Final Rebidding due to purchasing error $1,04:.00 Structural evaluation relating to new roof openings $1,501.00 Additional project observation for Police $3,94..08 Additional project observation for Public Works $8,411 .60 TOTAL FOR CHANGE ORDER NO. 1 and Final: ADD $14,905.68 TOTAL REVISED CONTRACT AMOUNT: $167,785.68 The original amount of the contract with K2N Crest, Inc. is $152,:80.00. Change Order No. 1 and Final will increase the original contract amount by a total of$14,905.68 that sum representing 9.7 percent of the original contract amount. The new contract amount, inclusive .f all change orders is $167,785.68. OTHER CONTRACT PROVISIONS: All other contract provis ons remain the same. rr r CHANGE ORDER No. 1 and Final Agreed to this /6 th day of July,2009. Recommended by: By: Rich Hoke Title: Building Maintenance Superintendent Date: July 16,2009 Signature: Accepted by: Party of the Second Part (Contractor) By: Bill Early Title: Senior Associate Date: July 13,2009 Signature: Approved by: CITY OF ELGIN Party of the First Part(Owner) By: Sean Stegall Title: City Manager Date: AP/ AOT? 9 Signature: ,bill d F:\Legal Dept\forms\Change Order Form.doc r <0 OF Fk-4Ci City of Elgin Agenda Item No. n August 6,2009 , TO: Mayor and Members of the City Council '-' ia.nkiaily Stable FROM: Sean R. Stegall, City Manager ' — city(.nvrm nrnt Rich Hoke, Building Maintenance Superinten sent SUBJECT: Change Order No. 1 and Final for K2N Crest PURPOSE The purpose of this memorandum is to provide the Mayor ans members of the City Council with information to approve Change Order No. 1 and Final in th- contract with K2N Crest, Inc. for consulting and project management services in relation t. 2008 and 2009 roof replacement projects. r RECOMMENDATION It is recommended that the City Council approve Change Or.er No. 1 and Final with K2N Crest, Inc. of Oak Brook, IL for additional project observation time . d structural analysis in relation to replacement and repair of rotted roof decking at the Public Works and Police facilities in the amount of$14,905.68. BACKGROUND On March 14, 2007, the City Council awarded a contract t• K2N Crest, Inc. in the amount of $119,985 for consulting and project management services rel.ting to the replacement of roofs on the Police Facility, Public Works, Slade Avenue Water Ph t and the Lord's Park restroom building. On March 12, 2008, the City Council approved an amendment in the amount of $32,895 to add services relating to the replacement of the oof on the East Side Recreational Center in accordance with the terms of the original contract. As the project progressed and the old roofing material wa. removed, unexpected conditions relating to the roof deck on both the Police and Public Wor s facilities were discovered. The additional repairs to the decking caused the contractor to wor additional days beyond what was originally allowed. The additional days to complete the rep.'rs also meant additional days of project observation and some structural analysis for the consul ant. row A copy of Change Order No. 1 and Final is attached for your i ormation. Change Order No. 1 and Final to K2N Crest August 6, 2009 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None TillkFINANCIAL IMPACT The cost of this change order with K2N Crest, Inc. will total $14,905.68. The monies required to fund this change order are recommended to be transferred from the General Fund, account 010- 3701-742.40-04 "Building Maintenance-Painting Services" ($107,700 budgeted and $93,800 available)to 010-3701-742.30-99, "Professional Services". The overall roof replacement project totaled$1.674 million. vA0)/EGAL IMPACT None ALTERNATIVES 1. The City Council may choose to approve Change Order No. 1 and Final with K2N Crest, Inc. in the amount of$14,905.68. 2. The City Council may choose not to approve Change Order No. 1 and Final with K2N Crest Inc. in the amount of$14,905.68. Respectfully submitted for Council consideration. Rh Attachment 1 r, Change Order No. 1 and Final to K2N Crest August 6,2009 Page 3 ELGIN,ILLINOIS PROJECT No.39730 CHANGE ORDER No. 1 AND FINAL CONTRACT: Roof Replacement Police Facility,Public orks, and ERC 2008 SCOPE: K2N Crest was hired by the City to provide biddi g documents and project observation for the replacement of the Police and Public Works roofs . d their contract was amended to include the ERC roof.As the old roofs were removed condi 'ons were revealed which caused additional work on the part of the roofing contractor. This ork extended the number of working days for the contractor and also project observation time fo the consultant. These conditions could not be seen prior to the removal of the old roof. REASONS FOR CHANGE: This Change Order No. 1 an. Final is in the best interests of the City and is authorized by law. The necessity for the change. was unforeseen at the time of the original agreement, and the changes contemplated hereby ar- germane to the original agreement. SUMMARY OF CHANGES IN CONTRACT AMOUN I: ORIGINAL CONTRACT AMOUNT: $152,880.00 CHANGE ORDER No. 1 and Final Rebidding due to purchasing error '.1,048.00 Structural evaluation relating to new roof openings 1,500.00 Additional project observation for Police 3,946.08 Additional project observation for Public Works 8,411.60 TOTAL FOR CHANGE ORDER NO. 1 and Final: ADD $14,905.68 TOTAL REVISED CONTRACT AMOUNT: $167,785.68 The original amount of the contract with K2N Crest, Inc. is$152,880.00. Change Order No. 1 and Final will increase the original contract amount by a tota of$14,905.68, that sum representing 9.7%of the original contract amount. The new entract amount, inclusive of all change orders is$167,785.68. OTHER CONTRACT PROVISIONS: All other contract p ovisions remain the same. Change Order No. 1 and Final to K2N Crest August 6,2009 Page 4 CHANGE ORDER No. 1 and Final Agreed to this th day of August, 2009. Recommended by: By: Rich Hoke Title: Building Maintenance Superintendent Date: Signature: Accepted by: Party of the Second Part(Contractor) By: Bill Early Title: Senior Associate Date: Signature: Approved by: CITY OF ELGIN Party of the First Part (Owner) By: Sean Stegall Title: City Manager Date: Signature: F:\Legal Dept\forms\Change Order Form.doc (. z Memorandum 1/7LI. rte' City of Elgin r e4TED O"b Date: September 2, 2009 To: Rich Hoke, Building Maintenance Superinten$ent From: Jennifer Quinton, Deputy City Clerk Subject: Resolution No. 09-191, Adopted at the Augus 26, 2009, Council Meeting Enclosed you will find the agreement listed below. Please re ain a copy for your records. If you have any questions please feel free to contact our office 847-''31-5660 and we will do our best to assist you. Thank you. • Change Order No. 1 and Final in the Contract wit K2N Crest, Inc. for 2008/2009 Roof Replacement Projects