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Home My WebLink About09-1 Resolution No. 09-1 RESOLUTION APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH CSR ROOFING, INC. FOR REPLACEMENT OF DAMAGED ROOF DECKING AT THE PUBLIC WORKS FACILITY WHEREAS,the City of Elgin has heretofore entered in a contract with CSR Roofing,Inc. for replacement of damaged roof decking at the Public Works acility; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 2, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE •ITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be an' is hereby authorized and directed to execute Change Order No.2,a copy of which is attached heret• and made a part hereof by reference. s/E• Schock Ed Shock, Mayor Presented: January 14, 2009 Adopted: January 14, 2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk ,cy OF t-40 L‘ 'ti 3 ' City of Elgin Change Order „,'�Hn„,,, ELGIN,ILLINOIS 1 1i PROJECT No.339898 CHANGE ORDER No. 2 and FINAL 1 CONTRACT: Roof Replacement Police Facility and PW(Bid No. 0?"-090) SCOPE: Upon removal of the existing roof at the Public Works Faci ity it was discovered that there was almost 5,000 sq. ft. of bad decking material that was not foreseen at t e time of the bid. This decking material was removed and replaced or painted in accordance with uni pricing provided in the original bid and verified by the City's consultant. Four additional roof curbs were also added in preparation for the future daylight harvesting project. REASONS FOR CHANGE: This Change Order No. 2 and Fina is in the best interests of the City and is authorized by law. The necessity for the changes was oreseen at the time of the original agreement, and the changes contemplated hereby are germane to the original agreement. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The o iginal contract will be amended as to scope and costs to include additional deck repairs at the Pu lic Works Facility ORIGINAL CONTRACT AMOUNT: $1,385,547.00 I I CHANGE ORDER No. 2 and Final Public Works Metal Deck Replacement 1 4962 s.f. @ $10.00/s.f. $49,629.00 Metal Deck Overlay 102 s.f. @$8.00/s.f. $816.00 Clean and Paint Rusted Deck 177 MH @ $90.00/MH $15,930.00 Paint Materials, OH&P I $2,005.32 4 Skylight Curbs @ $201.00 ea. $804.00 TOTAL FOR CHANGE ORDER NO. 2 and Final: ADD $69,184.32 PREVIOUS CHANGE ORDER: Change Order No.No. 1 ADD $148,254.00 TOTAL REVISED CONTRACT AMOUNT: $1,602,985.32 The original amount of the contract with CSR Roofing, Inc. is $1,38 ,547.00. Change Order No. 2 and Final totaling$69,184.32 added to previous change order totaling $148, 54.00 will increase the original contract amount by a total of$217,438.32,that sum representing 15.6%of th original contract amount. The new contract amount, inclusive of all change orders is $1,602,985.32. 1 OTHER CONTRACT PROVISIONS: All other contract provisio ►s remain the same. CHANGE ORDER No. 2 and Final November 26,2008 Agreed to this day of , 2008. Recommended by: Building Maintenance Department By: Rich Hoke Title: Building Maintenance Superintendent Date: Signature: Accepted by: CSR Roofing,Inc. Party of the Second Part(Contractor) By: Mario Cairo Title: Preside Date: 1t N' (�C% Signature: l� Approved by: CITY OF ELGIN Party of the First Part(Owner) By: Olufemi Folarin Title: City Manager Date: 1/ ._ '4" Signature: L N _ F:\Legal Dept\forms\Chang- order Form.doc December 11, 2008 t f TO: Mayor and Members of the City Council FROM: Olufemi Folarin, City Manager Rich Hoke, Building Maintenance Superintendent SUBJECT: Change Order No. 2 and Final for Bid 07-090 2007 Roofing PURPOSE The purpose of this memorandum is to provide the Mayor andembers of the City Council with information to approve a change order in the contract with CS1. Roofing, Inc. for replacement of damaged roof decking at the Public Works Facility. RECOMMENDATION It is recommended that the City Council approve Change Order No. 2 and Final with CSR Roofing, Inc. of Oak Park, IL for replacement and repair of deteriorated metal roof decking at the Public Works Facility in the amount of$69,184.32. BACKGROUND On September 12, 2007, the City Council awarded a contract t CSR Roofing, Inc. in the amount of$1,385,547 for the replacement of roofs on the Police Facility, Public Works, Slade Avenue Water Plant and the Lord's Park Restroom building. On ay 28, 2008, the City Council approved Change Order No. 1 in the amount of$148,254 fo replacement of wet insulation on the Police facility roof and installation of roof curbs for fut re skylights at the Public Works facility. l As the project progressed and the old roofing material was re loved at the Public Works Facility, it was discovered that a significant amount of the metal roof ecking underneath was rusted and needs to be replaced or repaired. Since this condition coul not be assessed until the roofing material was removed, unit pricing was requested in the origi al bid. All work has been done in accordance with the unit pricing provided. Information regar ing this condition was brought to the City Council at the May 28, 2008 meeting. A copy of Change Order No. 2 and Final is attached for your information. Change Order No. 2 and Final to Bid#07-090—Roofing 2007 December 11, 2008 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CON ACTED None FINANCIAL IMPACT The cost of Change Order No. 2 with CSR Roofing, Inc. will to al $69,184.32. Currently there is $1,605,414 budgeted and $867 available in the Riverboatund, account number 275-0000- 791.93-36, "Major Repairs/Buildings," project number 339 98 "Roof Replacement". The monies required to fund the change order ($68,317.32) are rec mmended to be transferred from account number 275-0000-791.93-36, project number 34 509 "Hemmens South Lobby Addition" where sufficient funds are budgeted ($628,320) an(I] available ($283,801) to provide for the transfer. 1 LEGAL IMPACT None ALTERNATIVES 1. The City Council may choose to approve Change C¢rder No. 2 and Final with CSR Roofing, Inc. of Oak Park, IL in the amount of$69,18432. 2. The City Council may choose not to approve Change Order No. 2 and Final with CSR Roofing, Inc. of Oak Park, IL in the amount of$69,184.32. Respectfully submitted for Council consideration. Rh Attachment ��,(OFEtCi -40 Memorandum 1 - . 4 v City of Elgin Date: January 16, 2009 To: Rich Hoke, Building Maintenance Superintendent From: Jennifer Quinton, Deputy City Clerk Subject: Resolution No. 09-1, Regarding change order o. 2 in the contract with CSR Roofing, Inc. for replacement of damaged roofat the Public Works g� p g decking Facility Enclosed please find the above referenced agreement. Pleasesign and distribute to the appropriate parties and if needed, retain a copy for your recor s. If you have any questions please feel free to contact our office 847-931-5660 and we wi 1 do our best to assist you. Thank you.