Loading...
HomeMy WebLinkAbout08-303 } Resolution No. 08-303 RESOLUTION AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION PEDESTRIAN AND BICYCLE SAFETY PROGRAM GRANT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that the City of Elgin, Illinois hereby accepts the Illinois Department of Transportation Highway Safety Project Grant in the amount of$24,255 for pedestrian and bicycle safety program. BE IT FURTHER RESOLVED that Olufemi Folarin,City Manager,is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant. s/Ed Schock Ed Schock, Mayor Presented: December 17, 2008 Adopted: December 17, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk 1^ RECEIVED Illinois Department OCT 0 7 2008 Highway Safety Project Agreement, of Transportation TRAFFIC Conditions and Certifications 1 A. GRANTEE: City of Elgin 2A. Project Title: 2009 Elgin Bicycle and Pedestrian Safety Campaign 1 B. Address: 150 Dexter Ct. 2B. Project Number: 2C. PSP Task Number(s): Elgin, IL 60120 P89-1720-252 12-02 2D. PSP Title: 2E. CFDA Number and Name: TIN/FEIN: 36-6006862 Bike Safety 20.600 1 C. County: Kane and Cook 2F.#of Years of Funding by[DOT: 10. Population: 110,507 5A-E.Project Description: See attached 3. Starting Date: 10/1/2008 It is understood and agreed by the GRANTEE 4. Expiration Date: 9130/2009 that this project is subject to Sections 5A-5E of the attached Project Description. 5F. Project Description Summary: The premise of the Elgin Bicycle and Pedestrian Safety Campaign is that effective education and enforcement of traffic laws targeting those behaviors largely responsible for injuries and fatalities involving bicyclists and pedestrians will reduce the frequency and severity of these injuries.To achieve this goal of reducing the incidents of accidents involving cyclists and pedestrians,the Campaign will reach out to bicyclists,motorists,pedestrians, and other community partners through education and training. • 5G. Proposed Project Budget Federal Funds Personal Services $0.00 Fringe Benefits $0.00 Social Security $0.00 Travel $0.00 Contractual Services $20,255.00 Printing $0.00 Commodities $4,000.00 Equipment $0.00 Operation of Auto/Equipment $0.00 Indirect Costs $0.00 Total $24,255.00 6A. It is understood and agreed by the undersigned GRANTEE that this project is subject to all attached Highway Safety Project Agreement Conditions and Certifications in Section 8,9 and 10 and any other attachments as required.• 6B. Obligation of the State of Illinois and the Illinois Department of Transportation shall cease immediately,without penalty or further payment required if,in any fiscal year,the Illinois General Assembly or federal funding source fails to appropriate or otherwise make available funds for this agreement. 6C. By signing this Highway Safety Project Agreement,the undersigned affirms that he or she is authorized by the Grantee to legally bind the Grantee to each and every term in the Highway Safety Project Agreement,Conditions and Certifications and has read and will comply with and assures continued compliance with each of the attached conditions and certifications,that the required responses and communications with the DEPARTMENT are true and correct and that the signatures below constitute• an endorsement and execution of each condition and certification and assurance as though each was individually signed. 7A. GRANTEE Project Director: 7B. GRANTEE Authorizing Representative: Name: John M. Loete, P.E. Name: Olufemi Folarin Title: Director of Public Works . Title: City Manager Address: 150 Dexter Ct.,Elgin, IL 60120 Address: 150 Dexter Ct., Elgin,IL 60120 Phone: 847-931-6001 Fax: 847-931-5983 Phone: 847-931- 5590 Fax: 847-931- 5610 E-m il: I etej@cityofel in.org il: o: ii:ib':ofelgin.org ignature Date -Signa •re Date C. Illinois Department of Transportation: /1)21,4/ /je-c-- Milton R. Sees /o/ Michael R. tout, rector, Division of Traffic Safety Secretary �'j Printed 8/22/2008 Page 1 of 13 TS 08(07/07) 5. Project Description: A. Problem Statement: See attached. B. Background: See attached. C. Program Goals and Objectives: See attached. D. Method of Procedures: See attached. E. Assessment and Evaluation: See attached. Printed 8/22/2008 Page 2 of 13 TS 08(07/07) 2009 Elgin Bicycle and Pedestrian Safety Campaign . Grant Application A. Problem Statement: From 2001 through 2005, the Illinois Department of Transportation (IDOT) reported 104 bicyclists and 163 pedestrians for a total of 267 injured in crashes with motor vehicles in Elgin. This included 5 fatalities and 43 Type A (severe) injuries. The premise of the Elgin Bicycle and Pedestrian Safety Campaign(the Campaign) is that effective education and enforcement of traffic laws targeting those behaviors that are causing the most injuries and fatalities, based on an understanding of the circumstances of bicycle crashes, will reduce the frequency and severity of these injuries. The Campaign has emerged from Elgin's recently completed Elgin Bikeway MasterPlan. Elgin has a large bicycling community of all different skill levels and interest. The presence of the Fox River Trail and the Elgin Branch of the Illinois Prairie Path make biking along the Fox River ideal for traveling to points within and outside of the City. The majority of Elgin has been designed as a traditional City with streets laid out in a grid-like pattern making it easier to provide a network of bikeways that provide connectivity to important destinations.Additionally, the City's proactive approach in establishing multi-use trails in new subdivisions lays a strong groundwork in promoting bicycling in all areas of City. The skills, confidence and preferences of bicyclists vary dramatically. No single type of bicycle facility will accommodate all types of bicyclists. Each level of rider will require different types of bikeway treatments. By establishing and implementing good design practices, the City will create attractive, inviting facilities that will encourage more people of every level to bike more often. The 2005 data was utilized to identify locations in Elgin that are especially prone to crashes for bicyclists or pedestrians. The result of this analysis indicates that all reported crashes were located in various locations on both the west side and the east side of the Fox River suggesting that there is no one location that is necessarily more dangerous than others for bicyclists. (An exception to this may be Highland Avenue where there were three crashes reported). However, there are proven methods and approaches that may be utilized to improve bicycle safety. Countermeasures to prevent additional crashes along indicated streets and potential bikeways can include physical changes to the bicycle/pedestrian environment(engineered and constructed solutions), or education programs aimed at a particular audience that may be susceptible to certain crash types. An off road bikeway system (i.e. a multi-use trail) along busier roads to be used by less experienced riders could also help alleviate vehicle-bicycle conflicts. 2009 Elgin Bicycle and Pedestrian Safety Campaign Page 1 of 4 B. Background: The Elgin Bikeways Master Plan.The City of Elgin has made it a priority to be a bicycle friendly community. By developing the Bikeway Master Plan (the Plan), the City is providing a comprehensive and systematic approach to support and encourage a bicycle network throughout the City and within the region. The Plan supports the City's"Green Initiative" and stated goal to be a"sustainable city". The Plan involves the creation and development of new on-street bicycle facilities,off-street trails, bicycle amenities, and provides guidance on implementation and funding. The Plan provides recommendations for all neighborhoods within the municipal boundaries of the City of Elgin, as well as outside the City's limits within the 1.5-mile planning boundary. The boundaries of the Plan are roughly; IL Route 47 on the west; Interstate 90 on the north; Shales Parkway on the east; and Silver Glen Road on the south, Strategy. Education of both bicyclists and motorists is crucial to improving real and perceived bicycling safety in Elgin. Many bicyclists are concerned about safety when riding on streets with traffic, By providing educational programs and resources targeting both motorists and bicyclists, many residents'concerns could be alleviated. The distribution of educational pamphlets, in-school safety lectures by law enforcement authorities, and bicycling seminars by schools, the City and the Parks and Recreation Department can help alleviate the concerns and improve safety. Bike safety materials could be distributed through the schools, at City Hall, at park facilities, and on the City's website. Motorists also need to be educated on sharing the road with bicyclists and pedestrians. Bicycle safety videos, such as the ones provided at www.bikelib.org/video can be shown at City sponsored events, including festivals and City Hail forums. The state and federal government can provide traffic safety grants to fund the development and implementation of safety education programs in Elgin. C. Project Goals and Objectives: The primary goal of the Campaign is to reduce the incidence of traffic fatalities and serious injuries that involve bicyclists. Since unsafe cycling and driving also puts pedestrians at risk, our secondary goal is reducing the number of pedestrian fatalities and serious injuries. This goal is consistent with the IDOT's Division of Traffic Safety Bicycle and Pedestrian Safety program goals: • To reduce the statewide percentage of pedal cycle fatalities from 1.85 percent in 2004 to 1.65 percent by December 31, 2009 and • To reduce the statewide percentage of pedestrian fatalities from 14.8 percent in 2003 to 10 percent by December 31, 2009, 2009 Elgin Bicycle and Pedestrian Safety Campaign Page 2 of 4 D. Method of Procedures: • To achieve our goal of reducing the incidence of crashes involving cyclists and pedestrians, the Campaign will reach out to bicyclists, motorists, pedestrians, and other community partners. 1. General Education. Bicyclists often endanger themselves and others by disregarding traffic laws and trail user • guidelines. Without enforcement, many bicyclists perceive that traffic laws do not apply to them and that any behavior is acceptable. Our goal in 2009 is to provide educational programs and resources targeting both motorists and bicyclists.. This will include: • The distribution of educational materials at community events, festivals, and other activities. • In-school safety lectures by law enforcement authorities and Traffic Safety Ambassadors. • Training the Trainer programs to educate and enable key community stakeholders in the delivery of traffic safety education.The training will in turn lead to public safety seminars sponsored by the City, Parks and Recreation Department,and schools, alleviating concerns and improving safety. • Bike safety materials could be distributed through schools, at City Hall, at park facilities, and on the City's website. • 2. Train Elgin Police Officers on the importance of protecting bicyclists and pedestrians and reporting crashes. In 2009, the Campaign will work with the Elgin Police Department to evaluate current crash reporting and handling and make specific recommendations to improve the system ensuring the following improvements among Police personnel: • Better enforcement of rules of the road for bicyclists • Better identification of illegal motorist behaviors that endanger bicyclists and pedestrians • Better identification of the most common causes of bicycle crashes • Higher importance placed on investigating serious bicycle crash sites • Best practice development of bicycle theft prevention measures 3. The Campaign will hire a team of Traffic Safety Ambassadors that will educate more bicyclists and motorists about safe and responsible road use. Modeled after the successful City of Chicago Mayor Daley's Bicycling Ambassadors, Elgin will create its own traffic safety education pilot program. Between May and September 2009, two specially trained Traffic Safety Ambassadors will deliver safety information to road users throughout Elgin. They will travel around Eglin, by bicycle, attending city wide events including festivals, block parties, health fairs and children's events. Elgin's Traffic Safety Ambassadors will provide a diverse cross-section of road users with dynamic, face-to-face training on practical ways that bicyclists, motorists and pedestrians can avoid crashes and safely share the road. Traffic Safety Ambassadors will also reach broader audiences through television, radio, and newspaper appearances. 2009 Elgin Bicycle and Pedestrian Safety Campaign Page 3 of 4 • E.Assessment and Evaluation: Progress reports will be submitted to IDQT on a monthly basis. The reports will summarize the activities conducted during the previous month and the progress in meeting the program's objectives. We will review our outreach methods and educational practices with the Traffic Safety Ambassadors by testing children before and after they receive their instruction to quantify how much and what they remember from their instruction. We will also administer an adult program evaluation survey to assist in evaluating the success of our educational programming. A final comprehensive report with detailed recommendations for future programs will be submitted within one month of project completion. Recognizing [DOTS Support: All products that Elgin will deliver in conjunction with this project will highlight IDOT as a key supporter, crediting (DOT's commitment to improving bicyclist safety in Illinois. Furthermore', IDOT support will be featured on all educational and promotional materials distributed by the Campaign. Conclusion: A detailed budget for the proposed Campaign follows on the next page. Elgin respectfully asks the Illinois Department of Transportation for$38,808, to fund 80% of this project. 20%of the projects costs will be • provided by the City of Elgin. With (DOT's support, the Campaign will deliver bicycle and pedestrian safety education to 5,000 adults and children. Dangerous driving and bicycling will be reduced through targeted enforcement and education campaigns. • 2009 Elgin Bicycle and Pedestrian Safety Campaign Page 4 of 4 5G. Proposed Project Budget for FY09 CONTRACTUAL SERVICES Elgin Safety Ambassadors (full-time, seasonal for 4 months) $26,730 2 x 660 hrs (17 weeks) @ $20.25/hr Outreach on bicycle safety; staging bicycle helmet fittings; media interviews. Safety Ambassador Program Manager(10 hours/week for 25 weeks) $11,780 250 hr @ $47.1 2/hr Supervise progress on education and enforcement efforts; hire, train and manage staff; publicizing programs; coordinate and implement public outreach and education. Program Costs Safety Ambassador uniforms, commodities and supplies; production of outreach materials; promotions and premiums for law enforcement initiatives. Requested IDOT Contribution (50%) $24,255 Elgin Match (50%) $24,255 TOTAL: $48,510 5G. Budget FY 2009 Personal Services TOTAL 0 Fringe Benefits (Employer's Share) TOTAL 0 Social Security(Employer's Share) TOTAL 0 Travel TOTAL 0 Contractual Services See attached. TOTAL 20,255.00 Printed 8/22/2008 Page 3 of 13 TS 08(07/07) 5G. Budget FY 2009 (Cont'd.) Printing • TOTAL 0 Commodities See attached. TOTAL 4,000.00 Equipment TOTAL 0 Operation of Automotive Equipment miles @$ per mile(existing state rate) TOTAL 0 Indirect Costs (if applicable) $ xok TOTAL 0 :.gyriµ�}fi�a'i;��3y4.F•"r�..=F-='r_.�W"r" �� Ma s c3 g C�risr.. t h s Yn . f r `did �, � ���..��'"�� .,��,,` �"�5r�'� xk., ��� ; F� .....!.. »1 FY 2009 GRAND TOTAL $24,255.00 Printed 8/2212008 Page 4 of 13 TS 08(07/07) • 8. Highway Safety Project Agreement Conditions and Certifications The following certifications, assurances,general conditions of approval and procedural guidelines constitute a part of the Highway Safety Project Agreement. Signatories of the Highway Safety Project Agreement Conditions and Certifications agree that these conditions and procedures will be adhered to unless amended in writing. Any State or Federal statute, administrative rule, regulation or other publication referred to in this agreement may not contain the complete language. The official published text,which is incorporated herein by reference, shall be the controlling authority for this agreement. State of Illinois Certifications, Assurances and Conditions of Approval A. Laws of Illinois. The Highway Safety Project Agreement("AGREEMENT") between the Applicant Agency ("GRANTEE")and the Illinois Department of Transportation ("DEPARTMENT")shall be governed in all respects by the laws of the State of Illinois. B. Agreement Alterations or Modifications. All alterations or modifications to the AGREEMENT provisions, conditions or certifications must be requested in writing and must be approved by the DEPARTMENT in writing, before work is started,to become effective and part of the AGREEMENT. No oral understanding or agreement shall be binding upon either party. C. Procurement Procedures. All procurement transactions for contractual services, commodities and equipment shall be conducted in a manner that provides maximum open and free competition. The GRANTEE shall also meet the following minimum procedural requirements,as well as any specific procedures written into the narrative of this agreement. 1. Solicitations of offers shall include a description of the technical requirements for the products or service to be procured. 2. Awards shall be made only to responsible bidders than can meet the preceding requirements. 3. Small purchase procedures,which consist of obtaining verbal or written price or rate quotations from at least three qualified sources, may be used for products or services having a total value of not more than$10,000.00. Purchase is to be made from vendor with lowest quote. 4. Formal advertising procedures shall be used for products,which may include associated nonprofessional services having a total value of more than$10,000.00. An invitation for bids,with item specifications and supplier requirements,shall be publicly advertised. In addition, bids shall be solicited from an adequate number of known suppliers. Bids shall be opened publicly and a fixed-price contract award made to that responsible bidder whose bid,conforming to the invitation for bids, is lowest, unless that bid is rejected because of sound and documented business reasons to further the best interest of the project. 5. Competitive negotiation procedures shall be used to procure services having a total value of more than $10,000.00. The Request for Proposal shall be publicized and proposals shall be solicited from an adequate number of qualified sources. Negotiations are normally conducted with more than one source and a cost- reimbursement contract shall be awarded based on a technical evaluation of the proposals received. Award may be made to the responsible offeror whose proposal will be most advantageous to the procuring party, price and other factors considered. Unsuccessful offerors should be notified promptly. 6. Non-competitive negotiation,the procurement through solicitation of a proposal from one source, is allowed if the products or services are available only from a single source or, if after a number of sources have been solicited, competition is determined inadequate. The DEPARTMENT must authorize this procedure. 7. The GRANTEE will take all necessary affirmative steps to assure that minority firms,women's business enterprises and labor surplus area firms are used when possible. 8. The GRANTEE shall maintain records sufficient to detail the significant history of procurement. These records shall include, but are not necessarily limited to, information on pertinent to: rationale for the method of procurement, selection of contract type,contractor selection or rejection and basis for the cost or price. Printed 8/22/2008 Page 5 of 13 TS 08(07/07) 9. No employee or representative of the DEPARTMENT or the GRANTEE shall participate in the procurement of products or services if a conflict of interest, real or apparent,would be involved. Nor shall such persons solicit or accept anything of monetary value from bidders or suppliers. 10. The GRANTEE must comply with any special conditions detailed in the contract, the Illinois Procurement Code (30 ILCS 500)and any local ordinances or regulations. D. Requirements for Consultant Contracts and Subcontracts. After a consultant and/or subcontractor is selected in accordance with all requirements of this AGREEMENT including the Section titled Procurement Procedures, as detailed herein,the consultant contract or subcontract shall be submitted to the DEPARTMENT for approval prior to execution. The GRANTEE and consultant and/or subcontractor are subject to all conditions and certifications of this AGREEMENT and 49 CFR Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Government or 49 CFR Part 19 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations,whichever is applicable. E. Travel Out of State. All out of state travel requires specific approval from the DEPARTMENT on a case by case basis. To allow adequate time for approval, out of state travel must be submitted for approval at least 30 days prior to the planned trip. F. Method of Payment. Funds shall not be advanced to the GRANTEE but rather reimbursed for actual expenditures upon submission of proper supportive documentation. Copies of the original source records which evidence all expenditures shall be submitted with claims for reimbursement of costs. Only those costs incurred within the approved project period and budget are eligible for reimbursement. 1. Because the DEPARTMENT is responsible for obtaining federal reimbursement for project expenditures, it is necessary that the DEPARTMENT monitor all procedures and documents which will be used to claim and support project related expenditures. Original documentation to verify the amounts, uses and recipients of all disbursements of funds shall be retained in accordance with 49 CFR Part 18, Subpart A, Section 18.42 and shall be available for audit at any time during the project and retention period. 2. Proper supportive documentation required for costs incurred is described in the guidelines entitled, "Procedures for Submittal of Claims for Reimbursement", incorporated herein by reference and which shall be furnished by the DEPARTMENT to the GRANTEE with the executed AGREEMENT. 3. Claims for reimbursement shall be in accordance with the rates established in the Proposed Project Budget established in this AGREEMENT and shall be submitted on a monthly or quarterly basis. All claims shall be signed by both the Project Director and the GRANTEE'S Authorizing Representative. The final claim for reimbursement must be received by the DEPARTMENT by November 1st or within 30 days following the expiration of the grant,whichever is earlier,to receive payment. 4. Claims for reimbursement by the GRANTEE to the DEPARTMENT pursuant to this AGREEMENT shall be sent to your assigned Department contact. G. Allocation of Grant Funds. 1. The GRANTEE may spend only those funds which are eligible for reimbursement by the DEPARTMENT. This grant authorizes the GRANTEE to request reimbursement for no more than the limits established by the Proposed Project Budget. 2. Prior approval from the DEPARTMENT is required for all fund transfers between cost categories of the Proposed Project Budget. The GRANTEE must submit a written request to the DEPARTMENT detailing the amount of transfer, the cost categories from and to which the transfer is to be made, and the rationale for the transfer. Printed 8/22/2008 Page 6 of 13 TS 08(07/07) H. Termination or Cancellation of the Highway Safety Project Agreement. No termination or cancellation of the AGREEMENT shall be effective unless the following conditions are met. 1. The obligation of the State of Illinois and the DEPARTMENT shall cease immediately without penalty or further payment being required if, in any fiscal year,the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for the contract. 2. This AGREEMENT may be terminated or cancelled by either party upon thirty(30)days written notice. 3. Failure to carry out the conditions set forth herein shall constitute a breach of the AGREEMENT and may result in termination of the AGREEMENT or such remedy as appropriate. Upon termination,the GRANTEE will be paid for work satisfactorily completed prior to the date of termination. I. Project Monitoring. 1. The GRANTEE agrees to submit a report monthly or as otherwise stipulated in the AGREEMENT of all safety activities related to the grant and/or contract using the template provided by the DEPARTMENT. Additionally the GRANTEE must inform the DEPARTMENT as soon as possible of any issues/events that may have significant impact on grant activity or accomplishment. 2. The GRANTEE agrees to attend quarterly progress meetings upon request of the DEPARTMENT to provide information and discuss the accomplishments and expectations of the Highway Safety Project. 3. The DEPARTMENT may conduct periodic on-site reviews of all ongoing highway safety projects to monitor adherence to the AGREEMENT and to review progress, procedures and claims for reimbursement. 4. The final report shall be submitted to the DEPARTMENT within 30 days after the expiration date of the project or as stipulated in this AGREEMENT. 5. GRANTEE will obtain prior approval from the DEPARTMENT with respect to all enforcement locations. J. Prior Approval of Media and Ownership of Data and Creative Material. 1. All articles, publications, news releases, exhibits,video,audio materials, reports and all other work products produced by the GRANTEE under this grant and/or contract shall be submitted to the DEPARTMENT for approval prior to development and shall become and remain the property of the DEPARTMENT. 2. All articles, publications, news releases,exhibits,video or audio materials prepared by the GRANTEE shall use the DEPARTMENT'S logo and shall identify the DEPARTMENT as the funding source by including the statement: "This project is funded by the Illinois Department of Transportation". 3. The DEPARTMENT reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use,and to authorize others to use, for State or Federal government purposes: (a)the copyright in any work developed under a grant, subgrant,or contract under a grant or subgrant;and(b)any rights of copyright to which a GRANTEE,subgrantee, or a contractor purchases ownership with grant support. 4. TDD. All printed,visual and auditory materials,which contain a phone number, must also contain a TDD number. The Ameritech relay number(800)526-0844(TDD only) may be used to fulfill this requirement. 5. Closed Captioning. All public service announcements funded, in whole or in part, through this Federal highway safety program must be closed-captioned for the hearing impaired. 6. GRANTEE will invite members of the DEPARTMENT to attend media events. 7. GRANTEE will coordinate with the DEPARTMENT to arrange photographic opportunities for major events. Printed 8/22/2008 Page 7 of 13 TS 08(07/07) K. Illinois Human Rights Act. The GRANTEE will comply with the Illinois Human Rights Act(775 ILCS 5/1-101 et. seq.)with respect to public contracts, including equal employment opportunity, refraining from unlawful discrimination and having a written sexual harassment policy. L. Safety Belt Use Requirements. 1. In accordance with the Illinois Mandatory Seat Belt Law(625 ILCS 5/12-603.1)the GRANTEE shall establish a safety belt use policy requiring employees to use the appropriate occupant restraint protection devices as provided in the vehicle being driven while on official business. 2. A copy of the safety belt policy shall be retained locally in the project file and available for review by representatives of the DEPARTMENT. M. Indemnification. Unless prohibited by State law,the GRANTEE agrees to hold harmless the DEPARTMENT,its officials, employees and agents,from any and all losses, expenses, damages(including loss of use),suits, demands and claims arising from any work or services associated with this Agreement,and shall defend any suit or action,whether at law or in equity, based on any alleged injury or damage of any type arising from the actions or inactions of the GRANTEE and/or the GRANTEE'S employees,officials, agents,contractors and subcontractors, and shall pay all damages,judgments, costs,expenses and fees, including attorney's fees, incurred by the DEPARTMENT and its officials,employees and agents in connection therewith. N. Illinois Grant Funds Recovery Act. Grant Funds are available for expenditure or obligation by the GRANTEE for the time period of this AGREEMENT. If the GRANTEE received reimbursement for an obligation that was either cancelled or refunded,those funds must be returned to the State within 45 days of the end of the AGREEMENT or expiration of the time period grant funds are available for expenditure or obligation by the GRANTEE. Any grant funds which have been misspent or are being improperly held are subject to recovery in accordance with the"Illinois Grant Funds Recovery Act". (30 ILCS 705). 0. Educational Loan Default Act. The GRANTEE certifies that he/she is not in default on an education loan as provided in the Educational Loan Default Act. (5 ILCS 385/0.01 et seq.) P. Property and Equipment. 1. The GRANTEE shall maintain and inventory all property and equipment purchased under this AGREEMENT. The requirements relative to equipment inventory, use and disposition are detailed in the publication"Property Management Standards"furnished upon request by the DEPARTMENT. 2. The property and equipment purchased under this grant must be utilized by the GRANTEE for the sole purpose of • furthering the safety project as defined in the project description for its entire useful life. 3. The DEPARTMENT and National Highway Traffic Safety Administration (NHTSA)retain title interest in all property and equipment purchased under this grant. In the event that the GRANTEE fails or refuses to comply with the provisions or terminates this AGREEMENT,the DEPARTMENT, at its discretion, may take either of the following actions: (a)Require the GRANTEE to purchase the property or equipment at fair market value or other mutually agreed upon amount;or(b)require the GRANTEE to transfer the property or equipment and title, if any, to the DEPARTMENT, or to another party, as directed by the DEPARTMENT. 4. Nonexpendable property, defined as property having an acquisition cost of$5,000.00 or more with a life expectancy of more than one year is subject to periodic inspection by the DEPARTMENT. Non-expendable property purchased under this AGREEMENT shall not be sold, traded, or disposed of in any manner without the express written permission of the DEPARTMENT. Printed 8/22/2008 Page 8 of 13 TS 08(07/07) • Q. Official Misconduct and Interference with Public Contracting. The GRANTEE certifies that he/she has not been convicted of Official Misconduct under Section 720 ILCS 5/33-1 for bribery or attempting to bribe an officer or employee of the State of Illinois, nor has the GRANTEE made an admission of guilt of such conduct which is a matter of record, nor has an official, agent or employee of the GRANTEE been so convicted nor made an admission of bribery. Further,the GRANTEE certifies that he/she is not barred from contracting as a penalty for Interference with Public Contracting under Section 720 ILCS 5/33-e-1,et seq. R. Equal Pay Act of 2003. No employer may discriminate between employees on the basis of sex by paying wages to an employee at a rate less than the rate at which the employer pays wages to another employee of the opposite sex for the same or substantially similar work on jobs the performance of which requires equal skill, effort, and responsibility, and which are performed under similar working conditions subject to exceptions under Section 820 ILCS 112 as implemented by 56 III. Admin. Code Part 320. S. Debt Certification. The GRANTEE and its affiliates certify they are not delinquent in the payment of any debt to the State of Illinois (or if delinquent have entered into a deferred payment plan to pay the debt),and GRANTEE and its affiliates acknowledge the DEPARTMENT may declare the AGREEMENT void if this certification is false (30 ILCS 500150-11)or if GRANTEE or an affiliate later becomes delinquent and fails to enter into a payment plan upon request. (30 ILCS 500/50-60.) T. Traffic Stop Statistical Study. If the GRANTEE is a law enforcement agency required to participate in the Traffic Stop Statistical Study, the GRANTEE certifies their compliance with all requirements in accordance with 625 ILCS 5/11-212 and the procedures adopted by the DEPARTMENT. 9. Federal Certifications, Assurances and Conditions of Approval The GRANTEE assures that in carrying out any project supported by federal funds it will comply with all applicable federal statutes, regulations, executive orders, National Highway Traffic Safety Administration (NHTSA)guidelines, Federal Transit Administration (FTA)Circulars, Office of Management and Budget(OMB)Circulars and other federal requirements as referenced in the NHTSA Highway Safety Grant Management Manual available at: http://www.nhtsa.dot.gov/nhtsalwhatsup/tea21/GrantMan/HTML/00_Manl_Contentsl_01.html This Grant is funded by federal funds. The Catalog of Federal Domestic Assistance number for the funds supporting this grant is listed on the signature page of this agreement. Further information can be found at: http://12.46.245.173/cfda/cfda.html The GRANTEE recognizes that federal laws, regulations, policies,and administrative practices may be modified from time to time and those modifications may affect project implementation. The GRANTEE agrees that the most recent federal requirements will apply to the project. A. Non-Discrimination and Equal Opportunity Assurances in Federally Assisted Programs. The GRANTEE hereby assures to observe and comply with all provisions of Federal and State Constitutions, statutes and implementing regulations pertaining to non-discrimination and equal employment opportunity during the period in which federal assistance is extended to the project, or the project property is used for a purpose for which the federal assistance is extended or for another purpose involving the provision of similar services or benefits,or as long as the GRANTEE retains ownership or possession of the project property,whichever is longer. These assurances of nondiscrimination include but are not limited to: 1. Title VI of the Civil Rights Act of 1964. (42 U.S.C.2000d et seq.as amended). Prohibition against exclusion from participation in, denial of benefits of, and discrimination under federally assisted programs on ground of race, color, or national origin. Implemented by 49 CFR Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964. Printed 8/22/2008 Page 9 of 13 TS 08(07/07) 2. Non-Discrimination in Employment and Business Opportunities. (49 U.S.C. 5332 as amended). A person may not be excluded from participating in,denied a benefit of, or discriminated against under, a project, program, or activity receiving financial assistance under this chapter because of race, color,creed, national origin,sex,or age. If a person does not comply with the nondiscrimination provision within a reasonable time after receiving notice the DEPARTMENT can withhold further financial assistance, refer the matter to the Attorney General and proceed under Title VI. This section is in addition to Title VI. 3. Title IX of the Educational Amendments of 1972. (20 U.S.C. 1681 et seq. as amended). No person in the United States shall,on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance. Implemented by 49 CFR Part 25, Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance. 4. Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. (29 U.S.C. 794 as amended). No otherwise qualified individual with a disability in the United States,as defined in Section 705(20) of this title, shall,solely by reason of his or her disability, be excluded from the participation in, be denied the benefits of,or be subjected to discrimination under any program or activity receiving federal financial assistance. Implemented by 49 CFR Part 27, Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance. 5. Age Discrimination Act of 1975. (42 U.S.C. 6101-6107 as amended). No person in the United States shall,on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity receiving federal financial assistance. 6. Drug Abuse Office and Treatment Act of 1972. (21 U.S.C. 1174 as amended). Relating to nondiscrimination on the basis of drug abuse and treatment. 7. Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1972. [(P.L. 92-616)as amended)]. Relating to nondiscrimination on the basis of alcohol abuse. 8. Sections 523 and 527 of the Public Health Service Act of 1912. (42 U.S.C.290 et seq. as amended). Relating to nondiscrimination on the basis of substance abuse and the confidentiality of records. 9. Title VIII of the Civil Rights Act of 1968. (42 U.S.C. 3601 et seq. as amended). Relating to nondiscrimination in the sale, rental or financing of housing. B. Disadvantaged Business Enterprises Program Participation Assurance. In accordance with 49 CFR 26.13(b), as amended,the GRANTEE assures that it shall not discriminate on the basis of race,color, national origin, or sex in the implementation of the project. The GRANTEE further assures it shall take all necessary and reasonable steps as set forth in 49 CFR Part 26 as amended, to ensure nondiscrimination in the award and administration of all third party contracts and subagreements. Implementation of the Disadvantaged Business Enterprise (DBE)program is a legal obligation of the DEPARTMENT, and failure by the GRANTEE to carry out the applicable requirements of 49 CFR Part 26 as amended and any requirements of the DEPARTMENT'S DBE program shall be treated as a material breach of this AGREEMENT which may result in the termination of this AGREEMENT or such other remedy as the DEPARTMENT deems appropriate. C. Document Retention and Access. The GRANTEE certifies that it will comply with the retention and access requirements for records established by 49 CFR Part 18, Subpart A, Section 18.42. The required records and documentation relating to the grant and/or contract shall be retained for a minimum of three years after the starting date of the retention period as defined in Section 18.42. The DEPARTMENT or their authorized representative shall have the right of access to any books, documents, papers,or other records of grantees, subgrantees,contractors and subcontractors which are pertinent to the grant and/or contract, in order to make audits, examinations, excerpts and transcripts. The right of access is not limited by the required retention period and shall last as long as the records are retained. Printed 8122/2008 Page 10 of 13 TS 08(07/07) D. Control of Property. GRANTEE certifies that the control, utilization and disposition of property or equipment acquired using federal funds is maintained according to the provisions of OMB Circular A-102 Grants and Administrative Requirements for State and Local Governments or OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations,whichever is applicable. E. Certification Regarding Lobbying—Certification for Contracts, Grants, Loans and Cooperative Agreements. 1. The GRANTEE shall not use any funds appropriate under this AGREEMENT for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect(e.g., "grassroots")lobbying activities. 2. As required by the United States Department of Transportation (USDOT)regulations,"New Restrictions on Lobbying",at 49 CFR 20.110,the GRANTEE'S authorized representative certifies to the best of his or her knowledge and belief that for each agreement for federal assistance exceeding$100,000.00: a. No federal appropriated funds have been or will be paid, by or on behalf of the GRANTEE,to any person for influencing or attempting to influence an officer or employee of any agency,a member of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement or the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract,grant, loan or cooperative agreement, the GRANTEE shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with instructions. c. The GRANTEE shall require the language of this certification be included in the award documents for all subawards at all tiers(including subcontracts, subgrants and contracts under grant, loans and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. The GRANTEE understands that this certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure. F. Certification Regarding Debarment and Suspension. GRANTEE shall comply with Debarment provisions as contained in 49 CFR Part 29, including Appendices A and B as amended. GRANTEE certifies that to the best of its knowledge and belief, GRANTEE and GRANTEE'S principals: 1. Are not presently debarred,suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency. 2. Within a three-year period preceding this AGREEMENT have not been convicted of or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain or performing a public(federal, state or local)transaction or contract under a public transaction, violation of federal or state anti-trust statutes or commission of embezzlement,theft,forgery, bribery,falsification or destruction of records, making false statements or receiving stolen property. 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state or local)with commission of any of the offenses enumerated in subsection (1)above. 4. Have not within a three-year period preceding this AGREEMENT had one or more public transactions(federal, state or local)terminated for cause or default. Printed 8/22/2008 Page 11 of 13 TS 08(07/07) The inability of a prospective GRANTEE to certify to the certification in this section will not necessarily result in denial of participation in this AGREEMENT. The prospective GRANTEE shall submit an explanation of why it cannot provide the certification in this section. This certification is a material representation of fact upon which reliance was placed when the Department determined whether to enter into this transaction. If it is later determined that GRANTEE knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the Department may terminate this Agreement for cause. The GRANTEE shall provide immediate written notice to the Department if at any time the GRANTEE learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The terms"covered transaction", "debarred", "suspended", "ineligible","lower tier covered transaction", "participant","person", "primary covered transaction", "principal", "proposal", and"voluntarily excluded",as used in this Part shall have the meaning set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. The GRANTEE aggress that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction, unless authorized, in writing, by the Department. The GRANTEE agrees that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction", provided by the Department,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. The GRANTEE may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred,suspended, ineligible or voluntarily excluded from the covered transaction, unless GRANTEE knows the certification is erroneous. GRANTEE may decide the method and frequency by which it determines the eligibility of its principals. Each GRANTEE may, but is not required to,check the Nonprocurement List. If a GRANTEE knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded from participation, in addition to other remedies available to the federal government,the DEPARTMENT may terminate this AGREEMENT for cause or default. Nothing contained in this section shall be construed to require establishment of a system of records in order to render in good faith the certification required by this section. The knowledge and information of a GRANTEE is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. G. Drug Free Workplace Act of 1988—Certification for Drug-Free Workplace. The GRANTEE certifies that it will comply with 49 CFR Part 29 Subpart F to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the GRANTEE'S workplace and specifying the actions that will be taken against employees for violation of such prohibition. 2. Establish a drug-free awareness program to inform employee about the dangers of drug abuse, the GRANTEE'S policy of maintaining a drug-free workplace,available employee assistance programs and penalties for violating the policy. 3. Abiding by the notification provisions regarding any criminal drug statute convictions for a violation occurring in the workplace. H. Single Audit Act Certification. The Illinois Department of Transportation is the agency responsible for administering Illinois'federal highway safety funds on behalf of the Governor. Federal funds are provided for this project by the United States Department of Transportation. This program is listed in the Catalog of Federal Domestic Assistance (CFDA)as"State and Community Highway Safety 20.600-605". The records and supportive documentation for all completed projects are subject to an on-site audit and the DEPARTMENT reserves the right to inspect and review during normal working hours the work product of any independent auditor in support of their audit. Printed 8/22/2008 Page 12 of 13 TS 08(07/07) The GRANTEE certifies that it will comply with The Single Audit Act of 1984 (31 U.S.C. 7501 et seq.), as amended, which requires the following: 1. State or local governments that receive$500,000.00 or more a year in federal financial assistance shall have an audit made in accordance with the Office of Management and Budget(OMB)Circular No.A-133. 2. State or local governments that receive less than$500,000.00 a year shall be exempt from compliance with the Act and other federal audit requirements. 3. Nothing in this paragraph exempts State or local governments from maintaining records of federal financial assistance or from providing access to such records to Federal Agencies, as provided for in federal law or in Circular A-133"Audits of States, Local Governments and Non-Profit Organizations". 4. A copy of the audit report must be submitted to the DEPARTMENT within 30 days after completion of the audit, but no later than one year after the end of the local government's fiscal year. 5. One copy of the audit report shall also be sent to: Bureau of Census,Single Audit Clearing House, 1201 East 10th Street,Jefferson, IN 47132. 10. Federal Taxpayer Identification Number. For individuals and sole proprietors, list Social Security Number. For other entities, list Employer Identification Number. Federal Employer Identification Number(FEIN)must NOT be used for sole proprietorships. Under penalties of perjury, the GRANTEE certifies that 36-6006862 is its correct Federal Taxpayer Identification Number. The GRANTEE is doing business as (please check one): ❑ Individual 0 Real Estate Agent 0 Sole Proprietorship ® Government Entity 0 Partnership ❑ Tax Exempt Organization(IRC-501 (a)only) ❑ Medical and Health Care ❑ Not-for-Profit Corporation El Corporation ❑ Services Provided Corporation ❑ Trust or Estate ❑ Limited Liability Corporation (LLC) If you fail to furnish your correct taxpayer identification number to the DEPARTMENT, you are subject to an IRS penalty of $50.00 for each such failure unless such failure is due to reasonable cause and not to willful neglect. Willfully falsifying certifications or affirmations may subject you to criminal penalties,fines and/or imprisonment. Printed 8/22/2008 Page 13 of 13 TS 08(07/07) Instructions for TS 08 The instructions for completing the Highway Safety Project Agreement, Conditions and Certification form are detailed as follows: Illinois Department of Transportation, Division of Traffic Safety personnel are available to help at any stage in the preparation of a request. This form serves as your grant request form. 1. GRANTEE-Enter the name and address of the applicant agency responsible for this project request. Enter your Taxpayer Identification Number(TIN)or the Federal Employee Identification Number(FEIN)on the appropriate space. Enter your county name and population of your jurisdiction or community. 2. Project Title- Enter the name of the project title for which you are applying. 3. Starting Date--Leave blank. 4. Expiration Date—Leave blank. 5. Project Description—This description will be reviewed to determine the benefit to the applicant agency's service area and to the Illinois Highway Safety Program. For this reason, it is important that the project description be clearly stated in sufficient detail so that all factors can be properly evaluated. On an attachment entitled"Project Description", please provide the following: A. Problem Statement—The applicant agency should provide information/data reflecting the traffic safety problem to be solved, conditions which exist,or will exist,that require correction. B. Background-Items to be included under this heading are as follows: (1) General Characteristics—A description of the service area of the applicant agency including,but not limited to, information on population and geographic characteristics. (2) Previous Attempts to Solve Problem — Describe past and current efforts to resolve the problem detailed in the Problem Statement. (3) Crash Data—Provide pertinent motor vehicle crash data(fatalities and injuries)for each of the previous three(3)years. C. Project Goals and Objectives—State the primary goal of the project, such as, the reduction of traffic crashes, fatalities, etc. Then indicate the project objectives which are designed to help accomplish the goal. Indicate how these will contribute to the Division of Traffic Safety's goals and their attainment. The goal should be stated in measurable terms directly related to the problem. Objectives should be measurable and realistic with a reasonable probability of achievement. D. Methods of Procedure—List all tasks or activities necessary to reach the project objectives. Each major step should be described in detail with an estimate of how long it will take to complete. A timetable/calendar can be included. E. Assessment and Evaluation—Explain the evaluation procedures and the types of data that will be collected and reported monthly to the Division of Traffic Safety. The evaluation should: (1) Include a timetable to indicate progress; (2) Provide a before and after comparison of the problem; (3) Measure project benefits in terms of the goal; (4) Identify who will conduct the evaluation; and (5) Describe the information to be used in evaluation. F. Project Description Summary—Using the above information,summarize in 100 words or less,the proposed project in 5F. Printed August 22,2008 TS 08(07(07) G. Budget Summary-The Highway Safety Program operates on a cost-reimbursement basis;therefore a local source of operating funds is required for all projects. Actual funding of the project will be in accordance with an approved agreement. Only those items included in the budget are reimbursable. The budget should cover the entire period of project operation. Costs are divided into nine categories. Not all categories may be required for a project. On an attachment, please provide the following information,which details anticipated project costs. Personal Services—List titles, responsibilities and salaries of persons working on the project,along with an indication of full or part-time. If full-time, list the monthly and annual salary. If part-time, list the number of hours assigned to the project and hourly rate. Fringe Benefits—State the employer's retirement and health insurance costs for the employees assigned to the project. Social Security—State the employer-paid percent multiplied by the total of personal services. Travel— Indicate travel costs related to the project including mileage, per diem, and lodging rate allowable by applicant agency or the state of Illinois,whichever is less. Contractual Services—List the cost of work which will be performed by a consulting firm or person(s)on contract. Contractual Services category may also include expenditures for rental of equipment and postage. Printing— Indicate the charges for forms, reports, pamphlets, etc. Commodities—List items and costs for the acquisition of property of a consumable nature, i.e.,office supplies. Equipment—Identify cost for items such as a computer, printer, and enforcement equipment. Operation of Automotive Equipment—List the estimated mileage that will be required for vehicles being utilized in the project. Multiply this by the current approved state mileage rate. This represents the cost for fuel, maintenance and insurance. Indirect Costs—Indirect costs are available to state universities only. Those costs will be limited to a maximum of 15%of Personal Services, Fringe Benefits and Social Security totals, Any other Indirect Cost proposals,with justification,will be considered but require additional reviews before approval. Totals—Using the above itemization,transfer the total amounts indicated to the Project Budget, Item 5G. 6. Agreement Conditions and Certifications—The conditions and certifications attached to the request describe the terms and obligations to which the agency agrees when accepting a grant award. Agency officials must assure compliance with all conditions and certifications. 7A. GRANTEE Project Director—The person identified by the applicant agency to act as a liaison to IDOT. Type in name,title, mail and e-mail address,telephone and fax numbers. The assigned project director must sign the request. 7B. GRANTEE Authorizing Representative—This person must be authorized by the Grantee to legally bind the Grantee to each and every term in the Highway Safety Project Agreement,Conditions and Certifications. Type in name,title, mail and e-mail address,telephone and fax numbers. The authorizing representative must sign the request. Please mail your original and three(3)copies of the completed Highway Safety Project Agreement, Conditions and Certification and any required attachments to: Michael R. Stout, Director Illinois Department of Transportation Division of Traffic Safety 3215 Executive Park Drive Springfield, IL 62794-9245 Printed August 22,2008 TS 08(07/07) • ..� f.: •' ter ri 4 November 26, 2008 TO: Mayor and Members of the City Council FROM: Olufemi Folarin, City Manager John Loete, Public Works Director SUBJECT: Acceptance of Pedestrian and Bicycle Safety Program Grant from the Illinois Department of Transportation PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the acceptance of a Pedestrian and Bicycle Safety Program grant from the Illinois Department of Transportation (IDOT). RECOMMENDATION It is recommended that the City Council accept the IDOT Pedestrian and Bicycle Safety Program Grant in the amount of$24,255 and authorize the City Manager to sign the agreement. BACKGROUND On April 2, 2008, TranSystems applied for a Pedestrian and Bicycle Safety Program grant from IDOT on behalf of Elgin as part of their Grant Writer Project with us. This program is one of the recommendations found in the Bicycle Route Master Plan adopted earlier this year. The grant application requested 80% funding for a safety campaign of education and enforcement that targets both bicyclists and motorists in order to reduce the frequency and severity of bicycle related accidents. In late September, notification was received from IDOT's Division of Traffic Safety that a grant in the amount of$24,255 or 50% of the cost of the campaign was approved. Staff views this as an opportunity to receive grant funds for 50% of a recommended master plan initiative as well as enhancing the possibility of receiving future IDOT grants. Attached are the details of the campaign as outlined in the submitted grant application. The key components can be summarized as follows: • General education of motorists and bicyclists at schools, community events and festivals through lectures and distribution of printed materials • Training of Elgin Police officers to evaluate and improve crash reporting procedures Acceptance of IDOT Bicycle Safety Grant November 26, 2008 Page 2 • Hire two Traffic Safety Ambassadors to deliver the educational message about the new rules regulating motorist's interaction with bicyclists on public streets. • Review program effectiveness by testing those that receive the training before and after the instruction. Staff will work with TranSystems to develop the education materials and training presentations. The program will be administered by the Parks and Recreation Department. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None FINANCIAL IMPACT The IDOT grant will total $24,255 with the City required to provide an equal matching amount. The funding for this program will need to be included in the 2009 Parks and Recreation budget. LEGAL IMPACT None ALTERNATIVES 1. The City Council may choose to accept the IDOT Bicycle Safety grant as recommended. 2. The City Council may choose not to accept the grant. Respectfully submitted for Council consideration. JL Attachment