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HomeMy WebLinkAbout08-29 Resolution No. 08-29 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH SCHAEFGES BROTHERS, INC. FOR FESTIVAL PARK PHASE II PROJECT WHEREAS,the City of Elgin has heretofore entered into a contract with Schaefges Brothers, Inc. for Festival Park Phase II Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: February 13, 2008 Adopted: February 13, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk L ' Change Order No. 1 "ORIGINAL CONTRACT: The original contract with Schaefges Brothers, Inc., dated May 10, 2006, for the construction of Festival Park Phase IV' "SCOPE: This Change Order No.I will compensate Schaefges Brothers, Inc., for work related to performance improvements and additional issues unforeseen at the time the original contract was signed. The additional issues are as follows: Additional electrical work that was necessary for the project. $ 75,376 Under ground storage tank removal. $ 17,757 Landscaping $ 15,313 Building modifications $ 4,055 Playground surfacing ($ 3,200) Total Requested Change Order. $109,301" "REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City of Elgin and is authorized by law. The necessity for the changes was unforeseen at the time of the original agreement, and the changes contemplated hereby are germane to the original agreement." SUMMARY OF CHANGES in CONTRACT AMOUNT: The Schaefges Brothers, Inc. Contract Amount will be revised as follows: Original Contract: $4,351,520 Change Order#1 $ 109,301 New Total Contract Amount $4,460,821 OTHER CONTRACT PROVISIONS:All other contract provisions shall remain the same. AGREED TO THIS 21 st DAY OF DECEMBER. SCHAEFGES BROTHERS INC. CITY ELGIN By By City Eger Attest City Clerk IL January 18, 2008 TO: Mayor and Members of the City Council FROM: Olufemi Folarin, City Manager John Loete, Public Works Director G_ SUBJECT: Change Order No. 1 for Festival Park Phase II Project PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a change order with Schaefges Brothers Inc. for construction of the Festival Park Phase II Project. RECOMMENDATION It is recommended that the City Council approve Change Order No. 1 with Schaefges Brothers Inc. in the amount of$109,301 for the Festival Park Phase II Project BACKGROUND On May 10, 2005, Schaefges Brothers was awarded the contract in the amount of$4,351,520 to construct Phase II of Festival Park. During the construction of Festival Park Phase II, performance improvements and additional unforeseen issues were encountered necessitating changes to the original contract. These issues concerned under ground tank removal, electrical system changes, building modifications and additional site work to complete the project. Details of the additional work can be found in the attached change order document. Hitchcock Design Group designed and provided project management for Festival Park Phase II. Some of the electrical work items in the change order were related to design issues with the original construction documents. An amendment to Hitchcock Design Group's agreement will be coming to Council at a future date deducting $26,016.47 from their final payment. The total cost for Change Order No. 1 is $109,301. The new contract amount for Schaefges Brothers Inc. is $4,460,821. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None Festival Park Phase II, Change Order No. 1 January 18, 2008 Page 2 FINANCIAL IMPACT The original contract amount for Schaefges Brothers Inc. is $4,351,520. The cost of Change Order No. 1 is $109,301. The total project budget is $10,343,433. Funds for this payment are available in the Riverboat Fund, account number 275-0000-791.92-35, "Riverfront/ Center City Improvements," project number 039520 "Festival Park" ($5,893,584 budgeted and $254,963 available). LEGAL IMPACT None ALTERNATIVES 1. The City Council may choose to award the Change Order No. 1 to Schaefges Brothers Inc. in the amount of$109,301. 2. The City Council may choose not to award the Change Order Number 1 to Schaefges Brothers Inc. in the amount of$109,301. Respectfully submitted for Council consideration. JTB Attachment