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Home My WebLink About08-257 • .4 OF Ez \ ; City of Elgin •'�� ..... � tie,, 'ORarEnFE�'- June 30, 2011 RE: Resolution No. 08-257 Grant Agreement with the Illinois Department of Transportation Highway Safety Project for 2009 Holiday Mobilization—Traffic Enforcement To Whom It May Concern: The document listed above was sent out for signatures to another entity and an executed copy was never returned to the City Clerk's office for record retention. Attached is the un-executed copy that was sent out for signature. Thank you. Resolution No. 08-257 RESOLUTION AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION HIGHWAY SAFETY PROJECT GRANT AGREEMENT (2009 HOLIDAY MOBILIZATION - TRAFFIC ENFORCEMENT) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that the City of Elgin, Illinois hereby accepts the Illinois Department of Transportation Highway Safety Project Grant in the amount of$30,128 for 2009 holiday mobilization - traffic enforcement. BE IT FURTHER RESOLVED that Olufemi Folarin,City Manager,is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant program. s/Ed Schock Ed Schock, Mayor Presented: November 5, 2008 Adopted: November 5, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk OF E., ` 'ti Memorandum r 4 q City of Elgin Date: November 10, 2008 To: Jim Genz, Elgin Police Department From: Jennifer Quinton, Deputy City Clerk Subject: Resolution No. 08-257, Grant Agreements for 2009 Holiday Mobilization - Traffic Enforcement Attached please find the above referenced agreements. These agreements must also be signed by the Illinois Department of Transportation. Please return one fully executed copy to the City Clerk's office for the City's records. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you. 1 Vi. . Illinois Department Highway Safety Project Agreement, of Transportation Conditions and Certifications 1A. GRANTEE: Eligin Police 2A. Project Title: 2009 Holiday Mobilization Plus _ 1B. Address: 151 Douglas Ave 2B. Project Number: 2C. PSP Task Number(s): Elgin,1160120 A i~61 .. 1120 510 04-07 and 16-02 2D. PSP Title: 2E.CFDA Number. FEIN: 36-6006862 Mobilization Plus 20.600 and 20.609 1C. County: Kane/Cook 10. Population: 106,000 5A-E. Project Description: See attached 3. Starting Date: October 1,2008 it is understood and agreed by the GRANTEE 4. Expiration Date: September 30,2009 that this project is subject to Sections 5A-5E of the attached Project Description. 5F. Project Description Summary: These funds will allow the agency to conduct special enforcement for alcohol mobilizations and/or occupant protection mobilizations during one or more of the following campaigns:1.Thanksgiving Campaign,2.Christmas/New Years Campaign,3.Super Bowl Campaign,4.St.Patrick's Day Campaign,5.Cinco de Mayo Campaign,6.Memorial Day Campaign,7.July 4th Campaign,8.Labor Day Campaign, 9_Additional RSC's and 10.Additional SBEZ's. 5G. Proposed Project Personal Services Budget Federal Funds Thanksgiving Campaign $8,064.00 Christmas and New Year's Campaign Super Bowl Campaign $1,120.00 St.Patrick's Day Campaign $1,120.00 Cinco de Mayo Campaign $2,240.00 Memorial Day Campaign $8,064.00 Independence Day Campaign $2,800.00 Labor Day Campaign: $2,800.00 . Additional RSC's Plus $3,920..00 Additional OPEZ's Plus Travel for Ignition Interlock Conference Total $30,128.00 6A. It is understood and agreed by the undersigned GRANTEE that this project is subject to all attached Highway Safety Project Agreement Conditions and Certifications in Section 8,9 and 10 and any other attachments as required. 6B. Obligation of the State of Illinois and the Illinois Department of Transportation shall cease immediately,without penalty or further payment required if in any fiscal year,the Illinois General Assembly or federal funding source fails to appropriate or otherwise make available funds for this agreement. 6C. By signing this Highway Safety Project Agreement,the undersigned affirms that he or she Is authorized by the Grantee to legally bind the Grantee to each and every item in the Highway Safety Project Agreement,Conditions and Certifications and has read and will comply with and assures continued compliance with each of the attached conditions and certifications,that the required responses and communications with the DEPARTMENT are true and correct and that the signatures below constitute an endorsement and execution of each condition and certification and assurance as though each was individually signed. 7A. GRANTEE Project Director: 7B. GRANTEE Authorizing Representative: Name: Glenn Therlault Name: Femi Folarin Title: Sergeant Title: City Manager Address: 151 Douglas,Etgin,II 60120 Address: 150 Dexter Ct,Elgin,II 60120 Phone: 847-289-2661 Fax: 847-289-2950 Phone: 847-931-5614 Fax: 847-931-5610 E-mail: theria • •,c• gin.org 7. -'p�oi- .•_r%►cityoeigin.org /(—fo -IV % . _ ' 1I-5-0$ Signature Date — Sign. ure Date 7C. illi • Department of Transportation: Michael R.Stout,Director,Division of Traffic Safety Date Printed 8/26/08 Page 1 of 21 TS 08aa(Rev.03/11/08) October 16, 2008 1 , TO: Mayor and Members of the City Council — { FROM: Olufemi Folarin, City Manager Robert Beeter, Deputy Chief of Police SUBJECT: Illinois Department of Transportation Highway Safety Project Grant Agreement 2009 Holiday Mobilization - Traffic Enforcement PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider accepting a Highway Safety Project Grant from the Illinois Department of Transportation Division (IDOT) of Public Safety for the City of Elgin Police Department. RECOMMENDATION It is recommended that the City Council approve the acceptance of this grant with IDOT in the amount of$30,128 and authorize the City Manager to sign the grant agreement. BACKGROUND Many lives could be saved by changing public attitudes regarding drinking and driving. It has been shown that visible enforcement programs focusing on these violations offer the greatest potential for changing these behaviors. Educational and prevention efforts conducted by the Elgin Police Department during 2008 included participation in Child Passenger Safety Month (February), Alcohol Awareness Month (April), Buckle Up America (May), You Drink & Drive You Lose (August/September) Drive 3-D Month (December), Click It or Ticket (year long), and Operation Safe Passage (year long). This grant will enable the police department to increase efforts in the area of DUI enforcement and Safety Belt Enforcement Zones on the following days: Thanksgiving, Christmas/New Year's Eve, Super Bowl Sunday, St. Patrick's Day, Cinco de Mayo, Memorial Day, July 4th, and Labor Day. We will also conduct two Roadside Safety checks during the effective period of this grant. The grant will reimburse the City for 478 hours of police overtime pay. This grant runs from October 1, 2008 through September 30, 2009. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Illinois Department of Transportation 2009 IDOT Highway Safety Project Grant Agreement—Holiday Mobilization Traffic Enforcement October 16, 2008 Page 2 FINANCIAL IMPACT The grant will reimburse the City a total $30,128 representing 538 hours of overtime at an average $56 per hour. To date $68,000 has been spent ($90,000 budgeted) in the Police Department Traffic division overtime account. Sufficient funds for next year's expenses will need to be included in the 2009 Police Department Traffic Division Overtime Budget (010-2305- 731.01-02). No additional personnel will be required as a result of the grant. LEGAL IMPACT None ALTERNATIVES 1. The City Council may choose to accept this grant and conduct additional 2009 Holiday Mobilization Traffic Enforcement efforts. 2. The City Council may choose to not accept this grant and not conduct any additional 2009 Holiday Mobilization Traffic Enforcement efforts. 3. The City Council may choose to not accept the grant and conduct all 2009 Holiday Mobilization Traffic Enforcement efforts with full costs borne by the City. Respectfully submitted for Council consideration. rb Attachment