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Home My WebLink About07-34 Resolution No. 07-34 RESOLUTION AUTHORIZING THE DISTRIBUTION OF GRANTS TO YOUTH SPORTS ORGANIZATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that Olufemi Folarin, City Manager, is hereby authorized and directed to distribute grants to the following youth sports organizations for the purposes specified herein and pursuant to the terms and conditions in the agreements between the City of Elgin and the respective youth sports organizations: League Project Request Elgin American Little League Expand backstop overhand on field 2; $ 11,100 Fence replacement for field 4 with Dugout replacement American Legion Bullpen repair and lights $ 500 Elgin Classic Little League Fencing and concrete repairs $ 7,500 Storage building Elgin Continental Little League Install warning tracks fields 1&2 $ 12,500 Repair light buzzing Elgin National Little League 4 sets bleachers field 1 $ 16,600 Concrete pad for bleachers Shade structure Babe Ruth Teener League Bullpen upgrades $ 14,900 Contingency* $ 3,780 Total Grant Allocation $ 66,880 s/Ed Schock Ed Schock, Mayor Presented: February 14, 2007 Adopted: February 14, 2007 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk s/Jennifer Quinton Jennifer Quinton, Deputy City Clerk <4 OF C> City of Elgin Agenda Item No. 1-'9 71 ti January 19, 2007 TO: Mayor and Members of the City Council i r, FROM: Olufemi Folarin, City Manager trtur ( w'rf r^Pk r: Randy Reopelle, Parks and Recreation Director SUBJECT: 2007 Youth Sports Capital Improvement Grants PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the 2007 Youth Sports Capital Improvement Grants. RECOMMENDATION It is recommended that the City Council approve the 2007 Youth Sports Capital Improvement rbk Grants totaling $66,880, as recommended by the Parks and Recreation Advisory Board. BACKGROUND In the 2007 budget, the City Council has allocated $66,880 to distribute among nine Elgin youth sport organizations. To be eligible for this fund, these organizations must meet the criteria as established by the Parks and Recreation Advisory Board. Among this criterion is that each league must have a signed lease agreement on file with the Parks and Recreation Department as well as the appropriate amount of insurance coverage. Each league that is funded must have completed their previous year's projects before additional funding will be allocated. In addition, each league must provide the Parks and Recreation Advisory Board with a season recap and a five year capital improvement plan. Listed below are the funding requests for the 2007 season as approved by the Parks and Recreation Advisory Board at their November 28, 2006, meeting: Funding League Project Request Elgin American Little League Expand backstop overhang on field 2 $ 1,600 Fence replacement for field 4 With dugout replacement $ 9,500 TOTAL $ 11,100 • 2007 Youth Sports Capital Improvement Grants (...' January 19, 2007 Page 2 American Legion Bullpen repair and lights $ 500 Elgin Classic Little League Fencing and concrete repairs $ 5,000 Storage building $ 2,500 TOTAL $ 7,500 Elgin Continental Little League Install warning tracks field 1&2 $ 7,500 Repair light buzzing $ 5,000 TOTAL $ 12,500 Elgin National Little League 4 sets bleachers field 1 $ 9,600 Concrete pad for bleachers $ 1,000 Shade structure $ 6,000 TOTAL $ 16,600 Babe Ruth Teener League Bullpen upgrades $ 14,900 Contingency* $ $3,780 Total Grant Allocation $ 66,880 r` * A contingency amount is established for unanticipated costs that may be associated with a project; e.g., additional utility work. The Advisory Board recommended that any leftover Contingency monies be allocated to Elgin American Little League for additional fencing work on field#2. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Input was received from the youth sport organizations at the October 24, 2006, Parks and Recreation Advisory Board meeting. Organizations that attended this meeting and submitted requests included Elgin American Little League, Elgin National Little League, American Legion, Elgin Classic Little League, Babe Ruth Teener League, Elgin Youth Football and Continental Little League. IIP1 " NANCIAL IMPACT Grant awards (including a contingency) to the various organizations would total $66,880. There are sufficient funds budgeted ($66,880) and available ($66,880) in the Riverboat Operating Fund, account number 275-0000-791.80-44, Youth Sports Grants, to fund these improvements. EGAL IMPACT None r • 2007 Youth Sports Capital Improvement Grants January 19, 2007 Page 3 ALTERNATIVES 1. The Council may choose to approve the 2007 Youth Sports Capital Improvement Grants for $66,880 as recommended by the Parks and Recreation Advisory Board. 2. The Council may choose to not approve the 2007 Youth Sports Capital Improvement Grants for $66,880 as recommended by the Parks and Recreation Advisory Board. 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A' 7 o G`�' to v- t ao 5 3'OQ r3 co `P °°.,,, c S, 33 S y r6 t9r .OQi y ''� C t`o d'O' a C• 3 b'S n °N i u YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE Revised October 26,2006 2005 2006 2007 2008 2009 2010 2011/Future National Little -0- -0- 1.Aluminum bleachers, League 4 sets,Field 1 $9,600 2.Concrete pad for bleachers �,QQjI Subtotal = $10,600 3.Permanent seasonal structure: Pegola-type canopy fib.M TOTAL=Wag (labor by ENLL volunteers) Babe Ruth In-field renovation: Events Area Upgrade bullpen pro'ect �14,91J0 Total: $8,500 TO'l'AL:314,900 Total: $21,000 Youth Football -0- Bleachers/Pads Misc Repairs Total: $11,600 Kickers Tent and information board -0- -0- Total: $4,800 Heat -0- -0- -0- Total Sub Total: $62,200 Sub Total: $64,100 Sub Total: $63,100 Contingency: $4,680 Contingency: $2,780 Contingency: $3,780 Total: $66,880 Total: $66,880 Budget: $66,880 Budget: $66,880 Budget: $66,880 'Note F:U2ecreatiooV007 COW Memo Drafts12 January 24W&R Youth Sports Grant Award anachment.doc