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HomeMy WebLinkAbout07-254 Resolution No. 07-254 RESOLUTION AUTHORIZING EXECUTION OF A KANE COUNTY DIVISION OF TRANSPORTATION HIGHWAY PERMIT REGARDING THE CONSTRUCTION OF DUAL LEFT TURN LANES ON THE NORTH AND EAST SIDE OF RANDALL ROAD AT POINT BOUELVARD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that it hereby approves the execution of a Kane County Division of Transportation Highway Permit by Olufemi Folarin, regarding the construction of dual left turn lanes on the north and east of Randall Road at Point Boulevard, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: October 24, 2007 Adopted: October 24, 2007 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk !! � l ae c., PANCOR 6 PANCOR CONSTRUCTION&DEVELOPMENT,LLC. 6 2175 POINT BOULEVARD I SUITE 1251 ELGIN,IL 60123 T 847 551 9195 F 847 551 9196 LETTER OF TRANSMITTAL TO: Mary Gifford DATE: 10/12 2007 City of Elgin - Legal Department JOB#: 4600 'oint Blvd &Randall Road Inter -ction Improvement 150 Dexter Court REGARDING: Kan: County Highway Permit Elgin, IL 60123 PHONE: PLEASE FIND: © ATTACHED El UNDER SEPARATE CO 'R: ❑ SHOP DRAWINGS n PLANS IT SPECIFICATIO' S n CHANGE ORDER © OTHER COPIES DATE NO. DESCRIPTION 1 10.12.07 Highway Permit#TA-2I16-0013 Please return fully executed copies to: Pancor(Attn: Pete Nelson) Kane County Div of Transportation (Attn: Kurt Nika) TRANSMITTED AS SPECIFIED BELOW: FOR PER YOUR x FOR YOUR USE RETURNED FOR APPROVAL/REVIEW _ REQUEST _ CORRECTIONS NOTES: Please call if questions or if you need additional information. SIGNED: Pete Nelson x228 A Kane County Division of Transportation 4.. Highway Permit . ;) 41W011 Burlington Road,St Charles,IL 60176 Phone(630)584-1171 Fax(630)584-5239 any PERMIT INFORMATION Permit Number TA-2006-0013 Issuance Date 10/12/2007 Permit Type Expiration Date Comments Major Access Construction of dual left turn lanes on the north and east of Randall Rd at Point Blvd.intersection with traffic signal modifications. Traffic Signal Improvements Traffic Signal Modifications at Randall Rd.at Pointe Blvd. • intersection DESCRIPTION OF PERMITTED IMPROVEMENTS The construction of dual left turn lanes on Randall Rd.for southbound to eastbound left turns and Pointe Blvd.for westbound to southbound left turns,Including the appropriate widening of Pointe Blvd.for the dual left turn ingress and right turn egress and the appropriate median revision on Randall Rd.to accommodate dual left turns exiting Pointe Blvd. Also Included Is the removal of the existing traffic signal installation and the installation of a span wire traffic signal,which will accommodate the future expansion of this intersection.With all the appurtenant video detection,battery backup, interconnection and reoptimization of the existing system, All to serve the additional Pancor Development office buildings in the City of Elgin,the work is shown on the Jacob&Hefner Associates,Pointe Blvd.intersection improvements plan,sheets C0.0 through C11.1,as revised June 1,2007 and the Metro Transportation Group.Span wire traffic signal and interconnection plan for Randall Rd. (CH 34)at Pointe Blvd.,plan sheets 1-14 of 14,dated August 31,2007. DEVELOPMENT INFORMATION Development Name Pancor Const&Dev Point Blvd Turn Lane Land Use Township Dundee Section 29 Highway Name Randall Rd Parcel Number - - - Construction Cost Estimate $266,000.00 Work Order Number Permittee • Name Pete Nelson Main Phone (847)551-9195 Company/Title Pancor Construction&Dev LLC Secondary Phone (847)754-5414 Street Address 2250 Point Blvd. Fax (847)551-9196 City/State/Zip Elgin IL 60123 Email www.pancor.com Municipal Representative Name Olufemi Folarin ext.228 Main Phone (847)551-9919 Company/Title City of Elgin Secondary Phone ( ) - Street Address 160 Dexter Ct. Fax (847)551-9196 City/State/Zip Elgin IL 60120 Email www.cityofeigin.org Permit Dept.Contact Name Art Klinicki,P.E. Main Phone (630)845-7871 Company/Title Permit Engineer Secondary Phone ( ) - Street Address 41W011 Burlington Road Fax (630)584-5239 • City/State/Zip St Charles IL 60175 Email kpnickiart@co.kane.ii.us Permit Dept.Contact Kane County Division of Transportation RP«v,),< Highway Permit (..,,,_� �) 41W011 Burlington Road,St Charles,IL 60176rc,,u, < ft Phone(630)684-1171 Fax(630)684-5239 Name Kurt E.Nitta,P.E. Main Phone (630)406-7372 Company/Title Chief of Permitting Secondary Phone ( ) - Street Address 41W011 Burlington Road Fax (630)584-5239 City/State/Zip St Charles IL 60175 Email nikakurt@co.kane.11.us Construction Dept.Contact Name John Guddendorf Main Phone (630)406-7382 Company!Title Permit Administrator-KDOT Secondary Phone ( ) Street Address 41W011 Burlington Road Fax (630)584-5239 City/State/Zip St Charles IL 60176 Email GuddendorfJohn @co.kane.iLi County Consultant Rd Imp Name Doug Paulus Main Phone (847)697-6700 Company/Title Hampton Lenzini&Renwick Secondary Phone ( ) - Street Address 380 Shepard Dr Fax (847)697-6753 City/State/Zip Elgin IL 60120-7011 Email dpauiusi@hir.com Signal Maintenance Contractor Name Dispatch Main Phone (773)287-7600 Company!Title Meade Electric Secondary Phone ( ) - Street Address 9550 W 55th St Suite A Fax (773)287-4407 City/State/Zip McCook IL 60525 Email GENERAL REQUIREMENTS 1 Permittee Is authorized to perform work in the County highway right-of-way to construct Improvements. 2 The County will not participate in any extra work that may arise from this improvement, 3 The County Permit Department and/or Consultant shall oversee the Improvement in the Interest of the County. The County and/or the County Consultant Is not responsible for coordinating the Permittee's materials consultant for testing on this project.The Permittee will be responsible for the layout of the project. 4 No work is authorized to start until all of the Pre-Construction Requirements have been met. 5 No work activities that disrupt traffic are allowed before 9:00 am or after 3:00 pm.Extended work hours are allowed approved by the County and:a)Work Is done from behind the barricades and traffic is not disrupted.b)It is proven that extended hours will result in the completion of the Improvements significantly ahead of the County approved schedule: 6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule. 7 An updated schedule shall be submitted to the County every two weeks at site meeting. 8 All disturbed areas In the highway right-of-way shall be restored to as good or better than before the work started. 9 Construction and other related activities of this permit shall not at any time or under any circumstances,create any hazard to the motoring public. 10 The term,provisions,and conditions of this permit shall apply to the successors or assigns. 11 Contractors must have a copy of this permit at the Job site for inspection by the County. Kane County Division of Transportation . Highway Permit fit+«,"��k� �'yt 1M�'J�; 41W011 Burlington Road,St Charles,IL 60176 �c ,,•�,;y� Phone(630)584-1171 Fax(630)584-5239 12 The County Permit Department and/or County Consultant shall be notified at least 48 hours In advance of the startir date of any work on any right-of-way,proof rolls,asphalt work,changes in traffic flow. 13 The Permittee Is responsible for damages of any County owned facility within the construction limits of the permitted activity within the County right-of-way. 14 All work performed shall comply with the Kane County Stormwater Ordinance,latest version. 15 All debris placed or tracked in the County Highway right-of-way shall be removed immediately and property dispose' PRE-CONSTRUCTION REQUIREMENTS 1 The County receives and approves a progress schedule for the Improvements. 2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(If applicable), Permittee and Permittee's Contractor. 3 Certificates of Insurance from the Permittee,contractor,and sub-contractors naming the County of Kane and the County's Consultant(if applicable)as additionally named Insured. 4 Advanced Warning Signage and/or message board shall be posted by the Permittee and Kane County will prepare the press release notice(s)which will be published at least 72 hours prior to the start of construction. Notifications shall communicate the date when construction will start and the duration of the project. 6 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control maintenance contractor. 6 The County Signal Maintenance Contractor shall be contacted for Identification and location of traffic signal, interconnect and approach lighting Items in the County right-of-way. TRAFFIC CONTROL REQUIREMENTS 1 The County approval is required for any lane closure.Advanced Warning Signage and/or message boards posted a least 3 days In advance of construction activities that will cause significant disruption(i.e.work changing from one side of street to the other,lane closures,etc.)to the motoring public. 2 The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in accordance with the Illinois Department of Transportation standards and the Manual of Uniform Traffic Control Devices for highway construction,and approved engineering plans. 3 The flow of traffic shall not be hindered at any time,unless authorized by the County. 4 The County shall limit work activities in the highway right-of-way if it Is determined that such limitations are necessar to ensure the safety and efficiency of the motoring public. 5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this Permit including future changes in operation and traffic movements needed because of improvements to or changin conditions of the County Highway. • REQUIREMENTS FOR CONSTRUCTION ACTIVITY • 1 No equipment(i.e.trenchers,backhoes,etc.)is authorized to operate on the pavement of the roadway and shall be operated outside the shoulders of the roadway unless pre-approved by the County of Kane. 2 No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway. 3 All disturbed areas In or adjacent to the highway right-of-way shall be properly barricaded overnight,on weekends, and on days when no work is being performed.Barricades shall be up and in conformance of the Illinois Departmen of Transportation standards at all times. 4 Unprotected open trenches are not allowed. 5 The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field conditions,highway maintenance,or safety problems that become apparent during construction. 6 The Permittee shall receive approval from the County for field changes needed prior to their Implementation. Kane County Division of Transportation '��`` ''` •fHighway Permit a tt*".9 41W011 Burlington Road,St Charles,IL 60175 '' Phone(630)584-1171 Fax(630)584-5239 7 Pavement saw cutting is required when there Is damage resulting from work activities,along edge of pavement for widening,or as directed by the County. 8 The Permittee Is responsible during construction for maintenance and upkeep of the right-of-way,vicinity highway pavement,and Improvements,and other as deemed necessary by the County.This Includes,but Is not limited to, removal of mud and debris from highway surface,and the maintenance of drainage systems and turf areas. 9 The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control devices as provided in approved Improvement plans. 10 The Improvements and work activities required to construct such shall not interfere with natural drainage of the road and the right-of-way. 11 The Improvements and work activities required to construct such shall not Interfere with other area highway construction or maintenance projects. 12 Trees or shrubbery shall not be removed,cut,trimmed,or disturbed within the highway right-of-way without the approval of the County. 13 All permanent road signage shall be erected before roadways and accesses are opened to the motoring public. Thi Permittee is responsible for any required signs associated with the safe travel of the motoring public through the construction Improvement. 14 Work shall be done on one side of the roadway at a time. 15 Proof roll acceptance of the sub-grade/sub-base by the County is required prior to paving operations.The Permittee may be required by the County to perform proof rolls after rain events. 16 The County shall suspend construction activities and require a winterization plan if pavement improvements cannot be completed by November 15th,as determined by the County.The winterization plan shall require: a.Pavement marking with epoxy paint.b.Road surface shall be smooth with feathering of pavement at ends of the project.c. Road signage as required by the County on permanent posts.d.Shoulders shall be compacted and level with the roadway pavement.e.Erosion control shall be put in place.f.Monitoring of pavement and shoulder conditions even two weeks,or after a snow removal operation.This may require additional pavement markings or other remedial wo as required by the County to insure the safety of the motoring public. PAVING OPERATIONS 1 Fresh Oil Ahead signs shall be erected approximately 500 feet in advance of each end of the area to be primed and surfaced at least 24 hours prior to applying bituminous materials(prime coat)and aggregate(prime coat). Additions signs shall be installed for all side roads within the area to be primed. If the area to be primed does not begin at the intersection of two roads an additional sign shall be Installed at the nearest Intersection preceding the area to be primed. 2 All signs shall remain in place until the leveling binder course has been placed or until the prime coat has fully curec as determined by the County. 3 Signage shall have minimum dimensions of 48 Inches by 48 Inches,black lettering and border,and orange reflectiv background.Trained personnel are to be stationed to control traffic at all intersections and crossroads until prime cc has cured. 4 No priming shall be performed unless the pavement Is dry and conditions are forecast to be dry immediately prior to the start of priming. 5 The lane being primed shall be closed to traffic until the binder prime has cured and pavement markings have been placed. 6 Compliance with Sections 404,405 and 406 of the Road and Bridge Construction Manual is required. 7 Bituminous base course shall be in accordance with latest edition of the Standard Specifications for the Road and Bridge Construction.Supplemental Specifications and Recurring Special Provisions. 8 Asphalt surface mix"padding"shall be place at the transition between the new and existing pavement. 9 Pavement markings shall be placed on the level binder or surface coarse prior to opening to traffic. AUTHORIZATION FOR PUBLIC USE OF ACCESS • Kane County Division of Transportation <> Highway Permit 5 ��.. 41W011 Burlington Road,St Charles,IL 60175 ' ,�,, mss. Phone(630)584-1171 Fax(630)684-5239 1 Major access to the Randall Rd.from Pointe Blvd.will be permitted for public access while the improvements are being constructed. 3 The County reserves the right to close,restrict or modify the Major/minor/minimum/ag Access if It is determined by the County to be unsafe,detrimental to traffic flow or if future roadway Improvements require Its removal or reiocatio SPECIAL 7 No paver block or concrete approaches are allowed in the County right-of-way,unless prior written approval Is obtained from the County Engineer. 9 Loading or unloading of equipment or supplies will not be allowed in the County Highway right-of-way, 10 No equipment will be allowed to park along the County Highway right-of-way that will block or hinder traffic or sight lines. 12 At the end of the project the County will require an As Built"set of plans.These plans shall Include all changes that have been done In the field to complete the project.The Improvements shall be tied in to the State Plane Coordinati System-Zone IL,E and North American Datum 83(NAD83). The record drawings shall be submitted In the form of c burned CD,as follows:a)Drawing format shall be Micro Station(.dgn)and/or AutoCad(dwg);b)Plan sheets shall I included as a collection of scanned files or images as Tagged Information File Format(.tif)files. 15 The Kane County Traffic section will provide a detailed signage plan for the portion of the County road in Kane County described in the DESCRIPTION SECTION of this permit.A schedule of the required signs will be provided with a marked plan.The Kane County Division of Transportation Sign Shop will install all the required signs in the Kane County right-of-way and the permit applicant will be responsible to pay for the installation at a'cost of approximately$225.00 per sign.The cost will be included in the Fees section of the Permit and invoiced. 16 Any trees,bushes or shrubs that restricts site distance for the access,shall be trimmed back or removed. 17 Failure to complete the construction of the access described In this permit within one year of permit issuance date w result in the Permittee to re-apply for the access request. ENFORCEMENT AND SECURITY 1 The Permittee shall pay any vehicular damage claims related to paving materials that the County deems to be caul by a failure of the Permittee to follow the requirements of the Paving Requirements section of this permit.The Count shall cause payment of the claim plus processing costs to be made from the letter of credit for this permit if the Permittee fails to pay the claim as directed by the County.The County Engineer shall have the final decision on any claim against the contractor for non-compliance. 4 The County shall suspend this permit without notice if any conditions are not followed. 6 The County shall suspend this permit due to a lack of progress. 6 The County has the right to modify the letter of credit for this permit to cure defaults(i.e.engineering review costs, construction observation,work activity deficiencies,improvement deficiencies,claims for prime damage,etc.). 7 The Permittee shall not perform any work or participate in any activity that Is beyond the scope of this permit. MAINTENANCE&RELOCATION RESPONSIBILITIES 1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with its normal maintenance policies,the drainage system including ditches,pavement widening including turning lanes,pavement markings and traffic control devices,curb and/or gutters,shoulders and turf area located within the right-of-way of th County Highway. 2 The Permittee,after completion and acceptance of the Improvements,may provide additional mowing of turf areas c needed or provide other maintenance operations such as removing garbage and debris. 3 The Permittee,after completion and acceptance of the Improvements,shall be responsible for the removal of snow, Ice,gravel,and other debris from the paved surface on the Major/minor/minimurrdag access and all other access roadways to or from the County Highways keeping Major/minor/minimum/ag access in a safe condition for the motoring public. 4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the Improvements. Kane County Division of Transportation df% Highway Permit � ; 41W011 Burlington Road,St Chark s,IL 60176 • Phone(630)5841171 Fax(630)684-5239 b In accordance wi h the EGA between the City and the County,dated May 12,1998 The County shall own,operate,and maintain the traffic signals,signal interconnect systems and roadway lighting or Randall Rd, The City shall pay the oost to energize the traffic signals,EVP systems,roadway lighting,and signal Interconnect syst rms on Randall Road. The County shall pay for the maintenance of the traffic signals. CLAIMS,UEN il<UABII.tTY 1 The Permittee,Ito successors,grantees and assigns,covenants and agrees that it will not let or permit or suffer any lien to be put,pia ced upon,arise or accrue against the right-of-way or funds of the County In favor of any person or persons,Individu ti or corporate,furnishing labor or material In any work contemplated herein.Permktee,Its successors,gran tees and assigns,further covenants and agrees to hold said right-of-way and/or funds of the Count free from any an all liens,or rights or claims of den which might arise or accrue under or be based upon any Mechanic's Lien .aw of the State of Illinois either now In force or to be enacted,All contracts and agreements that may be made by Permlttee or Permittee's contractor relating to any work herein proposed shall expressly state that the Interest and r'version of the County In and to said right-of-way or funds shall be wholly free from and not subJea to any lien ordain of any contractor,subcontractor,mechanic,material man or laborer whether passed upon any law,regulation of the State of Illinois,or any other authority,now In foroe or hereafter to be enacted,and Pernktee c Permlttee's contr rotor also agrees and covenants that k will not enter into any contract for such work which shall not In express terms'contain the aforesaid provlsions.The County does not allow without a permit,alteration work in the highway right-of.'ray after the acceptance of the Improvements. 2 This permit Is eTh dive only Insofar as the County has Jurisdiction and does not presume to grant any consent or privilege over an right-of-way or any part of any road which may be under the control or ownership of some other entity,Individual or Jurisdictional body or to release Permittee from compliance with the provisions of any laws or statutes relating I)such construction. 3 The Permittee ar d all persons Involved in the construction and other related activities of this permit shall indemnify, defend and hold 'anion the County,including their elected and duly appointed offidals,employees and representatives fl om and against any end all claims,sults,actions,losses,expenses,damages,injuries,deaths, judgments,and c amends arising from and relating to the construction and other related activities. 4 The Permittee ar d all persons Involved in the construction and other related activities of this permit shall pay all damages,Judgs nits,costs and expenses,including attorney fees and court costs in connection with or resulting from the construc don and other related activities of this permit regardless of any limitations of Insurance coverage. 5 The PermUtee shall be responsible for the repair of any damage to highway fadlitles and/or facilities of others locate within the County Highway right-of-way caused by the construction of this permit or Improvements to the property served by this Pe milt This Includes,but is not limited to,the highway pavement,shoulders,ditch lines and signage Permit Number. TA-2006-1013 Total Fees: $4,800.00 THE UNDERSIGNED PERMIITEE/I,PPUCANT AGREES TO FOLLOW.ALL REQUIREMENTS OF THIS PERMIT AND THE KANE COUNTY ACCESS.CONTROL REM.I.ATIONS. All Permittee signatures not signed In the Kane County Division of Transportation office must be NOTARIZED before the County will accept and issue the Pe rmit. °Pei&klEIX4)%1 10•06•0/ Pemdttee or Authorized Representative(Please Print) Signature Date Permlttee or Authorized Repress+•nlathe(Please Print) -tura Date Olufemi Folarin, City Manager 1�1���` 10-24-07 Authorized Municipal Officer(Plena Print) Sign•lure Date Carl Sohoedel,P.E.County Engineer • 'iI (6 (0.07-- Authorized County Officer(Please Pr in() Signature Date • • • 712_, October 5, 2007 ' TO Mayor and Members of the City Council �y. FROM Olufemi Folarin, City Manager Joe Evers P.E., City Engineer SUBJECT: Kane County Highway Permit—Access Permit Randall Road & Point Boulevard PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information relative to signing a Kane County Division of Transportation Major Access permit for construction of dual left turn lanes on Point Boulevard at its Randall Road intersection by PanCor Construction& Development LLC (PANCOR). RECOMMENDATION It is recommended that the City Council authorize the City Manager to sign Kane County Division of Transportation Highway Permit as Municipal Representative. BACKGROUND PANCOR built the Randall Pointe Executive Center on the east side of Randall Road,just north of I-90 Expressway with one street connection to Randall Road. This street, Point Boulevard, is one eastbound lane and two westbound lanes (left turn and right turn lanes) at its intersection with Randall Road. Due to the success of the development, the traffic within has increased substantially, particularly during peak hours. PANCOR hired Jacob & Hefner Associates to study the traffic flow and design a second left turn lane on Point Boulevard. In order to approve the design, Kane County, having jurisdiction over Randall Road, is requiring PANCOR to add a second southbound left turn lane for Randall Road. The proposed improvements consist of dual left turn lanes on Randall Road for southbound to eastbound and on Point Boulevard for westbound to southbound. The improvements will include the appropriate widening of Point Boulevard and the appropriate median revision on Randall Road. Also included is the removal of the existing traffic signal installation and the installation of a span wire traffic signal which will accommodate the future expansion of this intersection with all the required appurtenants. KDOT Access Permit Randall Rd& Point Blvd. October 5, 2007 Page 2 It should be noted that the jurisdictional transfer of Point Boulevard from Kane County to Elgin has never occurred. This is due to land (or right of way) ownership and payment issues between Kane County and the Illinois Tollway Authority. The City has accepted maintenance of Point Boulevard. A copy of the permit is included as Exhibit A. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None FINANCIAL IMPACT There is no cost to the City for obtaining this permit as the developer, PANCOR, will be responsible for the $4,800 permit fee which they will pay directly to Kane County. The developer has also indicated that all related construction costs will be their responsibility. There are no City of Elgin budgeted funds specifically earmarked for the Point Boulevard project. LEGAL IMPACT None ALTERNATIVES 1. The City Council may choose to authorize the execution of the permit as recommended. 2. The City Council may choose not to authorize the execution of the permit. Developer may not be able to proceed with the road improvements. Respectfully submitted for Council consideration. do Attachment .....,