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HomeMy WebLinkAbout07-182 Resolution No. 07-182 RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT EXTENSION AGREEMENT WITH MEADE ELECTRIC COMPANY, INC. FOR TRAFFIC SIGNAL MAINTENANCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,and Diane Robertson,City Clerk,be and are hereby authorized and directed to execute a contract extension agreement on behalf of the City of Elgin with Meade Electric Company, Inc. for traffic signal maintenance, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: July 25, 2007 Adopted: July 25, 2007 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk CONTRACT EXTENSION AGREEMENT THIS AGREEMENT is hereby made and entered into this (9 day of _al/4 y , 2007, by and between the City of Elgin, Illinois, a municipal corporation(hereinafter referred to as the "City"),and Meade Electric Company,Inc.,an Illinois corporation(hereinafter referred to as""). WHEREAS, the parties have previously entered into an agreement dated May 10, 2006 for the maintenance of intersections of traffic signals by Meade for City (hereinafter referred to as "Original Agreement"); and WHEREAS, Original Agreement provides that following the original 12-month term of Original Agreement,City has the right to extend Original Agreement for an additional two(2)years under the same terms, conditions and prices as Original Agreement; and WHEREAS,City has notified Meade of its intent to extend Original Agreement pursuant to the terms of Original Agreement for the period commencing July 1,2007 and ending June 30,2008; and WHEREAS, Meade has failed to reject City's notice of intent to extend Original Agreement pursuant to the terms of Original Agreement and otherwise agrees to the extension of Original Agreement pursuant to the terms of Original Agreement and City's notice of intent to extend the term of Original Agreement; and WHEREAS, Meade has agreed to such aforementioned extension. NOW, THEREFORE, for an in consideration of the mutual promises and covenants contained herein,the receipt and sufficiency of which are hereby mutually acknowledged,the parties hereto hereby agree as follows: 1. The foregoing recitals are hereby incorporated into and made a part of this agreement in their entirety. 2. Original Agreement is extended under Original Agreement's same terms,conditions and prices for the period of July 1, 2007 to June 30, 2008. IN WITNESS WHEREOF, the parties hereto have executed this contract extension agreement on the date and year first written above. MEADE ELECTRIC COMPANY, INC. CIT OF ELGIN BY Y.P BY , _ 4 anager Attest: 4 Attest: , ,Y City Clerk F:\Legal Dept\Agreement\Meade Electric-Extension.doc t June 22, 2007 I1 TO: Mayor and Members of the City Council a rrnr:ci ally,,$rdhk� FROM: Olufemi Folarin, City Manager city(An ailment John Loete, Public Works Director SUBJECT: Extension of Contract with Meade Electric for Traffic Signal Maintenance PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a one year extension of the existing contract with Meade Electric Company, Inc for traffic signal maintenance. RECOMMENDATION It is recommended that the City Council approve a one year extension of the existing contract with Meade Electric Company of McCook, IL,not to exceed the amount of$53,460. BACKGROUND On May 10, 2006, the City Council approved a contract to Meade Electric Company of McCook for the maintenance of traffic signals. The work scope included all routine maintenance required by IDOT standards on the fifty-four signalized intersections for which the City is responsible for one year. In addition to the routine services, the contract included after-hours, emergency response services for inoperative signals, two red lights out at the same intersection, power failures, and knocked down equipment due to traffic accidents. The contract has worked very well for the eleven months that it has been in effect. Traffic signal maintenance has been done in a proactive, timely manner and the contractor has addressed all the problems that have developed. The effectiveness of this arrangement has allowed the City's internal electrical staff to focus its efforts solely on street light maintenance. The contract with Meade Electric includes a provision to extend the terms of the contract for up to two years at the same cost. The contractor has passed on their opportunity to withdraw that provision and is willing to extend the contract at the 2006 prices. Staff recommends continuing with this contract for one more year(7/1/07 to 6/30/08). Extend Traffic Signal Maintenance Contract w/Meade Electric June 22, 2007 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None FINANCIAL IMPACT The cost of the renewal of the contract with Meade Electric Company is $53,460. Funding totaling $55,000 is budgeted and available in the Motor Fuel Tax Fund, account number 290- 0000-791.41-07, "MFT Repair and Maintenance Service/Traffic Signals", project number 339914, "Traffic Signal Maintenance". LEGAL IMPACT None ALTERNATIVES 1. The City Council may choose to approve the contract extension as recommended 2. The City Council may choose not to approve the contract extension. Respectfully submitted for Council consideration. JL