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Home My WebLink About07-164 Resolution No. 07-164 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH AT&T GLOBAL SERVICES FOR ENHANCED 911 SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,and Diane Robertson,City Clerk,be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with AT&T Global Services for enhanced 911 services, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: July 11, 2007 Adopted: July 11, 2007 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk at&t ENHANCED 9-1-1 NETWORK SERVICE CUSTOMER ACCEPTANCE AGREEMENT (NON-COUNTY SYSTEMS) This confirms an agreement between AT&T Global Services Illinois("AT&T Global Services")and City of Elgin,a municipal corporation("Customer")located at 150 Dexter Ct.. Elgin,Illinois 60120 to continue Enhanced 9-1-1 service as described in AT&T Global Services's I.C.C. Tariff No.20,Part 8, Section 3. Customer's Service Area is defined as the area within the boundaries of Elgin,Illinois. The contract becomes effective when signed and shall automatically terminate 60 month(s)from date of this Agreement. In the event the Customer cancels this Agreement prior to establishment of the Enhanced 9-1-1 service,AT&T Global Services will be reimbursed by the Customer for all costs incurred. Enhanced 9-1-1 is a telecommunications service which provides certain features such as Automatic Number Identification("ANI"),Automatic Location Identification("ALI")and Selective Routing of 9-1-1 calls to a specific Public Safety Answering Point("PSAP")which is selected from the various PSAP's servicing customers within the Enhanced 9-1-1 customer's service area. Enhanced 9-1-1 is further defined by tariff. The customer elects to pay Enhanced 9-1-1 subject to the following conditions. A. Customer elects a contract period of 60 months. During this period the monthly rate for Enhanced 9-1-1 is$ 162.00 per 1000 exchange access lines and is not subject to AT&T Global Services- initiated rate changes. B. The Customer shall be responsible for Enhanced 9-1-1 monthly rates for the period of months stated in A above. The maximum termination charges associated with this Agreement are $340,200.00. If Customer requests termination of any or all Enhanced 9-1-1 services prior to the expiration of this Agreement,Customer will be liable for an amount equal to the number of months remaining in the term multiplied by the monthly rate per 1000 exchange access lines multiplied by the existing number of such items being billed. C. An Initial Non-Recurring Charge("I.N.C.")of $0.00 per 1000 exchange access lines at the time of renewal is applicable to the continuation of the Enhanced 9-1-1 service.No portion of the I.N.C. will be refunded. Customer shall be responsible for all I.N.C. and monthly charges and applicable taxes. D. Customer may elect to prepay all or a portion of the monthly rate in accordance with the Regulations of I.C.C.Tariff No.20.The prepayment amount for 35,000 access lines is $296,720.00 including taxes. AT&T Global Services has entered into agreements with companies referred to as AT&T Global Services Authorized Representatives. AT&T Global Services Authorized Representatives are independent companies. If selected by you,they are compensated by AT&T Global Services to assist you in the selection and ordering of AT&T Global Services products and services under applicable agreements. Page 1 at&t AT&T Global Services's Authorized Representatives may offer their own line of non-AT&T Global Services products and services under separate agreements for price,terms,and conditions. The evaluation,selection and performance of these non-AT&T Global Services products,and integration thereof, should be done independently of AT&T Global Services offerings. The service and performance standards of AT&T Global Services's network offerings are governed by tariff,AT&T Global Services ultimately is only responsible for proper performance of its network offerings. All terms and conditions of the Enhanced 9-1-1 service offering are set forth in the applicable tariff which fully determines the rights and obligations of the Customer and AT&T Global Services. NO REPRESENTATIONS OR AGREEMENTS,EITHER WRITTEN OR ORAL, SHALL ALTER OR IN ANY WAY AFFECT THESE RIGHTS OR OBLIGATIONS. Customer: City of Elgin,a municipal corporation AT&T Global Services By: �i� - - V Olufem Folarin ,/ �.�-. Title: City Na age Title: ea-ow V � C 1_/"i Date: June 27, 2007 Date: «/ d(9v - Attest: \t .� ,a___ �,��1�:-,5,(, Diane Robertson, C ty Clerk Authorized Representative: Date: 6 A 0 7 Page 2 4' OF rL� Agenda Item No. City of Elgin 0', < June 8, 2007 I TO: Mayor and Members of the City Council FROM: Olufemi Folarin, City Manager `° Robert Duffy, Deputy De ut Chief of Police SUBJECT: Agreement with Ameritech for Enhanced 9-1-1 Services PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider acceptance of a renewal agreement with Ameritech to pay our Enhanced 9-1-1 access line charges for the next five years on a month to month basis. RECOMMENDATION It is recommended that the City Council accept the renewal agreement with Ameritech and pay a monthly invoice in the amount of$5,670 plus applicable taxes. BACKGROUND Ameritech is the sole supplier of Enhanced 9-1-1 services available to the City of Elgin. The Enhanced 9-1-1 service provides Automatic Number Identification and Location Identification as well as selective routing of all the City of Elgin 9-1-1 calls to the Elgin emergency communications center. In 2002, the City of Elgin had approximately 51,000 hard-wired telephone lines. In 2007, that number has decreased to approximately 35,000 hard-wired telephone lines which have access to our emergency communications center through Ameritech. It is an acknowledged fact that the number of hard-wired telephone lines will continue to decrease over the next five years. Under provisions set forth in the Illinois Commerce Commission's Tariffs, the City of Elgin has the option to pay for this service on a monthly basis or prepay for the entire 5 years at a slight discount. The monthly payment option requires Ameritech to adjust the number of hard-wired telephone lines annually and based on the increased number of cellular telephone lines, advances in IP (Internet Protocol) telephone lines and the reduction in the number of hard-wired telephone riPk. lines. It is reasonable to assume that costs associated with the service will decrease over the next five years. Taking into account the amount of available funds, the time value of money and the decreasing number of land lines, the prepay option does not make economic sense. • r- Ameritech 911 Agreement June 8, 2007 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The Emergency Telephone Services Board (ETSB) recommends monthly invoice payment based upon the information included in the Background section of this memorandum. FINANCIAL IMPACT The initial annual charge by Ameritech will be $68,040. There is $11,000 budgeted and $6,700 available in account number 220-000-791.38-01, "Utilities/Telephone". In order to fund the proposed agreement a budget transfer will be completed from the "Contingencies" line item, account number 220-0000-791.84-01 where sufficient funds are budgeted ($522,440) and available ($522,440). L GAL IMPACT None ALTERNATIVES 1. The City Council may chose to prepay the entire 60 month amount for a total of$296,720 including taxes. 2. The City Council may chose not to renew the Agreement with Ameritech for Enhanced 9-1-1 services. Respectfully submitted for Council consideration. RD