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Home My WebLink About06-303 Resolution No. 06-303 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH SHALES MC NUTT CONSTRUCTION FOR THE BOWES ROAD BOOSTER PUMP STATION WHEREAS,the City of Elgin has heretofore entered into a contract with Shales McNutt for the Bowes Road Booster Pump Station; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: December 20, 2006 Adopted: December 20, 2006 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk ELGIN, ILLINOIS BOWES ROAD BOOSTER PUMP STATION CHANGE ORDER NO. 1 - FINAL SCOPE This Change Order No. 1 adjusts the Contract Price to account for additions and modifications as indicated below. BASIS FOR CHANGE 1. Bituminous Paving. Bituminous paving of the gravel access road around the Bowes Road Booster Station is proposed to be included in the project to minimize future maintenance. 2. Water Main and Fittings. The existing water main that was installed by others is at a deeper elevation than anticipated requiring additional water main and fittings. 3. Shaft Sleeve and Impeller Wear Rings. Stainless steel shaft sleeve and impeller wear rings have been requested in lieu of a bronze shaft sleeve and wear rings. Change Order No. I is necessary and proper due to the following: • The above changes were not anticipated for the reasons listed, at the time the contract with Shales McNutt Construction was authorized. • It is in the best interest of the Owner to approve the above changes. • These changes are germane to the intent and scope of the original contract. CHANGES IN CONTRACT AMOUNT Adjustments to the Contract Price for Item 1 is based on an estimated quantity of 627 square yards of bituminous paving at $25.15 per square yard. Adjustments to the Contract Price resulting from Item 2 and Item 3 shall be the negotiated lump sum prices covering all compensation due for the work as shown in Table 1. CHANGE IN CONTRACT TIME No adjustments to the Contract Times shall be given for Work completed under this change order. NOTE: Asphalt work will take place in spring when asphalt plants open. CO1-1 CHANGE ORDER NO. 1 Table 1 Summary of Contract Price Changes ITEM ADD DEDUCT 1. Bituminous Paving $15,766.00 2. Water Main and Fittings $4,594.00 3. Shaft Sleeve and Impeller Wear Rings $2,871.00 TOTAL ADD $23,231.00 TOTAL DEDUCT $0.00 NET CONTRACT PRICE CHANGE $23,231.00 CONTRACT AMOUNT $747,844.00 NET CONTRACT PRICE CHANGE $23,231.00 NEW CONTRACT AMOUNT $771,075.00 ACCEPTANCE The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All other provisions of the Contract remain unchanged. SHALES MCNUTT CONSTRUCTION CITY OF ELGIN, ILLINOIS (Contractor) A (Ow r) 1� a By: d ' � Date: 1 �— vl 1 Date: • CO1-2 F ,p >� — City of Elgin Agenda Item No. !, Dili November 24, 2006 -- TO Mayor and Members of the City Council • FROM: Olufemi Folarin, City Manager ` 1 , Kyla B. Jacobsen, Water Syste Superintendent SUBJECT: Change Order No. 1 for the Bowes Road Booster Pump Station PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorization of Change Order No. 1 and Final with Shales McNutt Construction for the Bowes Road Booster Pump Station Project. RECOMMENDATION It is recommended that the City Council authorize the execution of Change Order No. 1 and Final with Shales McNutt Construction for Bowes Road Booster Pump Station project for a total of$23,231. BACKGROUND On March 22, 2006, the City Council awarded a contract for the construction of the Bowes Road Booster Pump Station to Shales McNutt Construction, Inc. of Elgin, Illinois. The scope of the work included the construction of a new cement masonry unit building with a brick facade, furnishing and installation of two booster pumps with piping, valves, and appurtenances, furnishing and installation of yard piping, valves, motor control center, electric and instrumentation, security and radio telemetry, and construction of a gravel access road, fencing and landscaping. Change Order No. 1 and Final includes three work items that Shales McNutt will perform and are listed as follows: 1. Bituminous Paving - of the gravel access road around the Bowes Road Booster Station to minimize future maintenance. 2. Water Main and Fittings — the existing water main that was installed by previous contractors is at a deeper elevation than anticipated and requires additional water main and fittings. 3. Shaft Sleeve and Impeller Wear Rings — stainless steel shaft sleeve and impeller wear rings have been requested in lieu of a bronze shaft sleeve and wear rings. Water—Change Order No. 1 Bowes Road BPS rib' November 24, 2006 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None //,,F,IN- ANCIAL IMPACT The cost of Change Order No. 1 with Shales McNutt Construction totals $23,231. To date all budgeted funds have been spent/encumbered on the $750,000 project (number 409647, Bowes Road Booster Pump Station). There are sufficient funds available in account number 365-4000- 795.92-36, 2005 Bond Fund, Buildings/Structures, project number 409597, Water Department Security Improvements (budget = $1,065,000; available = $373,960) to pay for the change order. EGALIMPACT None ALTERNATIVES r. 1. Approve the change order as recommended. 2. Do not approve the change order as recommended. This is not recommended and will likely result in legal action by the contractor. Respectfully submitted for Council consideration. KBJ/PLB Attachment eimik