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Home My WebLink About06-243 Resolution No. 06-243 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH ARROW ROAD CONSTRUCTION COMPANY FOR 2006 UNIMPROVED STREET PROGRAM WHEREAS, the City of Elgin has heretofore entered into a contract with Arrow Road Construction Company for demolition of various city owned buildings; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: October 11, 2006 Adopted: October 11, 2006 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk ELGIN, ILLINOIS PROJECT 339882 CHANGE ORDER No. 1 and Final SCOPE: This Change Order No. 1 and Final will decrease the quantities of some items, increase the quantities of other items and add one new item to the contract. The general contractor for this project is Arrow Road Construction Co., of Mt. Prospect, Illinois. REASON FOR CHANGE: This Change Order No. 1 and Final is in the best interest of the City and is authorized by law. SUMMARY OF CHANGES IN CONTRACT AMOUNT: Awarded Added Deducted Completed Item Quantity Value Quantity Quantity Quantity Unit Price Value Bituminous Materials Price Coat 2,546.00 $ 3,055.20 1,209.00 3,755.00 $ 1.20 $ 4,506.00 Aggregate Prime Coat 99.00 $ 99.00 85.01 13.99 $ 1.00 $ 13.99 Bitumious Surface Removal 2 1/2" 563.00 $ 9,571.00 937.00 1,500.00 $ 17.00 $ 25,500.00 Class "D" Patches 0.00 $ - 0.00 $ - $ - Aggregate Shoulders, Type B 530.00 $ 3,710.00 173.69 356.31 $ 7.00 $ 2,494.17 Water Service Box To Be Adjusted 3.00 $ 240.00 2.00 1.00 $ 80.00 $ 80.00 Manholes To Be Adjusted 49.00 $ 15,435.00 9.00 58.00 $ 315.00 $ 18,270.00 New Frame and Lid 49.00 $ 11,760.00 4.00 53.00 $ 240.00 $ 12,720.00 Traffic Control and Protection 1.00 $ 2,000.00 1.00 $ 2,000.00 $ 2,000.00 Bituminous Concrete Surface Course, Superpave Mix D, N50 3,825.00 $ 185,512.50 1,930.85 1,894.15 $ 48.50 $ 91,866.28 Level Binder, Superpave Mix D, N50 0.00 $ - 1,781.55 1,781.55 $ 48.50 $ 86,405.18 Message Sign 13.00 $ 1,716.00 13.00 $ 132.00 $ 1,716.00 Cleaning and Preparation 1.00 $ 5,966.27 1.00 $ 5,966.27 $ 5,966.27 Total Awarded Value $ 239,064.97 Total Completed Value $ 251,537.88 Net Amount of Change Order No. 1 $ 12,472.91 The original contract with Arrow Road Construction Co. is $239,064.97. By reason of Change Order No. 1, the contract for the 2006 Unimproved Street Program will be increased in the amount of twelve thousand four hundred seventy two and 91/100 dollars, $12,472.91. The new contract amount, inclusive of Change Order No. 1 is two hundred fifty one thousand five hundred thirty seven and 88/100 dollars ($251,537.88). CHANGE ORDER NO. 1 and Final September 11,2006 PAGE 2 OF 2 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this day of , 2006. Recommended: PUBLIC WORKS DEPARTMENT By: °/yl i" Title: 1'vb/r corks vp. Date: 9/Z9/66 Accepted: ARROW ROAD CONSTRUCTION CO. Party of the Second -rt (Contractor) By: Title: Poe v--C Date: 9 //Z/e* Approved: CITY OF ELGIN Party of the First Part (Owner) By: _ � Title: . M Qt Date: l0 - lam• O(. < OF Et.C/ �'.00 • Agenda Item No. - j City of Elgin D Irk September 22, 2006 TO Mayor and Members of the City Council kj FROM: Olufemi Folarin, City Manager q manciatty, AI(' John Loete, Public Works Director "`�� '°�`'"�F'��" SUBJECT: Change Order No. 1 and Final with Arrow Road Construction Company for 2006 Unimproved Street Program PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the approval of Change Order No. 1 and Final for the 2006 Unimproved Street Program. RECOMMENDATION It is recommended that City Council approve Change Order No. 1 and Final with Arrow Road Construction Company for the 2006 Unimproved Street Program with Arrow Road Construction in the amount of$12,472.91, with a final contract value of$251,537.88. BACKGROUND On January 25, 2006, the City Council appropriated $4,224,606 of the City's Motor Fuel Tax (MFT) Fund for the 2006 Maintenance Program. Included as part of this program is the annual Unimproved Street Program which overlays unimproved (no curb and gutter) streets that were chip sealed in the first five year cycle of the program. This year's project area consists primarily of the streets south of Villa and between Willow and Poplar Creek. These streets were chip sealed in 2001 and have been moved up in the schedule ahead of the Clifford/Owasco/Steel Street area due to the need to complete the Frazier Avenue lowering project before paving those streets. During the project, additional pavement grinding became necessary to insure properly functioning and well drained finished streets. The existing chip seal streets were rough and had limited drainage which required several areas to be ground full width to eliminate high spots that might block drainage. Also, several manhole frames were raised to a proper grade which changed the grade needed on the surrounding street. The need for the adjustments was decided in the field by our engineer and paid at the same unit price contained in the bid. , C.O. # 1 and Final for 2006 Unimproved Street Program September 22, 2006 Page 2 The summary of quantity adjustments is shown in the attached copy of Change Order No. 1 and Final. The net amount of Change Order No. 1 and Final is $12,472.91, making the final contract amount with Arrow Road Construction $251,482.91. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None 91L, FINANCIAL IMPACT The cost of Change Order#1 and Final is $12,472.91. Of that amount, $10,935.03 remains in the original Motor Fuel Tax Fund project budget ($250,000), account number 290-0000-791.41-05, "Repair and Maintenance Service/Street Resurfacing", project number 339882, "Unimproved Streets". The balance of the needed funding ($1,537.88) is available in the Motor Fuel Tax Fund, account number 290-0000-791.84-01, "Contingencies", with a balance of $166,034. A budget transfer will be necessary. GAL IMPACT V None ALTERNATIVES 1. Approve the Change Order and Final as recommended. 2. Do not approve the Change Order and Final and direct staff on how to proceed. Respectfully submitted for Council consideration. (CAB] Attachment • r l ELGIN, ILLINOIS PROJECT 339882 CHANGE ORDER No. 1 and Final SCOPE: This Change Order No. 1 and Final will decrease the quantities of some items, increase the quantities of other items and add one new item to the contract. The general contractor for this project is Arrow Road Construction Co., of Mt. Prospect, Illinois. REASON FOR CHANGE: This Change Order No. 1 and Final is in the best interest of the City and is authorized by law. • SUMMARY OF CHANGES IN CONTRACT AMOUNT: Awarded Added Deducted Completed item Quantity Value Quantity Quantity Quantity Unit Price Value Bituminous Materials Price Coat 2,546.00 $ 3,055.20 1,209.00 3,755.00 $. 1.20 $ 4,506.00 Aggregate Prime Coat 99.00 $ 99.00 85.01 13.99 $ 1.00 $ 13.99 Bitumious Surface Removal 2 1/2" 563.00 $ 9,571.00 937.00 1,500.00 $ 17.00 $ 25,500.00 Class"D"Patches 0.00 $ - 0.00 $ - $ - Aggregate Shoulders, Type B 530.00 $ 3,710.00 173.69 356.31 $ 7.00 $ 2,494.17 Water Service.Box To Be Adjusted 3.00 $ 240.00 2.00 1.00 $ 80.00 $ 80.00 Manholes To Be Adjusted 49.00 $ 15,435.00 9.00 58.00 $. 315.00 $ 18,270.00 New Frame and Lid 49.00 $ 11,760.00 4.00 53,00 $ 240.00 $ 12,720.00 Traffic Control and Protection 1.00 $. 2,0.00.00 1.00 $ 2,000.00 $ 2,000.00 Bituminous Concrete Surface Course, Superpave Mix D, N50 3,825.00 $ 185,512.50 1,930.85 1,894.15 $ 48.50 $ 91,866.28 Leval Binder, Superpave Mix D, N50 0.00 .$ - .1,781.55 1,781.55 5. 48.50 $ 86,405.18 Message Sign 13.00 $ 1,716.00 13.00 $ 132.00 $ 1,716.00 Cleaning and Preparation 1.00 .$ 5,966.27 1.00 $ 5,966.27 $ 5,966.27 ■ ITotal Awarded Value:` $ 239 064.97 ' Total Completed Value ;,$ 251,537.88 ?. ^_.�_. Net Amount of Change Order No.1 : $ 12,472.81 The original contract with Arrow Road Construction Co. is $239,064.97. By reason of Change Order No. 1, the contract for the 2006 Unimproved Street Program will be increased in the amount of twelve thousand four hundred seventy two and 91/100 dollars, $12,472.91. The new contract amount, inclusive of Change Order No. 1 is two hundred fifty one thousand five hundred thirty seven and 88/100 dollars ($251,537.88). rk CHANGE ORDER NO.1 and Final September 11,2006 PAGE 2 OF 2 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this day of , 2006. Recommended: PUBLIC WORKS DEPARTMENT By: Title: Date: Accepted: ARROW ROAD CONSTRUCTION CO. Party of the Second ;,,;;rt (Contractor) By: Title: P , e' 3t Date: 9 b 2/00 Approved: CITY OF ELGIN Party of the First Part(Owner) By: Title: Date: Awarded Added Deducted Completed Item Quantity Value Quantity Quantity Quantity Unit Price Value Bituminous Materials Price Coat 2546 $ 3,055.20 1209 3755 $ 1.20 $ 4,506.00 Aggregate Prime Coat 99 $ 99.00 85.01 13.99 $ 1.00 $ 13.99 Bitumious Surface Removal 2 1/2" 563 $ 9,571.00 937 1500 $ 17.00 $ 25,500.00 Class"D"Patches 0 $ - 0 $ - $ - Aggregate Shoulders,Type B 530 $ 3,710.00 173.89 356.31 $ 7.00 $ 2,494.17 Water Service Box To Be Adjusted 3 $ 240.00 2 1 $ 80.00 $ 80.00 Manholes To Be Adjusted 49 $ 15,435.00 9 58 $ 315.00 $ 18,270.00 New Fram and Lid 49 $ 11,760.00 4 53 $ 240.00 $ 12,720.00 Traffic Control and Protection 1 $ 2,000.00 1 $2,000.00 $ 2,000.00 Bituminous Concrete Surface Course, Superpave Mix D, N50 3825, $185,512.50 1930.85 1894.15 $ 48.50 $ 91,866.28 Level Binder, Superpave Mix D, N50 0 $ - 1781.55 1781.55 $ 48.50 $ 86,405.18 Message Sign 13 $ 1,716.00 13 $ 132.00 $ 1,716.00 ,Cleaning and Preparation 1 $ 5,966.27 1 $5,966.27 $ 5,966.27 Total Awarded Value $239,064.97 Total Completed Value $261,537.88 Net Amount of Change Order No.1 $ 12,472.91 •