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HomeMy WebLinkAbout06-191 Resolution No.06-191 RESOLUTION RATIFYING THE EXECUTION OF A KANE COUNTY DIVISION OF TRANSPORTATION HIGHWAY PERMIT REGARDING THE BOWES ROAD/BOWES CREEK BOULEVARD INTERSECTION IMPROVEMENTS (Bowes Creek Country Club) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that it hereby ratifies and approves the execution of a Kane County Division of Transportation Highway Permit by Ed Schock, Mayor, regarding the Bowes Road/Bowes Creek Boulevard intersection improvements, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: August 9, 2006 Adopted: August 9, 2006 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk "Kane County Division of Transportation Highway Permit 41W011 Burlington Road,St Charles,IL 60175 Phone(630)584-1171 Fax(630)584-5239 PERMIT INFORMATION Permit Number TA-2006-0061 Issuance Date Permit Type Exipration Date Comments Major Access Major access will remain valid until a change in the use of the property. Major access shall become valid upon the completion of the Bowes Road/Bowes Creek Blvd off-site roadway improvement by the Permittee's contractor and the off-site work acceptance by the County. Right-of-Way Alteration 11/15/2007 Bowes Road/Bowes Creek Blvd intersection improvements. DESCRIPTION OF PERMITTED IMPROVEMENTS The intersection improvement is located approximately 1/2 mile east of the intersection of Bowes Road/Nestler Road intersection,in the City of Elgin,IL. The project starts approximately 100 feet east of the intersection of Sante Fe Trail&Bowes Road Intersection on Bowes Road,continues east approximately 600 to a new intersection called Bowes Creek Blvd,and ending approximately 900 feet east of the new intersection of Bowes Creek Blvd and Bowes Road. The work shall include the following on Bowes Road:left&right turn lanes, storm sewer,striping,highway signs, restoration of the Bowes Road right-of-way,dedication of right-of-way along Bowes Road and major access to Bowes Road. Major Access-See the following locations listed below: Bowes Road 1) Full Access (Residential Entrance)-The access is located approximately 750 feet east of the intersection of Bowes Road&Sante Fe Trail along the south side of Bowes Road.The access shall be a full access for residential development.The roadway width is approximately 54 feet wide with an approximate 12 foot raised median curb to curb at the right-of-way line. Right of Way Alteration- work shall consist of the following:earth excavation,porous granular embankment,trench backfill(flowable fill),topsoil excavation&placement,furnishing and placing topsoil 6 inch,seeding CI 2A with fertilizer&erosion control blanket, temporary ditch checks,perimeter erosion barrier,inlet&pipe protection,rip rap,Superpave Surface Course Mix D N70,Bituminous Binder Course Superpave IL 19 N70, level binder Superpave N70 machine method,Bituminous Base Course Superpave N50,bituminous butt joints,pavement removal,sawcuts,strip reflective crack control,bituminous surface removal 2 inch,aggregate shoulder Type B, precast reinforced concrete flared end sections(variable sizes),storm sewer CI A Type 1 (variable sizes),grating for conc flared end sections(variable sizes),manholes Type A(variable sizes)with various types of frames&lids,roadway signage,recessed polyurea, combination curb&gutter,concrete median,inlets various sizes,traffic control&protection,and right-of-way restoration. The work described above hereinafter shall be referred to as"Improvements". The improvements shall be built according to the following plans:"Engineering Improvement Plans for Bowes Road Improvements(C.H.17)at Bowes Creek Country Club Elgin,IL Kane County"prepared by Cowey Gudmundson Leder,Ltd revision date April 2,2006. DEVELOPMENT INFORMATION Development Name Bowes Ck Country Club Land Use Agricultural Township Elgin Section 25 Highway Name Bowes Road Parcel Number 05-25-400-005 Construction Cost Estimate Work Order Number Permittee Name Branden Jafari Main Phone (847)590-5100 Company/Title Toll Brothers,Inc. Secondary Phone ( ) - Street Address 1153 W.Dundee Dr. Fax (847)590-5640 City/State/Zip Arlington Heights IL 60004 Email cpiggatollbrothersinc.com County Contact Kane County Division of Transportation • Highway Permit d;`� 4.' low 41W011 Burlington Road,St Charles,IL 60175 Phone(630)584-1171 Fax(630)584-5239 Name John Guddendorf Main Phone (630)406-7382 Company/Title Permit Administrator-KDOT Secondary Phone ( ) - Street Address 41W011 Burlington Road Fax (630)584-5239 City/State/Zip St Charles IL 60175 Email GuddendorfJohnOco.kane.11.i County Contact Name Jay Seyller Main Phone (630)406-7309 Company/Title Utility Coordinator-KDOT Secondary Phone ( ) - Street Address 41W011 Burlington Road Fax (630)584-5239 City/State/Zip St Charles IL 60175 Email SeyllerJayeco.kane.il.us Municipal Representative Name Mr Ed Shock Main Phone (847)931-6100 Company/Title Mayor City of Elgin Secondary Phone ( ) - Street Address 150 Dexter Court Fax (847)931-5610 City/State/Zp Elgin IL 60120 Email www.cityofelgin.org GENERAL REQUIREMENTS 1 Permittee is authorized to perform work in the County highway right-of-way to construct Improvements. 2 The County will not participate in any extra work that may arise from this Improvement. 3 The County Permit Department and/or Consultant shall oversee the Improvement in the interest of the County. The County and/or the County Consultant is not responsible for coordinating the Permittee's materials consultant for testing on this project.The Permittee will be responsible for the layout of the project. 4 No work is authorized to start until all of the Pre-Construction Requirements have been met. 5 No work activities that disrupt traffic are allowed before 7:00 am or after 3:30 pm.Extended work hours are allowed if approved by the County and: a)Work is done from behind the barricades and traffic is not disrupted. b)It is proven that extended hours will result in the completion of the Improvements significantly ahead of the County approved schedule. 6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule. 7 An updated schedule shall be submitted to the County every two weeks at site meeting. 8 All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work started. 9 Construction and other related activities of this permit shall not at any time or under any circumstances,create any hazard to the motoring public. 10 The term,provisions,and conditions of this permit shall apply to the successors or assigns. 11 Contractors must have a copy of this permit at the job site for inspection by the County. 12 The County Permit Department and/or County Consultant shall be notified at least 48 hours in advance of the starting date of any work on any right-of-way,proof rolls,asphalt work,changes in traffic flow. 13 The Permittee is responsible for damages of any County owned facility within the construction limits of the permitted activity within the County right-of-way. 14 All work performed shall comply with the Kane County Stormwater Ordinance,latest version. PRE-CONSTRUCTION REQUIREMENTS 1 The County receives and approves a progress schedule for the Improvements. —Kane County Division of Transportation • Highway Permit 41W011 Burlington Road,St Charles,IL 60175 Phone(630)584-1171 Fax(630)584-5239 2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(if applicable), Permittee and Permittee's Contractor. 3 Certificates of Insurance from the Permittee,contractor,and sub-contractors naming the County of Kane and the County's Consultant(if applicable)as additionally named insured. 4 Advanced Warning Signage and/or message board shall be posted by the Permittee and Kane County will handle the press release notice(s)which wil be published at least 72 hours prior to the start of construction. Notifications shall communicate the date when construction will start and the duration of the project. 5 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control maintenance contractor. 6 The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal, interconnect and approach lighting items in the County right-of-way. TRAFFIC CONTROL REQUIREMENTS 1 The County approval Is required for any lane closure.Advanced Warning Signage and/or message boards posted at least 3 days in advance of construction activities that will cause significant disruption(i.e.work changing from one side of street to the other,lane closures,etc.)to the motoring public. 2 The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in accordance with the Illinois Department of Transportation standards and the Manual of Uniform Traffic Control Devices for highway construction,and approved engineering plans. 3 The flow of traffic shall not be hindered at any time,unless authorized by the County. 4 The County shall limit work activities in the highway right-of-way if it Is determined that such limitations are necessary to ensure the safety and efficiency of the motoring public. 5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this Permit including future changes in operation and traffic movements needed because of improvements to or changing conditions of the County Highway. REQUIREMENTS FOR CONSTRUCTION ACTIVITY 1 No equipment(i.e.trenchers,backhoes,etc.)is authorized to operate on the pavement of the roadway and shall be operated outside the shoulders of the roadway unless pre-approved by the County of Kane. 2 No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway. 3 All disturbed areas in or adjacent to the highway right-of-way shall be properly barricaded overnight,on weekends, and on days when no work is being performed.Barricades shall be up and in conformance of the Illinois Department of Transportation standards at all times. 4 Unprotected open trenches are not allowed. 5 The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field conditions,highway maintenance,or safety problems that become apparent during construction. 6 The Permittee shall receive approval from the County for field changes needed prior to their implementation. 7 Pavement saw cutting is required when there is damage resulting from work activities,along edge of pavement for widening,or as directed by the County. 8 The Permittee is responsible during construction for maintenance and upkeep of the right-of-way,vicinity highway pavement,and Improvements,and other as deemed necessary by the County.This includes,but is not limited to, removal of mud and debris from highway surface,and the maintenance of drainage systems and turf areas. 9 The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control devices as provided in approved Improvement plans. 10 The Improvements and work activities required to construct such shall not interfere with natural drainage of the road and the right-of-way. 11 The Improvements and work activities required to construct such shall not interfere with other area highway construction or maintenance projects. .Kane County Division of Transportation ,, Highway Permit -• 17:--) 41W011 Burlington Road,St Charles,IL 60175 �'▪ � Phone(630)584-1171 Fax(630)584-5239 12 Trees or shrubbery shall not be removed,cut,trimmed,or disturbed within the highway right-of-way without the approval of the County. 13 All permanent road signage shall be erected before roadways and accesses are opened to the motoring public. The Permittee is responsible for any required signs associated with the safe travel of the motoring public through the construction improvement. 14 Work shall be done on one side of the roadway at a time. 15 Proof roll acceptance of the sub-grade/sub-base by the County is required prior to paving operations.The Permittee may be required by the County to perform proof rolls after rain events. 16 The County shall suspend construction activities and require a winterization plan if pavement improvements cannot be completed by November 15th,as determined by the County.The winterization plan shall require: a.Pavement marking with epoxy paint. b.Road surface shall be smooth with feathering of pavement at ends of the project. c.Road signage as required by the County on permanent posts. d.Shoulders shall be compacted and level with the roadway pavement. e.Erosion control shall be put in place. f.Monitoring of pavement and shoulder conditions every two weeks,or after a snow removal operation.This may require additional pavement markings or other remedial work as required by the County to insure the safety of the motoring public. PAVING OPERATIONS 1 Fresh Oil Ahead signs shall be erected approximately 500 feet in advance of each end of the area to be primed and surfaced at least 24 hours prior to applying bituminous materials(prime coat)and aggregate(prime coat). Additional signs shall be installed for all side roads within the area to be primed. If the area to be primed does not begin at the intersection of two roads an additional sign shall be installed at the nearest intersection preceding the area to be primed. 2 All signs shall remain in place until the leveling binder course has been placed or until the prime coat has fully cured as determined by the County. 3 Signage shall have minimum dimensions of 48 inches by 48 inches,black lettering and border,and orange reflective background.Trained personnel are to be stationed to control traffic at all intersections and crossroads until prime coat has cured. 4 No priming shall be performed unless the pavement is dry and conditions are forecast to be dry immediately prior to the start of priming. 5 The lane being primed shall be closed to traffic until the binder prime has cured and pavement markings have been placed. 6 Compliance with Sections 404,405 and 406 of the Road and Bridge Construction Manual is required. 7 Bituminous base course shall be in accordance with latest edition of the Standard Specifications for the Road and Bridge Construction.Supplemental Specifications and Recurring Special Provisions. 8 Asphalt surface mix"padding"shall be place at the transition between the new and existing pavement. 9 Pavement markings shall be placed on the level binder or surface coarse prior to opening to traffic. AUTHORIZATION FOR PUBLIC USE OF ACCESS 1 Major access to Bowes Creek Subdivision will not be permitted for public access until the off-site improvements have been completed and accepted by the County for Bowes Road. 2 Access shall be closed and barricaded until the County authorizes the use of the public access. 3 The County reserves the right to close,restrict or modify the major access if it is determined by the County to be unsafe,detrimental to traffic flow or if future roadway improvements require its removal or relocation. SPECIAL • 'Kane County Division of Transportation , Highway Permit ' 4 41W011 Burlington Road,St Charles,IL 60175 Phone(630)584-1171 Fax(630)584-5239 3 The Permittee shall notify the Permit Department prior to the project beginning to insure proper inspections and approvals have been done. 4 The dedication of a 60 foot half right-of-way to the County of Kane shall be completed within 60 days of the issuances date of the permit. 5 The major access shall be constructed perpendicular to Bowes Road up to the 60 foot right-of-way line. 6 The minimum use access driveway shall be paved with 2 inches of bituminous surface after 10 inches of aggregate base course(CA06)has be installed and compacted to the property line. There shall be no rocks,flowers,berms or other foreign objects allowed to be placed in the County right-of-way.No new vegetation over the height of six inches shall be allowed within sixty feet of the centerline of Bowes Road. 7 No paver block or concrete approaches are allowed in the County right-of-way,unless prior written approval is obtained from the County Engineer. 8 The mailbox and mailbox turnout shall be installed at the location designated by the United States Post Office.The mailbox turnout shall be installed according to the diagram included with this permit.the turnout may need to be altered to fd the conditions in the field.The turnout shall be a minimum of 2 inch bituminous surface with 10 inch aggregate base course(CA06).The width of the turnout will be determined by the County Engineer.No non-frangible structures will be allowed for mailbox supports or stands. 9 Loading or unloading of equipment or supplies will not be allowed in the Bowes Road right-of-way. 10 No equipment will be allowed to park along Bowes Road right-of-way that will block or hinder traffic or sight lines. 12 At the end of the project the County will require an As Built'set of plans.These plans shall include all changes that have been done in the field to complete the project.The improvements shall be tied in to the State Plane Coordinating System-Zone IL.E and North American Datum 83(NAD83). The record drawings shall be submitted in the form of a burned CD,as follows:a)Drawing format shall be Micro Station(.dgn)and/or AutoCad(.dwg);b) Plan sheets shall be included as a collection of scanned files or images as Tagged Information File Format(.t f) files. 15 The Kane County Traffic section will provide a detailed signage plan for the portion of the County road in Kane County described in the DESCRIPTION SECTION of this permit.A schedule of the required signs will be provided with a marked plan.The Kane County Division of Transportation Sign Shop will install all the required signs in the Kane County right-of-way and the permit applicant will be responsible to pay for the installation at a cost of approximately$225.00 per sign.The cost will be included in the Fees section of the Permit and invoiced. 16 Any trees,bushes or shrubs that restricts site distance for the access,shall be trimmed back or removed. ENFORCEMENT AND SECURITY 1 The Permittee shall pay any vehicular damage claims related to paving materials that the County deems to be caused by a failure of the Permittee to follow the requirements of the Paving Requirements section of this permit. The County shall cause payment of the claim plus processing costs to be made from the letter of credit for this permit if the Permittee fails to pay the claim as directed by the County.The County Engineer shall have the final decision on any claim against the contractor for non-compliance. 2 Reduction in the letter of credit will not be granted if any previous bills have not been paid. 3 Violation of any condition of this permit may result in the suspension or revocation of the permit. 4 The County shall suspend this permit without notice if any conditions are not followed. 5 The County shall suspend this permit due to a lack of progress. 6 The County has the right to modify the letter of credit for this permit to cure defaults(i.e.engineering review costs, construction observation,work activity deficiencies,improvement deficiencies,claims for prime damage,etc.). 7 The Permittee shall not perform any work or participate in any activity that is beyond the scope of this permit. MAINTENANCE&RELOCATION RESPONSIBILITIES • • • • Kane County Division of Transportation Highway Permit At IVO1 41W011 Burlington Road,St Charles,IL 60175 �ir` Phone(630)584-1171 Fax(630)584-5239 1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with its normal maintenance policies,the drainage system including ditches,pavement widening including turning lanes,pavement markings and traffic control devices,curb and/or gutters,shoulders and turf area located within the right-of-way of the County Highway. 2 The Permittee,after completion and acceptance of the Improvements,may provide additional mowing of turf areas as needed or provide other maintenance operations such as removing garbage and debris. 3 The Municipality,after completion and acceptance of the Improvements,shall be responsible for the removal of snow,ice,gravel,and other debris from the paved surface on the major access to or from the County Highway keeping the major access in a safe condition for the motoring public. 4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the Improvements. CLAIMS,LIEN&LIABILITY 1 The Permittee,its successors,grantees and assigns,covenants and agrees that it will not let or permit or suffer any lien to be put,placed upon,arise or accrue against the right-of-way or funds of the County in favor of any person or persons,individual or corporate,furnishing labor or material In any work contemplated herein.Permittee,its successors,grantees and assigns,further covenants and agrees to hold said right-of-way and/or funds of the County free from any and all liens,or rights or claims of lien which might arise or accrue under or be based upon any Mechanic's Lien Law of the State of Illinois either now in force or to be enacted.All contracts and agreements that may be made by Permittee or Permittee's contractor relating to any work herein proposed shall expressly state that the Interest and reversion of the County in and to said right-of-way or funds shall be wholly free from and not subject to any lien or claim of any contractor,subcontractor,mechanic,material man or laborer whether passed upon any law,regulation of the State of Illinois,or any other authority,now in force or hereafter to be enacted,and Permittee or Permittee's contractor also agrees and covenants that it will not enter into any contract for such work which shall not in express terms contain the aforesaid provisions.The County does not allow without a permit, alteration work in the highway right-of-way after the acceptance of the Improvements. 2 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or privilege over any right-of-way or any part of any road which may be under the control or ownership of some other entity,Individual or jurisdictional body or to release Permittee from compliance with the provisions of any laws or statutes relating to such construction. 3 The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify, defend and hold harmless the County,including their elected and duly appointed officials,employees and representatives from and against any and all claims,suits,actions,losses,expenses,damages,injuries,deaths, judgments,and demands arising from and relating to the construction and other related activities. 4 The Permittee and all persons involved in the construction and other related activities of this permit shall pay all damages,judgments,costs and expenses,including attorney fees and court costs in connection with or resulting from the construction and other related activities of this permit regardless of any limitations of insurance coverage. 5 The Permittee shall be responsible for the repair of any damage to highway facilities and/or facilities of others located within the County Highway right-of-way caused by the construction of this permit or Improvements to the property served by this Permit. This includes,but is not limited to,the highway pavement,shoulders,ditch lines and signage. Permit Number: . TA-2006-0061 Total Fees: $4,500.00 THE UNDERSIGNED PERMITTEE 1 APPLICANT AGREES TO FOLLOW ALL REQUIREMENTS OF THIS PERMIT AND THE KANE COUNTY ACCESS CONTROL REGULATIONS. ' • 7 Kane County Division of Transportation ANN • Highway Permit a% 9` :k' 41W011 Burlington Road,St Charles,IL 60175 Phone(630)584-1171 Fax(630)584-5239 PAWD /VI• etitAIWIA)67 Permittee or Authorized Representative(Please Print) ignature Date Permittee or Authorized Representative(Please Print) Signature Date Ed Schock, Mayor �!�� _// ,A/ 7/27/06 Authorized Municipal Officer(Please Prin Signature Date Authorized County Officer(Please Prin Signature Date