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Home My WebLink About06-186 Resolution No. 06-186 RESOLUTION AUTHORIZING EXECUTION OF A PROMOTIONAL AGREEMENT WITH THE ELGIN COURIER NEWS (2006-2007 Performing Arts Season) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin, City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and directed to execute a promotional agreement on behalf of the City of Elgin with the Elgin Courier News for the Hemmens 2006-2007 Performing Arts Season, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: August 9, 2006 Adopted: August 9, 2006 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk r, Elgin Courier News Hemmens Cultural Center 2006-2007 Performing Arts Season PROMOTIONAL AGREEMENT THIS AGREEMENT is hereby made and entered into this 9i/./ day of ,4 u G. , 2006, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City") and Suburban Chicago Newspapers, the parent company of The Elgin Courier News, an Illinois corporation (hereinafter referred to as "The Courier") . WHEREAS, City owns and operates a theater commonly known as the Hemmens Cultural Center; and WHEREAS, the parties hereto have each determined it to be in their best interests to enter into an agreement by which The Courier provides sponsorship for the aforementioned Hemmens Cultural Center. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby agree as follows: 1 . The Courier shall provide the City with advertising equal to not less than $30, 000 in value between June 4, 2006 and May 18, 2007, for the purpose of promoting the City' s 2006-2007 Performing Arts Season. 2. City shall provide The Courier with logo placement listing it as a season sponsor in 250, 000 editions of City' s season brochure. 3. City shall credit The Courier as a season sponsor on the Hemmens/Centre electronic marquee located at the corner of Kimball Street and North Grove Avenue, Elgin, Illinois. 4 . City shall provide The Courier with a full page ad in all program books for The Hemmens Cultural Center' s 2006-2007 Performing Arts Season shows . 5. City shall provide The Courier up to ten (10) tickets to all of The Hemmens Cultural Center' s 2006-2007 Performing Arts Season shows. A guest list shall be provided to The Hemmens Box Office at least two (2) weeks prior to the scheduled performance. All remaining tickets shall be released for sale. 6. City shall provide The Courier with logo placement and hyperlink on the Hemmens' Performing Arts Season webpage for the length of the applicable season, which shall end on May 19, 2007 . 7 . City shall credit The Courier as a season sponsor on Elgin' s Government Access TV Channels on Comcast and Wide Open West. 8 . City shall include The Courier logo on all print advertising for The Hemmens Cultural Center' s 2006-2007 Performing Arts Season shows (newspaper, magazines, newsletters, etc. ) . 9. This agreement shall be subject to and governed by the laws of the State of Illinois . Venue for the resolution of any disputes and the enforcement of any rights arising out of or in connection with this agreement shall be in the Circuit Court of Kane County, Illinois . 10. The terms of this agreement shall be severable. In the event any of the terms or conditions of this agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this agreement shall remain in full force and effect. 11 . This agreement shall not be construed so as to create a joint venture, partnership, employment, or other agency relationship between the parties hereto except as specifically provided herein. 12 . This agreement shall terminate on May 19, 2007 . 13. This agreement may be terminated by either party at any time for any reason upon ten (10) days written notice. 14 . This agreement is the sole agreement between the parties hereto regarding this matter. There are no other implied or verbal agreements between the parties hereto. The terms and provisions of this agreement may not be modified except by a written agreement between the parties hereto. CITY OF ELGIN The Elgin Courier News B 4A ) x%By Y City Ma .tter a ji<P �i �(G --- Attest: Attest: �VJ City Clerk -2- F:\Hemmens\HEMMENS SEASONS\2006-2007\Performing Arts\Sponsorships\Completed\06-07 Courier Sponsorship Contract - Adult.doc 4 • ,ci O F E`G `` 4 4 Agenda Item No. ' CIt Of Elgin \iu July 21, 2006 TO Mayor and Members of the City Council -- __. FROM: Olufemi Folarin, City Manager krarath)thil,Lowe mil Randy Reopelle, Parks and Rec ation Director (.01141n7 Oprorruldnes forAllCiuz,rti SUBJECT: The Courier News Co-Sponsorship of The Hemmens Cultural Center Performing Arts Season PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a co-sponsorship agreement with The Courier News for The Hemmens 20065-2007 Performing Arts Season. RECOMMENDATION It is recommended that the City Council approve the promotional agreement with The Courier News as presented. BACKGROUND The staff of The Hemmens Cultural Center has developed a sponsorship program for City sponsored shows. The goal of the sponsorship program is to enable the Hemmens to bring in different acts, reduce ticket prices, and broaden the theatre's exposure in the community and beyond. To this end, an effort was made to target local and regional businesses for sponsorship opportunities. The Courier News again expressed interest in participating by sponsoring The Hemmens 2006-2007 Performing Arts Season. The main items of the sponsorship agreement are as follows: 2006-2007 Performing Arts Season Sponsor Hemmens Cultural Center will provide: 1. Prominent placement of The Courier News' logo in 300,000 brochures The Hemmens' 2006-2007 Performing Arts Season, distributed through the Daily Herald, The Courier News, Kane County Chronicle, subscriber mailing list and around town. 2. A full page Courier News ad in program books for all Hemmens 2006-2007 Performing Arts Season shows, valued at$1,000. • #010'' The Courier News Sponsorship of The Hemmens Cultural Center July 21, 2006 Page 2 3. The Courier News' logo on all print a adio advertising for each Hemmens 2006-2007 Performing 4. Up to ten (10) tickets to each Hemmens ason show for The Courier News to use. Valued at $8,525. 5. Logo and link (if applicable) on Hemm ebpage for 2006- 2007 Performing Arts Season. 6. Credit as a season sponsor on Elgin's government access cable tv channels. 7. Space for signage in lobby of the Hemmens Center the night of each show. The Courier News will provide signage for display. 1. The Courier News will provide in-kind advertising and promotions in The Courier News valued at $30,000. O., COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT The sponsorship agreement with The Courier News stipulates that the City will provide tickets and program advertising totaling a value of up to $9,525 to The Courier News. For their promotional efforts, The Courier News will provide $30,000 of in-kind advertising. \WA/LEGAL IMPACT None. ALTERNATIVES 1. Approve the promotional agreement as presented. 2. Do not approve the promotional agreement as presented. Respectfully submitted for Council consideration. 4 bw Attachments 4010■ The Courier News Sponsorship of The Hemmens Cultural Center July 21, 2006 Page 3 Elgin Courier News Hemmens Cultural Center 2006-2007 Performing Arts Season PROMOTIONAL AGREEMENT THIS AGREEMENT is hereby made and entered into this day of , 2006, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City" ) and Suburban Chicago Newspapers, the parent company of The Elgin Courier News, an Illinois corporation (hereinafter referred to as "The Courier" ) . WHEREAS, City owns and operates a theater commonly known as the Hemmens Cultural Center; and WHEREAS, the parties hereto have each determined it to be in their best interests to enter into an agreement by which The Courier provides sponsorship for the aforementioned Hemmens Cultural Center. 40011k NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby agree as follows : 1 . The Courier shall provide the City with advertising equal to not less than $30, 000 in value between June 4 , 2006 and May 18, 2007, for the purpose of promoting the City' s 2006-2007 Performing Arts Season. 2 . City shall provide The Courier with logo placement listing it as a season sponsor in 250, 000 editions of City' s season brochure. 3 . City shall credit The Courier as a season sponsor on the Hemmens/Centre electronic marquee located at the corner of Kimball Street and North Grove Avenue, Elgin, Illinois. 4 . City shall provide The Courier with a full page ad in all program books for The Hemmens Cultural Center' s 2006-2007 Performing Arts Season shows . 5 . City shall provide The Courier up to ten (10) tickets to all of The Hemmens Cultural Center' s 2006-2007 Performing Arts Season shows . A guest list shall be provided to The Hemmens Box mow, Office at least two (2) weeks prior to the scheduled performance . All remaining tickets shall be released for sale . ' lok The Courier News Sponsorship of The Hemmens Cultural Center July 21, 2006 Page 4 6 . City shall provide The Courier with logo placement and hyperlink on the Hemmens' Performing Arts Season webpage for the length of the applicable season, which shall end on May 19, 2007 . 7 . City shall credit The Courier as a season sponsor on Elgin' s Government Access TV Channels on Comcast and Wide Open West . 8 . City shall include The Courier logo on all print advertising for The Hemmens Cultural Center' s 2006-2007 Performing Arts Season shows (newspaper, magazines, newsletters, etc. ) . 9 . This agreement shall be subject to and governed by the laws of the State of Illinois . Venue for the resolution of any disputes and the enforcement of any rights arising out of or in connection with this agreement shall be in the Circuit Court of Kane County, Illinois . 10 . The terms of this agreement shall be severable. In the event any of the terms or conditions of this agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this agreement shall remain in full force and effect . 11 . This agreement shall not be construed so as to create a joint venture, partnership, employment, or other agency relationship between the parties hereto except as specifically provided herein. 12 . This agreement shall terminate on May 19, 2007 . 13 . This agreement may be terminated by either party at any time for any reason upon ten (10) days written notice . 14 . This agreement is the sole agreement between the parties hereto regarding this matter. There are no other implied or verbal agreements between the parties hereto. The terms and provisions of this agreement may not be modified except by a written agreement between the parties hereto. CITY OF ELGIN The Elgin Courier News By By �"� City Manager The Courier News Sponsorship of The Hemmens Cultural Center July 21, 2006 Page 5 Attest : Attest : City Clerk