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Home My WebLink About06-17 Resolution No. 06-17 RESOLUTION ACCEPTING AND AUTHORIZING EXECUTION OF THE 2006 MOTOR FUEL TAX MUNICIPAL ESTIMATE OF MAINTENANCE COSTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that it hereby accepts and authorizes Olufemi Folarin, City Manager,to execute the 2006 Motor Fuel Tax Municipal Estimate of Maintenance Costs,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: January 25, 2006 Adopted: January 25, 2006 Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk Resolution No. 06-17 Illinois Department Resolution for Maintenance of p Streets and Highways by Municipality of Transportation Under the Illinois Highway Code BE IT RESOLVED, by the City Council of the (Council or President and Board of Trustees) City of Elgin , , Illinois, that there is hereby (City,Town or Village) (Name) appropriated the sum of $4,224,606.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2006 (Date) to December 31, 2006 (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution,are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation,on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s)for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg. , Illinois. I, Delonna Mecum Clerk in and for the City (City,Town or Village) of Elgin , County of Kane/Cook hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council at a meeting on January 25, 2006 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, 1 have hereunto set my hand and seal this 25th day of January 2006 • (SEAL) Elgin City Clerk (City,Town or Village) Authorized MFT Expenditure Date Department of Transportation Regional Engineer • Page 1 of 1 BLR 14230(Rev.9/05) Illinois Department Municipal Estimate of of Transportation Maintenance Costs i Section Number Period from 1/1/2006 to 12/31/2006 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation Operation Group Unit Cost (No.-Description) (l,ll,lli,ly) Item Unit Quantity Price Cost Catch Basin Cleaning II Equipment(see details) $ 67,200.00 II Labor(see details) _ $ 74,400.00 $ 141,600.00 Bituminous Patching II Equipment(see details) $ 60,000.00 II Labor(see details) $ 90,000.00 III Bit. Mix Group 1 Ton 1360 $ 28.00 $ 38,080.00 III Bit. Mix Group 2 Ton 200 $ 80.00 $ 16,000.00 $ 204,080.00 Bituminous Paving II Equipment(see details) $ 21,000.00 II Labor(see details) $ 24,800.00 III Bit. Mix Group 1 Ton 4000 $ 28.00 $ 112,000.00 $ 157,800,00 Snow& Ice Control I I Equipment(see details) $ 171,292.00 II _Labor(see details) $ 235,300.00 I Salt(state contract) Ton 9000 $ 37.00 $ 333,000.00 I Deicing Chemicals Gal 30,000 $ 0.50 $ 15,000.00 $ 754,592.00 Storm Sewer Cleaning II Equipment(see details) $ 24,192.00 II Labor(see details) $ 26,784.00 $ 50,976.00 Curb&Gutter II Equipment(see details) $ 20,230.00 II Labor(see details) $ 35,200.00 $ 55,430.00 Street Sweeping II Equipment(see details) $ 255,640.00 II Labor(see details) $ 159,400.00 I Dump Fees for Sweepings $ 75,000.00 $ 490,040.00 Traffic Markings/Signs II Equipment(see details) $ 10,008.00 II Labor(see details) $ 16,680.00 06-00000-02-GM IV Thermoplastic(Contract) $ 120,000.00 06-00000-01-GM IV Paint(Contract) $ 85,000.00 $ 231,688.00 Traffic Signals IV Painting(Contract) $ 50,000.00 IV Maint. (IL 19 and IL 58) $ 10,500.00 06-00000-07-GM IV .Maintenance(Contract) $ 90,000.00 06-00000-09-GM IV LED Conversion (Contract) $ 185,000.00 $ 335,500.00 Bridge Maintenance IV 06-00000-05-GM $ 250,000.00 $ 250,000.00 Total Day Labor Costs Total Estimated Maintenance Operation Cost $2,671,706.00 Preliminary Engineering Engineering Inspection Material Testing Total Estimated Engineering Cost Total Estimated Maintenance Cost Submitted: January 25, 2006 Approved: I Date Date B : \, '_ �s Cit Manager •'•al Official Title Regional Engineer Submit Four(4)Copies to Regional Engineer Page 1 of 2 BLR 14231 (Rev.7/05) Illinois Department Municipal Estimate of of Transportation Maintenance Costs Section Number Period from 1/1/2006 to 12/31/2006 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation Operation Group Unit Cost (No.-Description) (I,II,III,1V) Item Unit Quantity Price Cost Page 1 Total Carried Forward $2,671,706.00 Street Resurfacing 06-00000-03-GM IV Intermittent Resurfacing $ 700,000.00 06-00000-06-GM IV Unimproved Street Maint. $ 250,000.00 06-00000-08-GM IV Crack Sealing $ 75,000.00 $1,025,000.00 Street Lighting 11 ,Equipment(see details) $ 22,500.00 II Labor(see details) $ 68,000.00 11 Energy(power costs) $ 90,000.00 III Materials Bid $ 150,000.00 $ 330,500.00 Total Day Labor Costs $1,382,626.00 Total Estimated Maintenance Operation Cost $4,027,206.00 $1,000 +2%($300,000)_+5%($1,780,000)= Preliminary Engineering $ 96,000.00 6%($1,690,000)= Engineering Inspection $ 101,400.00 Material Testing_ _$ - Total Estimated Engineering Cost Total Estimated Maintenance Cost $4,224,606.00 Submitted: January 25, 2006 Approved: Date Date B : ` _ Cit Manaser .al 0 icial Title Regional Engineer Submit Four(4)Copies to Regional Engineer Page 2 of 2 BLR 14231 (Rev.7/05) Details Sheet Illinois Department Municipal Estimate of of Transportation Maintenance Costs Section Number Period from 1/1/2006 to 12/31/2006 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation Operation Group Unit (No.-Description) (I,ll,lli,IV) Item Unit Quantity Price Cost Cost Catch Basing Cleaning , 2 sewer jet/vacuum trucks hours 1,200 $ 56.00 $ 67,200.00 2 equipment operators hours 1,200 $ 32.00 $ 38,400.00 2 utility workers hours 1,200 $ 30.00 $ 36,000.00 Bituminous Patching 4 four CY dump trucks hours 2,400 $ 25.00 $ 60,000.00 8 utility workers hours 3,000 $ 30.00 $ 90,000.00 Bituminous Paving _paver, 10,000 GVW hours 200 $ 55.00 $ 11,000.00 4 four CY dump trucks hours 400 $ 25.00 $ 10,000.00 2 equipment operators hours 400 $ 32.00 $ 12,800.00 4 utility workers hours 400 $ 30.00 $ 12,000.00 Snow&Ice Control 24 four CY dump trucks hours 4,488 _ $ 25.00 $ 112,200.00 4 eight CY dump trucks hours 748 $ 34.00 $ 25,432.00 7 dump trucks 15,000 GVW hours 1,309 $ 18.00 $ 23,562.00 6 pickup trucks w/plow hours 1,122 $ 9.00 $ 10,098.00 12 equipment operators hours 2,450 $ 32.00 $ 78,400.00 29 utility workers hours, 5,230 , $ 30.00 $ 156,900.00 Storm Sewer Cleaning 1 sewer jet/vacuum truck hours 432 $ 56.00 $ 24,192.00 1 equipment operator hours 432 $ 32.00 $ 13,824.00 1 utility worker hours, 432 $ 30.00 $ 12,960.00 Curb and Gutter 1 dump truck 12,000 GVW hours 550 $ 17.00 $ 9,350.00 1 eight CY dump truck hours 320 $ 34.00 $ 10,880.00 1 cement finisher hours 550 $ 34.00 $ 18,700.00 1 utility worker hours 550 $ 30.00 $ 16,500.00 Street Sweeping 3 street sweepers, mech. hours 3,800 $ 56.00 $212,800.00 1 eight CY dump truck hours 1,260 $ 34.00 $ 42,840.00 3 equipment operators hours 3,800 $ 32.00 $ 121,600.00 1 utility worker hours 1,260 $ 30.00 $ 37,800.00 Traffic Markings/Signs sign service truck hours 556 $ 18.00 $ 10,008.00 2 utility workers hours 556 $ 30.00 $ 16,680.00 Street Lighting _bucket truck 32 ft height hours 900 $ 25.00 $ 22,500.00 2 electrical workers hours 2,000 $ 34.00 $ 68,000.00 Total Day Labor Costs $1,382,626.00 Total Estimated Maintenance Operation Cost Preliminary Engineering Engineering Inspection Material Testing_ Total Estimated Engineering Cost Total Estimated Maintenance Cost Submitted: January 25, 2006 Approved: Date Date B : 111V■11 —� -- �� Manager Municipal•,iciai Title Regional Engineer Submit Four(4)Copies to Regional Engineer BLR 14231 (Rev.7/05) ; ,? Agenda Item No. City of Elgin 110' E �� L 0! January 20, 2006 I 0$ N FINANCIALLY STABLE CITYGOVERNMENT TO: Mayor and Members of the City Council EFFICIENT SERVICES, AND QUALITY INFRASTRUCTURE FROM: Olufemi Folarin, City Manager John Loete, Public Works Dire or SUBJECT: Approval of Resolution for 2006 Motor Fuel Tax Municipal Estimate of Maintenance Costs PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the passage of the annual Motor Fuel Tax Resolution for General Maintenance Funds for 2006. RECOMMENDATION It is recommended that the City Council approve the attached Motor Fuel Tax Resolution for maintenance of Streets and Highways in the amount of$4,224,606. BACKGROUND Motor Fuel Tax (MFT) funds are tax monies collected by the State of Illinois at the time of fuel purchase, including gasoline and diesel fuel. A portion of the funds collected by the State are distributed to municipalities and townships for road, signal, and street light maintenance based on the historical per capita allocation adjusted for inflation. Based on this criterion, the MFT funds due to be provided to the City of Elgin in 2006 are $2,850,000. Combined with prior year unencumbered funds ($1,531,640) and miscellaneous revenue ($31,000), the total budget available for 2006 is $4,462,640. The amount being considered for use on eligible maintenance activities in 2006 is $4,224,606, leaving a balance of$238,034 as a contingency reserve. The action being requested at this time is the approval of the resolution designating the total budget amount for 2006 and of the Municipal Estimate of Maintenance Costs outlining the activities to be funded, with the proposed budget for each. Both documents are required by the Illinois Department of Transportation (IDOT) and are attached. Only specific work related to the maintenance of street pavements, drainage pipes, street lights, and traffic signals are eligible under the MFT program. Work can be done by in-house crews with costs for labor, equipment, and materials being identified and reimbursed. Contracting for the design/bidding and P` performance/construction of the work is also allowed. 2006 MFT Municipal Estimate of Maint. Costs January 20, 2006 t0" Page 2 The in-house activities and maintenance contracts being proposed , with one exception, have been accomplished historically with MFT funds. Further details on the revised program and on the maintenance contracts on which there are significant changes are as follows: Traffic Signal Maintenance — This program, started in June 2004, is currently contracted to Lyons Pinner Electric but will be re-bid this year for a new two year contract. The traffic signal maintenance contract provides scheduled servicing of the signal equipment, including annual re- lamping and addresses the key maintains under an agreement with IDOT. Unimproved Street Maintenance — 2006 will be the second year of an overlay of plant mix asphalt, rather than a chip seal surface. No drainage improvements will be included, so the overlay must be installed in a manner that also does not cause more drainage problems in areas that are already troubled with limited drainage. This year's program will include the unimproved streets in the area east of Willard Ave., South of Villa St. and West of Poplar Creek. Intermittent Street Resurfacing— An on-going program of base repairs and asphalt overlays that this year will address: 1) Airport Rd., Tollgate to 1-90 (West) 2) Tollgate Rd., State to Airport 3) Corporate Dr., River Ridge to east end 4) River Ridge, Airport to Corporate 5) Fox Ln, Randall to Holmes 6) Grove Ave., Prairie to National 7) Prairie St.,Fox River to Villa These streets were chosen by staff based on a condition survey and the timeliness of applying a maintenance overlay in order to avoid a more expensive reconstruction at a later date. These streets were submitted as part of the five year plan for each program in the.2006 budget. LED Traffic Signal Conversion — This program began in 2004 with the replacement of standard incandescent bulb signals with light emitting diode (LED) signals. The LED signals are brighter, last 5-10 times as long and use only 10% of the electricity of the standard bulbs. The 2006 program will convert the final 14 intersections that are either not in the CBD Signal Improvement Project area owned by the State (IDOT) or scheduled for replacement by a City roadway project. As always with this program, available grants will be applied for to help offset some of the project costs for completing this environmentally friendly project. 2006 MFT Municipal Estimate of Maint. Costs January 20, 2006 l Page 3 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None y/i(.... . FINANCIAL IMPACT The anticipated revenues in 2006 for the Motor Fuel Tax Fund (Fund 290) from all sources total $4,462,640. The proposed MFT appropriation resolution is in the amount of$4,224,606, leaving a contingency balance of$238,034. Specific expenditure accounts detailed in the 2006 Budget will be adjusted to agree with the approved MFT resolution. vviv/LEGAL IMPACT None ALTERNATIVES 1. Approve the resolution as recommended. 2. Do not approve the resolution and expenditure statement and choose to spend the MFT "" funds in another fashion. Respectfully submitted for Council consideration. (do) Attachment eilik QT)Illinois Department Municipal tstimate or of Transportation Maintenance Costs Section Number Period from 1/1/2006 to 12/31/2006 Municipality City of Elgin �^ Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation Operation Group Unit Cost (No.-Description) (I,II,III,IV) Item Unit Quantity Price Cost Catch Basin Cleaning II Equipment(see details) $ 67,200.00 I I Labor(see details) $ 74,400.00 $ 141,600.00 Bituminous Patching II Equipment(see details) $ 60,000.00 II Labor(see details) $ 90,000.00 III Bit. Mix Group 1 Ton 1360 $ 28.00 $ 38,080.00 III Bit. Mix Group 2 Ton 200 $ 80.00 $ 16,000.00 $ 204,080.00 Bituminous Paving II Equipment(see details) $ 21,000.00 II Labor(see details) $ 24,800.00 III Bit. Mix Group 1 Ton 4000 $ 28.00 $ 112,000.00 , $ 157,800.00 Snow& Ice Control II Equipment(see details) , $ 171,292.00 II Labor(see details) , $ 235,300.00 I Salt(state contract) Ton 9000 $ 37.00 $ 333,000.00 I Deicing Chemicals Gal , 30,000 $ 0.50 $ 15,000.00 $ 754,592.00 Storm Sewer Cleaning II Equipment(see details) _ $ 24,192.00 II Labor(see details) $ 26,784.00 $ 50,976.00 Curb &Gutter II Equipment(see details) _ $ 20,230.00 II Labor(see details) $ 35,200.00 , $ 55,430.00 Street Sweeping II Equipment(see details) $ 255,640.00 II Labor(see details) $ 159,400.00 I Dump Fees for Sweepings $ 75,000.00 $ 490,040.00 fic Markings/Signs II Equipment(see details) $ 10,008.00 II Labor(see details) $ 16,680.00 06-00000-02-GM IV Thermoplastic(Contract) $ 120,000.00 06-00000-01-GM IV Paint (Contract) , $ 85,000.00 $ 231,688.00 Traffic Signals IV Painting (Contract) $ 50,000.00 IV Maint. (IL 19 and IL 58) $ 10,500.00 06-00000-07-GM IV Maintenance (Contract) $ 90,000.00 06-00000-09-GM IV LED Conversion (Contract) $ 185,000.00 $ 335,500.00 Bridge Maintenance IV 06-00000-05-GM $ 250,000.00 ' $ 250,000.00 Total Day Labor Costs Total Estimated Maintenance Operation Cost $2,671,706.00 Preliminary Engineering Engineering Inspection Material Testing Total Estimated Engineering Cost Total Estimated Maintenance Cost Submitted: _ Approved: Date Date e` City Manager Municipal Official Title Regional Engineer Submit Four(4)Copies to Regional Engineer Page 1 of 2 BLR 14231 (Rev.7/05) Illinois Department Municipal Estimate of . 1.) of Transportation Maintenance Costs Section Number Plod from 1/1/2006 to 12/31/2006 Municipality City of Elgin y Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Group Unit Operation Operation P Cost (No.-Description) (►,11,m,IV) Item Unit Quantity Price Cost Page 1 Total Carried Forward _ $2,671,706.00 Street Resurfacing 06-00000-03-GM IV Intermittent Resurfacing _ $ 700,000.00 06-00000-06-GM IV _Unimproved Street Maint. $ 250,000.00 06-00000-08-GM IV Crack Sealing _ $ 75,000.00 $1,025,000.00 Street Lighting II Equipment(see details) $ 22,500.00 II Labor(see details) _ $ 68,000.00 II Energy(power costs) $ 90,000.00 III Materials Bid $ 150,000.00 $ 330,500.00 Total Day Labor Costs $1,382,626.00 Total Estimated Maintenance Operation Cost $4,027,206.00 $1,000 +2%($300,000) + 5%($1,780,000) = Preliminary Engineering. $ 96,000.00 6%($1,690,000) = Engineering Inspection $ 101,400.00 Material Testing_ $ - Total Estimated Engineering Cost Total Estimated Maintenance Cost $4,224,606.00 Submitted: Approved: Date Date City Manager Municipal Official Title Regional Engineer Submit Four(4) Copies to Regional Engineer Page 2 of 2 BLR 14231 (Rev.7/05) • Illinois Department Municipal Estimate of of Transportation Maintenance Costs Section Number d from 1/1/2006 to 12/31/2006 Municipality City of Elgin Estimated Cost of Maintenance Operations Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation Operation Group Unit (No.-Description) (I,II,III,IV) Item Unit Quantity Price Cost Cost Catch Basing Cleaning 2 sewer jet/vacuum trucks hours 1,200 $ 56.00 $ 67,200.00 2 equipment operators hours 1,200 $. 32.00` $ 38,400.00 2 utility workers hours 1,200 _$ 30.00 $ 36,000.00 Bituminous Patching 4 four CY dump trucks hours 2,400 $ 25.00 $ 60,000.00 8 utility workers hours 3,000 $ 30.00 $ 90,000.00 Bituminous Paving _ paver, 10,000 GVW hours 200 $ 55.00 $ 11,000.00 4 four CY dump trucks hours 400 $ 25.00 $ 10,000.00 2 equipment operators hours 400 $ 32.00 $ 12,800.00 4 utility workers hours 400 $ 30.00 $ 12,000.00 Snow& Ice Control 24 four CY dump trucks hours 4,488 $ 25.00 $ 112,200.00 4 eight CY dump trucks hours 748 $ 34.00 $ 25,432.00 7 dump trucks 15,000 GVW hours 1,309 $ 18.00 $ 23,562.00 6 pickup trucks w/plow hours 1,122 $ 9.00 $ 10,098.00 12 equipment operators hours 2,450 $ 32.00 $ 78,400.00 29 utility workers hours 5,230 $ 30.00 $ 156,900.00 Storm Sewer Cleaning 1 sewer jet/vacuum truck hours 432 $ 56.00 $ 24,192.00 1 equipment operator hours 432 $ 32.00 $ 13,824.00 1 utility worker hours 432 $ 30.00_ $ 12,960.00 rkj and Gutter 1 dump truck 12,000 GVW hours 550 $ 17.00 $ 9,350.00 1 eight CY dump truck hours 320 $ 34.00 $ 10,880.00 1 cement finisher hours 550 $ 34.00 $ 18,700.00 1 utility worker hours 550 $ 30.00 $ 16,500.00 Street Sweeping 13 street sweepers, mech. hours 3,800 $ 56.00 $212,800.00 1 eight CY dump truck hours 1,260 $ 34.00_$ 42,840.00 3 equipment operators hours 3,800 $ 32.00 $ 121,600.00 1 utility worker hours 1,260 $ 30.00 $ 37,800.00 Traffic Markings/Signs sign service truck hours 556 $ 18.00 $ 10,008.00 2 utility workers hours 556 $ 30.00 $ 16,680.00 Street Lighting bucket truck 32 ft height hours 900 $ 25.00 $ 22,500.00 2 electrical workers hours 2,000 $ 34.00 $ 68,000.00 Total Day Labor Costs $1,382,626.00 Total Estimated Maintenance Operation Cost Preliminary Engineering Engineering Inspection Material Testin Total Estimated Engineering Cost Total Estimated Maintenance Cost Submitted: Approved: Date Date yam. City Manager Municipal Official Title Regional Engineer Submit Four(4)Copies to Regional Engineer BLR 14231 (Rev.7/05) Resolution for Maintenance of Illinois Department Streets and Highways by Municipality of Transportation Under the Illinois Highway Code BE IT RESOLVED,by the City Council of the (Council or President and Board of Trustees) City of Elgin , , Illinois,that there is hereby (City,Town or Village) (Name) appropriated the sum of $4,224,606.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2006 (Date) to December 31,2006 (Date) BE IT FURTHER RESOLVED,that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s)for this period; and BE IT FURTHER RESOLVED,that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg. , Illinois. I, Delonna Mecum Clerk in and for the City (City,Town or Village) of Elgin , County of Kane/Cook hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council at a meeting on January 25, 2006 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of . (SEAL) City Clerk . (City,Town or Village) Authorized MFT Expenditure • Date Department of Transportation Regional Engineer Page 1 of 1 BLR 14230(Rev.9/05) •