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06-138
Resolution No.06-138 RESOLUTION AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT FROM THE ILLINOIS EMERGENCY MANAGEMENT AGENCY(IEMA) FOR A COMMUNITY EMERGENCY RESPONSE TEAM (Public Outreach and Printing Grant Program) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Ed Schock, Mayor, be and is hereby authorized and directed to execute a grant agreement with the Illinois Emergency Management Agency (IEMA) for a Community Emergency Response Team Public Outreach and Printing Grant Program in the amount of$6,000, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: June 28, 2006 Adopted: June 28, 2006 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk OZS EYE4, • ILLINOIS EMERGENCY ROD R. BLAGOJEVICH, GOVERNOR MANAGEMENT AGENCY 0' ygcf aG�� WILLIAM C. BURKE, DIRECTOR MENZ NOTICE OF GRANT AGREEMENT Part I-Notice of Grant Award to Elgin This Grant Agreement is made and entered by and between the Illinois Emergency Management Agency(Grantor), 110 East Adams Street, Springfield,Illinois 62701-1109, and Elgin(Grantee), 150 Dexter Ct., Elgin, Illinois 60120-5555.. WHEREAS this Grant is to utilize funds from the Department of Homeland Security, Office for Domestic Preparedness (ODP) under the 2003 State Homeland Security Grant Program, Part II, First Responder Preparedness for the Citizen Corps Public Outreach and Printing Grant Program. THEREFORE, the Grantor is hereby making available to the Grantee the amount not exceeding $6,000.00 for the period from the date'..of final execution to October 31, 2005. The Grantee hereby agrees to use the funds provided under the agreement for the purposes set forth herein and agrees to comply with all terms and conditions of this agreement. This period of award may be amended if there is a delay in the release of these funds from the Federal Government. It is agreed between the parties that the agreement and attachments, as written, is the full and complete agreement between the parties and that there are no oral agreements or understanding between the parties other than what has been reduced to writing herein. This Grant Agreement and Attachments constitutes the entire agreement between the parties. Each budget detail worksheet submitted by the Grantee and approved by the Grantor as an authorized expenditure of this Grant shall be considered an attachment of this Grant Agreement. PartII-Term The term of this Grant Agreement shall be from the date of final execution by the Grantor through October 31, 2005. Part III-Scope of Work During the grant period, funds received by the Grantee will be utilized by the Grantee for the Citizen Corps Public Outreach and Printing Grant Program by procuring planning and public information materials. Grantee strategy and work plan, are provided in Attachment A.. As each budget detail worksheet Adams Street•Springfield, Illinois•62701-1109 •Telephone(217) 782-7860•Facsimile(217) 782-2589 •http://www.state.ii.usnema Pfintedby ate Ado*o(the state of Moot on Retyded Paper 4 is approved, it shall also be considered as an attachment of this Grant Agreement. Part IV-Compensation Amount The total compensation and reimbursement payable by the Grantor to the Grantee shall not exceed the sum of$6,000.00 total amount. Part V-Terms and Conditions FISCAL FUNDING: The Grantor's obligations hereunder shall cease immediately, without penalty or further payment being required, in any year for which the General Assembly of the State of Illinois fails to make an appropriation sufficient to pay such obligation or ODP fails to provide the funds. The Grantor shall give Grantee's notice of such termination for funding as soon as practicable after Grantor becomes aware of the failure of funding. Grantee's obligation to perform shall cease upon notice by Agency of lack of appropriated funds. METHOD OF COMPENSATION: The method of compensation shall be reimbursement in accordance with the invoice voucher procedures of the Office of the State of Illinois Comptroller. The Grantee agrees to maintain appropriate records of actual costs incurred and to submit expenditure information to the Grantor. No costs eligible under this agreement shall be incurred after October 31,2005. ACCOUNTING REQUIREMENTS: The Grantee shall maintain effective control and accountability over all funds, equipment, property, and other assets under the Grant Agreement as required by the Grantor. The Grantee shall keep records sufficient to permit the tracing of funds to ensure that expenditures are made in accordance with this Grant Agreement. REPORTS: The Grantee shall submit programmatic reports as may be required by the Grantor. AUDITS AND INSPECTIONS: The Grantee will,as often as deemed necessary by the Grantor, ODP or any of their duly authorized representatives, permit the Grantor, ODP or any of their duly authorized representatives to have full access to and the right to examine any pertinent books, documents, papers and records of the Grantee involving transactions related to this grant agreement for three years from the date of submission of the final expenditure report or until related audit findings have been resolved,whichever is later. The Grantee certifies that all audits submitted under the provisions of Office of Management and Budget Circulars A-128 or A-133 have been approved by the Grantor. The Grantee acknowledges that these are federal pass- through funds that must be accounted for in the jurisdiction's Single Audit under the Single Audit Act of 1996, if required. MODIFICATION AND AMENDMENT OF THE GRANT: This grant agreement is subject to revision as follows: A. Modifications may be required because of changes in State or Federal laws or regulations as determined by the Grantor. Any such required modification shall be incorporated into and will be part of this Agreement. Citizen Corps Public Outreach and Printing Grant Page 2 of 7 Elgin • The Grantor shall notify the Grantee of any pending implementation of or proposed amendment to such regulations before a modification is made to the Agreement. • • B. Modifications may be made upon written agreement of both Grantor and Grantee. TERMINATION FOR CONVENIENCE: This agreement may be terminated in whole or in part by the Grantor for its convenience, provided that, prior to termination, the Grantee is given: 1) not less than ten (10) calendar days written notice by certified mail, return receipt requested, of the Grantor's intent to terminate, and 2) an opportunity for consultation with the Grantor prior to termination. In the event of partial or complete termination of this agreement pursuant to this paragraph, an equitable adjustment of costs shall be paid to the Grantee for expenses incurred under this agreement prior to termination. TERMINATION FOR BREACH OR OTHER CAUSE: The Grantor may terminate this agreement without penalty to the Grantor or further payment required in the event of: A. Any breach of this agreement which, if it is susceptible of being cured, is not cured within 15 calendar days after receipt of the Grantor's notice of breach to the Grantee. B. Material misrepresentation or falsification of any information provided by the Grantee in the course of any dealing between the parties or between the Grantee and any State Agency. Grantee's failure to comply with any one of the terms of this Grant Agreement shall be cause for the Grantor to seek recovery of all or part of the grant proceeds. RETENTION OF PROPERTY RECORDS: Grantee agrees to maintain records for equipment, non-expendable personal property, and real property for a period of three years from the date of the completion of the project. If any litigation, claim, or audit is started before the expiration of the three-year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. NON-DISCRIMINATION: In carrying out the program, the Grantee shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, age, physical or mental handicap unrelated to ability, marital status, or unfavorable discharge from military service. The Grantee shall take affirmative action to ensure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, ancestry, age, physical or mental handicap unrelated to ability, marital status, or unfavorable discharge from military service. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training; including apprenticeship. The Grantee shall post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Government setting forth the provisions of this non- Citizen Corps Public Outreach and Printing Grant Page 3 of 7 Elgin discrimination clause. SEVERABILITY CLAUSE: If any provision under the Grant Agreement or its application to any person of circumstance is held invalid by any court of competent jurisdiction, this invalidity does not affect any other provision or its application of the Grant Agreement which can be given effect without the invalid provision or application. DEBARMENT: The Grantee certifies neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in the agreement by any Federal Agency or department. WORKER'S COMPENSATION INSURANCE, SOCIAL SECURITY, RETIREMENT AND HEALTH INSURANCE BENEFITS, AND TAXES: The Grantee shall provide worker's compensation insurance where the same is required, and shall accept full responsibility for the payment of unemployment insurance, premiums for worker's compensation, social security and retirement and health insurance benefits, as well as all income tax deductions and any other taxes or payroll deductions required by law for employees of the Grantee who are performing services specified by the grant agreement. WAIVERS: No waiver of any condition of this grant agreement may be effective unless in writing from the Director of the Grantor. BOYCOTT: The Grantee certifies that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act. Part VI-Assurances The Grantee assures that no official or employee of the Grantee who is authorized in the Grantee's official capacity to negotiate, make, accept, or approve, or to take part in such decisions regarding a contract for acquisition/development of property in connection with this agreement, shall have any financial or other personal interest in any such contract for the acquisition/development. The Grantee will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. The Grantee will comply, as applicable,with provisions of the Hatch Act(5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. The Grantee will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations." Citizen Corps Public Outreach and Printing Grant Page 4 of 7 Elgin • • The Grantee will comply with all applicable requirements of all other Federal laws, executive orders, regulations,and policies governing this program. Part VII- Certification The Grantee certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois, nor has any official, agent, or employee of the Grantee committed bribery or attempted bribery on behalf of the Grantee and pursuant to the direction or authorization of a responsible official of the Grantee. The Grantee hereby certifies that it has not been barred from bidding on, or receiving State or local government contracts as a result of illegal bid rigging or bid rotating as defined in the Criminal Code of 1961 (720 ILCS 5/33E-3 and 33E-4). The Grantee certifies that it will comply with all applicable State and Federal laws and regulations. The Grantee certifies that it will return to the State all State or Federal grant funds that are not expended or are accidentally over-advanced. The State may recapture those funds not expended or accidentally over-advanced in accordance with State and Federal laws and regulations. The Grantee further certifies that its failure to comply with any one of the terms of this Grant Agreement shall be cause for the Grantor to seek recovery of all or part of the grant proceeds. The Grantee certifies that it will establish safeguards to prohibit employees, contractors, and subcontractors from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain. Under penalties of perjury, I certify that 36-6005862 is my correct Federal Taxpayer Identification Number and that IRS Instructions have been provided for proper completion of this certification. I am doing business as a(please check one): —Individual +Real Estate Agent _Sole Proprietorship X Governmental Entity _Partnership _Tax Exempt Organization —Corporation (IRC 501(a)only) • Not-for-profit Corporation Trust or Estate Medical and Health Care _Services Provider Corporation Part VIII-Drug Free Certification This certification is required by the Drug Free Workplace Act (30 ILCS.580). The Drug Free Workplace Act, effective January 1, 1992, requires that no Grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that Grantee or contractor has certified to the State that the Grantee or contractor will provide a drug free workplace. False certification or violation of Citizen Corps Public Outreach and Printing Grant Page 5 of 7 Elgin the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of.the contractor or grant and debarment of contracting or grant opportunities with the State for at least one(1)year but not more than five(5)years. For the purpose of this certification, "Grantee" or "contractor" means a corporation, partnership, or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division, or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State. The contractor/Grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the Grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant,the employee will: (A) abide by the terms of the statement; and (B) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the Grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may be imposed upon an employee for drug violations (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting Agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise Citizen Corps Public Outreach and Printing Grant Page 6 of 7 Elgin t • receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is so convicted, as required by section 5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation is required and indicating that a trained referral team is in place. • (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed by their duly authorized representatives. Grantor: IL Emergency Management Agency Grantee: Elgin By: By. --1 Al i Burke, erector LtsA I a i chock, Mayor ASST TO 0a-LTOIL DATE: t`� i SIDS- DATE: 101510S- . Citizen Corps Public Outreach and Printing Grant Page7of7 Elgin . • ., Illinois Citizen Corps PrintingIEMg & Public Outreach Grant Program , v ; Grant Application Please Type or Print Clearly Jurisdiction Name City of Elgin Illinois Federal Employer 36-6005862 Identification Number Chief Elected Official Name Mr. Ed Schock, Mayor Street Address 150 Dexter Court City Elgin Zip 60120-5555 Telephone Number(s) 847-931-5595 Facsimile 847-931-5610 Email Schock a @cityofelgin.org Point of Contact Name Steve Figved, Citizen Corps/CERT Coordinator Street Address 210 North Tatge Avenue City Bartlett Zip 60103 Telephone Number(s) 630-837-6393 630-338-7515 (cell) Facsimile 847-289-2536 Email Figvedl @comcast.net FY 2005 Printing &Public Outreach-CITIZEN CORPS Attarhment A The infusion of additional support funding to the 2004 and 2005 Illinois Citizen Corps Grant Awards through public outreach and printing cost awards is very much appreciated. Planning Category - Citizen Corps In accordance with the program requirements and authorized program expenditures Citizen Corps costs associated with the Planning Category of our 2005 Citizen Corps Program were removed from the budget for inclusion under this program. Those areas included: Operations - the preparation, printing and postage of the Citizen Corp Council newsletters for our coalition partners, and Public Education/Community Outreach- materials and printing costs associated with our Neighbors Helping Neighbors - "Are You Ready - Elgin" campaign. These programs are needed to produce outreach promotional and educational materials for use with our core partner groups. The Elgin Citizen Corps Council will promote their programs through the city-wide web- site, TV cable broadband, and local press and radio contacts. In addition printed materials will be disseminated through expansion of our outreach program to businesses, schools, high-risk and special needs groups. Plans also include working with the community's Hispanic, African-American, and Laotian groups and neighborhoods to complete our city-wide efforts of education and information. The Citizen Corps Coalition will also continue its public education efforts through coordinating neighborhood events and community-based activities targeted at emergency disaster response and "Neighbors Helping Neighbors - Are Your Ready - Elgin?These efforts will include printing associated costs for newsletters, publications, and other informational tools. Public Outreach/Printing Budget The City of Elgin's budget for the 2005 Citizen Corp Program included the following line items and are therfore, submitted for consideration under this program: Planning Category Quantity Costs Operations Preparation, Printing and Postage of newsletters for coalition partners N/A $ 800 Public Education/Community Outreach "Are you Ready - Elgin" Project N/A $3,375 Miscellaneous, Printing, Reproduction and Mailing Costs N/A $ 825 Total Printing & Public Outreach Program Request $5,000 FY 2005 Printing &Public Outreach-CITIZEN CORPS Attachment A • i Certification by the Jurisdiction Representative I have reviewed the contents'of the grant application including narrative and budget detail and certify that the jurisdiction will complete the indicated products. I understand that failure to successfully complete these products will result in limited or no reimbursement from this grant. �/ Signature ka„,,,$0,47 Printed Name and Tile 4/417,40`,75 Date Signature Edward Schock, Mayor of Elgin Printed Name and Title February 8, 2005 Date FY 2005 Printing &Public Outreach- CITIZEN CORPS Attachment A Page 4 of 4 C Illinois Citizen Corps Printing & Public Outreach Grant Program Budget Jurisdiction: Elgin Citizen Corps Council Amount of Grant: $6,000.00 Planning- �Llne lterr l ;a .r r . . :. Each item needs to start with P-00 and then follow in numeric order. For,state Add columns as needed. use onl Aprvd Preparation and Printing of P001 PLNG-Operations newsletters for coalition partners 750 $1.00 $750.00 P002 PLNG-Public Education "Are You Ready-Elgin?"Project 1,000 $4.00 $4,000.00 Printing and Reproduction of Public Education handout materials P003 PLNG-Public Education regarding CERTand Citizen Corp 5,000 $0.25 $1,250.00 • ~ - ':.;;:;;C-';.-t.-,:-'4.,,'F.,-,,':'t--.: .:.:.::!'3..4,.7g.:;;f:',.4',.'',';i..fi74izii.tiof, .:;,3,..-o:,4:;,,,,,:.;...,-:t,-,it..Ah-,i,,,:',::,,,:t;Niv-,,ic.;:LkAksv::,:,:,tti,,i,.,-;.,,,.:ioi.-t.::.:17:4,-t:::,5.,.,,.„,:s:...„:,.;,4,7-,:::,.:f.,.,4tt-..,-.„...t,.:,:-t:.;5.,f;.:::::J.,,:.,:i. - 'Z:IISO' R_._......',41■4 A,6-2E11'.C- Y: - 151 Douglas APY=6:incueeD7a117 ' ' - , ' ' EL 60120 3:,,,1,..*-‘1-7...'t G,,r4.121-,-,,,:...!-'-';.;.-.=-','i.,.,,,,'..',1‘.7'-."..,-..'",;,:,:f'.;::,-:,,ili:2:4...,''-`:-, ,-i,., -'-'-'',-. ., ..' ,-,''--.-.-,',IS 4 t.74.l'?,,Vr-::',-,.-.*:;-s-,-,--'-k.._".? "'S,-f.1-.,f-4,-44-;,-..;.'i'.•,..''' -.;- '.---=_, -:,‘.,...!,,,-,.'-,,:--:-..c., '.'-::,,,:::..g.,.'i'.;.',,,;•.,,:.,..,,;,.,s.,„,'-.i..,,, ,. ,, ..-, i''''fi'''''-'4":i PTIPNA:.;'' ''-',.:Pl: ',,":, 11 , . ‘ - :.aiiig_Y,',,' ' eiv .-- ' - City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 INTERAGENCY AGREEMENT Victims of Crime Act of 1984 This interagency agreement is entered into by the Illinois Criminal Justice Information Authority,with its offices at 120 South Riverside Plaza,Chicago,Illinois 60606,hereinafter referred to as the"Authority",and the City of Elgin on behalf of the Elgin Police Department, hereinafter referred to as the"Implementing Agency,"with its principal offices at 150 Dexter Court,Elgin,Illinois 60120, for implementation of the Law Enforcement Prosecutor—Based Victim Assistance Services Program. WHEREAS,Section 7(k)of the Illinois Criminal Justice Information Act(20 ILCS 3930/7(k))establishes the Authority as the agency"to apply for,receive,establish priorities for,allocate,disburse and spend grants of funds that are made available...from the United States pursuant to the federal Crime Control Act of 1973,as amended,and similar federal legislation,and to enter into agreements with the United States government to further the purposes of this Act,or as may be required as a condition of obtaining federal funds;"and WHEREAS,pursuant to the Victims of Crime Act of 1984,the Authority has been designated as the State agency responsible for administering this program;and WHEREAS,pursuant to the Authority's rules entitled"Operating Procedures for the Administration of Federal Funds," (20 Illinois Administrative Code 1520 et seq.)the Authority awards federal funds received by the State of Illinois pursuant to the Victims of Crime Act of 1984 and enters into interagency agreements with state agencies,units of local government,and not-for-profit organizations for the use of these federal funds;and WHEREAS,the priorities of the Illinois Victims of Crime Program are: Services to victims of crime,with priority given to victims of sexual assault,domestic violence and child abuse, and underserved victims of violent crime; Services that assist the crime victim in participating in criminal justice proceedings and obtaining compensation for loss suffered as a result of victimization;and Training of persons who provide services to victims of crime;and WHEREAS,to ensure the minimum provisions of basic services to all victims of crime,the Authority's Action Plan prioritizes funding programs in the following manner: _ Continue current victim service initiatives; Provide victim services to underserved or unserved areas; Expand and strengthen current victim services;and Implement new victim service initiatives after other funding areas are adequately addressed;and WHEREAS,the Authority designated the Implementing Agency to receive funds for the purpose of implementing a program to address one of the named areas. NOW,THEREFORE,BE IT AGREED by and between the Illinois Criminal Justice Information Authority and the Implementing Agency as follows: ILLINOIS CRIMINAL JU51'ICE INFORMATION AUTHORITY Federal and State Grants Unit 1 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 SECTION 1. DEFINITIONS "Program": means a planned,integrated approach to an identified problem which is characterized by clear goals, measurable objectives,the implementation of strategies to achieve those objectives and a mechanism for assessing the effectiveness of those strategies. SECTION 2. PERIOD OF PERFORMANCE AND COSTS INCURRED The period of performance of this agreement shall be from March 1,2006 through February 28,2007. Costs incurred before the execution date of this agreement may be charged to this agreement if included in Exhibit B,incurred during the period of performance,and the Implementing Agency performed in accordance with the terms and conditions of this agreement. The Authority shall not be responsible for costs incurred before or after the period of performance of this agreement. SECTION 3. COMMENCEMENT OF PERFORMANCE If performance has not commenced within 60 days of the original starting date of this agreement,the Implementing Agency agrees to report by letter to the Authority the steps taken to initiate the program,the reasons for the delay,and the expected starting date. If the program is not operational within 90 days of the starting date of this agreement,the Implementing Agency agrees to submit a second letter to the Authority explaining the implementation delay.The Authority may at its discretion either cancel this agreement or extend the implementation date of the program past the 90-day period. If the program is interrupted for more than 30 days after commencement,due to loss of staff or any other reason,the Implementing Agency agrees to notify the Authority in writing explaining the reasons for the interruption and the steps being taken to resume operation of the program The Authority may,at its discretion,reduce the amount of federal funds awarded and/or terminate this agreement if the program is interrupted for more than 90 days. If this agreement is terminated due to this section,the Authority will only pay for those services rendered as of the date service delivery ceased.Any funds advanced to the Implementing Agency and not expended as of that date shall be repaid to the Authority upon notification by the Authority. SECTION 4. PROGRAM DESCRIPTION AND BUDGET The Implementing Agency agrees to undertake and perform in a satisfactory manner in accordance with the terms and conditions of this agreement,the program described in the Program Description attached and incorporated as Exhibit A and the Budget attached and incorporated as Exhibit B. a) In administering the program described in Exhibit A the Implementing Agency agrees that it: i) Is a nonprofit organization or public agency that provides services to victims of crime; ii) Has a record of providing effective service to victims of crime and at least 20 percent of its financial support(including in-kind contributions)is from non-federal sources;or,if has not yet demonstrated a record of providing services,it can demonstrate that 25-50 percent of its financial support comes from non-federal sources; ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 2 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 iii) Utilizes volunteers; iv) Promotes coordinated public and private efforts within the community served to aid crime victims; v) Assists victims in seeking available crime victim compensation benefits; vi) Maintains statutorily required civil rights statistics on victims served by race,national origin, sex,age,and disability,and permits reasonable access to its books,documents,papers,and records to determine whether the Implementing Agency is complying with applicable civil rights laws;this requirement is waived when the Implementing Agency is providing a service,such as telephone counseling,where soliciting the information may be inappropriate or offensive to the crime victim; vii) Provides services to victims of federal crimes on the same basis as victims of State and local crimes; viii) Provides services to crime victims,at no charge,through the program described in Exhibit A;and ix) Maintains confidentiality of client-counselor information,as required by State and federal law. b) The Implementing Agency certifies that only those costs related to the delivery of direct services to victims of crime shall be paid pursuant to this agreement,in accordance with Exhibit B. SECTION 5. PAYMENT The Authority agrees to make payment to the Implementing Agency for the administration and implementation of the program described in Exhibit A.Upon receipt of the fiscal and progress reports described in Section 9 of this agreement,quarterly payments will be made to the Implementing Agency.No payment will be made until all outstanding reports are received by the Authority,including outstanding reports from previously funded Authority programs.In addition,due to the unique requirements of the program being funded,the Implementing Agency may request that an advance payment be made during any quarter and must include supporting documentation with the request.Requests for advance payment are subject to review and approval.No payment will be made to an Implementing Agency unless and until the Implementing Agency is in full compliance with applicable state and federal laws and the terms and conditions of this agreement. The maximum amount of federal funds payable under this agreement is$38,502 and is dependent on the expenditure of matching funds as described in Section 6 and Exhibit B,and the performance of the Implementing Agency in accordance with the terms and conditions of this agreement. The Implementing Agency must provide for the deposit of program funds,including federal and matching funds,into a bank account in the name of the Implementing Agency,either depositing such funds into an account separate from any of its other bank accounts or treating such funds as a separate line item per its budget and audited financial statements. Federal funds shall be immediately deposited into such bank account. SECTION 6. MATCH The Implementing Agency certifies that it(a)meets the requirements of Section 4 of this agreement and(b)has at least 20 percent of its support (including in-kind contributions) from sources other than federal funds for the program described in Exhibit A.Therefore one dollar in cash or in-kind match is required for each four dollars of federal funding ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 3 .rime.., City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 received. Failure of the Implementing Agency to apply non-federal financial support to the program described in Exhibit A in the amount of at least 20 percent of such program's costs,shall result in a proportionate reduction in the amount of federal funds awarded under this agreement and may result in the return of funds already awarded.To meet this matching funds requirement,the Implementing Agency shall apply non-federal financial support to the program,as described in Exhibit B. SECTION 7. OBLIGATIONAL LIMITATION Payment under this agreement is subject to passage of a suitable and sufficient appropriation by the Illinois General Assembly.Obligations of the State of Illinois will cease immediately without penalty of further payment being required in any fiscal year should the actions of the General Assembly or any applicable funding source result in the failure to appropriate or otherwise make available sufficient funds for this agreement. SECTION 8. NON-SUPPLANTATION The Implementing Agency certifies that Federal funds made available under this agreement will not be used to supplant available state and local funds,but will be used to increase the amounts of funds that,in the absence of these Federal and matching funds,would be made available to the Implementing Agency for crime victim assistance services. SECTION 9. REPORTING REQUIREMENTS Unless another reporting schedule has been required or approved by the Authority,the Implementing Agency agrees to submit the following minimum data to the Authority on a quarterly basis,with quarters beginning at the start of the calendar year,within 15 days following the quarter covered by the report: a) Victim Statistics:Total number of victims and significant others served by program,type of crime, type of services provided,race,sex,age,and disability,where such information is voluntarily furnished by those receiving services;and b) Staff Information:Number of hours and types of service contributed during the reporting period by paid and volunteer staff. The Implementing Agency agrees to submit the following information as required by the Authority: a) Changes that have been made in the program since receiving the federal funds that will benefit victims of crime; - b) A short description of how the program has coordinated its activities with other service providers in the community; c) A short description of how the program has assisted crime victims in seeking available crime victim compensation benefits; d) Victim statistics,including the total number of victims served by criminal justice status(i.e. reporting/non-reporting,prosecution/non-prosecution); e) Staff information,including the number of hours of training received by volunteers and paid staff; f) Program information and activities,including the number of hours of training presented,number of hours of public information and education programs presented;and ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 4 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 g) Number of referrals to/from other agencies. Unless another reporting schedule has been required or approved by the Authority,the Implementing Agency is also required to submit quarterly fiscal reports and to file year-end program financial status reports.The Executive Director of the Authority will determine the content and form of these reports.The Implementing Agency agrees to report any additional information required by the Executive Director of the Authority. SECTION 10. MAINTENANCE OF RECORDS The Implementing Agency agrees to maintain records which document activity reported to the Authority pursuant to Section 9 of this agreement.Such records shall be accessible to the Authority for monitoring purposes no more than 10 days following a request that such records be produced by the Implementing Agency.Inability of the Implementing Agency to produce such records or failure to produce such records shall be cause for suspension or termination of this agreement. The Implementing Agency agrees to retain financial and program records for a minimum of 3 years after the expiration date of this agreement,or 3 years after closure of Implementing Agency's most recent audit report, whichever is later.The Implementing Agency shall maintain,for this 3-year period,adequate books,records,and supporting documents to verify the amounts,recipients,and uses of all disbursements of funds passing in conjunction with this agreement;the agreement and all books,records,and supporting documents related to the agreement shall be available for review and audit by the Auditor General, federal awarding agency personnel,the Authority,or any person duly authorized by the Authority;and the Implementing Agency agrees to cooperate fully with any audit conducted by the Auditor General,the federal awarding agency,the Authority or any person duly authorized by the Authority,and to provide full access to all relevant materials.Failure to maintain the books,records,and supporting documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the agreement for which adequate books,records,and supporting documentation are not available to support their purported disbursement. If any litigation,claim,negotiation,audit,review or other action involving the records has been started before the expiration of the 3-year period,the records must be retained until the completion of the action and resolution of all issues that arise from it or until the end of the regular 3-year period,whichever is later. SECTION 11. PROCUREMENT REQUIREMENTS,REQUESTS FOR PROPOSALS,CONFLICT OF INTEREST All procurement transactions shall be conducted by the Implementing Agency in a manner to provide,to the maximum extent practical,open and free competition.The Implementing Agency must use procurement procedures that minimally adhere to all applicable laws,executive orders and federal guidelines.The Implementing Agency shall also adhere,and assure that its contractors and subcontractors adhere,to all applicable certification and disclosure requirements of the Illinois Procurement Code. The Implementing Agency shall follow its established procurement process if it minimally adheres to applicable federal guidelines,and the following requirements.If the Implementing Agency's established procurement process is less competitive than the following requirements,the following more competitive requirements must be adhered to in lieu of the Implementing Agency's procurement process. • For procurements of$100,000 or less,the Implementing Agency must solicit quotes or bids from at least three sources. • For procurements over$100,000,the Implementing Agency must formally advertise the proposed procurement through an Invitation for Bids(IFB),or a Request for Proposals(RFP)process. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 5 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 All RFPs over$100,000,that involve the use of federal or matching funds,must be submitted by the Implementing Agency to the Authority for review and written approval prior to their issuance.In addition,the Authority reserves the right to request that any RFP or IFB,regardless of its dollar amount,be submitted to the Authority for review and approval prior to its issuance. As required by the Authority,the Implementing Agency shall submit documentation regarding its procurement procedures and grant-funded purchases for Authority review and approval,to assure adherence to applicable federal guidelines. The Implementing Agency agrees to comply with applicable provisions of the Illinois Procurement Code(30 ILCS 500)prohibiting conflicts of interest,and all applicable terms,conditions and provisions of the code are made a part of this agreement the same as though they were incorporated and included herein. No employee,officer or agent of the Implementing Agency shall participate in the selection,or in the award or administration of a contract supported by federal funds if a conflict of interest,real or apparent,would be involved. SECTION 12. DISCLOSURE OF SOLICITATION FOR EMPLOYMENT The Implementing Agency shall notify the Authority's Ethics Officer if the Implementing Agency solicits or intends to solicit for employment any of the Authority's employees during any part of the award funding process or during the term of any interagency agreement awarded. SECTION 13. ELIGIBILITY FOR EMPLOYMENT IN THE UNITED STATES The Implementing Agency shall complete and keep on file,as appropriate,the Immigration and Naturalization Service Employment Eligibility Form(I-9).This form shall be used by the Implementing Agency to verify that persons employed by the Implementing Agency are eligible to work in the United States. SECTION 14.INSPECTION AND AUDIT If required by revised Office of Management and Budget Circular A-133 "Audits of States,Local Governments,and Non-Profit Organizations,"the Implementing Agency agrees to provide for an independent audit of its activities. Audits shall be made annually,unless A-133 allows the Implementing Agency to undergo biennial audits.Audits shall be made in accordance with the General Accounting Standards for Audit of Governmental Organizations, Programs,Activities and Functions,the Guidelines for Financial and Compliance Audits of Federally Assisted Programs,any compliance supplements approved by the Office of Management and Budget,and generally accepted auditing standards established by the American Institute of Certified Public Accountants.Copies of all audits must be submitted to the Authority no later than 9 months after the close of the Implementing Agency's audit period. Known or suspected violations of any law encountered during audits,including fraud,theft,embezzlement,forgery, or other serious irregularities,must be immediately communicated to the Authority and appropriate federal,State, and local law enforcement officials. The Implementing Agency agrees to develop and maintain a record-keeping system to document all agreement related activities and expenditures. These records will act as the original source material for compilation of the data required in Section 9 and all other program activity. The Authority shall have access for purposes of monitoring,audit and examination to all relevant books, documents, papers,and records of the Implementing Agency,and to relevant books,documents,papers and records of subcontractors. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 6 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 SECTION 15. CLOSE-OUT REQUIREMENTS Within 45 days of the expiration date of this agreement or any approved extension thereof the following documents must be submitted by the Implementing Agency to the Authority:(a)final financial status report;(b)final progress reports;(c)property inventory report;and(d)other documents required by the Authority. SECTION 16. NATIONAL HISTORIC PRESERVATION ACT COMPLIANCE If the Implementing Agency is considering renovation work that would alter or otherwise improve the exterior or interior of a structure that will be used to accommodate the grant program,the Implementing Agency shall assist the Authority and Office for Victims of Crime(OVC)in complying with the National Historic Preservation Act (NHPA). The Implementing Agency must establish and maintain records to determine if the structure is 50 years or older. If any portion of the structure is 50 years or older,the Implementing Agency shall notify the Authority and consult with the Illinois Historic Preservation Agency. The Implementing Agency shall amend the proposed renovation work to avoid any potential adverse impact to an historic structure,as determined as a result of the consultation. The Implementing Agency cannot begin the proposed renovation of a structure 50 years or older until the implementing agency receives written approval from the Authority and OVC. The Implementing Agency acknowledges that this section applies to proposed renovation work whether or not it is being specifically funded with federal grant or matching funds. As long as the proposed renovation is being conducted by the Implementing Agency or any third party to accommodate the use of the federal grant or matching funds,the Implementing Agency must assist the Authority and OVC in complying with the NHPA. If the records established and maintained by the Implementing Agency clearly document that the structure is less than 50 years old,the Implementing Agency must submit these documents to the Authority to receive approval for being exempt from the NHPA. SECTION 17.IMPLEMENTING AGENCY COMPLIANCE The Implementing Agency agrees to comply with all applicable laws,regulations, and guidelines of the State of Illinois,the Federal Government and the Authority in the performance of this agreement,including but not limited to: Those laws,regulations and guidelines specified in Sections 19 and 25 of this agreement. The provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedures;Part 20,Criminal Justice Information Systems;Part 22,Confidentiality of Identifiable Research and Statistical Information;Part 23,Criminal Intelligence Systems Operating Policies;Part 30,Intergovernmental Review of Department of Justice Programs and Activities;Part 38, Equal Treatment for Faith-Based Organizations;Part 42,Non-Discrimination/Equal Employment Opportunity Policies and Procedures;Part 46,Protection of Human Subjects;Part 61,Procedures for Implementing the National Environmental Policy Act;Part 63,Floodplain Management and Wetland Protection Procedures;and Part 67,Governmentwide Debarment and Suspension(Nonprocurement). Section 8136 of the Department of Defense Appropriations Act of 1988(P.L. 100-463,effective October 1, 1988). National Environmental Policy Act of 1969,42 U.S.C.pars.4321 et seq. National Historic Preservation Act of 1966, 16 U.S.C.pars.470 et seq. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 7 11..•11.. City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 Flood Disaster Protection Act of 1973,42 U.S.C.pars 4001 et seq. Clean Air Act of 1970,42 U.S.C.pars. 7401 et seq. Clean Water Act,33 U.S.C.pars. 1368 et seq.;Executive Order 11738; and EPA regulations(40 CFR Part 15). Federal Water Pollution Control Act of 1948,as amended,33 U.S.C.pars. 1251 et seq. Safe Drinking Water Act of 1974,42 U.S.C.pars.300f et seq. Endangered Species Act of 1973, 16 U.S.C.pars. 1531 et seq. Wild and Scenic Rivers Act of 1968,as amended, 16 U.S.C.pars. 1271 et seq. Historical and Archeological Data Preservation Act of 1960, as amended, 16 U.S.C.pars.469 et seq. Coastal Zone Management Act of 1972, 16 U.S.C.pars. 1451 et seq. Coastal Barrier Resources of 1982, 16 U.S.C.pars. 3501 et seq. Indian Self Determination Act,25 U.S.C.par.450f. Intergovernmental Cooperation Act of 1968,42 U.S.C.4201 et seq. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,42 U.S.C.pars.4601 et seq. Hatch Political Activity Act of 1940,as amended, 5 U.S.C.pars. 1501 et seq. Animal Welfare Act of 1970,7 U.S.C.pars.2131 et seq. Demonstration Cities and Metropolitan Development Act of 1966,42 U.S.C.pars.3301 et seq. Federal Fair Labor Standards Act of 1938,as amended,29 U.S.C.pars. 201 et seq. SECTION 18. EQUAL EMPLOYMENT OPPORTUNITY PROGRAM The following requirements apply to for-profit entities,and state,county or other local units of government: If the Implementing Agency has 50 or more employees,is receiving more than$25,000,either through this agreement or in aggregate grant funds in any fiscal year,and has a service population with a minority representation of 3 percent or more, the Implementing Agency agrees to formulate,implement and maintain an equal employment opportunity program relating to employment practices affecting minority persons and women. If the Implementing Agency has 50 or more employees,is receiving more than$25,000,either through this agreement or in aggregate grant funds in any fiscal year,and has a service population with a minority representation of less than 3 percent,the Implementing Agency agrees to formulate,implement and maintain an equal employment opportunity program relating to practices affecting women.If required by this section or Section 19 of this agreement,the Implementing Agency hereby certifies that an equal employment opportunity program will be in effect on or before the effective date of this Agreement. In addition,any Implementing Agency receiving$500,000 or more through this agreement,or $1,000,000 or more in aggregate grant funds in an 18 month period, shall submit a copy of its equal employment opportunity plan as directed by the Authority. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 8 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 SECTION 19. NONDISCRIMINATION The Implementing Agency certifies that no person shall be excluded from participation in,denied the benefits of, subjected to discrimination under,or denied employment in connection with any activity funded under this agreement on the basis of race,color,age,religion,national origin,disability,or sex.The Implementing Agency agrees to have written sexual harassment policies which satisfy the requirements set forth in the Illinois Human Rights Act(775 ILCS 5). The Implementing Agency assures compliance with the following laws,and all associated rules and regulations: Non-Discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968,as amended, 42 U.S.C.3789(d); Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18,2002, Volume 67,Number 117,Page 41455-41472),and Executive Order 13166 Limited English Proficiency Resource Document: Tips and Tools from the Field; Title VI of the Civil Rights Act of 1964,as amended; Section 504 of the Rehabilitation Act of 1973,as amended; The Americans with Disabilities Act,42 U.S.C. 12101 et seq.; - Title IX of the Education Amendments of 1972; The Age Discrimination Act of 1975; The Department of Justice Non-Discrimination Regulations,28 CFR Part 42, subparts C,D, E,and G; The Department of Justice regulations on disability discrimination,28 CFR Part 35 and Part 39; The Illinois Human Rights Act,775 ILCS 5; The Public Works Employment Discrimination Act,775 ILCS 10; The Illinois Environmental Barriers Act,410 ILCS 25. All applicable provisions,rules and regulations of these Acts are made a part of this agreement by reference as though set forth fully herein. In the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Implementing Agency,or any subgrantee or contractor of the Implementing Agency,the Implementing Agency will forward a copy of the finding to the Authority.The Authority will forward a copy of the fmding to the Office for Civil Rights,Office of Justice Programs. The Implementing Agency certifies that it shall not pay any dues or fees on behalf of its employees or agents or subsidize or otherwise reimburse them for payment of their dues or fees to any club which unlawfully discriminates, and that it shall comply with all provisions of the Discriminatory Club Act(775 ILCS 25). ILLINOIS CRIMINAL JUS 1'ICE INFORMATION AUTHORITY Federal and State Grants Unit 9 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 SECTION 20. CONFIDENTIALITY OF INFORMATION The Implementing Agency agrees not to use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with this program and all applicable federal guidelines and legislation.Such information shall be immune from legal process and shall not,without the consent of the person furnishing the information,be admitted as evidence or used for any purpose in any action,suit or other judicial, legislative or administrative proceeding. SECTION 21. ASSIGNMENT The Implementing Agency shall make no assignment or transfer of this agreement,any subcontracts under this agreement or of any of the monies due hereunder without prior written approval of the Authority.In the event that the Authority approves such an assignment or transfer,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is assigned or transferred as fully and completely as the Implementing Agency is bound and obligated. SECTION 22. SUBCONTRACTING The use of subcontractors for any work or professional services that involves the use of federal or matching funds is subject to Authority approval.Any work or professional services subcontracted for shall be specified by written contract and subject to all terms and conditions contained in this agreement.If the use of subcontractors is approved by the Authority,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is subcontracted as fully and completely as the Implementing Agency is bound and obligated.The Implementing Agency shall make reasonable efforts to assure that all subcontractors adhere to the terms and conditions of this agreement.The Authority shall not be responsible for the performance,acts or omissions of any subcontractor. Subcontracts over $100,000 that are funded with federal or matching funds must be submitted by the Implementing Agency for Authority review and approval prior to their effective dates and execution by the Implementing Agency.In addition, the Authority reserves the right to require that any subcontract funded with federal or matching funds, regardless of its dollar amount, be submitted to the Authority for review and approval prior to its effective date and execution by the Implementing Agency. As required by the Authority,the Implementing Agency shall submit documentation regarding contracts to be funded with federal or matching funds for Authority review and approval,to assure adherence to applicable federal guidelines. Approval of the use of subcontractors by the Authority does not relieve the Implementing Agency of its obligation to assure performance under this agreement. SECTION 23. INDEPENDENT CONTRACTOR The Implementing Agency,in the performance of this agreement,shall act as an independent contractor and not as an agent or employee of the Authority.The Authority shall not be responsible for the performance,acts or omissions of the Implementing Agency.The Implementing Agency shall be liable,and agrees to be liable for,and shall indemnify, defend and hold the Authority harmless for all claims,suits,judgments and damages arising from the performance of this agreement,to the extent permitted by law. SECTION 24. EXHIBITS The documents appended are made a part of this agreement,as exhibits:The Implementing Agency shall perform the ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 10 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 services subject to this agreement in accordance with all terms,conditions,and provisions set forth in such exhibits. SECTION 25. TERMINATION OR SUSPENSION OF THE INTERAGENCY AGREEMENT The Implementing Agency shall operate in conformance with the following State and federal laws and guidelines, currently in effect and hereafter amended,when applicable:the Victims of Crime Act of 1984;Office of Justice Programs,Office for Victims of Crime,Victims of Crime Act Victim Assistance Grant Final Program Guidelines(62 FR 19607,April 22, 1997);the Office of Justice Programs'Financial Guide;Office of Management and Budget Circulars A-21,A-87,A-102,A-110,A-122,and A-133;the Illinois Grant Funds Recovery Act(30 1LCS 705);Illinois Procurement Code(30 ILCS 500);the State Comptroller Act(15 ILCS 405);the U.S.Department of Justice Regulations Governing Criminal History Record Information Systems(28 CFR Part 20.1 et seq.);the U.S. Department of Justice Regulations Governing Confidentiality of Identifiable Research and Statistical Information(28 CFR Part 22.1 et seq.);the U.S.Department of Justice Regulations Governing Govemmentwide Debarment and Suspension(28 CFR Part 67.100 et seq.)and the rules of the Authority(20 Ill.Adm.Code 1520 et seq.). The Executive Director of the Authority,in accordance with the Authority's Operating Procedures for the Administration of Federal Funds,may suspend or terminate performance of this agreement for nonconformance with any State or federal law or regulation,with such guidelines as specified in this section,or with the terms or conditions of this agreement. SECTION 26. CERTIFICATIONS REGARDING DEBARMENT AND A DRUG-FREE WORKPLACE As required by the Authority,the Implementing Agency shall complete and submit the Certification Regarding A Drug-Free Workplace and shall certify that neither it nor its principals are presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any federal department or agency. The Implementing Agency certifies that it has not been barred from contracting with any unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended. SECTION 27. CERTIFICATION REGARDING LOBBYING Federal funds are prohibited from being used for influencing or attempting to influence persons in connection with covered federal transactions,which include the awarding,making,entering into,extension,continuation,renewal, amendment,or modification,of federal grants or contracts.The Implementing Agency understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy,at any level of government,without the express prior written approval of the federal awarding agency. - If receiving more than$100,000 pursuant to this agreement,Implementing Agency agrees to provide a Certification Regarding Lobbying to the Authority and,if applicable,a Disclosure of Lobbying Activities form.If a subcontractor will receive more than$100,000 in federal funds pursuant to this agreement,Implementing Agency will provide to the Authority a Certification Regarding Lobbying and,if applicable,a Disclosure of Lobbying Activities form signed by the subcontractor.The Implementing Agency must provide these certifications and disclosures as required by the Authority. SECTION 28. INTERNATIONAL ANTI-BOYCOTT CERTIFICATION The Implementing Agency certifies that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S.Export Administration Act of 1979 or the regulations of the U.S.Department of Commerce promulgated under that Act. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 11 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 SECTION 29. DRUG FREE WORKPLACE CERTIFICATION If the Implementing Agency has 25 or more employees and is receiving$5,000 or more under this agreement,the Implementing Agency certifies that it provides,and will continue to provide,a drug free workplace in accordance with the Drug Free Workplace Act(30 ILCS 580). The Act requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free workplace.False certification or violation of the certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of the contract or grant and debarment of contracting or grant opportunities with the State for at least one(1)year but not more than five(5)years. For the purpose of this certification,"grantee"or"contractor"means a corporation,partnership,or other entity with twenty-five(25)or more employees at the time of issuing the grant,or a department,division,or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance,including cannabis,is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that,as a condition of employment on such contract or grant,the employee will: (A) abide by the terms of the statement;and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling,rehabilitation,and employee assistance program;and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. • (d) Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B)of paragraph(3)of subsection(a)above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 12 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 rehabilitation program by,any employee who is so convicted,as required by section 580/5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling,treatment,and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. SECTION 30. STATEMENTS,PRESS RELEASES,ETC. When issuing statements,press releases,requests for proposals,bid solicitations,and other documents describing projects or programs funded in whole or in part with federal money,the Implementing Agency shall clearly state(1) the percentage of the total cost of the program or project which will be financed with federal money,and(2)the dollar amount of federal funds for the project or program. SECTION 31. COPYRIGHTS,PATENTS If this agreement results in a copyright,the Authority and the Office for Victims of Crime reserve a royalty-free, nonexclusive and irrevocable license to reproduce,publish or otherwise use,and to authorize others to use,for government purposes,the work or the copyright to any work developed under this agreement and any rights of copyright to which a grantee, subgrantee or a contractor purchases ownership with grant support. If this agreement results in the production of patentable items,patent rights,processes,or inventions,the Implementing Agency shall immediately notify the Authority.The Authority will provide the Implementing Agency with further instruction on whether protection on the item will be sought and how the rights in the item will be allocated and administered in order to protect the public interest,in accordance with federal guidelines. SECTION 32. PUBLICATIONS The Implementing Agency shall submit to the Authority for review,a draft of any publication that will be issued by the Implementing Agency describing or resulting from programs or projects funded in whole or in part with federal or matching funds,no later than 60 days prior to its printing. For publications over 20 pages,the Authority will submit comments to the Implementing Agency no later than 30 days after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the 30-day review period. For publications of 20 pages or less,the Authority will submit comments to the Implementing Agency no later than 10 working days after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the 10-day review period. The Authority reserves the right to require the resubmission of any publication for additional review and comment,prior to its printing. The Implementing Agency shall submit to the Authority,copies,the number of which will be specified by the Authority, of the final publication no later than 20 days prior to release of the final publication. Exceptions to the above publication requirements may be granted upon prior Authority approval. Any such publication shall contain the following statement: ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 13 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 "This project was supported by Grant#2004-VA-GX-0046,awarded by the Office for Victims of Crime,Office of Justice Programs,U.S.Department of Justice,through the Illinois Criminal Justice Information Authority.Points of view or opinions contained within this document are those of the author and do not necessarily represent the official position or policies of the U.S.Department of Justice,or the Illinois Criminal Justice Information Authority." These publication requirements pertain to any written,visual or sound publication,but are inapplicable to press releases, newsletters and issue analyses. SECTION 33. FEDERAL TAXPAYER IDENTIFICATION NUMBER Under penalties of perjury,the Implementing Agency certifies that the name,correct taxpayer identification number, and legal status listed below are correct: Name: City of Elgin on behalf of the Elgin Police Department Taxpayer Identification Number: Employer Identification Number 36-6005862 (Enter the name of the entity as used to apply for the entity's EIN and the EIN.) Legal Status(check one): Individual Nonresident Alien Sole Proprietorship Tax Exempt/Hospital/Extended Care Facility Partnership/Legal Corporation Pharmacy/Funeral Home/Cemetery Corporation Corporation Medical Corporation x Government Pharmacy(non-corporate) Estate or Trust SECTION 34.FEDERAL GRANT INFORMATION By signing this agreement,the Implementing Agency acknowledges that it has been informed of the following information regarding the federal funds received under this agreement: • Federal Awarding Agency:Office of Justice Programs,Office for Victims of Crime • Catalog of Federal Domestic Assistance(CFDA)Number and Title: 16.575 Crime Victims Assistance • Grant Award Name and Number: Crime Victim Assistance Grant Program(2004-VA-GX-0046) • Grant Award Year:Federal Fiscal Year 2004 SECTION 35. RENEGOTIATION,MODIFICATION,OR AMENDMENT OF THE INTERAGENCY AGREEMENT No alteration,variation,modification,termination,addition to or waiver of any provisions of this agreement shall be valid or binding unless in writing,and signed by the parties.For purposes of modification of this agreement which do not involve increases or decreases in funding,the signature of one representative of the Implementing Agency is sufficient.The parties agree to renegotiate,modify,or amend this agreement to ensure continued consistency with ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 14 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 federal and State laws,and regulations. SECTION 36. INTEGRATION This document and the exhibits,amendments,and items incorporated by reference constitute the entire agreement between the parties pertaining to the subject matter of this agreement and supersede all prior and contemporaneous agreements and understandings of the parties,oral or written,which are not fully expressed herein.No alleged covenant,representation,or condition not expressed in this agreement shall affect or be effective to interpret,change or restrict the express provisions of this agreement. SECTION 37. SEVERABILITY If any term or provision of this agreement is held invalid,unenforceable,voidable or void,that term or provision shall not affect the other terms or provisions of this agreement which can be given effect without the invalid term or provision. SECTION 38.CERTIFICATION TO ALLOWABLE SERVICES,ACTIVITIES,AND COSTS Implementing Agency certifies that it,and its subcontractors,shall use VOCA and match funds for only allowable services,activities and costs,as described in the Victims of Crime Act Crime Victims Assistance Program Guidelines;Section E. Services,Activities,and Costs at the Subrecipient Level. Implementing Agency certifies that it, and its subcontractors,shall not use VOCA or match funds to pay for presentations given by VOCA or match funded personnel,unless the following conditions are adhered to.A small portion of a VOCA or match funded staff person's time may be used to give presentations to groups provided the primary purpose of the presentation is to inform people about the VOCA funded project and available services. These presentations should serve as a means of reaching the project's target population either through outreach to individual crime victims or through agencies that typically have contact with the target population. • VOCA or match funded staff time,not to exceed an average of 4 hours per month,may be used to provide public presentations to community groups and schools provided the primary purpose of the presentation is to inform people about the VOCA funded project and available services. • VOCA or match funded staff time,not to exceed an average of 10 hours per month,maybe used to provide public presentations to criminal justice personnel and medical service providers provided the primary purpose of the presentation is to inform people about the VOCA funded project and available services. SECTION 39. EQUIPMENT REQUIREMENTS _ If,for an item of equipment described in Exhibit B to be funded with either federal or matching funds,the Implementing Agency does not have a purchase order dated within 90 days after the start date of the agreement,the Implementing Agency shall submit a letter to the Authority explaining the delay in the purchase of equipment.The Authority may,in its discretion: A. Reduce the amount of federal funding; B. Cancel this agreement; C. Allow the Implementing Agency to reallocate the federal or matching funds that were allocated for such equipment to other allowable,Authority approved costs;or D. Extend the period to purchase this equipment past the 90-day period. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 15 City of Elgin on behalf of the Elgin Police Department Law Enforcement Prosecutor-Based Victim Assistance Services Agreement#204546 SECTION 40. ACCEPTANCE The terms of this interagency agreement are hereby accepted and executed by the proper officers and officials of the parties hereto: y 1, -/n G. evil/ Date M f Executive Director Illinois Criminal Justice Information Authority Ed Schock ate Mayor City of Elgin c / ' ipJim Nowicki ate Fiscal Services Manager City of Elgin C_SVI50.—Iti C` ) 6-I5-e(4, , Robert Beeter Date Deputy Chief ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 16 mow U.S. DEPARTMENT OF JUSTICE 1.1 (` OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub-Recipient) • This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67, Section 67.510, Participants'responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register(pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department of agency. (2) here the prospective lower tier participant is unable to certify to any of the statements in this certification, such 1 ospective participant shall attach an explanation to this proposal. \L,' \0.-1 1)D_,,, ,tex D.90,..4y 0.j..„ 0...,F- N 4 and Title of Authorized Representative 1/ IP ikY\ e)dt-i:lit'\ jUi0 //0 (.' Signs a Dat ofr /fr 17,,,,t, d/1 c e z7-tp.ate-/iu e- - Name Or tion / /3 / 0 U Mf, L /77/,c, �/ e /2 Ll Address of Organization OJP FORM 4061/1 (REV.2/89)Previous editions are obsolete EXHIBIT A: PROGRAM NARRATIVE VICTIMS OF CRIME ACT Organization Name: City of Elgin,Police Department, Social Services Unit Organization Address: 151 Douglas Avenue Elgin, IL 60120 Type of Implementing Agency(Check one) X Criminal Justice- Government X Law Enforcement Prosecution Probation Other Private Non-Profit Please Provide the Total Amounts of Funding Allocated to Victim Services Based on Your Agency's Current Fiscal Year Budget: Federal(Excluding VOCA) $ 0 VOCA Funds $ 38,502 State $ 9,626 Local $ 15,819 Other $ 1 How many FTE (Full-time Equivalent) volunteer staff are used by your agency as a whole? varies between 2 to 6 agency-wide, and between 2 to 4 social work interns within the Social Services Unit who are getting their Masters degrees in social work or a related field. What activities do they perform? Agency-wide volunteers perform mostly clerical work. They work in the Drug Unit, Training unit, and the Community Relations unit. These volunteers perform the following duties: updating files and information related to accreditation standards, the policies, and procedures; and assisting in neighborhood watch and special events. The volunteers in the Social Services Unit are Masters-level interns. They provide direct services such as case management, intake assessment, follow-up, and counseling. Most of these interns do not work in the Domestic Violence program,but they do sometimes work with the Domestic Violence Case Managers on certain cases. If you do not use volunteers please check this box and complete the volunteer waiver certification included in the continuation packet. The following information is required (attachments are acceptable). Federal Congressional Districts 14 Counties Served by VOCA Program Kane and small part of Cook Cities Served by VOCA Program Elgin State Legislators representing these Areas Munson&Rauschenberger Population of Service Area 94,487 This proposal makes a special effort to target any Un-Served or Underserved Populations(Check if Applicable) If So, Please Check All Un-Served or Underserved Populations being Targeted African American Mentally Disabled Hispanic Physically Disabled Rural Underserved Urban Elderly Children Other(specify) Non-English Speaking 2 Identify the Victim(s)to be served through this VOCA-Funded Program and the amount ' of federal funds allocated accordingly $ All Victims of Crime $ Survivors of Homicide Victims $ Child Physical Abuse $ Adult Sexual Abuse $ Child Sexual Abuse $ 38,502 (all VOCA)Domestic Violence $ Robbery $ Elder Abuse $ Other Violent Crimes $ DUI/DWI Crashes $ Other(name type) Please respond to each of the items in the following seven sections. The answers to these questions will be your proposal. You may use additional sheets if necessary. I. Description of Organization In this section,we are trying to gain a general sense of your agency's overall goals and activities,NOT solely the program for which you are seeking VOCA funds. 1. Please •rovide a brie descri stion of our agency. The Elgin Police Department (PD) is a full-service law enforcement agency,with 250 employees, including 181 sworn personnel_ Centered along the banks of the Fox River, the City of Elgin, Illinois is located approximately 38 miles northwest of Chicago. The Elgin PD takes law enforcement to another level with community-oriented policing, which involves a collaborative effort among police officers and citizens to fight crime and to change conditions that contribute to social disorder. Community policing involves working with the public and private agencies. local businesses, schools, churches, and residents. Efforts to improve the community are forgin a lasting partnership between community members and shattering the underlying causes of crime. The Elgin PD's fundamental duties are to serve the community, to safeguard lives and property, to protect the innocent against deception, the weak against oppression or intimidation, and the peaceful against violence or disorder. In September of 1991, the police department initiated a new method of interaction with 3 the public through the hiring of a Victims Assistance Coordinator. The Victims Assistance Coordinator was charged with the responsibility of providing short-term counseling for indivduals and families who live in the City of Elgin. Today, the Victim's Assistance Coordinator supervises the Social Services Unit of the Elgin Police Department. The overall goal of the Social Services Unit is to make the City of Elgin a safer place, sharing the mission of the Elgin PD to serve and protect its citizens. The Social Services Unit also provides free services to juveniles who have been in trouble with the law to help them solve whatever issues they are having that may have led to their behavior problems. These services include individual and group counseling and a consequences program that teaches juveniles there are serious consequences for their poor choices. The consequences program is a delinquency deterrent program. The domestic violence program provides case management and crisis counseling services to victims of domestic violence and their children. Licensed counselors who are trained in the field of domestic violence provide these services. The Victims Assistance Coordinator oversees this program and also provides direct services. 2. Besides the services funded through this grant, what other services does your agency provide? Short-term individual and family counseling Crisis intervention Individual and group counseling for juvenile delinquents and their families Consequences program for first-time offender juveniles Petals program, a support group for girls of ages 13 through 16. Referrals and information about other community resources Victims services Community relations and program development Critical Incident Stress Management 3. Please indicate the total number of staff dedicated to victim services at our agency. Number of staff providing direct service. 2 PTs for domestic (Do not include managerial and support staff in this count). violence and 2-5 graduate-school interns for all other social service programs Number of managerial staff 1 (also provides direct service) Number of administrative support staff 0 II. Summary of Program This section will help us understand the program for which you are seeking VOCA funds. This must include all direct services to be provided to crime victims with VOCA and match funds. Do not include a description of activities that will not be funded with VOCA or match funds. 1. How many staff members are funded under this grant program (Federal &Match)? 4 > o fi taftp a e 9 a Domestic Violence Case Manager 100% Domestic Violence Case Manager 100% *FTE is defined as Full Time Equivalent* 2. Please provide a brief summary of the VOCA funded program. The domestic violence program at the Social Services Unit of the Elgin PD provides services to victims of domestic violence and their significant others, mainly their children. Victims of domestic violence (DV) come from every population--females and males, young and elderly, every race and religion, wealthy and poor, heterosexual and homosexual. The DV Case Managers of the EPD Social Services Unit serve all of these populations from the Elgin area. The DV program is not limited to partner abuse. It addresses violence between parents and their children, violence between siblings, and violence between roommates who are not related. In addition, the DV program provides services to children who witness violence in their homes. Specifically, the DV program provides the following primary services: Reviewing police reports on DV and contacting victims via phone or letter to offer services and referrals Assisting victims who directly request help (with or without police reports) Providing referrals to other community resources, mostly for legal advocacy and assistance in obtaining orders of protection, emergency shelter, and financial aid. Providing counseling/crisis intervention (including home visits when necessary)to victims and their significant others, mainly children Providing personal advocacy The DV case managers'primary goal is to reach out to as many victims as possible to offer information and services to help them to be safe. To do this,they must be as efficient as possible and make as much use of other community resources as possible. For example, when victims wish to obtain help in resolving legal issues such as orders of protection, divorce, and custody of children,the case managers refer them to agencies who have specialized legal advocates. Victims in the Kane County area in Elgin are referred to the Community Crisis Center and Prairie Legal Services for free legal assistance. Victims in the Cook County area in Elgin are referred to LifeSpan in Rolling Meadows for free legal assistance. However, the DV case managers will directly assist victims in obtaining orders of protection and criminal justice support when other agencies' legal adovcates are not available within a critical timeframe. 5 3. Which of the following direct client services to crime victims will this program erovide? (Please re er to the Instructions'section or service de znitions X Crisis Counseling Therapy X Follow Up Contact Group Treatment X Information and Referral (In-person) X Information and Referral (Telephone Contacts) X Criminal Justice Support/Advocacy Emergency Financial Assistance X Emergency Legal Advocacy X Assistance in Filling Compensation Claims X Personal Advocacy Medical Advocacy Crisis Hotline Counseling Other(Specify) X Information and Referral (Letters) Other(Specify) 4. Does this program provide direct services for all crime victims that come into contact with your agency, OR a sub-population of crime victims (e.g. domestic violence victims, non-English speaking victims, disabled victims, teenage victims)? CHECK ONE: ALL CRIME VICTIMS X SUB-POPULATION OF CRIME VICTIMS If SUB-POPULATION OF CRIME VICTIMS,please identify: Victims of domestic violence 5. What are the primary qualifications of program—funded staff? Please attach an updated job description and resume for each position including duties and qualifications. If this position is not 100% VOCA-funded, asterisk the duties that apply to this program on the job description. Masters degrees in counseling or social work 6. Who oversees this program? The Victims Assistance Coordinator 7. How does this program complement the other activities and services provided at your agency? The DV program enables the Social Services Unit to serve more members of the Elgin 6 community and provide more opportunities to address violent crime in families. Also, the DV Case Managers bring specialized expertise in DV to the Social Services Unit. The addition of the DV program allows the Elgin PD to have a direct impact in effectively serving victims. DV Case Managers can readily identify gaps in the police officers'training in relation to domestic violence, for example,missing information in the police reports or lack of victim sensitivity, and they work with police officers to improve their understanding of the victims' obstacles and needs. III. Review of Goal(s) and Objectives This section provides an overview of your program's accomplishments during the current performance period, and also helps us learn about what helped or hindered your program during this time. (This section should provide guidance as to whether objectives or program strategies should be modified for the upcoming year.) A universal goal was developed for your current grant program. Please indicate the goal that was chosen for your current performance period. To provide direct services to (CHECK ONE BELOW): ALL CRIME VICTIMS X Domestic violence CRIME VICTIMS (Insert sub-population of crime victims here.) for the purpose of alleviating trauma and suffering incurred from victimization. A list of objectives was included in the materials the Authority provided to you for your current performance period. The following is a list of those objectives. Please respond only to the questions that pertain to the objectives you identified for your current VOCA funded program. Authority staff recognize that the period of performance may not have ended for your program. 1. Provide Crisis Counseling Services to clients each year. a. How many clients did you anticipate would receive this service during your entire • period of performance? 360 b.To date,how many clients actually received this service during your period of performance? 215 (from March 2005 through January 2006) c.To date, what percentage of your objective has been met (item b_ item a)? 60% d. Do you anticipate that your objective will be met by the end of your period of performance?No e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is less than 75%), please explain why?We may have over estimated the number of victims that would take advantage of this service. 2. Provide Therapy to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 0 b. To date,how many clients actually received this service during your period of performance? c. To date,what percentage of your objective has been met(item b _ item a)? d.Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is less than 75%),please explain why? 3. Provide Follow-Up contact to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 360 b. To date, how many clients actually received this service during your period of performance? 949 (from March 05 through Jan. 06) c. To date, what percentage of your objective has been met(item b _ item a)? 206% d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is less than 75%), please explain why? 4. Provide Support Group Services to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 0 b. To date, how many clients actually received this service during your period of performance? c. To date,what percentage of your objective has been met(item b _ item a)? d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is less than 75%),please explain why? 5. Provide In-Person Information and Referral Services to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 360 b. To date,how many clients actually received this service during your period of performance? 109 (from March 05 through January 06) c. To date, what percentage of your objective has been met(item b_ item a)? 30% d.Do you anticipate that your objective will be met by the end of your period of performance?No e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is less than 75%), please explain why? In-person information and referral service normally occurs during a single crisis counseling session. Most victims receive informaton and referrals over the phone or in a letter. 6. Provide Telephone Information and Referral Services to clients each year. 8 a. How many clients did you anticipate would receive this service during your entire period of performance?460 b. To date,how many clients actually received this service during your period of performance? 531 (from March 05 through January 06) c.To date,what percentage of your objective has been met(item b_item a)? 115% d.Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is less than 75%),please explain why? 7. Provide Criminal Justice Support/Advocacy Services to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 80 b. To date, how many clients actually received this service during your period of performance? 19 (from March 05 through January 06) c. To date, what percentage of your objective has been met (item b_ item a)? 24% d. Do you anticipate that your objective will be met by the end of your period of performance? No e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is less than 75%), please explain why? Due to the large increase in DV police reports, we have increasingly relied on other agencies with legal expertise to provide legal support-type services to victims. The DV case managers sometimes speak with police officers to gain more history on a case, and they sometimes help victims report incidents of domestic violence. Most victims,however, are contacted by DV case managers after a police report is filed. 8. Provide Criminal Court Orientation or Criminal Court Escort services to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 0 b. To date, how many clients actually received this service during your period of performance? c. To date, what percentage of your objective has been met (item b_ item a)? d. Do you anticipate that your objective will be met by the end of your period of performance? - e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is less than 75%),please explain why? 9. Provide Information regarding Criminal Case Status Disposition or Appearance Notification to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 0 b.To date, how many clients actually received this service during your period of performance? c. To date, what percentage of your objective has been met (item b-- item a)? d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is 9 less than 75%),please explain why? 10. Provide Assistance with Preparing Impact Statements to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 0 b. To date, how many clients actually received this service during your period of performance? c. To date, what percentage of your objective has been met(item b _item a)? d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is less than 75%),please explain why? 11. Provide Assistance with Childcare to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 0 b. To date, how many clients actually received this service during your period of performance? c. To date, what percentage of your objective has been met (item b_ item a)? d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is less than 75%),please explain why? 12. Provide Assistance with Transportation to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 0 b. To date, how many clients actually received this service during your period of performance? c. To date,what percentage of your objective has been met (item b - item a)? d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is less than 75%), please explain why? 13. Provide Emergency Legal Advocacy to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 0 b. To date, how many clients actually received this service during your period of performance? c. To date,what percentage of your objective has been met(item b_ item a)? d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is less than 75%),please explain why? 14. Provide Assistance in Obtaining an Order of Protection to clients each year. a. How many clients did you anticipate would receive this service during your 10 entire period of performance? 9 b. To date, how many clients actually received this service during your period of performance? 3 (from March 05 through January 06) c. To date,what percentage of your objective has been met(item b _item a)? 33% d. Do you anticipate that your objective will be met by the end of your period of performance?No e. If you do not anticipate meeting you objective(or you percentage indicated in[c] is less than 75%), please explain why?Due to the increasing numbers of DV police reports, the DV case managers normally refer victims to legal advocates from other agencies for this service. 15. Provide Assistance in Filling Compensation Claims to clients each year. a.How many clients did you anticipate would receive this service during your entire period of performance? 0 b. To date,how many clients actually received this service during your period of performance? c. To date,what percentage of your objective has been met(item b_ item a)? d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is less than 75%),please explain why? 16. Provide Personal Advocacy Services to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 48 b. To date,how many clients actually received this service during your period of performance? 78 (from March 05 through January 06) c. To date,what percentage of your objective has been met (item b-item a)? 160% d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is less than 75%),please explain why? 17. Provide Medical Advocacy Services to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 0 b. To date,how many clients actually received this service during your period of performance? c. To date,what percentage of your objective has been met(item b _ item a)? d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is less than 75%),please explain why? 18. Provide Crisis Hotline Counseling Services to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 0 b. To date,how many clients actually received this service during your period of 11 performance? c. To date, what percentage of your objective has been met(item b_ item a)? d.Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is less than 75%),please explain why? Specify other direct services provided to clients each year. 19. Provide Letter Information and Referral services to DV clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? 276 b. To date,how many clients actually received this service during your period of performance? 318 (from March 05 through January 06) c. To date, what percentage of your objective has been met(item b _ item a)? 152% d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is less than 75%),please explain why? 21. Provide services to clients each year. a. How many clients did you anticipate would receive this service during your entire period of performance? b. To date, how many clients actually received this service during your period of performance? c. To date, what percentage of your objective has been met (item b_ item a)? d. Do you anticipate that your objective will be met by the end of your period of performance? e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is less than 75%),please explain why? 22. What were the successes of your program during the current performance period? We were able to follow up with every victim named in every police report, even though there was a significant increase in anticipated victims--over double. We believe the increase in victims may not necessarily indicate more incidents of domestic violence in the community. Rather, it may reflect more and better police reporting of the incidents. Also, more victims are directly asking for help from the Domestic Violence Case Managers,rather than waiting for the case managers to initiate contact with them. The public is more aware of the DV program services at the Elgin PD and are more proactively seeking help and reporting incidents of domestic violence. Also, the DV Case Managers and police are working better as partners in helping victims. 23. What barriers did you experience in implementing your program during the current performance period? How did you respond to them? The greatest barrier is the ever-increasing number of police reports of domestic violence. We adjusted to the increase by making better use of other community agencies. 24. Is there anything else you would like us to know based on your experiences with the 12 current performance period? If so,please describe here. Quantities on some goals were over estimated while other quanties for other goals were under estimated. The difficulty in projecting the number of victims that will receive services may have been due to some initial misinterpretations of the grant's categories of services in the orginal grant period and to the transitioning from the original 2-year grant period to a 1-year grant period. After meeting with a VOCA grant monitor on March 241 2005,which was the end of the first grant period, we were better able to map our activities to the categories of services listed in the grant. Moving forward into the next continuation grant period, the new projections in goals should be closer to the reality of our experience. However, one can never be absolutely accurate in these projections due to the unknown future number of victims and how these victims will respond to offered services. IV. Statement of Problem This section will help us understand why your program is important to crime victims that come into contact with your agency as well as the community you serve. This section should document the problem(s) the organization continues to face and justify a need for continued funding. 1. What is the problem(s) identified among crime victims that come into contact with your agency that this program addresses? (What do crime victims need that they would not get or would receive less of if this program were not continued?) Without our DV program,many DV victims would not be aware of the community resources available to them or of their legal rights. Without our program, many victims and their children would not receive the emotional, financial, and legal support they need to find safety from their abusers. They would receive police intervention,but no social services to help them escape the cycle of violence in their homes. 2. How are you aware that this problem exists? (Please provide data that supports the need for your proposed program and include the source of any such data. You may also use anecdotal information based on experiences of agency staff or other sources within your jurisdiction. Please do not use names or any other information that would identify a specific victim. The Instructions section contains a list of potential data sources for your use.) We are aware of the incidents of DV through police reports and directly from victims in the community. 3. How will your program be affected if VOCA funds were not available? The DV program would cease to exist. VOCA is its primary source of funding. V. Goal and Objectives This section will help us better understand where your program is ultimately going (GOAL) and how it will get there (OBJECTIVES). Remember that goals and objectives should only include VOCA grant and match funded activities. 13 1. Goal: A universal goal has been developed for all VOCA funded programs. Please indicate the appropriate goal for your intended program. To provide direct services to (CHECK ONE BELOW): ALL CRIME VICTIMS AND/OR NON-OFFENDING SIGNIFICANT OTHERS X Victims of domestic violence (Insert sub-population of clients here.) for the purpose of alleviating trauma and suffering incurred from victimization. 2. Objectives: Please complete the following objectives by inserting the number of clients that will be provided with that service each quarter. If you will not be providing a specific type of service,place a zero in the blank. Example: Provide court accompaniment to 6 victims each quarter. 1. Provide crisis- counseling services to 40 clients each quarter. 2. Provide therapy to 0 clients each quarter. 3. Provide follow-up contact to 200 clients each quarter. 4. Provide support group services to 0 clients each quarter. 5. Provide in-person information and referral services to 20 clients each quarter. 6. Provide telephone information and referral services to 120 clients each quarter. 7. Provide criminal justice support/ advocacy services to 0 clients each quarter. Of the clients indicated above, will any of them receive the following services? If so how many do you anticipate receiving the following services each quarter: Criminal court orientation or criminal court escort services? Information regarding criminal case status disposition or appearance notification services? Assistance with preparing victim impact statement? Assistance with childcare for clients while they are attending criminal court or other case proceedings? Assistance with transportation to criminal court or other appointments regarding the criminal case? 8. Provide emergency financial assistance to 0 clients each quarter. 14 9. Provide emergency legal advocacy services to 0 clients each quarter. Of the clients indicated above,will any receive assistance in obtaining an order of protection?If so how many do you anticipate receiving this service each quarter? 10. Provide assistance in filing compensation claims to 0 clients each quarter. (Although VOCA regulations mandate that you provide this service in order to receive VOCA funds, this objective should only be filled in if the VOCA funded position provides this service.) 11. Provide personal advocacy to 15 clients each quarter. 12. Provide medical advocacy to 0 clients each quarter. 13. Provide crisis hotline counseling services to 0 clients each quarter. 14. Provide case management services to 40 clients each quarter. Objectives 15 and 16 are blank so that you may indicate other direct services not listed above. Please note you will be required to maintain the data relative to these objectives and report their progress on your quarterly data report. 15. Provide Letter Information-Referral services to 70 clients each quarter. 16. Provide services to clients each quarter. VI. Program Implementation The problem statement has described the issue(s)to be addressed. Goals/objectives have defined the ends to be achieved. This section will tell us how these ends are going to be accomplished by describing how the VOCA grant and match funded activities will be implemented in clear, logical detail and should provide a clear picture of how the program will operate in order to achieve its goals and objectives. 1. Please describe the specific activities each staff member under this program will provide to crime victims. The DV Case Managers peform the following activities: Review police reports on DV incidents and contact victims via phone or letter to offer information, services, and referrals. Assist victims who directly request help. Provide crisis counseling to victims and their non-offending significant others. Provide personal advocacy. When legal advocates from other community agencies are not available,provide legal advocacy such as criminal justice suuport and assistance in obtaining orders of protections. 2. How do the activities listed above benefit your target population? IVictims of domestic violence will receive the help they need to break the cycle of 15 violence,rebuild their lives in safe home environments, and improve their overall ability to function idependently. 3. Given any new issues or barriers to implementation that you encountered during the current performance period,what steps will be taken to address these issues during the new program period? Continue to make use of Masters-level interns and other community agencies. 4. What training needs have you identified for the staff funded under this program? Each DV Case Manager has over 100 hours of DV training. During the last grant period, the DV Case Managers received additional training in treatment models and techniques for DV victims and their children. The DV Case Managers will continue to update their knowledge base in future training. 5. How will you address those training needs? If unable to address those needs,please explain why: The DV Case Managers will attend appropriate workshops and seminars as they are offered throughout the year. VII. Implementation Schedule The implementation schedule should be used as a planning tool for the program and should reflect a realistic projection of how the program will proceed. The Implementation Schedule should indicate: the VOCA funded activities and services that will be provided; the month the activity/service begins; the month the activity/service is completed; the personnel responsible for each activity/service; and the frequency with which the activity/service will be provided. Please use the following implementation schedule form using examples as a guide. Activity/Service Month Month Personnel Frequency Be 1 un Com i leted Res•onsible 1•0 .� ei�m�i�n i} l �' r „4;t- a - �" ,� , „ , #�• S'sa"i6i? 7a iI* $'t i `s zv. y 3 a 1 '00)41!:, :;; 4z°.`t`�td n i A--4,n ti, ..c�8 on a •*,t4 4 1.4 e . -;':'">*-- - + 3 .f i^s x4;, --- ' ° `.x ,,:,: t.4,0—t'4, fie'"-' 3�-i�,�.?: -e i o .,? �--- " ,, ` a'i t 1'' : i' s,3ta, 4,,,=,- --i-.� a a a" We \, it as,.$ W c��,....,1 °. '.' , a `:_.t':,_ + ?�'i e Provide crisis counseling Month 1 Ongoing Case As Needed Managers Provide follow-up contact Month 1 Ongoing Case As Needed Mana:ers Provide telephone information and Month 1 Ongoing Case As Needed referral Managers and volunteers/ interns Provide letter information and referral Month 1 Ongoing Case As Needed Managers and volunteers/ interns 16 Provide criminal justice support and Month 1 Ongoing Case As Needed legal advocacy when other agencies' Managers legal advocates are not available 17 EXHIBIT B: BUDGET IDENTIFICATION OF SOURCES OF FUNDING Implementing Agency Fsyrt lain Police Department Agreement# (la, SOURCE AMOUNT Federal Amount: Victims Of Crime Act(VOCA) $38,502 Subtotal: $38.502 Match: City of Elgin Police Department $9,626 Subtotal: $9,626 Over Match: City of Elgin Police Department $15.819 Subtotal: $15.819 GRAND TOTAL $63,947 B1 Budget&Budget Narrative City of Elgin Police Department Agreement# 204546 PERSONNEL SERVICES Annual #Months %Time On Federal Match Job Title _Wary_ On Program Program Amount Contribution Total Cost Domestic Violence Case Manager $ 19,251.00 12 100% $ 19,251.00 $ 7,543.00 $ 26,794.00 Domestic Violence Case Manager $ 19,251.00 12 100% $ 19,251.00 $ 7,543.00 S 26,794.00 $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - - $ - S - Total FTE 2.00 $ - $ - S - Total Salary $ 38,502.00 $ 15,086.00 S 53,588.00 Fringe Benefits(Use figure from Fringe Benefit Worksheet) $ - $ 10,359.00 $ 10,359.00 TOTAL PERSONNEL SERVICES $ 36,502.00 l $ 25,445.00 1 S 63,947.00 Budget Narrative for Personnel.Please give a brief description for each line of the Personnel Services Budget. (See Attached Budget Instructions) The two Domestic Violence Case Managers salary: $19,251 x 2=$38,502, Federal funds:. Match funds $7,543 x 2 = $15,086. Fringe benefits include: Fica 7.650%. Unemployment 0.500%, Retirement/pension 9.00%,Worker's comp, 0.150%and General Liabilty Insurance covering malpractice lawsuits, 2.030%: Total%fringe Rate, 19.330%. Total Salary Paid by Grant$53,588. Total Rated Fringe benefits $10,359. The Domestic Violence Case Managers provide crisis counseling/intervention to victims of domestic violence and their non-offending family members. The Case Managers responsibilities include the following activities: reviewing police reports; contacting victims by phone or letter; maintaining case files; providing personal and legal advocay and conducting home visits. Budget&Budget Narrative City of Elgin Police Department Agreement# 204546 EQUIPMENT Pro-rated Federal Match Item Cost per Unit #of Units Share Amount Contribution Total Cost N/A $ - $ - _$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - TOTAL EQUIPMENT COSTI$ - l $ - $ - Budget Narrative for Equipment.Please give a brief description for each line of the Equipment Budget. (See Attached Budget Instructions) Budget&Budget Narrative City of Elgin Police Department Agreement# 204546 COMMODITIES Federal Match Item Cost/Month #of Months Amount Contribution Total Cost N/A $ - $ - $ - S - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ TOTAL COMMODITIES COST $ - I $ - I $ - Budget Narrative for Commodities.Please give a brief description for each line of the Commodities Budget. (See Attached Budget Instructions) Budget&Budget Narrative City of Elgin Police Department Agreement# 204546 TRAVEL Federal Match N/A Cost/Mile #of Miles/mo #of Months Amount Contribution Total Cost Program Staff Mileage* $ - $ - $ - $ - $ - $ - $ - $ - Client Transportation $ - $ - $ - $ Conference Travel** Cost/person #of people #of days $ - $ - $ - Airfare $ - $ - ,$ - $ - PerDiem $ - $ - $ - $ - Lodging $ - $ - $ - $ - Other(Specify) $ - $ - $ - $ - *State rate is calculated at$.375/mile.If agency rate is lower use that lower rate. **Out of State Travel requires prior Authority approval. TOTAL TRAVEL COST $ - $ - $ - Budget Narrative for Travel.Please give a brief description for each line of the Travel Budget. (See Attached Budget Instructions) Budget&Budget Narrative City of Elgin Police Department Agreement# 204546 CONTRACTUAL #of hours Federal Match N/A Cost/month Dollar/hour per month Pro-rated Share Amount Contribution Total Cost Cell Service $ _ $ - $ - $ Telephone Service $ _ '•' $ - $ - $ - Pager service $ - $ - $ - $ Conference Registration Fees $ - :::;-:•:•:•:-:•::::::::::::::::::•:•:•:• • ;;o.;•;•:::::::::::::::::::;.;.;:.;.; $ - $ - $ Other:(Specify) $ - ..:i:::I::::::I:s:I:::I:':.m.N:::I:; ;::::::5 :::;::'.,::-. $ - $ - $ Other(Specify) $ - :,: ::::; : ........:;:;:;; $ - $ - Use Boxes Below for Contractual Personnel • $ _ $ - $ - TOTAL CONTRACTUAL COST $ - $ - $ - Budget Narrative for Contractual.Please give a brief description for each line of the Contractual Budget. (See Attached Budget Instructions) Budget&Budget Narrative City o•:••.;•:...•..•:•..:.•„•-.•f Elgin Police Department A$ 204546 ::.:;:•.:-:..::.:;:..:::.v.4.•::;:• .::..'):•.;:•.„::.::.:;:;.....•:;:-:..:.:v.:..:;v":.:•:;:•.:...:::..•:;e:.....::..::•.:.::••x.:...e...::.::•.:-iv...::..t.:........:.:.::.•.::,::...%.i.....:..•:::i,..:........x.:.:.••..:...•......v::.:•......::+:.:..::....:...::...:. .:........:.x:."..:..:...::..:....::.:..:....::..;...::::.;...:..i::.;.:.i $ CONTRACTUAL #of hours Federal Match N/A Cost/month Dollar/hour per month Pro-rated Share Amount Contribution Total Cost Cell Service $ i $ - $ - $ ;;:'s .:.: :::::;: $ Telephone Service ...........::::::: :::::s':•:�:�: �'� �' $ _ ;:•;;:;�;s;;�;� :;�•:•:;:;:;::•:•:;:;:•'•:•: Pager service $ - "°: :.:.. o•.•..•.•o:❖'•.:•:�•:• $ $ Conference Registration Fees - ::;: ::;:;::: :;:;:;:;: $ _ $ _ Other:(Specify) ••.•••••••••••.•..•.:•••••••••• ::•S:•:•:•:••••:•:•:•.•.•.•.: - - Other(Specify) $ - I:••I.'.'.•.•.I.I•Is•..I.I.:.: $ - $ - $ :•.••:••:::•:•:•::••:••:;:s•:• $ _ $ - $ Use Boxes Below for Contractual Personnel ••:•:: : •:•:•3:•••••:•:•:•:•:•:::•:•::• $ •••:••••• :• $ - $ $ -__:. $ - $ TOTAL CONTRACTUAL COST $ I $ _ I $ A Budget Narrative for Contractual.Please give a brief description for each line of the Contractual Budget. (See Attached Budget Instructions) Budget&Budget Narrative City of Elgin Police Department Agreement# 204546 GRAND TOTAL Federal Match Amount Contribution Total Cost PERSONNEL SERVICES $ 38,502.00 $ 25,445.00 $ 63,947.00 EQUIPMENT $ - $ - $ - COMMODITIES $ - $ - $ - TRAVEL $ - $ - $ - CONTRACTUAL $ - $ - $ - TOTAL COST $ 38,502.00 $ 25,445.00 $ 63,947.00 All procurements must be competitive FRINGE BENEFIT WORKSHEET: Agreement# 204546 Use this sheet to calculate the fringe benefits to be paid for project personnel. For each element of the benefit package, indicate the rate as a percentage of salary or the dollar amount of the flat rate paid per employee. Use the TOTAL FRINGE BENEFITS amount from this worksheet as the fringe benefit dollar amount on the BUDGET under PERSONNEL SERVICES(cells G-13 and H13). RATED FRINGE BENEFITS Rate as %of Salary FICA 7.650% UNEMPLOYMENT 0.500% RETIREMENT/PENSION 9.000% WORKER'S COMP 0.150% DENTAL/VISION 0.000% HOSPITALIZATION 0.000% Other(Specify) Liability Insurance 2.030% Total%Fringe Rate 19.330% Total Salary Paid By Grant(Federal and Match-Please use figure from cell I-12 in the Budget Detail) $53,588.00 TOTAL RATED FRINGE BENEFITS $10,359 FLAT RATE FRINGE BENEFITS $per FTE HEALTH/MEDICAL INSURANCE OTHER(SPECIFY) Total Flat Rate Fringe $0.00 Number of grant—funded FTE(full-time equivalent)positions. (Please use figure from cell F-11 of Budget Detail)* 2.00 FLAT RATE FRINGE BENEFITS $0 TOTAL FRINGE BENEFITS: (Total rated+Total flat rate benefits) $10,359 *PLEASE REFER TO YOUR RESPONSE IN EXHIBIT A, SECTION II, QUESTION#1. EQUAL EMPLOYMENT OPPORTUNITY PLAN(EEOP) CERTIFICATION (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) 3rant Program(circle applicable federal grant program): ADAABYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAWA,VOCA,VOITIS,Other(Specify) 3rant Number: ,Z o / 3/(o Federal Grant Award Amount:S 3R, 50,2 3rantee/Organization Name(hereafter referred to as the"Entity"): U/, f f/y,,) \ddress: /La DeXter,. c±o 01."" Z'i9..; .G7/, e, /2 contact Person: ,P0 re-AA 7 ar e D „Fre telephone#:04-7) rt 3 i-- 5.w27 Fax#: ( 7) 931 .S90 t, E-mail address: en SECTION A. CERTIFICATION (EEOP NOT REQUIRED1 [ [responsible official]CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 C;•R 42.302. Cheek all of the following that apply_ 0 ENTITY HAS LESS THAN 50 EMPLOYEES 0 ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 O ENTITY IS A NON-PROFIT ORGANIZATION 0 ENTITY IS A MEDICAL INSTITUTION l,►-ENTITY IS AN INDIAN TRIBE 0 ENTITY IS AN EDUCATIONAL INSTITUTION [Signature of Responsible Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION(EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http://www.ojp,usdoj.govlocr/eeop.htm) Certification Statement(For Entities with SO or more employees that receive a single grant or award of$25,000 or more): I, ca.12^/ 1�. ,57/'9,41 [responsible official],certify that the Entity has formulated an Equal/Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq., subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review.The EEOP is on file in the office of ,a .Pe z [agency/organization name],at 2 o [address] for review by the public and employees, or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. Ih.addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. SjE664 c., fv /60(0 [Signa • of Responsible Official] [Print Name and Title] . [Dat� // CIVIL RIGHTS COMPLIANCE CERTIFICATION (Complete ENTIRE certification) Grant Program(circle applicable grant program): ADAABYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAW VOCA, OITTS,Other(Specify) Grantee/Organization Name(hereafter referred to as the"Entity"): de rf' j.447f.i• Address: Lt.'e D t K/'e" 4." Contact Person: - Ate! de4— .4"2-Ol 't �'- Telephone#: 64 172 931— S't f Fax#: (may)XV— -CPob E-mail address: 100'4,.,d of g $ / . or Grant Number/Contract Name; 24,x5-7/ 2 nn 42.c e_ .n b,,t >/ r/0 r _f3.o✓a rl a A,H f e s.►, '��✓ Certification Statement: .i..: e [Responsible Official],certify to the following statements: • Entity is in compliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s)and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP): Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: http:/fwww.ojp.usdoj.govfocr/lep.htm) in addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity,or any subgrantee or contractor of the Entity,the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. - Check the followig itent(s) that apply: ElcHE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS ❑THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of all finding(s) made within the past 5 years that have not yet been submitted to the Authority) 0 All current findings have already been submitted to the Authority; no additional findings have been made and no additional findings are attached f '1` kki S£/A a. S7C ASS r: c - "i6A . t /4 64, a of 'esponsible Official] [Title] [Date] EQUAL EMPLOYMENT OPPORTUNITY PLAN(ESOP)CERTIFICATION (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) )rant Program(circle applicable federal grant program): ADAABYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAW VOCOITIS,Other(Specify) ;grant Number: 7.0 J 5 '#G Federal Grant Award Amount:S 3)7$0 Z 3rantee/Organization Name(hereafter referred to as the"Entity"): 6.:41 ,�"7ef .I IF!1/k..,}70 /� G� ,�,�"_- Address: / ✓d I D c .f1VQ. z9/.vim k/f, .ZZ. 4'010 Contact Person: Pipu,ti-7 <:A.rt� � Telephone#0-1 7) -z y s - 2 7 ro,7��// Fax#:44‘7.)21),- 27SZ, E-mail address: r � • SECTION A.CERTIFICATION(EEOP NOT REQUIRED) I [responsible official]CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302. check all of the following that apply: 0 ENTITY HAS LESS THAN 50 EMPLOYEES 0 ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 0 ENTITY IS A NON-PROFIT ORGANIZATION 0 ENTITY IS A MEDICAL INSTITUTION .£1 ENTITY IS AN INDIAN TRIBE 0 ENTITY IS AN EDUCATIONAL INSTITUTION [Signature of Rcsponsible'Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http://www.ojp.usdoj.gov/ocr/eeop.htm) Certification Statement(For Entities with 50 or more employees that receive a single grant or award of 525,000 or more): �w Q t 47 [responsible official],certify that the b -Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42301,et seq.,subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review,The EEOP is on file in the office of ('� fn,o N &S©w re eS [agency/organization name],at C( / 4, 77,/,J Core-vf __A%//1) -a 2" b°2Z [address] -review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. Iii addition to the above requirements,if Entity receives$500,000 or more through a single grant, or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the Equal Emplo Opportunity Plan to the Office of Civil Rights for review and approval. [Signature e'onsible Official] [Print Name and Title] (Date) EQUAL EMPLOYMENT OPPORTUNITY PLAN(EEOP) CERTIFICATION (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION) 3rant Program(circle applicable federal grant program): ADAA/BYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAW ,VOC OITIS, Other(Specify) 3rant Number: 2 o ysw t, Federal Grant Award Am um:$ 31 To Z Grantee/Organization Name(hereafter referred to as the"Entity"): Gt tip, g /1/0,:g. f�� . -pt Address: /S% 4 u�/4 4 22. 6,01,o Contact Person: ham Telephone#:(,S9 7)?5 9 21 6,2 Fax#:(sv77 Z 85_.7,» E-mail address: B�� _ 3 l, SECTION A. CERTIFICATION (EEOP NOT REQUIRED] I [responsible official] CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR.THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302. ;,C Leek all of the following that apply: O ENTITY HAS LESS THAN 50 EMPLOYEES ❑ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 ❑ENTITY IS A NON-PROFIT ORGANIZATION ❑ENTITY IS A MEDICAL INSTITUTION O,ENTITY IS AN INDIAN TRIBE ❑ENTITY IS AN EDUCATIONAL INSTITUTION '[Signature of Responsible Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION(EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http://www.ojp.usdo1.gov/ocrleeop.htm) Certification Statement(For Entities with 50 or more employees that receive a single grant or award of$25,000 or more): f t _Cr", [responsible official], certify that the Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq.,subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review.The ESOP is on file in the office of c f D^jr C' , ' [agency/organization name],at F 7`di- L,.� �f,;) 4- 6 v)2 ' I [address] for review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the Equal Emplo ''ant Opportunity Plan to the Office of Civil Rights for review and approval. [Signs T Repo i 1.le 0 icial] [Print Name and Title] [Date] (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) Grant Program(circle applicable federal grant program): ADAA/BYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAWA, OC VOITIS,Other(Specify) Grant Number: 2_ t' 5:16, Federal Grant Award Amount: $ i 5 a Z Grantee/Organization Name(hereafter referred to as the"Entity"): ,rfrs.' '4/'c P. ,1295,f-- .. /5.0.A% Address: /S7 '0 Contact Person: JO /271/1L7 J;4/177/ey Telephone#: (SS],) 2 t P4. Fax#(W 722 , 2 7 a E-mail address: .,` SECTION A. CERTIFICATION (EEOP NOT REQUIRED) [ [responsible official] CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302. Check all of the following that apply: 7 ENTITY HAS LESS THAN 50 EMPLOYEES 0 ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 1YENTITY IS A NON-PROFIT ORGANIZATION 0 ENTITY IS A MEDICAL INSTITUTION J ENTITY IS AN INDIAN TRIBE 0 ENTITY IS AN EDUCATIONAL INSTITUTION Signature of Responsible Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http://www.ojp.usdoj.gov/ocr/eeop.htm) CertilScation Statement(For Entities with 50 or more employees that receive a single grant or award of$25,000 or more): f, S [responsible official],certify that the Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq., subpart E,that was signed into effect Jvithin the past two years bbtthe proper authority and that it is available for review.The EEOP is on file in the office of [agency/organization name],at C ✓�) j /3? Pe-del, E/G,/,v 6J o/2 r' / 6 [address] or review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. it addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant unds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall d the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. ; , . ( .-efv4-1 6-4 okifoitaG Signature of Responsible Official] [Print Name and Title] [Date] (Complete ENTIRE certification) Grant Program(circle applicable grant program): ADAA/BYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAWA, OCA VOITIS,Other(Specify) Grantee/Organization Name(hereafter referred to as the"Entity"): Address: /51 Dd 1/7/� /'✓e; ,17.0V, 27/, 4,0/.24, S�v r' Contact Person: J7 t'�'v rA y i3'��✓o/r�—/ 1--1-€5 �� �'✓� Telephone#: 0y 7) 93/ -Sk/f Fax#: 01-i%'7) 93I- 35c(,,, E-mail address: Aresr✓dsa._ dGa c4,7�,,;, Grant Number/Contract Name: 2 cl,yS v.e.., Certification St ement: I, ' [Responsible Official],certify to the following statements: • Entity is in compliance with all applicable local, state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s)and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP): Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: http:/lwww.ojp.usdoj.gov/ocr/lep.htm) In addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity,or any subgrantee or contractor of the Entity,the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. Check the following item(s) that apply: iiTHE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD N O FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS ❑THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of all finding(s)made within the past 5 years that have not yet been submitted to the Authority) ❑ urrent findings have already been submitted to the Authority;no additional findings have been made and no additional findings are attached n 61/11- u 0), L Oc k e J k2 01 1 ©1, � 1 [Signature of Re i le Official] [ itle] [Date] (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) Grant Program(circle applicable federal grant program): ADAA/BYRNE,JAIBG, LLEBG,NCHIP,RSAT, VAWA, OCA VOITIS,Other(Specify) Grant Number: / t1 2 _r-V1� Federal Grant Award Amount: $ 3.$), f'_L• Grantee/Organization Name(hereafter referred to as the"Entity"): D /f;:.,) / jig 4_, Address: /j7 z/ON / A,` />) , 0�Z1 &0i Z. Contact Person: Telephone#: Fax#: 71 f E-mail address: e �� 7 01/0 9-4- 5 o r ��Sy'� G� �' 7'� SECTION A. CERTIFICATION (EEOP NOT REQUIRED) [ ' Q\`4' .'441 [responsible official]CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW, PURSUANT TO 28 CFR 42.302. Check all of the following that apply: 7 E Y HAS LESS THAN 50 EMPLOYEES 0 ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 NT Y IS A NON-PROFIT ORGANIZATIO 0 ENTITY IS A MEDICAL INSTITUTION ENTI IS AN IAN T BE e (f 0 ENTITY IS AN EDUCATIONAL INSTITUTION L 1(A'eI1 --6Z 4-441( I-4 i eit (n.f 101 (3 Signature of Responsible Official] [Print Name and Title] [Date] 9R SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http://www.ojp.usdoj.gov/ocr/eeop.htm) :erti icatio tatement or 4i:ties with 50 or more employees that receive a single grant or award of$25,000 or more): , 1. [responsible official],certify that the 7.ntity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq., subpart E,that was signed into effect vithin the past two ye s by the proper authority and that it is available for review.The EEOP is on file in the office of /j-0 Terry ff/Y C'1 [agency/organization name],at C-Z-f-iii f7,-,;y/4°/ c� JET A--/ /;%%. -27 6b' s z o [address] Jr review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. >epartment of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. 1 addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant Inds in an 18-month period, Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall and the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. I. 1 4 (.. itit, (--) . 11.'6/14- . 1 i tit'ZX ' t 4-V - OA=;j 0 tk 6\ °c? ii. : . . of Responsible Official] [Print Name and Title) [Date] • 11• 1■1V 111 V s..VJYii L1Ly1\\.Ll.L'1% Al'1 1<.L-111V11 (Complete ENTIRE certification) Grant Program(circle applicable grant program): ADAA/BYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAW• VOCA VOITIS,Other(Specify) Grantee/Organization Name(hereafter referred to as the"Entity"): �,. Address: /57 Pe ati-/ Ave y /2° Contact Person:) ,%yft cf4lei/ems' Telephone#:(1'4'f9 ZJ' 2 4.-.P1 Fax#:( 7) ley- 275z E-mail address: ,i _ //t' a. Grant Number/Contract Name: -' v G. yy� Ce fic tion Statement: [Responsible Official],certify to the following statements: • Entity is in compliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s)and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color, age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP): Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: http://www.ojp.usdoj.gov/ocr/Iep.htm) In addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity, or any subgrantee or contractor of the Entity,the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. Check the following item(s) that apply: 2 E ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of all finding(s)made within the past 5 years that have not yet been submitted to the Authority) 0 All current findings have already been submitted to the Authority; no additional findings have been made and no additional findings are attached (Nf y aJ01. rgnature of Responsible Official] [Title] [Date] Diane Haber,LPC 226 Ellsworth Street Crystal Lake, Il 60014 815-477-0015 drhdhaber @aol.com Professional Profile Over 25 years experience with strong practical and theoretical background in child development, as well as masters degrees in both counseling and early childhood education. • Management and supervisory skills that include team leadership,motivation, Prioritization, delegation, budgeting, and forecasting • Proven written and verbal communication skills • Capacity to help people function in their environment, deal with relationships, and solve personal and family problems Employment History Elgin Police Department, Elgin, IL Social Services Unit Domestic Violence Case Manager 2003 to present Juvenile Division, Social Worker Intern 9 month internship in 2002 • Provide counseling (both ongoing and crisis intervention), court advocacy, community resources referrals, and support for victims of domestic violence and their significant others including children 3 — 15 years old • Provided individual, family and group therapy, as well as crisis intervention, for a diverse population of children 7— 17 years old and their families • Recommended, initiated and implemented a new four-week parent's group focusing on adolescent behavior that fostered communication skills • Oversaw Consequences program—a delinquency deterrent program for first time juvenile offenders • Co-faciliated Petals program— a support group for adolescent girls ETA/Cuisenaire, Vernon Hills, IL Senior Reading Editor, Early Childhood Education 2003 to present • Manage projects from conceptualization through manufacture, interfacing with production, art, marketing and advertising staff to ensure delivery of projects consistent with educational goals, objectives and best practices for preschool children Rigby Education, Barrington, IL Executive Editor, Early Childhood Education 1996 to 2003 • Supervised staff of editors, writers and designers, providing direction, training and trouble-shooting strategies to build and maintain cohesive project teams • Recommended and convinced executive team to allocate $400,000 annually for early childhood team origination budget • Established and met challenging deadlines while adhering to budget Parameters and schedule • Forged strategic partnership with companies such as Children's Television Workshop • Assessed and implemented trends in education creating early childhood Products that won Chicago Book Clinic and Ed Press Awards • Created Tugs &Hugs, a program for social and emotional development to fill a market need; authored two books in the series— That's Mine and What Should You Say? What Should You Do? Modern Curriculum Press, Parsippany,NJ Supervising Editor 1992 to 1996 Senior Editor Freelance Writer and Editor 1981 to 1992 Curriculum Concepts,Inc.,New York, NY Senior Editor 1979 to 1981 Editor Harcourt Brace Jovanovich,New York,NY Assistant Editor 1975 to 1979 Administrative Assistant Prospect Place Children's House,New York,NY Preschool Teacher 1972 to 1974 Certificates and Affiliations - Member of Illinois Counseling Association LPC (Licensed Professional Counselor) Lic. #178-002721 Board Eligible for NBCC Permanent New York State Teacher's Certification K— 6 Member of the International Reading Association Member of NAEYC (National Association for the Education of Young Children) Past President, Locust Street PTA Education Masters of Science National Louis University Human Services/Counseling Masters of Arts Hunter College, New York,NY Early Childhood Education Bachelor of Arts City College, New York, NY Sociology Continuing Education Courses • QPR for Suicide Prevention • Guided Imagery for Healing Children and Teens • Domestic Violence: Understanding the Dynamics and Assessment of Violence and Abuse • Law Enforcement and Strategies in Dealing with the Mentally Ill • Sexual Assault/Domestic Violence Training • Dialectical Behavioral Therapy (DBT) Intro • Intuitive Power • The Intersection of Firearms and Domestic Violence _ • Domestic Violence Intervention for Law Enforcement Train the Trainer Program Domestic Violence Case Manager GENERAL DEFINITION AND CONDITION OF WORK: Performs duties related to assisting victims of domestic violence and their families; does related work as required. Work is performed under the general supervision of the Victim Assistant Coordinator. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects;work requires standing, walking operating a vehicle, fingering, grasping, and repetitive motions;Vocal communication is required for expressing or exchanging ideas by means of the spoken word;hearing is required to perceive information at normal spoken word levels;visual acuity is required for preparing and analyzing written or computer data, determining the accuracy of work, and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions. The worker may be exposed to blood borne pathogens and may be required to wear specialized personal protective equipment. ESSENTIAL FUNCTIONS/TYPICAL TASKS: NoN-oGFEw�ra�NC� *Counseling victims of domestic violence and their families reviewing domestic violence reports; maintaining records and files. Coordinates and refers domestic violence victims to various community agencies as needed. Maintains detailed case files and documentation of services. Facilitates court advocacy services. Assist victims with filing compensation claim forms. *Provides counseling services to domestic violence victims. Facilitates training on domestic violence in conjunction with the training director. % c cc ac I C. Maintains details case files and records of services. w; Sc. 3g `Represents the police department on the Kane county Domestic Violence Task Force. NrcgArt Coordinates with the department CRJCP division educational presentation on domestic violence to interested groups.', o corda.•.c e u);44, Sec. 3$ J (ayetw.v,�+ Conducts home visits to domestic violence in conjunction with police reports if needed Organizes and conducts meeting with partnering agencies.i.o ck∎scos s tde v+-i. ed ‘1.4-‘1"1"-S Transports domestic violence clients to court hearings. Assist victims in obtaining orders of protection. Meets with the assigned domestic violence detective to coordinate client case work if indicated. Develops and disseminate domestic violence information to department personnel. Completes monthly statistical reports. -/1Disseminates service surveys to domestic violence victims. Performs related tasks as required. Co on s e.`∎,Th r4 S CJr �S i S t✓\ vEA- o 1\04- done. Or, \lOCJ4 n6 6Q 4-1 nn,E. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of interviewing techniques and human behavior; knowledge of the dynamics of domestic violence, knowledge of domestic violence laws, principles and practices of the criminal justice system; ability to communicate effectively both orally and in writing; ability to prepare concise written reports, computer knowledgeable, ability to establish and maintain an effective working relationship with court officials and the local domestic violence shelter and the general public. EDUCATION AND EXPERIENCE - Any combination of experience equivalent to graduation from an accredited college or university with a Bachelors Degree preferably a Masters Degree in social work some prior experience in social services and counseling. G,-c'(OF E<c,� Agenda Item No. 4 City of Elgin 1vIJ ; June 9,2006 y ,t I P y TO: Mayor and Members of the City Council FROM: Olufemi Folarin, City Manager Rt.C,olomm,t Robert Beeter, Deputy Chief of olice SUBJECT: Acceptance of Grant from Illinois Criminal Justice Department for Two Part-time Domestic Violence Case Workers PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider acceptance of a grant from the Illinois Criminal Justice Information Authority (ICJIA) for the continuation of two part-time Domestic Violence Case Workers. RECOMMENDATION It is recommended that the City Council accept this grant award from ICJIA in the amount of $38,502. BACKGROUND In late 2001, the City authorized the formation of two part-time Violence Case Worker positions using grant funds. The City has been offered a grant for $38,502 to continue this program by the Illinois Criminal Justice Information Authority. These funds would be combined with a previously awarded grant in the amount of$10,000 from the Illinois Attorney General's office. The City had previously also been awarded funds through the Illinois Department of Commerce, but those funds are no longer available. The City sought full funding for the position in the amount of$63,947, but we have been offered only $38,502, which is $15,445 short of full funding. The City Council has authorized sufficient funds to pay the positions through 2006, but additional funds will be required in the 2007 budget cycle to continue this program. The grant period runs from March 2006 through March 2007. The two grants will be combined (ICJIA=$38,502 & Attorney General=$10,000 for a total funding of $48,128 of an estimated required amount of$63,947), with the City making up the remaining $15,445. Should the City Council decide not to appropriate additional funds for these positions in 2007, the positions will be extended only until the grant funds can pay 100% and the two positions can be eliminated in early 2007, without additional funds. 4w ICJIA Grant approval June 9, 2006 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Community Crisis Center; Department of Children & Family Services; Renz Addition Center, and Children's Home and Aide Society of Illinois. INANCIAL IMPACT The grant award will total $38,502. There are sufficient budgeted ($71,140) and available ($44,520) in the General Fund, account number 010-2304-731.01-03, Part-time Earnings for this expenditure in 2006. The grant requires a match from the City of$25,445. This match will be met through the use of Attorney General's grant funds ($10,000-already awarded) and City funds ($15,445). The City will also be supplying managerial oversight of the program by the Victim Assistance Coordinator, office space and ancillary (non-payroll) expenses for these employees. A budget amendment will be required. ow EGALIMPACT None. ALTERNATIVES 1. The City Council may chose to reject this grant and fund the Domestic Violence Case Workers with local funds. 2. The City Council may chose to reject this grant and end the Domestic Violence Program within the police department. Respectfully submitted for Council consideration. RB Attachment(s)