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HomeMy WebLinkAbout05-46 Resolution No. 05-46 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH DIMEO BROTHERS, INC. FOR THE RIVERSIDE TO STATE STREET WATER MAIN PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with DiMeo Brothers, Inc. for the Riverside to State Street Water Main Project; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Acting City Manager, be and is hereby authorized and directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: February 23, 2005 Adopted: February 23, 2005 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk \fir of E4Ci Agenda Item No. i City of Elgin '7;„ E L , 0I G tN� February 4, 2005 ggl ,11 Art 3 ,1110 N 0M TO: Mayor and Members of the City Council �� FINANCIALLY STABLE CITY GOVERNMENT EFFICIENT SERVICES. AND QUAUTY INFRASTRUCTURE FROM: Olufemi Folarin, Acting City Manager Larry E. Deibert, Director of the Water epartment SUBJECT: Authorization of Change Order No. 1 and Final Acceptance of Riverside To State Street Water Main Project. PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorization of Change Order No. 1, and final acceptance of the Riverside to State Street Water Main Project completed by Di Meo Brothers, Inc. RECOMMENDATION It is recommended that the City Council accept the completed Riverside to State Street Water Main Project and authorize the execution of final change order No. 1 in the amount of$11,990 (deduct) with Di Meo Brothers, Inc. BACKGROUND The Riverside to State Street water main is the first section to transfer water from the Riverside Water Treatment Plant (WTP) to Airlite WTP. This section begins at the 30-inch low zone main near the Riverside WTP, proceeds through a Judson College easement, and then along Clifford Street and Frazier Avenue to State Street. On October 8, 2003, the Mayor and the City Council awarded a contract for the Riverside to State Street water main to DiMeo Brothers, Inc of Park Ridge, Illinois. Change Order number 1 (Final) covers 9 items ( 7 additives and 2 deductive), the additive items include additional survey layout work due to error in easement document ($3,800), eight foot diameter valve vault furnished in place of seven foot diameter required for valve maintenance ($2,550), repair of existing 18-inch diameter culvert pipe on Frazier Avenue ($1,500), 20 lineal feet of 36-inch steel casing to separate water main from 24-inch sewer line required by IEPA ($1,740), 44 lineal feet of 4-inch house sewer service replacement ($1,188), 2-inch pressure relief tap on existing 30-inch prestressed concrete cylinder pipe ($805), 21 lineal feet of curb and gutter removal and replacement ($630), and adjustment to 10 contract quantities ($29,025). Total addition is $41,238. (. Acceptance and Change Order No. 1 for Riverside to State Street Water Main r • February 4, 2005 Page 2 The deductive items include a credit for four foot diameter valve vault used in place of five foot diameter valve vault in three locations ($708), and adjustment to 11 contract quantities ($52,520). Total deduction is $53,228. This results in the net credit to the City of Elgin of$11,990.00. Attached is a copy of Change Order No. 1 (final) for your consideration. This project was successfully completed by Di Meo Brothers in accordance with the plans and specifications provided by the consultant engineer, Alvord, Burdick and Howson. GROUPS/INTERESTED PERSONS CONTACTED None ANCIAL IMPACT The final contract amount with Di Meo Brothers is as follows: Original Contract Amount $1,019,700 Change Order No. 1 (Deduct) $(11,990) Revised Contract Amount $1,007,710 The final accounting for project number 409583 is as follows: Budget Account Number Amount 382-4000-795.92-41 $ 27,800 383-4000-795.92-41 670,000 420-0000-771.92-41 $700,000 Total Budget $1,397,800 Expenditures De Meo Brothers $1,007,710 Alvord, Burdick&Howson 240,913 Miscellaneous $ 48,994 Total Expenditures $1,297,617 • ruk Funds Remaining $ 100,183 t Acceptance and Change Order No. 1 for Riverside to State Street Water Main February 4, 2005 Page 3 .0049_11., IMPACT None. ALTERNATIVES 1. Accept this deductive change order. 2. Do not accept this change order. Respectfully submitted for Council consideration. LED/PLB Attachment r t ALVORD, BURDICK & HOWSON, L.L.C. ENGINEERS CHICAGO, IL. CHANGE ORDER NO. 1 AND FINAL City of Elgin SHEET 1 OF 5 PROJECT: Section II - Riverside Water Treatment Plant to State Street Watermain CHANGE ORDER NO. 1 AND FINAL LOCATION: Elgin, Illinois CONTRACTOR: Di Meo Brothers, Inc . DATE: February 11, 2005 I . A. DESCRIPTION OF CHANGES INVOLVED 1 . Time Extension of 55 days . Substantial Completion date of April 22, 2004 Final Completion Date of May 13 , 2004 2 . Survey layout work expended to determine that the easement prepared by the Rex Allen Group in 1991 was inaccurate. The easement was prepared for the City and the City furnished it to the Contractor. 3 . Eight foot diameter valve vault furnished in place of seven foot diameter valve vault for tapping valve. 4 . Repair of existing 18-inch diameter culvert pipe on Frazier Avenue. 5 . 20 lineal feet of 36-inch steel casing to separate watermain from 24-inch sewer. 6 . 44 lineal feet of 4-inch House Sewer Service Replacement . 7 . 2-inch pressure Relief Tap on Existing 30-inch Prestressed Concrete Cylinder Pipe . 8 . 21 Lineal Feet of Curb and Gutter removal and replacement . 9 . Four foot diameter valve vault used in place of five foot diameter vault in three locations . 10 . Adjustment to Final Contract Quantities . 11 . Adjustment to Final Contract Quantities . i Change Order No. 1 SHEET 2 OF 5 City of Elgin Section II - Riverside Water Treatment Plant to State Street Watermain B. REVISION IN PRICE C. REASON FOR CHANGES 1 . $0 . 00 1 .A. Field Survey Alignment of the watermain easement was based upon recorded sewer easement . The document that was recorded with the county was superceded by a corrected sewer easement also recorded with the county but not discovered until construction. The time delay for survey work was 28 days . A. Contractor ordered a sleeve for a 30-inch prestressed concrete cylinder pipe based upon manufacturer' s records . Upon excavation it was discovered that the pipe had originally had more cover and had a double layer of prestressing wires . Time delay for ordering a new sleeve 27 days . 2 . Add $3 , 800 2 . Watermain easement provided to the City by the Rex Allen Group was in error. 3 . Add $2 , 550 3 . Eight foot diameter manhole required for valve maintenance. 4 . Add $1, 500 4 . Existing culvert was clogged and leaking onto the Frazier Avenue Roadway. 5 . Add $1, 740 5 . Casing pipe installed in place of Sewer replacement; used for protection of watermain as required by the IEPA saved the City $5, 266 . t Change Order No. 1 SHEET 3 OF 5 City of Elgin Section II - Riverside Water Treatment Plant to State Street Watermain 6 . Add $1, 188 6 . Replaced same sized sewer saving the City $351. 7 . Add $ 805 7. City unable to isolate a section of 30-inch watermain to be tapped. The 2-inch tap was installed to allow the 24-inch pressure tap to proceed at a pressure less than the manufacturer' s recommendation. 8 . Add $ 630 8 . Curb and gutter removed and replaced at Clifford Street water service replacements . 9 . Credit $708 9. Manhole size substitution accepted by the City. 10 . Adjustments To Unit Prices PLAN UNIT UNITS INCREASE INCREASE ITEM DESCRIPTION UNIT NUMBER PRICE COMPLETED IN QUANTITY IN COST 1A 24" Dia. Water Main in Trench LF 4,499 $100 4,539 40.00 $4,000.00 2A 24"Dia. Water Main in Casing LF 66 $90 71 5.00 $450.00 3A 42"Steel Casing LF 66 $425 71 5.00 $2,125.00 14 8"Dia. Sewer Replacement LF 300 $45 342 42.00 $1,890.00 19 Parking Lot Pavement Removal SY 100 $5 200 100.00 $500.00 20 Parking Lot Pavement Replacement SY 100 $40 200 100.00 $4,000.00 23 Sidewalk Removal SF 50 $3 60 10.00 $30.00 24 Sidewalk Replacement SF 50 $7 60 10.00 $70.00 43 Patroleum Contaminated Soil CY 50 $60 286 236.00 $14,160.00 44 Fluorocarbon Rubber Gasket EA 10 $200 19 9.00 $ 1,800.00 Total Addition for this Item $29,025.00 Change Order No. 1 SHEET 4 OF 5 City of Elgin Section II - Riverside Water Treatment Plant to State Street Watermain 11 . Adjustments to Unit Price PLAN UNIT DECREASE ITEM DESCRIPTION UNIT NUMBER PRICE COMPLETE IN QUANTITY CREDIT 13 6"Dia. Sewer Replacement LF 50 40 27 23.00 $920.00 15 12" Dia. Sewer Replacement LF 50 50 20 30.00 $1,500.00 16 24" Dia. Sewer Replacement LF 50 140 0 50.00 $7,000.00 18 Granular Trench Backfill CY 5,460 20 5,000 460.00 $9,200.00 36 Temporary Surface Over Trench SY 1,670 11 420 1,250.00 $13,750.00 38 Relocate Power Pole EA 1 10,000 0 1.00 $10,000.00 41 Granular Foundation Material CY 50 20 0 50.00 $1,000.00 42 Class "B"Concrete CY 10 75 0 10.00 $750.00 45 Rock Excavation CY 10 60 0 10.00 $600.00 46 Sewer Manhole Replacement Ea 2 3,000 0 2.00 $6,000.00 47 6" DI Sewer Service Replacement LF 60 30 0 60.00 $1,800.00 Total Credit for this Item $52,520.00 Total Additions ( Items 1-10) $41, 238 Total Credit (Item 11) $53 , 228 Net Credit of $11, 990 . 00 II . CHANGE ORDER CONDITIONS 1 . This Change Order does not relieve the Contractor form strict compliance with the guarantee provisions of the Original Contract, particularly those pertaining to performance and operation of equipment . 2 . The Contractor expressly agrees that he will place under his coverage of his Performance and Payment bonds and Contractor' s Insurance. All work covered by the Change Order. 3 . The Contractor waives all rights to claims against the Owner for any indirect costs with this or any other change order. Change Order No. 1 SHEET 5 OF 5 City of Elgin Section II - Riverside Water Treatment Plant to State Street Watermain III . STATUTORY BASIS FOR CHANGE ORDER 1 . The above changes were not foreseeable at the time of the original Contract . 2 . It is in the best interest of the City to approve the above listed changes, which changes are authorized by law. 3 . The above listed changes are germane to the intent and scope of the original contract . IV. ADJUSTMENTS IN AMOUNT OF CONTRACT 1 . Amount of Original Contract $1, 019, 700 . 00 2 . Net addition due to all previous Change Order Nos . 0 through 0 $0 . 00 3 . Amount of Contract, not including this Change Order $1, 019, 700 . 00 4 . Deletion to Contract due to this Change Order ($11, 990 . 00) 5 . Amount of Contract including this Change Order $1, 007 , 710 . 00 a. The Final Contract Amount represents a 1 . 17% decrease in the Original Contract Amount . RECOMMENDED FOR ACCEPTANCE BY ALVORD, BURDICK & HOWSON L.L.C. : By: i7/17 4e29ttvt Bon G. Mui Date Principal ACCEPTED BY DI MEO BROTHERS, INC. (CONTRACTOR) : By: Danny Di Meo Date Secretary/Treasurer APPROVED BY TH CITY • - GIN: By: IWO& Olufemi Date Acti y ._ • -•er