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Home My WebLink About05-3 Resolution No. 05-3 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN AGREEMENT WITH ALVORD, BURDICK& HOWSON, L.L.C. FOR THE LAWRENCE AVENUE TO AIRLITE WATER TREATMENT PLANT WATER MAIN PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that David M.Dorgan,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and directed to execute Amendment No. 1 to an Agreement for Engineering Services on behalf of the City of Elgin with Alvord, Burdick & Howson, L.L.C. for the Lawrence Avenue to Airlite Water Treatment Plant Water Main Project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: January 12, 2005 Adopted: January 12, 2005 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk AMENDMENT NO. 1 AND FINAL TO AGREEMENT FOR ENGINEERING SERVICES This contract amendment is hereby made and entered into this I 2.T1 day of TA/VOA-R y , 2000; by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "CITY"), and Alvord, Burdick & Howson, L.L. C., an Illinois Limited Liability Company (hereinafter referred to as "ENGINEER"). WHEREAS, the parties hereto have previously entered into an agreement, dated May 28, 2002 (hereinafter referred to as "AGREEMENT"), a copy of which is attached hereto and made a part hereof as Attachment "A" by which CITY has engaged ENGINEER to perform certain engineering services related to various water main project; and WHEREAS, the parties hereto have each determined it to be in their best interests to amend and modify AGREEMENT pursuant to the terms and provisions of this contract amendment. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree to amend AGREEMENT as follows: SECTION I - SCOPE OF SERVICES In accordance with Paragraph I of the AGREEMENT, the following Services are hereby authorized. The scope of services under the original AGREEMENT is amended to include the following additional services. The additional services provided under this amendment are the result of 1) cost savings to be realized by the City for having the fiber optic conduit designed and installed with the water main contract from State Street and Frazier Avenue to Airlite Water Treatment Plant and 2) recommendations from the City's outside consultant Black & Veatch to install a remote operated control valve and meter vault at the Airlite Water Treatment Plant. The additional engineering services consist of the following: 1. Preparation of plans and specifications for the fiber optic conduit and handholes from State Street and Frazier Avenue to Airlite Water Treatment Plant to be included with the Contract Documents for the Lawrence Avenue Watermain Project. 2. Preparation of plans and specifications for a remote operated control valve and meter vault along with rerouting the 20" watermain from the northside of the Airlite Water Treatment Plant to the southside of the plant. Amendment No. 1 November 2004 City of Elgin,Water Department Lawrence Avenue Water Main Project 1 w SECTION IV - PAYMENTS TO THE ENGINEER Paragraph IV-A.1 of the AGREEMENT is amended as follows: In consideration for the additional services to be performed by ENGINEER under this Amendment, the billing limit is herby increased by Twenty Four Thousand and Thirty Eight Dollars ($24,038). The total combined maximum amount to be invoiced for all services under the AGREEMENT, as amended herein, shall not exceed Five Hundred and Forty Seven Thousand Eight Hundred and Ninety Eight Dollars ($547,898) without further authorization in writing from the City Council. The circumstances necessitating the change in performance provided for by this amendment were not reasonably foreseeable at the time agreement was signed; the changes provided for by this agreement are germane to the Agreement as signed; and the amendment is in the best interests of the City and is authorized by law. All other terms and conditions of the AGREEMENT remain in effect. IN WITNESS WHEREOF, the undersigned have placed their hands and seal upon and executed this Amendment No. 1 in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For CITY: ATTEST: CITY OF ELGIN By By Loni Mecum i avid 11 —Dorgan ' City Clerk City Manager For the ENGINEER: Dated this if t4 day of lee 6c i' , A.D. 2004 WITNESSED: By ettitkiKAAkS2- 1+ $ kA4 By 47'Yl i��'[�r r f Bon Mui, P.E. Partner Amendment No. 1 November 2004 City of Elgin,Water Department Lawrence Avenue Water Main Project 2 \'0 OF E�Ci City of Elgin Agenda Item No. ■ E R4TEDFt6� G y 1 December 10, 2004 I N 4:4; TO: Mayor and Members of the City Council FINANCIALLY STABLEC_ITYGOVERNMENT EFFICIENT SERVICES. AND QUALITY INFRASTRUCTURE FROM: David M. Dorgan, City Manager Larry E. Deibert, Water Director SUBJECT: Amendment No.1 to the Agreement for Engineering Services with Alvord, Burdick& Howson. PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Amendment No. 1 to the agreement with Alvord, Burdick & Howson to provide additional engineering services for the Lawrence Avenue to Airlite Water Treatment Plant water main. RECOMMENDATION It is recommended that the City Council authorize the execution of Amendment No. 1 to the Engineering Services Contract with Alvord, Burdick and Howson for a total amount of$24,038. BACKGROUND On May 22, 2002, the City Council authorized execution of a contract with Alvord, Burdick & Howson to provide engineering plans and specification and construction phase services for the water main projects that included the design and construction services for Fox Lane Water Main Project, Riverside to State Street Water Main Project, the State Street Water Main Project and Lawrence Avenue to Airlite Water Treatment Plant (WTP) Transfer Main. In order to reduce data communication problems in the SCADA (Supervisory Control and Data Acquisition) between Riverside and Airlite Water Treatment Plants (WTP), Water Department staff with consultation with MIS staff proposed that a fiber optic line be installed in the path of the water main. This line could also be used by the City in the future. The 1992 Water Master Plan proposed that a 16-inch water main be constructed from Riverside to Airlite WTP, to transfer approximately 4 million gallon of finished water. The 2004 Water Master Plan indicates that approximately 8 MGD is needed to be transferred to Airlite WTP. To rachieve this goal, the size of the main was increased to 20-inch diameter and the water main relocated in the vicinity of the Airlite WTP due to elevation and soil conditions. i Amendment No. 1 to Engineering Agreement with AB&H December 10, 2004 Page 2 The additional services consist of preparation of plans and specifications for the fiber optic conduit and handholes from Riverside WTP to Airlite WTP, rerouting the section of 20-inch water main in the vicinity of the Airlite WTP and for a remotely operated control valve identified during the current Water Master Plan study. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None yriliFINANCIAL IMPACT JThe cost for proposed Amendment No. 1 with Alvord, Burdick & Howson is $24,038. The project budget totals $1,397,800. This amendment will be charged to project number 409583 (Riverside to State Street Water Main), account number 420-0000-771.92-41, Water Development / Capital Additions. The remaining funds available for this project are $83,378. There are sufficient funds available to fund this amendment. LEGAL IMPACT \(fVNone ALTERNATIVES 1. The Council may choose to authorize amendment No. 1. 2. The Council may choose not to authorize amendment No. 1 Respectfully submitted for Council consideration. LED/PLB Attachment