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HomeMy WebLinkAbout05-255 Resolution No.05-255 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 4 TO ENVIRONMENTAL TESTING SERVICES CONTRACT WITH TERRACON, INC. FOR ENVIRONMENTAL TESTING SERVICES AT 464 McBRIDE STREET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin, City Manager and Dolonna Mecum,City Clerk,be and are hereby authorized and directed to execute Amendment No. 4 to Environmental Testing Services Contract with Terracon, Inc. on behalf of the City of Elgin regarding for environmental testing services at 464 McBride Street, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock,Mayor Presented: August 24, 2005 Adopted: August 24, 2005 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT IIII � THIS FOURTH AMENDMENT AGREEMENT made and entered into this P q, day of N-\k , 2005, by and between the CITY OF ELGIN, ILLINOIS, a municipal corpo ation (hereinafter referred to as the "City"), and Terracon Inc., a Kansas corporation, authorized to do business in the State of Illinois(hereinafter referred to as the "Consultant"). WITNESSETH WHEREAS, the City and the Consultant have previously entered into a Professional Services Agreement dated October 8, 2003, wherein Consultant provided to the City certain consulting services regarding environmental site investigation at 464 McBride Street and 20 Jefferson Street; and WHEREAS, the City and Consultant have previously entered into an amendment to such professional services agreement, with such Amendment Agreement being dated May 26, 2004; and WHEREAS, the City and Consultant previously entered into a second amendment to such professional services agreement, with such Amendment Agreement being dated February 23, 2005; and WHEREAS, the City and Consultant previously entered into a third amendment to such professional services agreement, with such Amendment Agreement being dated June 8, 2005; and WHEREAS,the City has determined it to be necessary and desirable to obtain the further assistance of the Consultant to provide continued consulting services regarding environmental site investigation at 464 McBride Street and 20 Jefferson Street. NOW, THEREFORE, for and inconsideration of the mutual promises and covenants contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. The Professional Services Agreement between the City and the Consultant dated October 8, 2003, as amended by the Amendment Agreements dated May 26, 2004, February 23, 2005, and June 8, 2005 are hereby further amended as follows: A. Paragraph 1 entitled "Scope of Work" is further amended by adding an additional paragraph thereto to read as follows: "Consultant shall also perform and direct the necessary qualified personnel to perform the professional services as set forth in the Scope of Services documents entitled "Request for Additional Budget Authorization Construction Oversight Services Elgin Salvage F:\City_Managei Office\Moller\Moller 05\Terracon Forth Amendment Elgin Salvage Remediation PSA.doc Redevelopment-McBride Street Site" consisting of three (3) pages, attached hereto and made a part hereof as Exhibit 1-D. B. Paragraph 2 entitled "Schedule and Term" is further amended by adding an additional paragraph thereto to read as follows: "The Consultant's responsibility to provide the services in Exhibit 1-D shall commence as of August 25, 2005 and shall continue through the completion of the project. C. Paragraph 3 entitled "Fees" is amended by adding subparagraph F thereto to read as follows: "F. Payments for services provided by the Consultant set forth in Exhibit 1-D hereof shall be reimbursed at the hourly rate of its professional and technical personnel as set forth on Exhibit 2 attached hereto and made a part hereof by this reference with the total fees and expenses due to be paid to the Consultant for the services described in Exhibit 1-D not to exceed $37,740 regardless of actual time expended or actual costs incurred by the Consultant unless material modifications to the Consultant's Scope of Services are authorized in writing by the City and approved by the City Council." 2. That except as expressly amended herein the terms of the Professional Services Agreement between the City and the Consultant dated October 8, 2003 as amended by the amendments thereto dated May 26, 2004, February 23, 2004 and June 8, 2005, shall remain in effect and shall apply to the additional services to be performed by the Consultant as described in this Amendment Agreement and as set forth in Exhibit 1-C hereto. 3. The changes provided for in this Fourth Amendment Agreement to the original agreement are germane to the original agreement as signed and this amendment agreement is in the best interests of the City of Elgin and authorized by law. IN WITNESS WHEREOF, the parties hereto have entered into and executed this amendment agreement on the date and year first written above. CITY OF ELGIN Terracon Inc. B . -J � BY � 1 Olu ' Fol ` i anger �,� �C�-t" �LZ' Attest: -e'.w►�-- City Clerk F:\City_Manager Office\Moller\Moller 05\Terracon Forth Amendment Elgin Salvage Remediation PSA.doc EXHIBIT 1 -C CONTRACT Amendment F:\Citx.Manager—Office\Moller\Moller 05\Terracon Forth Amendment Elgin Salvage Remediation PSA doc I re an ca"lu"Enpineers a seiantlsto 1351lrebassed0r Drive July 28, 2005 Nap WOO,Onois SOW Phase 630.717.426;1 Fax 630.367.9499 MiM HAerracon.cam City of Elgin 150 Dexter Court Elgin, Illinois Attention Mr. Ray Moller Director of Economic Development and Business Services Telephone# (847)9316749 Fax It (847)9315610 RE: Request for Additional Budget Authorization Construction Oversight Services Elgin Salvage Redevelopment—McBride Street Site 464 McBride Street Site Elgin, Illinois Terracon Project No. 11057021/P050717 Dear Mr. Moller. Terracon Consultants, Inc. (Terracon) is submitting this request for additional budget authorization to provide additional services to the City of Elgin at the above referenced site. Based on the progress of the work and the Identification of additional quantities of impacted soils at the site, a Change Order has been submitted to the City to perform additional soil removal and related tasks associated with the site remediation, The additional work quantities and costs are documented in Tecnica Environmental Services' (Tecnica's) Change Order dated July 26, 2005. This request is to increase budget authorization under Terracon's contract with the City to provide continued construction and environmental oversight for the project. Terracon's additional costs are related to: • Increased contract administration for the extended contract period • 28 days of additional field oversight activities • Increased analytical budget to account for additional sampling in areas where contamination was encountered (i.e., unidentified USTs on site, sampling beneath building floors,and other areas of undisclosed contamination). ., r r �.. .v -.. . ..r. v . . v.. r ..v ..�. . .r.....r..r.. v ... rvr L• ..r _ . 1 1 Mr. Raymond H. Moller City of Elgin July 28, 2005 Page 2 The total cost for the above items is$37,740.00. As an attachment to this letter,please find enclosed Table 1 which itemizes the work for which Terracon is seeking authorization. This form matches the previously submitted cost estimate for the original project and provides a cost breakdown. No additional costs are proposed related to the existing tasks for quality control sampling or documentation and regulatory coordination. Terracon is submitting these items with the understanding that the terms and conditions for the work will be based on an amendment to the existing contract between the City of Elgin and Terracon dated October 8, 2003. The scope of work defining Terracon's services and hourly rates will be the same as the Third Amendment to the contract dated June 8,2005. We look forward to any comments or questions you may have regarding the proposed budget authorization. Please feel free to contact us at(630)717-4263. Sincerely, Terracon Consultants, Inc. M hn M. Nardozzi, P.E. Wllliam B.Thayer, P.E. Senior Project Manager Principal Table 1 City of Elgin Addhlonal Oversight Costs for t]ttra Work Constnwdon Oversight for Building Demolition and Renlsdlation Elgin Salvage Yard Redevelopemnt Program McBride Street aim DGmMbdLaWqfF9i'wMCW- DevorhAw TaW f3dretid "Goa Ualt God-AMWad Ad 7 Constnwflon Adminlslradon 161e0030ee Proles set up am oeorolmk%HA9P 0 s1.000L0/mobeearbn so Rscomwom Cann. Mae"yen Cty ow awmied COdrww 0 SIMM Naee0n0 70 RNMe d Coarador !lode(part And Pay)a Oaaoen¢e Calfteae 0 5150 Mar so subm"11 HAW.ROOM 9Cr W1%34d1 er Voluw 0 0100 NOW s0 0 386 Mar 30 Pe Resen Reee COaOMM Irwoe 9110 Prsees s 6150 /nour 990 8ubelot0el Conpaeon Prw Punch Usl 0 $150 Mae SD Mew Rnel Compl.NW es 0 $113 Hour SO ooea.r,eP-x 0, 1, Prelea weOae6 a weplem", a JIMAC rM His MAN Field 01eoe GLq"a Call.rear.eam supple 0 81WA0 hvwk so MOO a Repro Pena s spew 0 525.00 het so Tahl Task Coat �1,aI0 2 Field 0vsnighNCon*uualon otim ragon 8 hoAVft 0n44e OAV demo or sell Pmwel. IrAWes Twmmn Pw&0re9l.equl;= t PPPL"vehicle Asbea/ae Abelm" 5 ntga owralOM o SMOM Ceatldsy 50 0--t ST o•wslatl is Der Ovet*M 0 3970m cmuney so 6oll Reardhroa AMIM.§M 1106(" z5.0 S1,1m.00 C wft i�0800 LINJOYCeedndon a101"Iffou"91`tl 0 1970m Cmuaay so steal.OmprL a Find 0 41.1w w Coetfdq so ropeoaa» a Der or arsla. T-i'Winl Cor"on COrsirudion and or okpwl Melts 0 0100m Per Haar 00 Total Teak Coat 25 MW Days 4 Confim awn Sampling VOCs 0 3138.00/seaple 0o P►1Orlq Pollownt YeeaM(13) 12 6W.00 aseepl. $IAN SVOCs 12 mum Mrpe 111471111 PNAs 12 s1lam carpe sipaiie TPH 0 Flom/Sareple so PCBs 0 100.00 le N*@ 10 STEX Is 11600 M 0- Laad,Teel Is SIOAO fenntole 01aD TCLP,Lead 0 w4l)/earpe m Clvondum,Here o S8ti.00 ample 30 SCI PH 0 5110013w row 00 LWWwd WW Preewwatbn Kb 0 515.00 AMP& 0o PbtraFka TPH Taal Kas 0 0330.00 M 110 Aebeetoe Sampias 0 30.00 Ample ple s0 Told Tawk Coe! sun 5 Quallly Conbul Sampling of imponed FBI Mauft Robe and Ompicee SampWlg SWAM(12 day kweenpation 0 51,030 For Half Day 00 Poreooros arse)-To1e12 mum mesa ArteWWTea&q VOCS.PNAo6 TPH,PPMeeals, 0 IMMPerwn* m Tad Task Coat 5 Downla t don and Regulatory Coordlnwon CgcWlenaon WGRP Uptdales b SRPp sse vMi raord. 0 515D Meur sa Cate EvsWtlon A Ske TACo can ftwa evaLuftn for 0 $100 Naar fp DmumonWMn wr4mollcomewles.As-bAfteords, 0 So1Mo0r t0 RACR Mport rW atdtdee in tads phase of 0 $85&,our W work. TOW Task CON WPAM TOTAL- -MMgg Street Sae EW McMde Rem V&ght-Moi ids 1 Teeem cw&t Ma,rte. I • ~�� � � City of E I g i n Agenda Item No. ,IW 0100 August 5, 2005 TO: Mayor and Members of the City Council ALIVE DOWNTOWN FROM: Olufemi Folarin, City Manager Raymond H. Moller, Director o Economic Development and Business Services SUBJECT: Amendment #4 to Environmental Testing Services Contract with Terracon Inc. at 464 McBride Street PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a fourth amendment for environmental testing services with Terracon Inc. at 464 McBride Street. " RECOMMENDATION It is recommended that the City Council authorize a fourth amendment to the current contract with Terracon Inc. for environmental testing services at 464 McBride Street for an amount not to exceed $37,740. BACKGROUND The Riverfront/Center City Master Plan calls for the redevelopment of the area north of Ann Street and west of North Grove Avenue for an upscale residential land use. This area consists of three parcels of property; the former City of Elgin Public Works yard, Elgin Salvage, and the former Seigle's McBride Street warehouse site. All three sites are owned by the City of Elgin. The land area totals approximately 20 acres. In 2002, the City accepted a grant for $4.85 million from the State of Illinois Department of Commerce and Economic Opportunity for the purchase, remediation, and redevelopment of the Elgin Salvage site. Presently, the City has the obligation to spend the grant funds by June 30, 2005. In preparation for conducting the initial environmental testing at the Elgin Salvage site, the City issued a Request for Qualifications for Environmental Consulting Services on June 20, 2003. RFQ's were sent to eight environmental consulting firms. Qualification statements were received from six firms on July 14, 2003. A staff committee found Terracon Inc. to be the most qualified. Amendment#4 to Environmental Testing Services Contract with Terracon at 464 McBride Street August 5, 2005 Page 2 The Elgin Salvage redevelopment site is comprised of two properties located at 464 McBride Street(Main Yard) and 20 Jefferson Avenue (Jefferson Yard) in Elgin, Illinois. Under a contract with the City of Elgin dated October 8, 2003, ($96,132) and an amendment dated May 26, 2004 ($79,550), Terracon has completed the initial environmental tasks associated with preparing the two sites for redevelopment. A second amendment to the environmental testing contract with Terracon Inc. was approved by the City Council on February 23, 2005 ($69,587). The scope of the services outlined under the second amendment included additional site investigation and the development of building demolition specifications, asbestos abatement specifications and clean-up specifications. A third amendment to the contract with Terracon was approved by the City Council on April 8, 2005 ($144,050). This amendment authorized additional funds for contract administration, field oversight/construction observation, confirmation sampling, quality control sampling and documentation of data and regulatory coordination. To date the contract with Terracon Inc. for services at 464 McBride Street totals $389,319. As indicated in the memorandum related to the Change Order for the remediation contract with Tecnica Environmental Inc., additional quantities of contaminated soil has been discovered at the site, thus the contract with Tecnica should be amended and extended. By amending and extending the contract with Tecnica, services provided by Terracon should be amended. Additional costs related to services provided by Terracon would be as follows: 1. Contract Administration $ 1,820 2. Field Oversight & Observation(28 days) $29,500 3. Confirmation Sampling 6,420 Total $37,740 The services performed under this fourth amendment will be performed on a time and materials basis in accordance with Terracon's standard hourly rates and fee schedule. The City will be invoiced on a monthly basis for services performed. The total not to exceed fee for the proposed work is $37,740. With the award of this amendment, the contract with Terracon Inc. for environmental services at the Elgin Salvage Yard site will total $427,059. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None •► Amendment#4 to Environmental Testing Services Contract with Terracon at 464 McBride Street August 5, 2005 Page 3 FINANCIAL IMPACT The cost of the contract amendment with Terracon Inc. will total $37,740. Overall this project has a budget of $4.85 million. Funding sources include a grant totaling $4.85 million that is intended to be used to purchase, remediate and redevelop this site. To date including the proposed Change Order with Tecnica Inc., $ 4,655,232 has been expended or encumbered for this project. There are sufficient funds available (approximately $194,768) in the Riverboat Fund, account number 275-0000-791.92-35, project number 039565 (Elgin Salvage Redevelopment) for the additional environmental testing, demolition and remediation services at 464 McBride Street. LEGALIMPACT An to the existing Professional Services Agreement will be required. ALTERNATIVES 1. Authorize the contract amendment for additional environmental testing services at 464 McBride Street in the amount of$37,740. 2. The Council may choose not to authorize the contract amendment to Terracon Inc. Respectfully submitted for Council consideration. RHM:am Irerracon Consulting Engineers&Scientists July 28, 2005 135 Ambassador Drive Naperville,Illinois 60540 Phone 630.717.4263 Fax 630.357.9489 City of Elgin www.terracon.com 150 Dexter Court Elgin, Illinois Attention: Mr. Ray Moller Director of Economic Development and Business Services Telephone#: (847)9316749 Fax#: (847)9315610 RE: Request for Additional Budget Authorization Construction Oversight Services Elgin Salvage Redevelopment—McBride Street Site 464 McBride Street Site Elgin, Illinois Terracon Project No. 11057021/P050717 Dear Mr. Moller: Terracon Consultants, Inc. (Terracon) is submitting this request for additional budget authorization to provide additional services to the City of Elgin at the above referenced site. Based on the progress of the work and the identification of additional quantities of impacted soils at the site, a Change Order has been submitted to the City to perform additional soil removal and related tasks associated with the site remediation. The additional work quantities and costs are documented in Tecnica Environmental Services' (Tecnica's) Change Order dated July 26, 2005. This request is to increase budget authorization under Terracon's contract with the City to provide continued construction and environmental oversight for the project. Terracon's additional costs are related to: • Increased contract administration for the extended contract period • 28 days of additional field oversight activities Increased analytical budget to account for additional sampling in areas where contamination was encountered (i.e., unidentified USTs on site, sampling beneath building floors, and other areas of undisclosed contamination). Mr. Raymond H. Moller 0001k City of Elgin July 28, 2005 Page 2 The total cost for the above items is $37,740.00. As an attachment to this letter, please find enclosed Table 1 which itemizes the work for which Terracon is seeking authorization. This form matches the previously submitted cost estimate for the original project and provides a cost breakdown. No additional costs are proposed related to the existing tasks for quality control sampling or documentation and regulatory coordination. Terracon is submitting these items with the understanding that the terms and conditions for the work will be based on an amendment to the existing contract between the City of Elgin and Terracon dated October 8, 2003. The scope of work defining Terracon's services and hourly rates will be the same as the Third Amendment to the contract dated June 8,2005. We look forward to any comments or questions you may have regarding the proposed budget authorization. Please feel free to contact us at(630)717-4263. Sincerely, Terracon Consultants, Inc. M yl�d (Jhn M. Nardozzi, P.E. William B. Thayer, P.E. Senior Project Manager Principal Table 1 City of Elgin Additional Oversight Costs for Extra Work Construction Oversight for Building Demolition and Remediation Elgin Salvage Yard Redevelopemnt Program McBride Street Site Estimated Level of Effort and Cost Total EstknaGd Cod-Addi'lWorl Task Description W. unit cost Unit Subtotal 1 Construction Administration Mobilization Project set up and coordination.HASP 0 $1,500.00/mobilization $0 Pro-Construction Conf. Meeting with City and Selected Contractor 0 $650.00/meeling $0 Review of Contractor Bonds(Ped.And Pay)8 Insurance Certificates 0 $130/hour so Submittals HASP,Project Schedule,SCh of Values 0 $100/hour $0 0 $85/hour $0 Pay Requests Review Contractors Invoices and Process 4 $130(hour $520 for Pavmerd Substantial Completion Prep.Punch List 0 $130/hour $0 Issue Final Compl.Noboe 0 $85/hour $0 Costr.Progress Mestim Project Meetings,2 people/mtg. 2 $650.00 Imeeting $1,300 Field Office Supplies Cell,fax,office supplies 0 $100.00(week $0 Printing&Repro Plans&Specs 0 $25.00/set $0 Total Task Cost $1,820 2 Field OversightlCorlstruction Observation 8 hours/day on-she during demo or sod removal. Includes Terrecon personnel,equipment PPE, and vehicle Asbestos Abatement 5 Days Oversight 0 $890.00 Cost/day $0 Dsmo/UST Oversight 18 Days Oversight 0 $970.00 Cost/day $0 $oil Remedistlon 8111105-9115105(M-F) 25.0 $1,180.00 Costlday $28,500 Utility Coordination 3 Days Oversight 0 $970.00 Cost/day $0 Subst.Comp14&Final 0 $1,180.00 Co$Uday $0 Inspections 3 Days Oversight Technical Consultation Construction and or Disposal Issues 0 $100.00 Per Hour $0 Total Task Cost 25 Field Days $29,500 4 Confirmation Sampling VOCs o $135.00/Sample $0 Priority Pollutant Metals(13) 12 $140.00/Sample $1,680 SVOCS 12 $225.00ISample $2,700 PNAs 12 $115.00/Sample $1,380 TPH 0 $70.00/Sample $0 PCBs 0 $90.00/Sample $0 BTEX 12 $45.00/Sample $540 Lead,Total 12 $10.00 Isample $120 TCLP,Lead 0 $96'00/Sample $0 Chromium,Hex. 0 $35.00/Sample $0 Sob pH 0 $12.00/Sample $0 Method 5035 Preservation Kits 0 $15.00/Sample $0 PstroFlag TPH Test Kits 0 $330.00/Kit s0 Asbestos Samples 0 $9.00/Sample $0 Total Task Cost $6,420 5 Quality Control Sampling of Imported Fill Material Mobs and GeoProbe Sampling Services(1/2 day investigation 0 $1,860 Per Half Day $0 per source area)-Total 2 source areas Analytical Testing VOCs,PNAs,TPH,PP Metals, 0 $595.00 Per sample s0 pesdcides/PCBs Total Tack Cost $0 6 Documentation and Regulatory Coordination Coofdiantion w/SRP Updates to SRP,site visit coord. o $130/hour $0 Data Eveluation&Site TACO compliance evaluation for 0 $100/hour $0 Documentation confirmation samples. As-built records, 0 $85/hour $0 RACR report not Included in this phase of 0 $65/hour $0 work. Total Task Cost $0 GRAND TOTAL-Elgin Salvage-McBride Street Sae $37,740 Elgin McBride Rem O'Sight-CO#1 As 1 Terrecon Consultants,Inc.