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Home My WebLink About05-250 Resolution No.05-250 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH TECNICA ENVIRONMENTAL, INC. FOR ENVIRONMENTAL REMEDIATION AT 464 McBRIDE STREET WHEREAS, the City of Elgin has heretofore entered into a contract with Technica Environmental, Inc. for environmental remediation at 464 McBride Street; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1 with Technica Environmental,Inc.,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: August 24, 2005 Adopted: August 24, 2005 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk ELGIN, ILLINOIS 464 McBride STREET SITE REMEDIATION CHANGE ORDER No. 1 CONTRACT: 464 McBride Street Site SCOPE: Change Order No. 1 will increase the quantities of some items as set forth in Attachment A hereto. The Contractor for this project is Tecnica Environmental Services, Inc. of Chicago, Illinois, (TES) REASON FOR CHANGE: Change Order No. 1 is in the best interests of the City of Elgin and authorized by law; the changes necessitating this change order were unforeseeable at the time of the original agreement; and the changes provided for by this change order is germane to the original agreement. SUMMARY OF CHANGES IN CONTRACT AMOUNT: SEE ATTACHMENT A The original contract amount with Tecnica Environmental Services, Inc. (TES). is $1,696,700. By reason of Change Order No. 1, the contract for the Remediation Services for 464 McBride Street will increase the amount of the original contract. The contract amount, inclusive of Change Order No. 1 is Two Million Two Hundred Seventy-Eight Thousand Seven Hundred Fifteen and 55/100 Dollars ($2,278,715.55). The total amount of the increase of the amounts originally scheduled to be paid resulting from the Change Order is $582,015.55. COST SUMMARY PROJE6T: Elgin Salvage Yard-Site Remediation DATE: 7/26/2005 464 McBride St. Elgin, IL BASE BID ITEM NO. DESCRIPTION QTY UNIT RATE Total Comments 1 Mobilization 1 LS $5,000.00 $ 5,000.00 2 Demolition-Phase I (Buildings) 1 LS $40,000.00 $ 40,000.00 3 Demolition-Ph II Slabs& Footings) 1 LS $45,000.00 $ 45,000.00 4 Asbestos Abatement 11 LS $5,000.00 $ 5,000.00 5 UST Removal 1 LS $7,500.00 $ 7,500.00 6 Site Clearing 1 LS $7,000.00 $ 7,000.00 7 Site Controls 1 LS $13,200.00 $ 13,200.00 8 Water Management 1 LS $9,700.00 $ 9,700.00 9 Special Waste Soils 26,500 Tons $29.14 $ 772,210.00 10 Concrete Removal 5,3001 Tons $8.98 $ 47,594.00 11 Contaminated Concrete Removal 3,700 Tons $31.21 $ 115,477.00 12 Hazardous Soils 2,500 Tons $132.38 $ 330,950.00 13 Backfill 15,000 Tons $12.91 $ 193,650.00 14 Special Waste Liquids 20,000 Gal $0.30 $ 6,000.00 15 Free Product 500 Gal $0.50 $ 250.00 16 Extraction Wells 1 LS $4,000.00 $ 4,000.00 17 Seeding 1 LS $17,750.00 $ 17,750.00 18 Bonds 1 LS $33,999.001 $ 33,999.00 19 llnsurance 1 LS $42,420.001 $ 42,420.00 Base Bid Total $1,696,700.00 Change Orders 1 Additional Floor Tile and Transite 1 LS $2,714.25 $ 2,714.25 2 Hazardous Waste Soils Credit 1,810 Tons $132.38 $239,632.95 Copies of manifests are pending 3 Additional Liquid Disposal 86,550 Gal. $0.30 $ 25,965.00 Copies of manifests are pending Demurrage Time for Liquid Disposal 75.0 Hrs $85.00 $ 6,375.00 Transportation for Liquid Disposal 20 Loads $260.00 $ 5,200.00 4 Special Waste Soils 28,694 Tons $29.14 $ 836,143.16 Copies of landfill reports for July Special Waste Soils -Hard to handle 550 Tons $31.14 $ 17,122.64 7,8,11 and 12 are pending 5 Contaminated Concrete credit 3,352 Tons $31.21 $ 104,608.43 6 Demolition of Buried, Hard to Handle 1 IS $18,330.00 $ 18,330.00 Take-offs for total concrete Concrete Disposal 1,306 Tons $8.98 $ 11,727.88 removal are pending 7 jAdditional USTs 11 LS $2,679.001 $ 2,679.00 Change Orders $ 582,015.55 TOTAL COST: $ 2,278,715.55 Contract Amount: $ 1,696,700.00 Net Change: r$— 582,015.55 CHANGE ORDER No. 1 August 24, 2005 PAGE 2 OF 2 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this 2e day of �� , 2005. Recommended: Economic D ment By: Title: Date: Accepted: TECHNICAL ENVIRONMENTAL SERVICES, INC. (TES) Party of the Se P Contractor) By: Title: Date: p r Approved: 2 Lf CITY OF ELGIN Party of e First Part Owner) By: Title: Date: F:\LegalDept\Agreement\ChangeOrder-464 McBride CHANGE ORDER REQUEST Additional Floor Tile and Tranalte Removal PROJECT: Former Elgin Salvage Yard DATE: 25-Jul-05 464 McBride St. Elgin,IL REQUEST NO.: 01 CLIENT OR City of Elgin TES PROJECT No.465-920 OWNER: 150 Dexter Ct. Elgin,IL ENGINEER: CONTRACTOR: Tecnica Environmental 1612 W.Fulton Chicago,Illinois Tecnica Environmental Services(TES)respectfully summits this request for Change Order for the following: DESCRIPTION: -Removal and disposal of approximately 1,000 square feet of additional floor tile/floor tile layers located on the second floor of the office building. -Removal and disposal of approximately 500 square feet of additional floor tile/floor tile layers found in the South section of the site. -Removal and disposal of additional transite material discovered on the south fagade of the warehouse building. COST: ON Unit Rate Total Labor 32 Hrs $55.00 $1,760.00 Material(Plastic sheeting,tape,spray adhesives,etc.) 1 Lot $350.00 $350.00 Disposal 5 CY $40.00 $200.00 Subtotal $2,310.00 Insurance 2.50% $57.75 OH&P 15% $346.50 $2,714.25 CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $1,696,700 Original Contract Time(completion date): TBD Previous Change Orders: $0.00 Change from Previous Change Orders: None Contract Price Prior to this Change Order: $1,696,700 Contract Time Prior to this Change Order: TBD Net Increase(Decrease)of this Change Order: $2,714 Net Increase(Decrease)of this Change Order: TBD Contract Price with All Approved Change Orders: $1,699,414 Contract Time with All Change Orders: TBD (Completion Date) By Client: By Contractor: Q r Name/Title: Name/Title: CHANGE ORDER REQUEST Credit for Removal of Hazardous Waste Solis PROJECT: Former Elgin Salvage Yard DATE: 25-Jul-05 464 McBride St. Elgin,IL REQUEST NO.: CLIENT OR City of Elgin TES PROJECT No.465-920 OWNER: 150 Dexter Ct. Elgin,IL ENGINEER: CONTRACTOR: Tecnica Environmental 1612 W.Fulton Chicago, Illinois Tecnica Environmental Services(TES)respectfully summits this request for Change Order for the following: DESCRIPTION`.- Credit for removal and disposal of hazardous waste soils at the contract unit price. COST: Z Unit Rate Total Removal and disposal of hazardous waste Base Bid Amount: 2500 Tons Actual Amount Removed 689.815 Tons Net Increase/Decrease: -1810.2 Tons $132.38 ($239,632) CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $1,696,700 Original Contract Time(completion date): TBD Previous Change Orders: $2,714 Change from Previous Change Orders: None Contract Price Prior to this Change Order: $1,699,414 Contract Time Prior to this Change Order: TBD Net Increase(Decrease)of this Change Order: $239,632 Net Increase(Decrease)of this Change Order: TBD Contract Price with All Approved Change Orders: $1,459,782 Contract Time with All Change Orders: TBD (Completion Date) By Client: By Contractor: Name/Title: �ts� Name/Title: CHANGE ORDER REQUEST Removal of Contaminated Liquids PROJECT: Former Elgin Salvage Yard DATE: 25-Jul-05 464 McBride St. Elgin,IL REQUEST NO.: CLIENT OR City of Elgin TES PROJECT No.465-920 OWNER: 150 Dexter Ct. Elgin, IL ENGINEER: CONTRACTOR: Tecnica Environmental 1612 W. Fulton Chicago, Illinois Tecnica Environmental Services(TES)respectfully summits this request for Change Order for the following: DESCRIPTION: - -Removal and disposal of additional contaminated liquid at the contract unit price. COST: 3,xt Unit Rate otal Removal and disposal of additional contaminated liquids Base Bid Amount: 20,500 Gal Amount Removed to Date 82,050 Gal Estimated to Complete 25,000 Gal Net Increase/Decrease: 86,550 Gal $0.30 $25,965 Demurrage Time for Pumping Liquids 75 Hrs $85.00 $6,375 Transportation Costs 20 Loads $260.00 $5,200 $37,540 CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $1,696,700 Original Contract Time(completion date): TBD Previous Change Orders: -$236,918 Change from Previous Change Orders: None Contract Price Prior to this Change Order: $1,459,782 Contract Time Prior to this Change Order: TBD Net Increase(Decrease)of this Change Order: $37,540 Net Increase(Decrease)of this Change Order: TBD Contract Price with All Approved Change Orders: $1,497,322 Contract Time with All Change Orders: TBD (Completion Date) By Client: By Contractor: Name/Title: `' Name/Title: s CHANGE ORDER REQUEST Removal of Additional Special Waste Solis PROJECT: Former Elgin Salvage Yard DATE: 25-Jul-05 464 McBride St. Elgin, IL REQUEST NO.: CLIENT OR City of Elgin TES PROJECT No.465-920 OWNER: 150 Dexter Ct. Elgin,IL ENGINEER: CONTRACTOR: Tecnica Environmental 1612 W.Fulton Chicago,Illinois Tecnica Environmental Services(TES)respectfully summits this request for Change Order for the following: DESCRIPTION: -Removal and disposal of additional Special Waste soils at the contract unit price. -Removal and disposal of hard-to-handle Special Waste soils. During the course of the work additional soils were discovered that were buried with a significant amount of metal debris. A landfill surcharge applies since the material cannot be used as cover and needs to be buried in a separate cell. COST: Ot Unit Rate Total -Removal and disposal of additional Special Waste soils Base Bid Amount: 26,500 Tons Amount Removed to Date 35,294 Tons Estimated to Complete 19,900 Tons Net Increase/Decrease: 28,694 Tons $29.14 $836,143 -Removal and disposal of hard-to-handle Special Waste soils 550 Tons $31.14 $17,123 $853,266 CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $1,696,700 Original Contract Time(completion date): TBD Previous Change Orders: -$199,378 Change from Previous Change Orders: TBD Contract Price Prior to this Change Order: $1,497,322 Contract Time Prior to this Change Order: TBD Net Increase(Decrease)of this Change Order: $853,266 Net Increase(Decrease)of this Change Order: TBD Contract Price with All Approved Change Orders: $2,350,588 Contract Time with All Change Orders: TBD (Completion Date) By Client: \ By Contractor: Name/Title: �� t ��*'t J�, Name/Title: CHANGE ORDER REQUEST Credit for Removal of Contaminated Concrete PROJECT: Former Elgin Salvage Yard DATE: 25-Jul-05 464 McBride St. Elgin,IL REQUEST NO.: CLIENT OR City of Elgin TES PROJECT No. 465-920 OWNER: 150 Dexter Ct. Elgin,IL ENGINEER: CONTRACTOR: Tecnica Environmental 1612 W.Fulton Chicago,Illinois Tecnica Environmental Services(TES)respectfully summits this request for Change Order for the following: DESCRIPTION: Credit for removal and disposal of contaminated concrete. COST: (3yt Unit Rate Total Base Bid Amount: 3,700 Tons Amount Removed to Date 318.24 Tons Estimated to Complete 30 Tons Net Increase/Decrease: -3,351.76 Tons $31.21 ($104,608) CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $1,696,700 Original Contract Time(completion date): TBD Previous Change Orders: $653,888 Change from Previous Change Orders: TBD Contract Price Prior to this Change Order: $2,350,588 Contract Time Prior to this Change Order: TBD Net Increase(Decrease)of this Change Order: $104,608 Net Increase(Decrease)of this Change Order: TBD Contract Price with All Approved Change Orders: $2,245,979 Contract Time with All Change Orders: TBD (Completion Date) By Client: �. By Contractor: Name/Title: n "�J�� Name/Title: CHANGE ORDER REQUEST Additional Concrete Removal PROJECT: Former Elgin Salvage Yard DATE: 25-Jul-05 464 McBride St. Elgin,IL REQUEST NO.: -ih CLIENT OR City of Elgin TES PROJECT No.465-920 OWNER: 150 Dexter Ct. Elgin,IL ENGINEER: CONTRACTOR: Tecnica Environmental 1612 W. Fulton Chicago,Illinois Tecnica Environmental Services(TES)respectfully summits this request for Change Order for the following: DESCRIPTION: -Removal and disposal of additional concrete at the contract unit price. -Demolition of Buried, Hard-to-Handle concrete. During the work buried foundations and double-layers of concrete slabs were discovered. These materials were non-visible and at times in excess of 18"to 20"thick. A concrete breaker and additional equipmentimaterial was needed to remove the concrete. COST: ,C�ty Unit Rate Total -Removal and disposal of additional concrete Base Bid Amount: 5,300 Tons Amount Removed to Date 5,476 Tons Estimated to Complete 1,130 Tons Net Increase/Decrease: 1,306 Tons $8.98 $11,728 -Demolition of buried hard-to-handle concrete Labor(operator) 60 Hrs $65.00 $3,900 Laborer 60 Hrs $55.00 $3,300 Equipment(Excavator w/breaker) 60 Hrs' $140.00 $8,400 Subtotal $15,600 Insuranc 2.50% $390 OH&P 15% $2,340.00 $18,330.00 Total $30,057.88 CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $1,696,700 Original Contract Time(completion date): TBD Previous Change Orders: $549,279 Change from Previous Change Orders: TBD Contract Price Prior to this Change Order: $2,245,979 Contract Time Prior to this Change Order: TBD Net Increase(Decrease)of this Change Order: $30,058 Net Increase(Decrease)of this Change Order: TBD Contract Price with All Approved Change Orders: $2,276,037 Contract Time with All Change Orders: TBD (Completion Date) By Client: By Contractor: Name/Title: �p J`�� Name/Title: CHANGE ORDER REQUEST Additional Underground Storage Tank Removal PROJECT: Former Elgin Salvage Yard DATE: 25-Jul-05 464 McBride St. Elgin, IL REQUEST NO.: CLIENT OR City of Elgin TES PROJECT No.465-920 OWNER: 150 Dexter Ct. Elgin, IL ENGINEER: CONTRACTOR: Tecnica Environmental 1612 W.Fulton Chicago,Illinois Tecnica Environmental Services(TES)respectfully summits this request for Change Order for the following: DESCRIPTION: -Removal and disposal of three(3)additional underground storage tanks(USTs). The USTs were discovered during site excavation activities. COST: Q!y Unit Rate Total -Removal and disposal of three additional USTs Labor(operator) 8 Hrs $65.00 $520 Laborer 16 Hrs $55.00 $880 Equipment(Excavator) 8 Hrs $110.00 $880 Subtotal $2,280 Insuranc 2.50% $57 OH&P 15% $342.00 $2,679.00 CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $1,696,700 Original Contract Time(completion date): TBD Previous Change Orders: $579,337 Change from Previous Change Orders: TBD Contract Price Prior to this Change Order: $2,276,037 Contract Time Prior to this Change Order: TBD Net Increase(Decrease)of this Change Order: $2,679 Net Increase(Decrease)of this Change Order: TBD Contract Price with All Approved Change Orders: $2,278,716 Contract Time with All Change Orders: TBD (Completion Date) By Client: By Contractor: NamefTitle:�� ,f Jt�� Name/Title: City Of Elgin Agenda Item No. August 5, 2005 TO: Mayor and Members of the City Council ALIVE DOWNTOWN FROM: Olufemi Folarin, City Manager Raymond H. Moller, Director o Economic Development &Business Services SUBJECT: Change Order No. 1 with Tecnica Environmental Inc. for Environmental Remediation PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Change Order No. 1 with Tecnica Environmental Inc. in the amount of $582,027.57. RECOMMENDATION It is recommended that the City Council authorize Change Order No. 1 with Tecnica Environmental Inc. in the amount of$582,027.57. BACKGROUND The City of Elgin is the owner of property located at 464 McBride Street (former Elgin Salvage Yard site). The buildings on the seven acre site must be demolished and the soils remediated in order to include this parcel in the larger twenty acre residential redevelopment project that is envisioned for the area. The initial bid for the environmental remediation of the site was awarded to Tecnica Environmental Inc. on March 23, 2005 in the amount of$1,696,700. The clean up effort at the site began during the first week in May of 2005. The attached aerial photograph shows the extent of which buildings and other elements were present on the site. The presence of structures, old building foundations and machinery related to the salvage process limited the ability of Terracon Inc. (Environmental Consultant) to obtain a complete and accurate assessment of the totality of the contamination present on the site. .► Change Order No. 1 with Tecnica Environmental Inc. for Environmental Remediation August 5, 2005 Page 2 Table I shows the elements of the initial bid proposal which totaled $1,696,700. BASE BID ITEM NO. DESCRIPTION QTY UNIT RATE TOTAL 1 Mobilization 1 LS $5,000.00 $5,000.00 2 Demolition-Phase 1 (Buildings) 1 LS $40,000.00 $40,000.00 Demolition-Phase 11(Slabs & 3 Footings) 1 LS $45,000.00 $45,000.00 4 Asbestos Abatement 1 LS $5,000.00 $5,000.00 5 UST Removal 1 LS $7,500.00 $7,500.00 6 Site Clearing 1 LS $7,000.00 $7,000.00 7 Site Controls 1 LS $13,200.00 $13,200.00 8 Water Management 1 LS $9,700.00 $9,700.00 9 Special Waste Soils 26,500 Tons $29.14 $772,210.00 10 Concrete Removal 5,300 Tons $8.98 $47,594.00 11 Contaminated Concrete Removal 3,700 Tons $31.21 $115,477.00 12 Hazardous Soils 2,500 Tons $132.38 $330,950.00 13 Backfill 15,000 1 Tons $12.91 $193,650.00 00001, 14 Special Waste Liquids 20,000 Gal $0.30 $6,000.00 15 Free Product 500 Gal $0.50 $250.00 16 Extraction Wells 1 LS $4,000.00 $4,000.00 17 Seeding 1 LS 1 $17,750.00 $17,750.00 18 Bonds 1 LS $33,999.00 $33,999.00 19 Insurance 1 i LS $42,420.00 $42,420.00 BASE BID TOTAL $1,696,700.00 Table 2 indicates the various areas where the elements of the project have changed since the project was bid. Change Orders 1 Additional Floor Tile and Transite 1 LS $2,714.25 $2,714.25 2 Hazardous Waste Soils Credit 1,810 Tons $132.38 $239,607.80 Additional Liquid Disposal 86,550 Gal. 0.30 $25,965.00 Demurrage Time for Liquid Disposal 75.0 Hrs. 85.00 $6,375.00 3 Transportation for Liquid Disposal 20 Loads 260.00 $5,200.00 Special Waste Soils 28,694 Tons $29.14 $836,143.16 4 Special Waste Soils- Hard to Handle 550 Tons $31.14 $17,127.00 5 Contaminated Concrete Credit 3,352 Tons $31.21 $104,615.92 Demolition of Buried, Hard to Handle 1 LS $18,330.00 $18,330.00 6 Concrete Disposal 1,306 Tons $8.98 $11,727.88 7 Additional USTs 1 LS $2,679.00 $2,679.00 Change Orders $582,027.57 ,�► Change Order No. 1 with Tecnica Environmental Inc. for Environmental Remediation August 5, 2005 Page 3 Minor increases in clean-up costs are due to the discovery of additional underground fuel tanks, asbestos abatement and concrete disposal. The major factor impacting the increase in the costs is the disposal of over 28 tons of additional contaminated soil. This additional material was discovered under building foundations and machinery structures following the removal of said items. The additional soils are classified as Special Waste and can be disposed of at a local land fill. If the additional contaminated soil had been classified as Hazardous Waste, such contaminated soils would have been shipped to a special landfill not located in Illinois. It should be noted that with the removal of the additional 28 tons of Special Waste contaminated soil, the onsite clean up oversight services provided by Terracon Inc. must be increased. An amendment to the services provided by Terracon will be processed under a separate contract amendment. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None FINANCIAL IMPACT The proposed Change Order with Tecnica Environment Inc. totals $582,027.57. There is currently $4,850,000 budgeted and $776,796 is available in the Riverboat Fund, Elgin Salvage Redevelopment project (account number 275-0000-791.92-35, project number 039565) to enter into the proposed contract with Tecnica Environmental Inc. EGAL IMPACT None ALTERNATIVES 1. Authorize the proposed Change Order. 2. Choose not to authorize the proposed Change Order. Respectfully submitted for Council consideration. RHM:am Attachments Mr. Raymond H. Moller City of Elgin July 28, 2005 Page 3 slabs were left in place and new floor slabs constructed on top. Contract Impact is + $30,058. 7. Additional USTs Although the contract plans called for the removal of two known underground storage tanks (USTs), three additional tanks were discovered during the course of the project. One of these tanks appears to be a former railroad tank car that was buried under the Material Storage Building. Terracon's review of documentation did not reveal the presence of these unregistered tanks. The cost of removal of these tanks is claimed by the Contractor and is a relatively small cost. The removal of these additional leaking USTs, however, also contributed to the increased soil removal quantities that are addressed above under Item No. 4. Contract impact is + $2,679. Terracon has reviewed the contractor's cost submittal for the extra work. We find that the costs are appropriate based on the contract and that the contract unit prices have been applied appropriately for both contract additions and deductions. In the instances where no contract unit price was available for the extra work item, the Contractor has applied reasonable time and material rates to determine the cost of the work. The Contractor has also provided satisfactory documentation to support the quantities of work performed and estimated. Based on Terracon's field oversight of the work we agree with the quantities represented in the submittal. Accordingly, Terracon concurs with the costs reflected in the proposed Change Order. The extra work necessary at the Elgin Salvage Yard will impact the project schedule. Assuming work resumes at the site shortly following approval of the Contractor's Change Order on August 11, 2005, Terracon believes that the remaining work at the site should be completed within approximately four weeks. Therefore we suggest that the contract time be extended until September 15, 2005. We trust this letter provides the City with the information needed to review and process the Contractor's Change Order. Please feel free to contact the undersigned if you have any questions or comments. Sincerely, Terracon �\o M (John M. Nardozzi, P.E. Phi D. illiams Senior Project Manager Project Manager