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Home My WebLink About05-232 1 Resolution No.05-232 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH SHALES McNUTT CONSTRUCTION FOR THE FULTON STREET PARKING DECK WHEREAS, the City of Elgin has heretofore entered into a contract with Shales McNutt Construction for the design and construction of the Fulton Street Parking Deck; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1,a copy of which is attached hereto and made a part hereofby reference. s/Ed Schock Ed Schock, Mayor Presented: July 27, 2005 Adopted: July 27, 2005 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk 1 ELGIN, ILLINOIS PROJECT 039528 CHANGE ORDER No. 1 CONTRACT: Fulton Street Parking Deck Project SCOPE: This Change Order No. 1 will provide additional items necessary to add a surface parking lot adjacent to the parking deck and streetscape improvements to the Fulton Street Parking Deck Project. This change order affects a contract entered into between the City of Elgin and Shales McNutt Construction, Elgin, IL, an Illinois corporation, dated March 11, 2005 for the Fulton Street Parking Deck Project. REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is authorized by law. The necessity for the changes was unforeseen at the time of the original agreement, and the changes contemplated hereby are germane to the original agreement. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as to scope and costs as provided by Attachment A hereto: See Attachment A The original contract with Shales McNutt Construction is $8,673,800.00. By reason of Change Order No. 1, the contract for the Fulton Street Parking Deck Project will be increased in the amount of six hundred seventy three thousand two hundred seventy nine and 55/100 dollars ($673,279.55) or approximately 7.76% of the original contract amount. The new contract amount, inclusive of Change Order No. 1 is nine million three hundred forty seven thousand seventy nine and 55/100 dollars ($9,347,079.55). CHANGE ORDER No.1 June 22,2005 Page 2 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this day of -j' u _, 2005. Recommended: ENGINEERING DIVISION By: Title: _- � Date: 7— C Accepted: SHALES MCNUTT CONSTRUCTION Party of the Second Part(Contractor) By: Title: V ,�• Date: Approved: CITY OF ELGIN Party of the First Part(Owner) By: c Title: s Date: S EliShales MNut 425 Renner Drive Elgin.It OB123 P)847-622-1214 F)847-622-1224 www.shelesmcnutt.cani February 3, 2005 Mr. Steve Pertzborn, P.E. Senior Engineer City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Re: Fulton Street Parking Structure January 20, 2005 South Lot Breakdown - REVISED Dear Steve, Per your request, our breakdown for the $346,000 pricing for the on-grade parking lot to the south of the proposed new parking structure contained within my letter to Dave Lawry dated January 20, 2005 is as follows. I have added quantities at Dave Lawry's request. Description Amount Percent Supervision- PM, Assist. PM, Superint. $ 20,800 6.01% General Conditions- Traffic cntr'l, road clean, etc. $ 10,465 3.02% Bonds - $ 3,260 .94% Site Utilities- 971f 12" Storm $ 28,065 8.11% 2ea 2' dia. Catch basin lea 4' dia. Catch basin lea 5' dia. Manhole Survey, layout, tbf Landscaping- Allowance $ 30,000 8.67% Site Demolition- 1401f curb/gutter $ 14,944 4.32% 1670sy asphalt 2205sf concrete Haul off debris Excavation/Structural Fill - Excavate haul off 838cy$ 56,674 16.38% Excavate / structural fill 360cy Sub-grade asphalt, sidewalks, curbs, aprons, retaining walls 2,612sy Granular structural fill place €t compact 2,469 tons Top soil re-spread 320cy Asphalt- 1960sy of4l' asphalt $ 29,890 8.64% Site Concrete/Retaining Walls- 3061f retaining wall $ 103,800 30.00% 880 if of curb 1875sf of sidewalk 2ea Concrete aprons Electrical- 2'poles $ 7,000 2.02% Overhead/Profit/Fee- $ 20,760 6.00% Civil/Architectural Design Fees- $ 20,342 5.88% SUN McNutt 425 Renner Drive Elgin,IL 60123 P);47-622"171'4 04T672-1224 www.shales mcnattxam CORSIPUCUOR Proposal Total- $346,000 100% Please review this information and let me know if you have any questions. We took forward to working with you on this project. Sincerely, John M. Shales Shales McNutt Construction E3snales mcnutt 425 Renner Drive, Elgin, IL 60123 P) 847-622-1214 F) 847-622-1224 W) www.shalesmcnutt.com Construction May 24, 2005 Mr. Steve Pertzborn City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Fulton Street Parking Deck Fagade Lighting Dear Steve, Per our previous conversation, we have developed pricing to enhance the lighting along the north and south fagade of the structure. This proposal provides for (22) surface mounted light fixtures mounted between the second and third levels and will provide up/down lighting on the elevation. We have included the additional cost of$590.00 for the custom color. The following represents the costs associated with this work: Associated Electrical- $26,410.00 SMC Mark-Up (6%)- $ 1,584.60 SMC Bond (1%)- $ 279.95 Total this CO Request- $28,275.00 If this proposal is acceptable to the City of Elgin, we will forward a formal change order for signature. We thank you in advance for your time and consideration in this matter. Sincerely, Steve Hendri son Shales McNutt Construction Cc: J. Shales D. Schmitt File E3shales menutt 425 Renner Drive, Elgin, IL 60123 P) 847-622-1214 F) 847-622-1224 W) www.shalesmcnutt.com Construction May 24, 2005 Mr. Steve Pertzborn City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Fulton Street Parking Deck Entry Lighting Dear Steve, Per our previous conversation, we have developed pricing to provide additional lighting at the (2) vehicle entrances (3 per entrance) and upgraded fixtures at each pedestrian entrance. This proposal provides for (10) gooseneck light fixtures at the locations noted above. The following represents the costs associated with this work: Associated Electrical- $22,530.00 SMC Mark-Up (6%)- $ 1,351.80 SMC Bond (1%)- $ 238.82 Total this CO Request- $24,121.00 If this proposal is acceptable to the City of Elgin, we will forward a formal change order for signature. We thank you in advance for your time and consideration in this matter. Sincerely, Steve Hen ' son Shales McNutt Construction Cc: J. Shales D. Schmitt File Jun 27 2005 10: 00RM HP LASERJET 3330 P• 3 Shales hinuit 425 Renner Drive, Elgin,IL 60123 P) B47-622-1214 F)847-622-1224 W)www.shalesmcnutt.corn construction June 27, 2005 Mr. Steve Pertzborn City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Fulton Street Parking Deck Revised C.I.P. Planters Dear Steve, Per our previous conversation, we have developed pricing for the (7)C.I.P. planters that are to be installed along Fulton and Prairie Street. This proposal is based on the schematic design by the City of Elgin and structural design by Carl Walker and includes a standard gray concrete color. The following represents the costs associated with this work: T. Manning Concrete- $54,972.00 V3 Construction Group(budget)$ 3,200.00 Railings (budget)- $ 13,200.00 SMC Mark-Up (6%)- $ 4,282.32 SMC Bond (1%)- $ 756.54 Total this CO Request- $76,411.00 If this proposal is acceptable to the City of Elgin, we will forward a formal change order for signature. We thank you in advance for your time and consideration in this matter. Sincerely, Steve Hendric on Shales McNutt Construction Cc: J. Shales D. Schmitt File snares mcnuit 425 Renner Drive, Elgin, IL 60123 P) 847-622-1214 F) 847-622-1224 W)www.shalEsmcnutt.com Construction May 24, 2005 Mr. Steve Pertzborn City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Fulton Street Parking Deck Brick Pavers Dear Steve, Per our previous conversation, we have developed pricing to provide brick pavers along Fulton and Prairie Streets. This proposal is based on the design and paver type ("Embassy Row") that was provided to us by the City of Elgin and includes the reduction of sod for these areas. The following represents the costs associated with this work: Pedersen Co.- $18,806.00 SMC Mark-Up (6%)- $ 1,128.36 SMC Bond (1%)- $ 199.34 Total this CO Request- $20,134.00 If this proposal is acceptable to the City of Elgin, we will forward a formal change order for signature. We thank you in advance for your time and consideration in this matter. Sincerely, Steve Hendric son Shales McNutt Construction Cc: J. Shales D. Schmitt File shales meNutt 425 Renner Drive, Elgin, IL 6D123 P) 847-622-1214 E) 847-622-1224 W) www.shalEsmcnutt.com construction May 24, 2005 Mr. Steve Pertzborn City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Fulton Street Parking Deck Irrigation System Dear Steve, Per our previous conversation, we have developed pricing to provide an irrigation system within (7) planters along Fulton and Prairie Streets. This proposal is based on the design that was provided to us by the City of Elgin. The following represents the costs associated with this work: Pedersen Co.- $11,900.00 Associated Electrical- $ 970.00 FJ Bero & Co.- $ 5,680.00 SMC Mark-Up (6%)- $ 1,113.00 SMC Bond (1%)- $ 196.63 Total this CO Request- $19,860.00 If this proposal is acceptable to the City of Elgin, we will forward a formal change order for signature. We thank you in advance for your time and consideration in this matter. Sincerely, Steve Hendr kson Shales McNutt Construction Cc: J. Shales D. Schmitt File uun eU eUUS 2: U7PM HP LRSERJET 3330 p. 2 snales menutt 425 Renner Drive, Elgin, IL 69123 P) 847-622-1214 F)847-622-1224 W) www.shelesmunutt.cum construction June 20, 2005 Mr. Steve Pertzborn City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Fulton Street Parking Deck Fulton Street Additional Storm "REVISED" Dear Steve, Per discussion between our civil designer(V3) and Mime Hall from the City of Elgin Engineering Department, the following represents pricing for revisions to the previously submitted 36" storm line. The revision incorporates a reduction in pipe diameter(36"to 30") and an additional 40'-0"of storm line. Please note that we have added an allowance of $3,500.00 to cover the cost of sawcutting and pavement patching. The following represents the costs associated with this work: River Valley Land Improvement Co.- $32,216.00 Paving Allowance (SMC)- $ 3,500.00 SMC Mark-Up(6%)- $ 2,142.96 SMC Bond (1%)- $ 376.59 Total this CO Request- $38,237.55 If this proposal is acceptable to the City of Elgin, we will forward a formal change order for signature_ We thank you in advance for your time and consideration in this matter. Sincerely, Steve Hend ckson Shales McNutt Construction Cc: J. Shales D. Schmitt File shales mcnutt 425 Renner Drive, Elgin, IL 60123 P) 847-622-1214 F) 847-622-1224 W) www.shalesmcnutt.com Construction May 24, 2005 Mr. Steve Pertzborn City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Fulton Street Parking Deck Additional Lot Signage @ Prairie Street Dear Steve, Per our previous conversation, we have developed pricing for the additional car counter that is to be placed at the entrance drive along Prairie Street. We did not include the optional back lit neon sign as noted on Parking Systems proposal. The following represents the costs associated with this work: Parking Systems, Inc.- $1,461.00 Associated Electrical- $1,490.00 SMC Mark-Up(6%)- $ 177.06 SMC Bond (1%)- 31.28 Total this CO Request- $3,159.00 If this proposal is acceptable to the City of Elgin, we will forward a formal change order for signature. We thank you in advance for your time and consideration in this matter. Sincerely, Steve Mend kson Shales McNutt Construction Cc: J. Shales D. Schmitt File Jun 27 2005 10: 00AM HP LRSERJET 3330 p' 4 Shales MOUtt 425 Renner Drive, Elgin,IL 60123 P) 847-622-1214 F)847-622-1224 W)www.shalesmcnuti.com construction June 27,2005 Mr. Steve Pertzborn City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Fulton Street Parking Deck Redesigned Center Retaining Wall REVISED Dear Steve, Per our previous conversation, we have developed pricing for the redesigned single retaining wall to be installed along the center of the south parking lot. This price includes a standard gray color concrete without form liner(see summation sheet for alternate pricing). This price also includes the+/- 170'-0°of concrete"edge"to be installed east of the retaining wall. We have deducted the costs for the single retaining wall that was included in our breakdown proposal dated February 3,2005 The following represents the costs associated with this work: T. Manning Concrete.- $ 40.852.00 Deduct for single wall (+/- 142'-0"L x6'-0"H x$30.001Sq. Ft.)- ($ 25,560.00) V3 Construction Group- $ 23,574.50 SMC Mark-Up (6%)- $ 2,331.99 SMC Bond (1%)- $ 411.98 Total This CO Request $ 41,610.00 If this proposal is acceptable to the City of Elgin,we will forward a formal change order for signature. We thank you in advance for your time and consideration in this matter. Sincerely, Steve Hendn son Shales McNutt Construction Cc: J. Shales D. Schmitt File Jun 27 2005 10: 00AM HP LRSERJET 3330 P. 5 Shales McNutt 425 Renner Drive.Elgin. IL 60123 P) 847-622-1214 F)847-622-1224 V9)www.shelesmcnutt.cnm construction June 27, 2005 Mr. Steve Pertzborn City of Elgin 150 Dexter Court Elgin, I L 60120 Re: Fulton Street Parking Deck Colored Concrete/Form Liner Dear Steve, Per our previous conversation,we have developed pricing to provide colored concrete("Buff Color") and farm liner for the two(2)south lot retaining walls and the seven (7) concrete planters The following represents the costs associated with this work: T. Manning Concrete- $70,495.00 SMC Mark-Up (6%)- $ 4,229.70 SMC Bond (1%)- $, 747.25 Total this CO Request- $75,472.00 If this proposal is acceptable to the City of Elgin, we will forward a formal change order for signature. We thank you in advance for your time and consideration in this matter. Sincerely, Steve Hendrickson Shales McNutt Construction Cc: J. Shales D. Schmitt File City of Elgin Agenda Item No. 0 _0 July 8, 2005 FINANCIALLY STABLE CITYCiCNERNMEM TO: Mayor and Members of the City Council EFFICIENT INSFRA TFUI AND QUALIT V INFRASTRUCTURE FROM: Olufemi Folarin, City Manager David Lawry, General Services irector SUBJECT: Change Order No. 1, Fulton Street Parking Deck PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorizing Change Order No. 1 to the contract with Shales McNutt Construction(SMC) for the design and construction of the Fulton Street Parking Deck. RECOMMENDATION It is recommended that City Council authorize execution of Change Order No. 1 in the amount of $673,279.55 to the contract with SMC for design and construction of the Fulton Street Parking Deck. BACKGROUND At its meeting on March 9, 2005, the City Council awarded a contract to Shales McNutt Construction (SMC) for the design and construction of a new 504 stall parking deck at 245 Fulton Street. The total contract award to design and construct the deck is $8,673,800. As mentioned in the initial council memorandum, the construction of the proposed 53 stall surface lot to the south of the new deck was not included in the contract award. The subject change order will add this to SMC's contract. The proposed cost for a "basic" parking lot is $346,000. This includes the 53 additional parking stalls, two concrete retaining walls and landscaping sufficient to meet city code requirements. The City received a request from the DNA for consideration of items to improve the aesthetic appeal of the parking deck. In addition, staff requested SMC to provide pricing for several upgrade alternates to the parking deck site. The DNA requested alternates include aluminum framing for the exterior wall openings ($208,446), fagade lighting on the exterior of the structure ($28,275) and enhanced entry lighting ($24,121). Staff does not recommend the aluminum framing because the wall panels would need to be redesigned to meet the minimum requirement for wall opening area which would not be met if the framing is installed in the openings. This C.O. # 1,Fulton St. Parking Deck July 8, 2005 Page 2 redesign would delay the project by at least 3 months and result in certain construction activities to be suspended over the winter months. The staff suggested alternates include, cast in place concrete planter boxes on Fulton St. and Prairie St. ($76,411), brick pavers adjacent to planter boxes and sidewalk($20,134), an irrigation system for all landscaped areas ($19,860) and a taller retaining wall between the two levels of the parking lot to facilitate landscaping installation and maintenance ($41,610). In addition, staff requested alternates for the use of form liners to give the retaining walls and planter boxes the appearance of a segmented block/stone wall ($42,684), integral colorized concrete ($32,788) to give the concrete a more natural stone color and additional electronic signage for the Prairie St. deck entrance ($3,159) to indicate if the deck is full. The final alternate item is for installation of approximately 150 L.F. of 36 inch storm sewer on Fulton St. ($38,237.55). This will provide for the separation of the existing combination storm/sanitary sewer along the street in front of the parking deck. It is being recommended that this work be done at this time because Fulton St. is being reconstructed in front of the deck. The cost to install this storm sewer would be paid from the sewer fund. A copy of change Order No. 1 is attached as Exhibit A. COMMUNITY GROUPSANTERESTED PERSONS CONTACTED The DNA contacted City Staff regarding aesthetic improvements to the parking deck. A copy of the letter is attached as Exhibit B. TINANCIAL IMPACT Change Order No. 1 with SMC will total $673,279.55. The total budget for the Fulton St. Parking Deck Project is $10.542 million. To date $9,598,658 has been encumbered for this project leaving a balance of$943,342 to fund Change Order No. 1. The installation of the storm sewer ($38,237.55) will be funded from the Sewer portion of the 2001 GO Bond Fund, account number 381-4200-795.92-41, "Distribution Systems",.project number 339691, "2005 Combined Sewer Separation", which has a budget and available balance of$165,000. The remainder of the change order ($635,042) will be funded from the Riverboat Fund, account number 275-0000- 791.92-36, "Buildings/Structures", project number 039528, "Fulton Street Parking Deck" which has a budget of$2,175,285 and $942,714 available. The revised contract amount with SMC will total $9,347,079.55. L GALIMPACT V�Kone r C.O. # 1, Fulton St. Parking Deck July 8, 2005 Page 3 ALTERNATIVES 1. Approve Change Order No. 1 to the contract with SMC. 2. Do not approve Change Order No. 2 to the contract with SMC. Respectfully submitted for Council consideration. (do) Attachments