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Home My WebLink About05-221 • 1 Resolution No. 05-221 RESOLUTION ADOPTING RESIDENTIAL ACQUISITION PROGRAM GUIDELINES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that the City of Elgin Residential Acquisition Program Guidelines, are hereby adopted and approved by the City Council as the City of Elgin's guidelines for such program. s/Ed Schock Ed Schock,Mayor Presented: July 13, 2005 Adopted: July 13, 2005 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk City of Elgin Residential Acquisition Program Purpose: The Residential Acquisition Program has been established as part of the City of Elgin's Year of the Neighborhood Initiative. The Initiative was put in place to increase awareness of both existing and new City programs;energize our neighborhood organizations behind a proactive campaign to improve their neighborhoods and community; and ultimately,to showcase the unique attributes of each and every one of the diverse neighborhoods that make up the City of Elgin. Many factors, real and perceived, influence the neighborhood environment. For most residents,a good neighborhood is associated with a sense of stability. That sense of stability can be influenced by a variety of factors, including density, mobility, crime, and property maintenance. Higher dwelling unit density creates challenges to the physical design of the neighborhood,while a transient population creates greater challenges for the social stability of a neighborhood.As a result,those elements which detract from that sense of stability can erode resident confidence in the neighborhood and result in economic disinvestment and neighborhood deterioration. The overriding purpose of the Program is to target stressed properties that can be purchased by the City—providing quality single-family, owner-occupied homes that are rehabilitated both on the exterior and interior to the high quality standards determined by the City. What follows is a framework for the Program Guidelines. Coordination of the Program: • The Program will be coordinated through the City Managers' Office with assistance from various departments including,but not limited to: Community Development Group, Building Maintenance, and Police. Identification of Properties: • Potential properties will be identified based on the following methods,including but not limited to: 1. Current status on Red Tag List — A list maintained by the Code Department for properties that are deemed uninhabitable either for reasons of unlawlful units, structural disrepair, unsanitary conditions or faulty equipment. 2. Calls for Service for Police 3. Quarterly/Bi-annual visual inspections conducted by the Program Coordinator and a Code Enforcement Supervisor and/or police officers 4. Properties identified by citizens or neighborhood groups 5. Locations strategic to other City initiatives • A database of all potential properties will be maintained by the Program Coordinator. Information in the database will be linked to a mapping tool. The database will include the basic evaluation criteria including the following: 1. Code Violations • Existing Interior Violations • Existing Exterior Violations • Red Tagged 2. Police Activity • ROPE Officer assigned to neighborhood • Neighborhood Officer to neighborhood • Calls for Service reported(less than 15 in one calendar year) • Calls for Service reported(between 15 to 25 in one calendar year) • Calls for Service reported(over 25 in one calendar year) 3. Neighborhood Characteristics • Historic District • Active Neighborhood Group 4. Current Status • Single Family Home • Multi-Family(less than 4 units) • Multi-Family(more than 4 units) • Rental Property • For Sale • Adequate off-street parking • Inadequate off-street parking • Foreclosure • The Program Coordinator will solicit input from various departments including the Community Development Group, Building Maintenance, Police, and City Managers Office to evaluate potential properties. A rating sheet will be created to rank all of the properties maintained in the database based on the number of criteria met. Special consideration will be given to those properties that are for sale-both single family and multi family units. • Properties will be ranked by the number of criteria that are met and a target list of properties will be developed for purchase for the Program. • Properties surrounding a selected property will be evaluated to determine what appropriate measures can be taken to encourage the property owners to improve their property through existing grant or educational property owner assistance seminars. Purchase of Property: • Annually,the target list of properties will be submitted for approval by the City Council. Once the list has been approved staff will request the authority to obtain appraisals of the top three properties on the list. • Once a property has been selected for purchase with Program funds, the Program Coordinator will contact the owner to determine interest in selling their property. • If the owner of the property is a willing seller,a written appraisal shall be obtained from an appraiser certified by the State of Illinois. Such appraisal shall be based primarily upon the market approach to value. The appraiser shall be instructed to obtain photographs of the subject property and any improvements thereon. • Upon receipt of written appraisal, the Project Coordinator will present an evaluation of the property and the initial offer to the City Manager, who in turn will forward the information to the Council to requesting approval to move ahead with presenting the offer to the seller. • If an offer is accepted,an initial contract will be drawn up by the Legal Department and be contingent on Council final approval. Contracting Rehabilitation of Property: • The funding budgeted for the Program will be used to target two to three properties per year. • Up to 10 percent of the overall budget for the Program will be set aside annually for professional services;which may include the contracting of an outside firm to establish the rehabilitation specifications for the property and/or the construction management of the project. • The Program Coordinator will once again solicit input from various departments including the Community Development Group and Building Maintenance to determine the guideline requirements for the rehabilitation of the selected property. • Once the rehabilitation guidelines are determined,a RFP will be sent to an architectural firm to determine the specifications for rehabilitation of the property. • Based on the specifications for rehabilitation of the property, the City will enter into a development agreement to purchase and complete the rehabilitation of the property per the specifications. • Any proceeds received from the final sale of properties will be deposited back into the account to provide additional funding for future years to either supplement the budget or provide flexibility with the established funds to be utilized for other pending projects. ......„<._._.....—,..--.-...---,---.....<—<.--.--...,--..,.—.....<—<—„-....—.....---...„--..„...,,,„---„.„<<”<..<--„.....-.....---.....,„_„—„,,....„.—......,....--,.—,,..,-----.------,...—.....—......, ...—.,—..--....,....---„,......... ........,..... . . ... 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''''',., N 1; d 2005: Year of the Neighborhood What is the Year of the Neighborhood? • Increasing Awareness • Reintroducing existing programs • Unveiling new programs • Showcasing the City's Great Neighborhoods • Energize the City's Neighborhood Organizations �SSl1I NF�GI/�O .0 `lw r 7 i GO A Len_T-t.-- 2005 2005: Year of the Neighborhood Neighborhood Improvement Initiatives • Property Improvements • Infrastructure Improvements • Public Safety • Beautification • Community Building N EIGJ1 Ale ELI 2005: Year of the Neighborhood 2005 Property Improvements Existing Initiatives • Historic Architectural Rehabilitation Grant • Residential Rehabilitation Grant * • Multi-Family Conversion Grant • Get the Lead Out • Façade Improvement Grant • Neighborhood Business Grant rviia 1\ 0\ h 1 Gj/4 ()4' * Increased funding for 2005 ......y Ego ,....i.,.. 1 . \..., 44 v vl 444H 4 _ 2005 2005: Year of the Neighborhood Property Improvements New Initiatives • Problem Property Acquisition Program p Y Improvement• Pro ert Grant Program fr Chain Link Fence Removal Grant Program fr Exterior Paint Grant Program Siding Removal Grant Program 1. i� NE1Gf 0 bt � fi EI 1 4 C; 1-1%.* 2005 2005: Year of the Neighborhood . . ...... ......,..... ... ..............______________. ....... ..,_........._____.......,............, . ...................... ........._....._______......,......_________,........__......._..... .......... . .. .. . • Infrastructure Improvements Existing Initiatives • • Overhead Sewer Program • Lateral Sewer Replacement • Neighborhood Sidewalk Program • Neighborhood Storm Sewer Reconstruction • ADA Sidewalk Replacement Ramps • Mid-Block Street Lighting* _ ,---0, NEIG/[13( ��- � �,� `��oo * Increased funding for 2005 � � '� ' i...,N4 2005 2005: Year of the Neighborhood • . , . „ ,,. , , . . . . ..„ . . , „ , . . 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