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HomeMy WebLinkAbout05-200 Resolution No.05-200 RESOLUTION APPROVING CHANGE ORDER NO. 2 AND FINAL IN THE CONTRACT WITH LAYNE WESTERN FOR REPAIRS TO DEEP WELL 4A (Airlite Water Treatment Plant) WHEREAS,the City of Elgin has heretofore entered into a contract with Layne Western.for repairs to Deep Well 4A at the Airlite Water Treatment Plant; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 2 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No.2 and Final,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: June 22, 2005 Adopted: June 22, 2005 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk ELGIN, ILLINOIS DEEP WELL 4A AT AIRLITE CHANGE ORDER NO. 2 AND FINAL SCOPE This Change Order No. 2 adjusts the Contract Price to account for additions and modifications as indicated below. BASIS FOR CHANGE 1. Electrical Cable for the Submersible Motor and Pump. The electrical cable for the submersible motor and pump was determined to be bad during the reinstallation. Replacement cable has increased cost. 2. Re pulling the well pump, motor, and piping. Additional work was done to re-pull the well pump, motor, and piping after the cable was determined to be bad. 3. Check Valve and Gate Valve Replacement. This work included installation of the new gate and check valves at the top of the well. 4. The circumstances necessitating the change in performance were not reasonably foreseeable at the time the original contract was signed; the changes implemented by this Change Order No. 2 and Final are germane to the original contract as signed; and this Change Order is in the best interest of the City of Elgin and authorized by law. CHANGES IN CONTRACT AMOUNT Adjustments to the Contract Price resulting from the aforementioned items shall be the negotiated lump sum prices covering all compensation due for the work as shown in Table 1. CHANGE IN CONTRACT TIME No adjustments to the Contract Times shall be given for Work completed under this change order. CO2-1 CHANGE ORDER NO. 2 Table 1 Summary of Contract Price Changes ITEM ADD DEDUCT 1. Electrical Cable $312.00 2. Re-Pulling the well pump,motor, and piping $6,751.00 3. Check and Gate Valve Replacement $3,231.00 II � TOTAL ADD $10,294.00 TOTAL DEDUCT 0.00 NET CONTRACT PRICE CHANGE $10,294.00 CONTRACT AMOUNT $110,890.00 NET COST OF CHANGE ORDER NO. 1 $47,695.04 NET COST OF CHANGE ORDER NO. 2 $10,294 NEW CONTRACT AMOUNT $168,879.04 ACCEPTANCE The changes and conditions set forth in this Change Order No. 2 and Final accepted. All other provisions of the Contract remain unchanged. LAYNE WESTERN. CITY OF ELGIN, ILLINOIS (Contractor) (Owner) By: C~ By: CM11L •�+•••• Date: G//2/CAS Date: CO2-2 ELGIN,ILLINOIS DEEP WELL 4A AT AIRLITE CHANGE ORDER NO. 2 AND FINAL SCOPE This Change Order No. 2 adjusts the Contract Price to account for additions and modifications as indicated below. BASIS FOR CHANGE 1. Electrical Cable for the Submersible Motor and Pump. The electrical cable for the submersible motor and pump was determined to be bad during the reinstallation. Replacement cable has increased cost. 2. Re-pulling the well pump,motor, and piping. Additional work was done to re-pull the well pump, motor, and piping after the cable was determined to be bad. 3. Check Valve and Gate Valve Replacement. This work included installation of the new gate and check valves at the top of the well. 4. The circumstances necessitating the change in performance were not reasonably foreseeable at the time the original contract was signed; the changes implemented by this Change Order No. 2 and Final are germane to the original contract as signed; and this Change Order is in the best interest of the City of Elgin and authorized by law. CHANGES IN CONTRACT AMOUNT Adjustments to the Contract Price resulting from the aforementioned items shall be the negotiated lump sum prices covering all compensation due for the work as shown in Table 1. CHANGE IN CONTRACT TIME No adjustments to the Contract Times shall be given for Work completed under this change order. CO2-1 CHANGE ORDER NO. 2 Table 1 Summary of Contract Price Changes ITEM ADD DEDUCT 1. Electrical Cable $312.00 2.Re-Pulling the well pump,motor, and piping $6,751.00 3.Check and Gate Valve Replacement $3,231.00 TOTAL ADD $10,294.00 TOTAL DEDUCT 0.00 NET CONTRACT PRICE CHANGE $10,294.00 CONTRACT AMOUNT $110,890.00 NET COST OF CHANGE ORDER NO. 1 $47,695.04 NET COST OF CHANGE ORDER NO. 2 $10,294 NEW CONTRACT AMOUNT $168,879.04 ACCEPTANCE The changes and conditions set forth in this Change Order No. 2 and Final accepted. All other provisions of the Contract remain unchanged. LAYNE WESTERN. CITY OF ELGIN, ILLINOIS (Contractor) (Owner) By: _ ! � B Date: Date: 111 ./P4 CO2-2 • ,c4 OF foci \� City of Elgin Agenda Item No. , I E TED L 0 , G 00 June 3, 2005 1 N TO: Mayor and Members of the City Council FINANCIALLY STABLE CITY60VERNMENT EFFK IENT SERVICES, AND DUALITY INFRASTRUCTURE FROM: Olufemi Folarin, City Manager Paul Miller, Interim Water Sys m Superintendent SUBJECT: Change Order No 2 and Final for Well 4A at Airlite Street Plant PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a resolution approving Change Order No. 2 and Final for Well 4A at the Airlite Street Plant. RECOMMENDATION It is recommended that the Mayor and the City Council authorize the execution of Change Order No.2 and Final in the amount of$10,294 for Well 4A repairs at the Airlite Street Plant. BACKGROUND On August 11, 2004, Council approved a contract with Layne Western to repair Well 4A because the pump and motor failed. A base bid was requested for Scope of Services and Unit Pricing for all necessary labor and equipment to pull the pump and motor, perform all necessary equipment inspection and repair, and reinstallation of the equipment. A lump sum award for the base bid was made, with additional work authorized as necessary per the unit prices in the bid. The total contract amount is actually increased over the base bid amount as a result of increased quantities of material purchased per unit price. The cost per unit price did not change from the original bid. On February 9, 2005, Council approved the purchase of a Byron Jackson 350 HP motor from Layne Western in the amount of$47,695.04. Change Order No. 2 and Final includes the electrical cable for the submersible motor and pump that was determined to be bad during the reinstallation of the pump, re-pulling the well pump, motor and piping, and replacement of the check and gate valves. The work has been completed and the pump is fully operational. The cost of the Change Order No. 2 and Final is $10,294. Please see the attached change order for detailed descriptions of the additional work items. r COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None • Change Order No. 2 and Final for Well 4A at Airlite Plant June 3, 2005 Page 2 FINANCIAL IMPACT The Final contract with Layne Western is as follows: Budget Account number 401-4002-771.40-02 $110,890. Account number 401-4002-771.91-46,project number 409652 57,991. Total $168,881. Expenditures Original contract $110,890. Change Order No. 1 47,695. Change Order No. 2 10,294. Total $168,879. Balance remaining $ 2. There are sufficient funds budgeted ($57,991) and available ($10,295) in the.Water Operating r"`‘ Fund, Capital Replacements-Other Equipment, account number 401-4002-771.91-46, project number 409652 (Well 4A Repairs) to fund Change Order No. 2 and Final for Well 4A at the Airlite Street Plant. kAlvo LEGAL IMPACT None ALTERNATIVES 1. Approve the change order as recommended. 2. Do not approve the change order as recommended. This is not recommended and will likely result in legal action by the contractor. Respectfully submitted for Council consideration. (PLB/PM) Attachment • Change Order No. 2 and Final for Well 4A at Airlite Plant June 3,2005 Page 3 ELGIN,ILLINOIS DEEP WELL 4A AT AIRLITE CHANGE ORDER NO. 2 AND FINAL SCOPE This Change Order No. 2 adjusts the Contract Price to account for additions and modifications as indicated below. BASIS FOR CHANGE 1. Electrical Cable for the Submersible Motor and Pump. The electrical cable for the submersible motor and pump was determined to be bad during the reinstallation. Replacement cable has increased cost. 2. Re-pulling the well pump, motor, and piping. Additional work was done to re-pull the well pump, motor, and piping after the cable was determined to be bad. 3. Check Valve and Gate Valve Replacement. This work included installation of the new gate and check valves at the top of the well. 4. The circumstances necessitating the change in performance were not reasonably foreseeable at the time the original contract was signed;the changes implemented by this Change Order No. 2 and Final are germane to the original contract as signed; and this Change Order is in the best interest of the City of Elgin and authorized by law. CHANGES IN CONTRACT AMOUNT Adjustments to the Contract Price resulting from the aforementioned items shall be the negotiated lump sum prices covering all compensation due for the work as shown in Table 1. CHANGE IN CONTRACT TIME No adjustments to the Contract Times shall be given for Work completed under this change order. f Change Order No. 2 and Final for Well 4A at Airlite Plant June 3, 2005 Page 4 CHANGE ORDER NO. 2 Table 1 Summary of Contract Price Changes ITEM ADD DEDUCT 1. Electrical Cable $312.00 2.Re-Pulling the well pump,motor, and piping $6,751.00 3. Check and Gate Valve Replacement $3,231.00 TOTAL ADD $10,294.00 TOTAL DEDUCT 0.00 NET CONTRACT PRICE CHANGE $10,294.00 ("lb* CONTRACT AMOUNT $110,890.00 NET COST OF CHANGE ORDER NO. 1 $47,695.04 NET COST OF CHANGE ORDER NO.2 $10,294 NEW CONTRACT AMOUNT $168,879.04 ACCEPTANCE The changes and conditions set forth in this Change Order No. 2 and Final accepted. All other provisions of the Contract remain unchanged. LAYNE WESTERN. CITY OF ELGIN, ILLINOIS (Contractor) (Owner) By: By: risk Date: Date: