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Home My WebLink About05-199 1 Resolution No.05-199 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH MARTAM CONSTRUCTION, INC. (Lawrence and McClure Water Main Project) WHEREAS, the City of Elgin has heretofore entered into a contract with Martam Construction, Inc. for the Water Main on Lawrence Avenue from State Street to Airlite Water Treatment Plant and McClure from Lawrence to Murray Avenue Project; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: June 22, 2005 Adopted: June 22, 2005 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk ALVORD, BURDICK & HOWSON, L.L.C. ENGINEERS CHICAGO, IL. Change Order No. 1 and Final City of Elgin SHEET 1 OF 12 PROJECT: Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain CHANGE ORDER NO . 1 AND FINAL LOCATION: Elgin, Illinois CONTRACTOR: Martam Construction, Inc . DATE: May 2 , 2005 I . A. DESCRIPTION OF CHANGES INVOLVED 1 . Reduction of watermain diameter from 20-inch to 16-inch diameter from Station 124+00 to Station 133+23 (Lawrence Avenue from Jackson Street to State Street) . Item Bid No . Description L. F . Price Total 61A 16-inch Pipe, In Trench 623 $ 82 $51, 086 62A 16-inch Pipe, In Casing 285 $174 $49, 590 Add: $100, 676 Deletion of 20-inch diameter pipe, in trench and in casing is accounted for under subsection 16, final quantity adjustments ( See Page 7 ) . 2 . Furnish and install two 8-inch service connections between Stations 129+50 and 130+50 to comply with the easement agreement between the City and Fox River Hills Condominium ( Developer: Thomas Hartwell) for easement granted to the City. Add: $11 , 200 . 00 3 . Furnish and install 18 . 1 feet of 36" D. I . P. Storm Sewer at Thomas Moore Drive and Country Knoll Lane . 30-inch Storm Sewer shown on Contract Plans . Add: $ 5, 506 . 12 4 . 6-inch sewer replacement and structure at Hubbard Avenue . Add: $ 2 , 905 . 00 Change Order No . 1 SHEET 2 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain 5 . Additional work for replacement of Thirteen (13 ) Lead Water Services on Mc Clure Avenue . Add: $ 6, 500 . 00 6 . Replace Brick manhole with 4-foot diameter precast manhole, relocated to not be above Sanitary service Connection, on Mc Clure Avenue . Add: $ 1, 500 . 00 7 . Disconnection of sanitary service line from storm sewer and Reconnection of sanitary sewer to City sanitary sewer in Mc Clure Avenue . Add: $ 3 , 200 . 00 8 . Repair of damaged fiber optic conduit in Mc Clure Avenue . Add: $ 1, 905 . 11 9 . Materials purchased by Contractor per the Contract but not installed due to design changes and instead delivered to the City. Design change required to increase the capacity of the transfer line to meet growing demand in the west zone . Unit Item Quantity Price Total 20-inch Butterfly Valve 1 $2 , 980 $2 , 980 . 00 Flushing Hydrant 2 $2 , 090 $4, 180 . 00 15% Mark -up $1, 074 . 00 $8, 234 . 00 Add: $8 , 234 . 00 10 . Additional 997 square yards of pavement restoration on Hoxie Avenue . The original street was chip and seal and could not be reasonably patched. Additional quantities were required to pave the section of Hoxie Avenue between Lawrence Avenue and Highland Avenue . Add: $32 , 901 . 00 Change Order No . 1 SHEET 3 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain 11 . Additional 890 square yards of parking lot pavement restoration at Airlite Water Treatment Plant . Add: $30 , 800 . 00 12 . Removal and Replacement of 236 lineal feet of curb and gutter at Airlite Water Treatment Plant . Add: $ 4 , 012 . 00 13 . Credit to City for City response to resident complaint regarding pavement patch at Lawrence Avenue and Crytal Avenue . Delete: $ 140 . 73 14 . Credit of City to paint eight (8) Fire Hydrants installed by Contractor . Delete : $ 600 . 00 15 . Additional control valve vault, interior piping, and the Exterior Piping from watermain Station 7+05 (Stationing per Contract) to the Clear Water Reservoirs (Nos . 1 & 2 ) at the Airlite Water Treatment Plant in accordance with Drawings 1R1, 2R1, D5a, D6a, E1R1 and E2R1 . (The deletion of the Contract quantities of piping and appurtenances is listed under Subsection 5) . a. Electrical (2 ) 2 . 5 " Electrical Ducts (2 ) 245 LF @ $7 . 50/LF $3 , 675 . 00 Concrete Encasement 8 . 5 CY @ $360/CY $3 , 060 . 00 Pull Box (4 'x4 'x2 ' ) $1, 800 . 00 Electrical for Vault and Building $32 , 565 + 7 . 47% (Negotiated) $35 , 000 . 00 Subtotal $43 , 535 . 00 b. Add Control Vault Structure Concrete Slab: 4 . 2 CY @ $700/CY $ 2 , 940 . 00 Concrete Walls : 11 . 75 CY @ $770/CY $ 9 , 047 . 50 Concrete Roof : 3 . 3 CY @ $1, 600/CY $ 5, 280 . 00 Excavation, Backfill and Spoil Removal : 112 CY @ $26/CY $ 2 , 912 . 00 Shoring $ 3 , 000 . 00 Access Hatch $ 2 , 645 . 00 Change Order No . 1 SHEET 4 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain Bilco Ladder $ 1 , 200 . 00 Reinforcing Steel 2 , 865 lbs x $1 . 60/lb $ 4 , 584 . 00 Subtotal $31, 608 . 50 c . Add Control Vault Piping and Valves 16-inch Solenoid Controlled Throttling Valve, Cla-Val Model No . 131-37BCDSYKCKK $19 , 205 . 00 16-inch Propeller Meter Sparling Model No . FM184-161-1-2-00 Register Model No . FT194 $ 5, 960 . 00 12-inch Butterfly Valve, Flanged $ 2 , 800 . 00 16-inch Victaulic Coupling $ 395 . 00 12-inch Victaulic Coupling $ 239 . 00 (2 ) 16-inch Flg x MJ Sleeve $ 1 , 360 . 00 (2 ) 12-inch Flg x MJ Sleeve $ 832 . 00 (2 ) 16-inch fig X PE 1 ' 9 " pipe $ 1 , 000 . 00 (4) 12-inch Flg x PE 2 ' 6" pipe $ 1, 600 . 00 12-inch Flg 5 ' 1" Spool $ 534 . 00 Labor for installation and painting $ 8, 500 . 00 Subtotal $42 , 425 . 00 d. Outside Vault Structure, Piping and Valves i) 20-inch Piping Contract : 705 LF (Credit under Unit Prices) Revised: 965 LF Add 155 LF ii) Granular Backfill Contract : 120 CY (Credit under Unit Prices) Revised 1500 CY Add 1380 CY iii) Pavement Removal and Replacement Contract : 97 SY (Credit under Unit Prices) Revised: 305 SY Add 208 SY iv) 20-inch bends Add: 45° bend, 11 1/4° Bend & 20 " x 16 " Reducer Delete : 22 1/2° Bend & 20 " Tee v) 20-inch Remotely Operated Valve and Vault Contract : 1 Ea. (Credit under Unit Prices) Change Order No . 1 SHEET 5 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain Revised: None vi) Sewer Replacement Contract : 18-inch Sewer, 22 LF (Paid under change order) Revised 8-inch Sewer, 20 LF vii) Air Release Manhole Contract : None Revised: 1 EA. viii) Clearwell Connection Contract : 13 LF of 20-inch Pipe (2 ) 20-inch 90° Bends Revised: 3 LF of 16-inch Pipe (2 ) 16-inch 90° Bends ix) Clearwell Core Holes and Linkseals Contract : For 20-inch Pipe Revised For 16-inch Pipe x) 16-inch Pipe & 16-inch Fittings Contract : None Revised: 64 LF of Pipe (2 ) 16" x 12 " Tees (2 ) 90° Bends 16" Tee 16" x 6" Tee xi) 12-inch Pipe, in trench Contract : None Revised: 22 LF xii) 16-inch Butterfly Valve and Vault Contract : None Revised: 4 EA. xiii) Flushing Hydrants Contract : 2 EA. (Credit under Unit Prices) Revised: None xiv) Fire Hydrants Contract : None Revised: 1 EA. xv) 20-inch Butterfly Valve Vault Contract : 2 EA. (Credit under Unit Prices) Revised: None xvi) Topsoiling and Sodding Restoration (No Change in quantity or price - To be paid at unit prices in Contract) Summary of above subsection d(The Contractor will be paid a Lump Sum Price for Work between Sta . 7+05 and the Clearwell Connections, broken down in the following manner) : • Change Order No . 1 SHEET 6 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain Change Order Unit Item Description Quantity Price Total i 20-inch Pipe 965 LF $ 82 $79, 130 ii Granular Backfill 1500 CY $ 19 $28, 500 iii Pavement Removal 305 SY $ 8 $ 2 , 440 Pavement Rep1 . 305 SY $ 36 $10, 980 iv Additional Bends $ 2 , 795 Deleted Bends <$5 , 560> v 20-inch Remotely Operated Valve vi 8-inch Sewer Replacement 20 LF $ 28 $ 560 18-inch Sewer Replacement 22 LF $69 $ 1, 518 vii Air Release Manhole 1 EA $2500 $ 2 , 500 viii Clearwell Pipe (Net) 3 LF $ 82 $ 246 90° Bends 2 EA $ 790 $ 1, 580 ix Core Holes (See Credits in next section) x 16-inch Pipe 64 LF $ 82 $ 5, 248 & Fittings $ 5, 640 xi 12-inch Pipe 22 LF $ 68 $ 1, 496 xii 16-inch BF Valve 4 EA $5, 400 $21, 600 xiii Flushing Hydrants xiv Fire Hydrant 1 EA $3 , 000 $ 3 , 000 xv 20-inch BF Valve xvi Topsoiling and Sodding (No Change) Subtotal $161, 673 Prices Revised Connection to Clear Water Reservoir No . 1 Contract Price: $8, 500 Deletions : 6 . 5 LF of 20-inch Pipe <$533> 20-inch 90° Bend <$980> Core Hole and Link Seal <$295> Revised Price $6, 692 (Contract Item No . 5, Connection to Reservoir No . 1, not paid, deleted from Contract . ) Change Order No . 1 SHEET 7 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain Connection to Clear Water Reservoir No . 2 Contract Price : $9 , 800 Deletions : 6 . 5 LF of 20-inch Pipe <$533> 20-inch 90° Bend <$980> Core Hole and Link Seal <$295> Revised Unit Price $7 , 992 (Contract Item No . 6 , Connection to Reservoir No . 2 , not paid, deleted from Contract) Total $176, 357 Summary of Item 15 . 15a. Electrical $ 43 , 535 . 00 15b. Structure $ 31, 608 . 50 15c . Interior Piping and Valves $ 42 , 425 . 00 15d. Exterior Piping and Valves $176 , 357 . 00 Add: $293 , 925 . 50 16 . Contract Quantity Adjustments based on Final Quantities - See next Sheet . Delete : $583 , 090 . 00 - Final Payment:No.8-April 26,2005--- Plan _--_--_�_ i fI Pla Unit Quantity _Percent Contract Contract _ Contract Amount Item I Description Unit Quantity Price Completed of Total Amount Addition Credit 1720-Dia.Water Main in trench L.F 12871 $82.00 11,676 90.7 957,432.00 _-($97,990.00)_ $1,055,422_00 2 20'in Casing L.F 24 $180.00 24 100.0 4 320.00 _ $4_320.00 " 3 24"in trench L.F 1770 $98.00 1,770 100.0 173,460.00 $173 460.00 - 4 30"Casing LF 24 $132.00 24 100.0 3 168.00 _ $1168.00 5 Connection to Res#1 ,LS , 1$8,500.00 0 0.0 0.00 ($8,500 00) $8,500.00 6Y t-t n n ______ 6 Connection to Res#2 LS 1 $9 800.00 0 0.0 0.00 ($9,800.00) - $9 800.00 0 511 Imo- 7 Conn. 16"at Lawrence LS 1, $14,000.00 1 100.0 14,000.00 $14,000.00 CT X11 B Conn.16'at Wilson LS 1 $14,000.00 1 100.0 14,000.00 $14 000.00 11 9120"BFV 8 vault EACH, 9 $4,600.00 7, 77.8 32,200.00 ($9,200.00) _-$41,400.00 I-'- (D LQ 10120•ROVs EACH 1 $19,200.00 0 0.0 0.00 ($19,200.00) $19200.00 1-) tj O (1) 1 1124"BEV 8 VAULT EACH 2 $6,200.00 2, 100,0 12,400.00 7$12,400.00 I-. n I-11 12 Flushing Hydrant EACH) 7 $2500.00 5 71.4 12,500.00 ($5000.00) _ $1;500.00 N- CD a 13 Fire Hydrant EACH 1 4, $3,000.00 3 I 75.0 . 9,000.00 ($3,0_00.00) $12,000.00 CT ['J 11 14 4"Sewer Replacement L.F 22 $20.00{ 0 0.0 0.00 ($440.00) __$44000 (D >4 I-4 ci 15 8"Sewer Replacement L.F 596 $28.00 657 110.2 18,396.00, $1,708.00 __$16 688.00 (D 16 10"Sewer Replacement L.F 872 $32.00 833 95.5 26,656.00 ($1,243.00) _ $277904 00 ,D 1-4- I-1 17 12'Sewer Replacement IL.F 342 $40.00 300 87.7 12,000.00 ($1,680.00) _-_$13,660.00 (11 18 15_SSewer Replacement L.F 160 $50.00 1 160 100.0 8 000.00. $6 000.00 Fy- Z 19 18"Sewer Replacement L.F 66', $69.00 74 112.1 5,106.00 1 $552.00 $4,554_00 (D (D O 20 24"Sewer Replacement L.F 85, $92.00 15 17.6 1,380.00 ($6,440.00) $7,820.00_ Ij 21 30'Sewer Replacement L.F 18 $120.00 I 24 133.3 2,880.00 I $720.00 $1160.00 t"h 22 Granular Trench Backfill C.V. 23280 $19.00 17,962 77.2 341,278.00 ($101,042.00) $442,320_00 y N I-' 23 Roadway Pavement Removal S.Y. 9680 $8.00 9,586 99.0 76,688.00 I ($752.00) 577,440 00 Q 24 Roadway Pavement Replacement S.Y. 9680 $36.00 7 9, 88 82.5 287,496.00 _ ($60,984.00) 53413,480.00 (D 25 Sidewalk Removal S.F 126901 $1.00 3,140, 24.7 3,140.00 ($9,550.00) _$12,690.00_ (11 26 Sidewalk Replacement S.F 12690 $3.50 3,140 _ 24.7 10,990.00 ($33,425.00) $44,415 A 15.00 l 27 Ashphalt Driveway Removal S.Y. 356 $5.00 52 _ 14.6 260.00 ($1,520.00) $1,780.00 (-1-28 Ashphalt Driveway Replacement S.Y, 356' $30.00 52 _ 14.6 1,560.00 ($9,120.00) $10,680.00 29 Concrete Driveway Removal S.Y. _ 371 $5.00 351 94.6 1,755.00' ($100.00) _ • $1,855.00 (D W 30 Concrete Driveway Replacement S.Y. 371_ $38.00 351 94.6 13,338.00 ($760.00) $14-_,098 00 C CT 31 Combination Curb and Gutter Removal L.F 6174 $4.00 4,931 79.9 19,724.00 ($4972.0) _$24,6,90.00_ CT 32 Combination Curb and Gutter Replacement L.F 6174 $13.00 4,155 67.3 54,015.00 __($26,247.00) $00,262.00 33 Topsoil and Sodding S.Y. 4556 $5.50- 4,556 100.0 25,058.00 $25,058.00 34 Auguring under Trees EACH 52 $100.00 12 23.1 - 1,200.00 ($4,000.00) $5,200_00 l' CT 35 Traffic Control LS 1 $170,000.00 1 100.0 170,000.00 5170,000.00 (1) 11 36 Temporary Sort ace over Trench S.Y. 7162 $8.00 5,418 75.6 43,344.00 ($13,952.00) $57,296.00 (D 37 Video Filming__ _ _- LS 1 $2500.00 1 100.0 2,500,00 $2,500 00 FT a) 311 Relocate Power Pole EACH 1 $3,200.00 0 0.0 000 ($3,200_0C) _$3,200 00 C-f 39 Remove Existing Wire Fence L.F 125 $4.00 0 0.0 0,00 ($500.00) _ $50n 00 40 Replace Existing Wire Fence L.F 125 $16.00 0 0.0 0.00 ($2,000.00) $2,000.00 (11 41 Air Release Valve and Manhole EACH 4 $2,500.00 4 100.0 10,000.00 $10,000_00_ CT 42 Inlet Removal EACH 11 $100.00 7 63.6 700.00 ($400.00) $_1,10000 ID 43 Inlet Replacement EACH 11 $700.00 7 63.6 4,900.00 ($2,800.00) $7,700.00' Ij 44 2-1/2 Dia.Fiber Optic Conduit LS I $160,000.00 1 100.0 160,000.00 $160,000.00 45 Conn.to e_on Murray LS 1 $4,800.00 1 100.0 4,800.00 $4,600.00 D1 46 DI Pipe House Sewer Replacement LF 1000 $42.00 918 91.8 38,556.00 (53,444.00) $42 00000 N- 47 Granular Trench Backbit C.Y. 100 $46.00 10 10.0 460,00 ($4,140.00) $4,600.00_ 48 Class B Concrete C.Y. 20 $360.00 0 0.0 0,00 1$7,200.00) $7,200.00 49 Contaminated Soil C.Y. 50 $120.00 i 225 450.0 27,000.00 521,000.00 $6,000.00 50 Fluorocarbon Rubber EACH 10 $1,100.00 8 80.0 8,800.00 ($2,200.00) $11,000.00 (n 51 Rock Excavation C.Y. 20 $120.00 0 0.0 0_00 I ($2,400.00) $2,400.00 z 52 Hand Mining ,L.F 25$600.00 15 60.0 9,000.00 _ ($6,000.00) 515000.00_ 53 Special Roadway Pavement Replacement S.Y. 50 $8.00 0' 0.0 0.00' ($400.00) $400 00 LI 54 Replacement of Ext.Lead House Service 1" EACH 69 $1,700,00 41 59.4 69,700.00 ($47,600.00) $117,300_00 y 55 Replacement of Ext.Lead House Service 1-1/2" EACH 3 L $3,200,00 0 0.0 0.00 ($9,600 00) 59,600.00 56 Replacement of Ext.Lead House Service 2_ LEACH 3$3 800.00 0, 0.0 0.00 ($11,400.00) $11,400.00 CO 57 Not Used ` 58 Not Used 59 Not Used t - 0 60 Not Used rij 61420"Pipe in Trench L.F 153 88.00 0 0.0 0.00 ($13,464.00) $13,464.00 N 62 20"Pipe in Casing� � L.F 280, 180.00 0 0.0 0.00 ($50,400. $50400.00_ -63 36"Casing Under Railroad L.F 60 400.00 60 100.0 24,000.00 I ~ $24 0000 00 NJ 64 36"Casing_Under Road Crossing L.F 220 360.00- 225 102.3 81,000.00 $1,800.00 $79,20.00 65 Conn.to 12"at Kimball LS 1 9,600.00 1 100.0 9,600.00 $1160.00 66 Fire Hydrant EACH- 1 3,000.00 1 100.0 3,000.00 __$3,000_00 ~67 Granular Trench Backlit! C.Y. 280 19.00 280 100.0 5,320.00 $_5,320.0 F 68 Sidewalk Removal _ S ( 825 1.00 825 100.0 825.00] 582500 69 Sidewalk Replacement S.F 825 3_50 825 100.0 2,887.50 _ 52,867.50 70 Traffic Control LS 1 15,000.00 1 100.0 15,000.00 $15,000 00 71 Video Filming LS 1 2000_00 1 100.0 2,000.00 _ $2,000.00 72 8"Water Conn W/24"x8'Tee and Gate Valve EACH 2 6,400.00 0, 00 • 0.00 $11600 00 $12,800.00 $25,780.00 ($608,870.00) ($583,090 00) - --- __ 2,636,792.50 $2,830,7_92 50 $3,41,1882.50 Change Order No . 1 SHEET 9 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain B. REVISION IN PRICE C . REASON FOR CHANGES 1 . Add $100, 676 . 00 1 . Pipe size reduced due (Deletions included in to recommendations to subsection 16) the City based on hydraulic model study conducted after bid. 2 . Add $11, 200 . 00 2 . Service connections requested, after bid, by Fox River Hills Condominium (Developer: Thomas Hartwell) to comply with easement agreement . 3 . Add $5 , 506 . 12 3 . Pipe encountered in field was 36-inch diameter. 4 . Add $2 , 905 . 00 4 . Buried structure encountered along watermain route. Replacement to comply with IEPA standards . 5 . Add $6, 500 . 00 5 . Utility ductbank owned by SBC precluded directionally drilling house services . 6 . Add $1, 500 . 00 6 . Relocation of manhole to not be above sanitary sewer service connection. 7 . Add $3 , 200 . 00 7 . Requested by City to separate sanitary and storm sewer. 8 . Add $1, 905 . 11 8 . Fiber Optic damaged by City Contractor . 9 . Add $8, 234 . 00 9 . Consumable special order materials purchased by City since Contractor could not return items deleted from Contract after purchase . Change Order No . 1 SHEET 10 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain 10 . Add $32 , 901 . 00 10 . Restoration required by impact of Project . 11 . Add $30 , 800 . 00 11 . Restoration required by impact of Project . 12 . Add $4, 012 . 00 12 . Restoration required by impact of Project . 13 . Delete $140 . 73 13 . Contractor did not respond to City' s request . Work performed by the City. 14 . Delete $600 . 00 14 . City assumed responsibility for painting the Fire Hydrants . 15 . Add $293 , 925 . 50 15 . Flow Control Valve and pipe invert elevation designed based on hydraulic model study conducted after bid. New watermain route from Station 7+05 to Clear Water Reservoirs, at the Airlite Water Treatment Plant, selected to save City $140 , 000 in pipe casing and soil bracing work. 16 . Delete $583 , 090 . 00 16 . Contract Quantity Adjustments Net Deletion of $ 80 , 566 . 00 Change Order No . 1 SHEET 11 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain II . CHANGE ORDER CONDITIONS 1 . This Change Order does not relieve the Contractor form strict compliance with the guarantee provisions of the Original Contract, particularly those pertaining to performance and operation of equipment . 2 . The Contractor expressly agrees that he will place under his coverage of his Performance and Payment bonds and Contractor' s Insurance . All work covered by the Change Order . 3 . The Contractor waives all rights to claims against the Owner for any indirect costs with this or any other change order. III . STATUTORY BASIS FOR CHANGE ORDER 1 . The above changes were not foreseeable, for the reasons listed, at the time the Contract with Martam Construction, Inc . was authorized. 2 . The subject changes are in the best interests of the City and are authorized by law. 3 . The above listed changes are germane to the intent and scope of the original contract . Change Order No . 1 SHEET 12 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain IV. ADJUSTMENTS IN AMOUNT OF CONTRACT 1 . Amount of Original Contract $ 3 , 419 , 882 . 50 2 . Net addition due to all previous Change Order Nos . 0 through 0 0 . 00 3 . Amount of Contract, not including this Change Order $ 3 , 419, 882 . 50 4 . Deletion to Contract due to this Change Order ($80 , 566 . 00) 5 . Amount of Contract including this Change Order $ 3 , 339 , 316 . 50 6 . Change in Final Contract Amount Compared to Original Contract Amount -2 . 36% RECOMMENDED FOR ACCEPTANCE BY ALVORD, BURDICK & HOWSON L.L. C . : ‘7070.r.- Bon G. Mui Date Principal ACCEPTED BY MARTAM CONSTRUCTION INC. (CONTRACTOR) : ---- By: - ��:-- 61e1/0 ( Tamas Kutrovatz Date President APPROVED BY THE %TY OF .m N: By: 144' tt oil"' Olufemi F. Da e Ci Mana - f `A ,cy°F Etc, Agenda Item No. `l. �` o"`.. City of Elgin ti.. tr E Rqt DFEO. L June 3, 2005 G r 0 TO: Mayor and Members of the City Council N FROM: Olufemi Folarin, City Manager ...No.QUALITY FRA ICES, RE EF FK[ENT SERVICES, AND QUALITY INFRASTRUCTURE Paul Miller, Interim Water Syst m Superintendent SUBJECT: Change Order No.1 and Final Acceptance of the Water Main on Lawrence Avenue from State Street to Airlite Water Treatment Plant and McClure from Lawrence to Murray Avenue project. PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to approve Change Order No. 1, and final acceptance of the water main project on Lawrence Avenue, from State Street to the Airlite Water Treatment Plant, completed by Martam Construction. RECOMMENDATION rik It is recommended that the City Council approve Change Order No. 1 and the final acceptance for the Lawrence Avenue from State Street to Airlite Water Treatment Plant and McClure from Lawrence to Murray Avenue water main project and authorize the execution of final Change Order No. 1 in the amount of$80,566.00 (deduct)with Martam Construction. BACKGROUND The Lawrence Avenue to Airlite water main project extended a 20-inch water main from the 24- inch main at Lawrence and McClure Avenues to the Airlite Water Treatment Plant (WTP). The project was approved by the City Council on May 12, 2004. This main transfers water from the Riverside WTP to the Airlite reservoirs, where it can be re-pumped to the high and west pressure zones. Change Order No. 1 and Final covers 16 items, which includes 13 additional and 3 deducts. The additional items are as follows: 16-inch pipe on Lawrence Avenue from Jackson to State Street $100,676.00 Two 8-inch services connections 11,200.00 18.1 ft of 36-inch storm sewer at Thomas More 5,506.12 6-inch sewer replacement at Hubbard Avenue 2,905.00 Replacement of 13 lead water services on McClure Avenue 6,500.00 r. Replacement of a brick manhole on McClure Avenue 1,500.00 Miscellaneous storm and sanitary sewer repairs 3,200.00 Repair of damaged fiber optic in McClure Avenue $1,905.11 • C.O. #1 &Final Lawrence Ave. Water Main June 3,2005 Page 2 Material not installed due to design changes 8,234.00 997 square yards of pavement restoration on Hoxie Avenue 32,901.00 890 square yards of parking lot restoration at Airlite WTP 30,800.00 Replacement of 236 lineal feet of curb and gutter at Airlite WTP 4,012.00 Control valve vault, piping, and electrical work 293,925.50 Total of additional items $503,264.73 The deduct items are as follows: Response to a resident's complaint about pavement at Lawrence/Crystal ($140.73) Credit for eight(8)unpainted underground flushing hydrants (600.00) Contract quantity adjustments ($583,090.00) Total of the deduct items ($583,830.73) For a complete list of add and deduct items with descriptions, please see the attached change order document. eillik The net change is a deduction of$80,566.00 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None Vik...F NANCIAL IMPACT The final contract with Martam Construction is as follows: Amount of the original Contract $3,419,882.50 Change Order No. 1 (Deduct) ($ 80,566.00) Riverside to State portion (project number 409583) ($ 30,220.50) Revised Contract Amount $3, 309,096.50 The final accounting for the project is as follows: Account Number Project No. Budget Amount 382-4000-795.92-41 409587 $ 27,200.00 384-4000-795.92-41 409587 2,850,000.00 420-0000-771.92-41 409587 25,000.00 384-4000-795.93-41 409598 $ 540,000.00 Total Budget $3,442,200.00 C.O. #1 &Final Lawrence Ave. Water Main June 3, 2005 Page 3 Expenditures: Martam Construction $3,309,096.50 Alvord, Burdick& Howson 50,000.00 Miscellaneous $ 2,538.00 Total Expenditures $3,361,634.00 Balance Remaining $ 80,566.00 LEGAL IMPACT None ALTERNATIVES 1. Accept Change Order#1 and Final. 2. Do not accept this Change Order. Respectfully submitted for Council consideration. PLB/PM Attachment ALVORD, BURDICK & HOWSON, L.L.C. ENGINEERS CHICAGO, IL. Change Order No. 1 -Final City of Elgin SHEET 1 OF 12 PROJECT: Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain CHANGE ORDER NO. 1 LOCATION: Elgin, Illinois CONTRACTOR: Martam Construction, Inc . DATE: May 2, 2005 I . A. DESCRIPTION OF CHANGES INVOLVED 1 . Reduction of watermain diameter from 20-inch to 16-inch diameter from Station 124+00 to Station 133+23 (Lawrence Avenue from Jackson Street to State Street) . Item Bid No. Description L.F. Price Total 61A 16-inch Pipe, In Trench 623 $ 82 $51, 086 62A 16-inch Pipe, In Casing 285 $174 $49, 590 Add: $100, 676 Deletion of 20-inch diameter pipe, in trench and in casing is accounted for under subsection 16, final quantity adjustments ( See Page 7) . 2 . Furnish and install two 8-inch service connections between Stations 129+50 and 130+50 to comply with the easement agreement between the City and Fox River Hills Condominium ( Developer: Thomas Hartwell) for easement granted to the City. Add: $11, 200. 00 3 . Furnish and install 18 . 1 feet of 36" D. I .P. Storm Sewer at Thomas Moore Drive and Country Knoll Lane. 30-inch Storm Sewer shown on Contract Plans . Add: $ 5, 506. 12 4 . 6-inch sewer replacement and structure at Hubbard Avenue . Add: $ 2, 905. 00 Change Order No. 1 SHEET 2 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain 5 . Additional work for replacement of Thirteen (13) Lead Water Services on Mc Clure Avenue. Add: $ 6, 500 . 00 6. Replace Brick manhole with 4-foot diameter precast manhole, relocated to not be above Sanitary service Connection, on Mc Clure Avenue. Add: $ 1, 500.00 7 . Disconnection of sanitary service line from storm sewer and Reconnection of sanitary sewer to City sanitary sewer in Mc Clure Avenue. Add: $ 3, 200.00 8 . Repair of damaged fiber optic conduit in Mc Clure Avenue. Add: $ 1, 905. 11 9. Materials purchased by Contractor perr the Contract but not installed due to design changes and instead delivered to the City. Design change required to increase the capacity of the transfer line to meet growing demand in the west zone. Unit Item Quantity Price Total 20-inch Butterfly Valve 1 $2, 980 $2, 980 .00 Flushing Hydrant 2 $2, 090 $4,180. 00 15% Mark -up $1, 074 .00 $8, 234 . 00 Add: $8, 234 .00 10 . Additional 997 square yards of pavement restoration on Hoxie Avenue. The original street was chip and seal and could not be reasonably patched. Additional quantities were reuired to pave the section of Hoxie Avenue between Lawrence Avenue and Highland Avenue. Add: $32, 901 . 00 Change Order No. 1 SHEET 3 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain 11 . Additional 890 square yards of parking lot pavement restoration at Airlite Water Treatment Plant. Add: $30, 800.00 12 . Removal and Replacement of 236 lineal feet of curb and gutter at Airlite Water Treatment Plant. Add: $ 4, 012. 00 13. Credit to City for City response to resident complaint regarding pavement patch at Lawrence Avenue and Crytal Avenue. Delete: $ 140. 73 14 . Credit of City to paint eight (8) Fire Hydrants installed by Contractor . Delete: $ 600. 00 15. Additional control valve vault, interior piping, and the Exterior Piping from watermain Station 7+05 (Stationing per Contract) to the Clear Water Reservoirs (Nos. 1 & 2) at the Airlite Water Treatment Plant in accordance with Drawings 1R1, 2R1, D5a, D6a, E1R1 and E2R1 . (The deletion of the Contract quantities of piping and appurtenances is listed under Subsection 5) . a. Electrical (2) 2 . 5" Electrical Ducts (2) 245 LF @ $7 . 50/LF $3, 675. 00 Concrete Encasement 8 . 5 CY @ $360/CY $3, 060. 00 Pull Box (4 'x4 'x2 ' ) $1, 800 . 00 Electrical for Vault and Building $32, 565 + 7 .47% (Negotiated) $35, 000.00 Subtotal $43, 535 . 00 b. Add Control Vault Structure Concrete Slab: 4 .2 CY @ $700/CY $ 2, 940 . 00 Concrete Walls: 11 .75 CY @ $770/CY $ 9, 047 . 50 Concrete Roof: 3 .3 CY @ $1, 600/CY $ 5, 280 . 00 Excavation, Backfill and Spoil Removal : 112 Cl @ $26/CY $ 2, 912 . 00 Shoring $ 3, 000 . 00 Access Hatch $ 2, 645. 00 Change Order No. 1 SHEET 4 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain Bilco Ladder $ 1, 200 . 00 Reinforcing Steel 2, 865 lbs x $1 . 60/lb $ 4, 584 . 00 Subtotal $31, 608 . 50 c . Add Control Vault Piping and Valves 16-inch Solenoid Controlled Throttling Valve, Cla-Val Model No. 131-37BCDSYKCKK $19, 205 . 00 16-inch Propeller Meter Sparling Model No. FM184-161-1-2-00 Register Model No. FT194 $ 5, 960. 00 12-inch Butterfly Valve, Flanged $ 2, 800. 00 16-inch Victaulic Coupling $ 395. 00 12-inch Victaulic Coupling $ 239. 00 (2) 16-inch Fig x MJ Sleeve $ 1, 360.00 (2) 12-inch Flg x MJ Sleeve $ 832 .00 (2) 16-inch fig X PE 1 ' 9" pipe $ 1, 000. 00 (4) 12-inch Fig x PE 2 ' 6" pipe $ 1, 600 . 00 12-inch Flg 5 ' 1" Spool $ 534 . 00 Labor for installation and painting $ 8, 500. 00 Subtotal $42, 425.00 d. Outside Vault Structure, Piping and Valves i) 20-inch Piping Contract: 705 LF (Credit under Unit Prices) Revised: 965 LF Add 155 LF ii) Granular Backfill Contract: 120 CY (Credit under Unit Prices) Revised 1500 CY Add 1380 CY iii) Pavement Removal and Replacement Contract: 97 SY (Credit under Unit Prices) Revised: 305 SY Add 208 SY iv) 20-inch bends Add: 45' bend, 11 1/4 ' Bend & 20" x 16" Reducer Delete: 22 1/2' Bend & 20" Tee rv) 20-inch Remotely Operated Valve and Vault (, Contract: 1 Ea. (Credit under Unit Prices) Change Order No. 1 SHEET 5 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain Revised: None vi) Sewer Replacement Contract: 18-inch Sewer, 22 LF (Paid under change order) Revised 8-inch Sewer, 20 LF vii) Air Release Manhole Contract: None Revised: 1 EA. viii) Clearwll Connection Contract: 13 LF of 20-inch Pipe (2) 20-inch 90' Bends Revised: 3 LF of 16-inch Pipe (2) 16-inch 90' Bends ix) Clearwell Core Holes and Linkseals Contract: For 20-inch Pipe Revised For 16-inch Pipe x) 16-inch Pipe & 16-inch Fittings Contract: None Revised: 64 LF of Pipe (2) 16" x 12" Tees (2) 90' Bends 16" Tee 16" x 6" Tee xi) 12-inch Pipe, in trench Contract: None Revised: 22 LF xii) 16-inch Butterfly Valve and Vault Contract: None Revised: 4 EA. xiii) Flushing Hydrants Contract: 2 EA. (Credit under Unit Prices) Revised: None xiv) Fire Hydrants Contract: None Revised: 1 EA. xv) 20-inch Butterfly Valve Vault Contract: 2 EA. (Credit under Unit Prices) Revised: None xvi) Topsoiling and Sodding Restoration (No Change in quantity or price - To be paid at unit prices in Contract) Summary of above subsection d (The Contractor will be paid a Lump Sum Price for Work between Sta. 7+05 and the Clearwell Connections, broken down in the following) : Change Order No. 1 SHEET 6 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain Change Order Unit Item Description Quantity Price Total i 20-inch Pipe 965 LF $ 82 $79, 130 ii Granular Backfill 1500 CY $ 19 $28, 500 iii Pavement Removal 305 SY $ 8 $ 2, 440 Pavement Repl . 305 SY $ 36 $10, 980 iv Additional Bends $ 2, 795 Deleted Bends <$5, 560> v 20-inch Remotely Operated Valve vi 8-inch Sewer Replacement 20 LF $ 28 $ 560 18-inch Sewer Replacement 22 LF $69 $ 1, 518 vii Air Release Manhole 1 EA $2500 $ 2, 500 viii Clearwell Pipe (Net) 3 LF $ 82 $ 246 90' Bends 2 EA $ 790 $ 1, 580 ix Core Holes (See Credits in next section) x 16-inch Pipe 64 LF $ 82 $ 5, 248 & Fittings $ 5, 640 xi 12-inch Pipe 22 LF $ 68 $ 1, 496 xii 16-inch BF Valve 4 EA $5, 400 $21, 600 xiii Flushing Hydrants xiv Fire Hydrant 1 EA $3, 000 $ 3, 000 xv 20-inch BF Valve xvi Topsoiling and Sodding (No Change) Subtotal $161, 673 Prices Revised Connection to Clear Water Reservoir No. 1 Contract Price: $8, 500 Deletions : 6.5 LF of 20-inch Pipe <$533> 20-inch 90' Bend <$980> Core Hole and Link Seal <$295> Revised Price $6, 692 (Contract Item No. 5, Connection to Reservoir No. 1, not paid, deleted from Contract) Change Order No. 1 SHEET 7 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain Connection to Clear Water Reservoir No. 2 Contract Price: $9, 800 Deletions: 6.5 LF of 20-inch Pipe <$533> 20-inch 90' Bend <$980> Core Hole and Link Seal <$295> Revised Unit Price $7, 992 (Contract Item No. 6, Connection to Reservoir No. 2, not paid, deleted from Contract) Total $176, 357 Summary of Item 15 . 15a. Electrical $ 43, 535. 00 15b. Structure $ 31, 608 .50 15c. ' Interior Piping and Valves $ 42, 425 . 00 15d. Exterior Piping and Valves $176, 357 .00 Add: $293, 925 .50 16. Contract Quantity Adjustments based on Final Quantities - See next Sheet. Delete: $583, 090.00 Change Order No. 1 SHEET 8 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain • Change Order No. 1 SHEET 9 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain B. REVISION IN PRICE C . REASON FOR CHANGES 1 . Add $100, 676 .00 1 . Pipe size reduced due (Deletions included in to recommendations to subsection 16) the City based on hydraulic model study conducted after bid. 2 . Add $11, 200 . 00 2 . Service connections requested, after bid, by Fox River Hills Condominium (Developer: Thomas Hartwell) to comply with easement agreement. 3 . Add $5, 506. 12 3 . Pipe encountered in field was 36-inch diameter. 4 . Add $2, 905 . 00 4 . Buried structure encountered along watermain route . Replacement to comply with IEPA standards . 5 . Add $6, 500 . 00 5 . Utility ductbank owned by SBC precluded directionally drilling house services . 6 . Add $1, 500 . 00 6. Relocation of manhole to not be above sanitary sewer service connection. 7 . Add $3, 200 . 00 7 . Requested by City to separate sanitary and storm sewer. 8 . Add $1, 905 . 11 8 . Fiber Optic damaged by City Contractor. 9 . Add $8, 234 . 00 9 . Consumable special order materials purchased by City since Contractor could not eik return items deleted from Contract after purchase. Change Order No. 1 SHEET 10 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain 10. Add $32, 901.00 10. Restoration required by impact of Project. 11 . Add $30, 800 . 00 11 . Restoration required by impact of Project. 12 . Add $4, 012 .00 12 . Restoration required by impact of Project. 13. Delete $140 . 73 13. Contractor did not respond to City' s request. Work performed by the City. 14 . Delete $600. 00 14 . City assumed responsibility for painting the Fire Hydrants . (00‘ 15. Add $293, 925 . 50 15. Flow Control Valve and pipe invert elevation designed based on hydraulic model study conducted after bid. New watermain route from Station 7+05 to Clear Water Reservoirs, at the Airlite Water Treatment Plant, selected to save City $140, 000 in pipe casing and soil bracing work. 16. Delete $583, 090 . 00 16. Contract Quantity Adjustments Net Deletion of $ 80, 566. 00 rub. Change Order No. 1 SHEET 11 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain II . CHANGE ORDER CONDITIONS 1 . This Change Order does not relieve the Contractor form strict compliance with the guarantee provisions of the Original Contract, particularly those pertaining to performance and operation of equipment. 2 . The Contractor expressly agrees that he will place under his coverage of his Performance and Payment bonds and Contractor' s Insurance. All work covered by the Change Order. 3 . The Contractor waives all rights to claims against the Owner for any indirect costs with this or any other change order. III . STATUTORY BASIS FOR CHANGE ORDER 1 . The above changes were not anticipated, for the reasons listed, at the time the Contract with Martam Construction, Inc. was authorized. 2 . It is in the best interest of the City to approve the above listed changes . 3 . The above listed changes are germane to the intent and scope of the original contract. r • Change Order No. 1 SHEET 12 OF 12 City of Elgin Lawrence Avenue from State Street to Airlite Water Treatment Plant Watermain IV. ADJUSTMENTS IN AMOUNT OF CONTRACT 1 . Amount of Original Contract $ 3, 419, 882 .50 2 . Net addition due to all previous Change Order Nos . 0 through 0 0 . 00 3 . Amount of Contract, not including this Change Order $ 3, 419, 882 .50 4 . Deletion to Contract due to this Change Order ($80, 566. 00) 5 . Amount of Contract including this Change Order $ 3, 339, 316.50 RECOMMENDED FOR ACCEPTANCE BY ALVORD, BURDICK & HOWSON L.L.C. : By: Bon G. Mui Date Principal ACCEPTED BY MARTAM CONSTRUCTION INC. (CONTRACTOR) : By: Tamas Kutrovatz Date President APPROVED BY THE CITY OF ELGIN: By: Olufemi Folarin Date City Manager eow