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Home My WebLink About05-159 , Resolution No. 05-159 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH INSITUFORM TECHNOLOGIES, USA, INC. FOR 2004 SEWER LINING PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Insituform Technologies, USA, Inc. for the 2004 Sewer Lining Project; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: May 11, 2005 Adopted: May 11, 2005 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk ELGIN, ILLINOIS PROJECT 339070, Sewer Lining 2004 CHANGE ORDER No. 1 and Final CONTRACT: Sewer Lining 2004 SCOPE: This Change Order No. 1 and Final will increase the quantities of some items and decrease the quantities of other items as set forth in Attachment A hereto. The general contractor for this project is Insituform Technologies USA, Inc. of Lemont, Illinois. REASON FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the City of Elgin and is authorized by law; the changes necessitating this change order were unforeseeable at the time of the original agreement; and the changes provided for by this change order are germane to the original agreement. SUMMARY OF CHANGES IN CONTRACT AMOUNT: Description of Work Original Deleted Added Actual Unit Cost Cost Qty(LF) Qty(LF) Qty(LF) Qty(LF) Sewer Liner Complete 8" 323 774 1097 $ 34.00 $ 37,298.00 Sewer Liner Complete 15' 4031 -4031 0 $ 42.00 $ - Sewer Liner Complete 24" 340 697 1037 $ 110.00 $114,070.00 Sewer Liner Complete 18" 0 874 874 $ 70.00 $ 61,180.00 Sewer Liner Complete 21" 0 _ 1271 1271 $ 89.00 $113,119.00 Total Final Cost $325,667.00 Original Contract $217,684.00 Amount Over Awarded Contract $107,983.00 The original contract with Insituform Technologies USA, Inc. is$217,684.00. By reason of Change Order No. 1 and Final, the contract for the Sewer Lining 2004 will be increased in the amount of one hundred seven thousand nine hundred eighty three and 00/100 dollars ($107,983.00), 49.6% of the original contract. The new contract amount, inclusive of Change Order No. 1 and Final is three hundred twenty five thousand six hundred sixty seven and 00/100 ($325,667.00). CHANGE ORDER No.1 and Final April 12,2005 PAGE 2 OF 2 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this day of , 2005. Recommended: Public Works Department By: e 14 AI\ Title: Rccc Je, 3-- Date: �y Z9 6C Accepted: i,/ c �.� Insituform Technologies USA, Inc. Party of the Second Part(Contractor) By: gill Title: .O��J G� /1Lc�ncz9. y Date: 4// 3 /0,) Approved: CITY OF ELGIN Partys .d• First ' - Owner) By: ,` OL MUM, • Title: Date: 47///20 oS OF Et°i �ti Agenda Item No. • ,�, City of Elgin !S vii , J''iTCD j�6^� EG L 00: April 22,2005 ' 1, a, alp I N TO: Mayor and Members of the City Council FINANCIALLY STABLE CITYGOVERNMENT EFFICIENT SERVICES, AND QUALITY INFRASTRUCTURE FROM: Olufemi Folarin, City Manager John M. Loete, Public Works rector SUBJECT: Change Order No. 1 and Final for 2004 Sewer Lining Project PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a resolution approving Change Order No. 1 and Final for the 2004 Sewer Lining Project. RECOMMENDATION It is recommended that City Council approve Change Order No. 1 and Final with Insituform Technologies USA, Inc. in the amount of $107,983.00 for the 2004 Sewer Lining Project and direct staff to execute the necessary documents. BACKGROUND On February 24, 2004, Council approved the contract with Insituform Technologies USA, Inc. for the 2004 Sewer Lining Project. The scope of the project was to install a fiberglass liner in an old section of storm sewer on Raymond Street that will be taking much more flow due to the sewer separation on Bent Street and to install a fiberglass liner in the old combined sewer on Douglas Avenue after the sewer separation project in that area was completed. The contractor completed the lining on Raymond Street during the spring of 2004, but was delayed in doing the work on Douglas Avenue. The Sewer Separation Project contractor had numerous problems and was ultimately removed from the job. Another contactor was brought in to finish the work, but because of the delays,the separation work was not completed until November. The lining project started in late November with the preparatory cleaning and televising of the lines. When the lining work started in January, 2005, some of the existing sewer segments were found to be of a larger pipe size than noted in the plans. In addition, two segments were eliminated that had been completely replaced by the separation project and so did not require lining. The contractor advised staff, about half way through the work on Douglas, of the situation and that the affected work would be charged at a higher rate due to the larger sizing. In order not k' to delay the project any further staff, the contractor was authorized to proceed. r Change Order No. 1 and Final for 2004 Sewer Lining Project April 22, 2005 Page 2 The sizing changes were unanticipated because the sewer atlas records used to develop the bid are usually quite accurate. The majority of the original bid called for the lining of 15 inch pipe along most of the length of Douglas from River Bluff to Kimball. Most of the sewer turned out to not be 15 inch pipe but rather 18, 21, and 24 inch pipe. The original contract had unit prices for the 15 and 24 inch sizes,but not for 18 and 21 inch. With the change in pipe size known, staff negotiated prices with the contractor for the two pipe sizes that were not included in the original bid. The negotiated prices can be seen in the table of the attached change order. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None cylkFINANCIAL IMPACT The final contract with Insituform is as follows: o Original Contract Amount: $217,684.00 o Change Order No. 1: $107,983.00 o Final Contract : $325,667.00 rik Payments made to date (total): $217,659.20 Final payment: $108,007.80 Sufficient funds have been transferred into the Sewer Fund, account number 430-4202-772.93- 90, project number 339070, 2004 Sewer Lining Project to establish an available balance of $108,007.53 to cover the cost of the change order and final payment. 41/LEGAL IMPACT None ALTERNATIVES 1. Approve the change order as recommended. 2. Do not approve the change order as recommended. This is not recommended and will likely result in legal action by the contractor. Respectfully submitted for Council consideration. (CAB] elm. Attachment ELGIN, ILLINOIS PROJECT 339070, Sewer Lining 2004 CHANGE ORDER No. 1 and Final CONTRACT: Sewer Lining 2004 SCOPE: This Change Order No. 1 and Final will increase the quantities of some items and decrease the quantities of other items as set forth in Attachment A hereto. The general contractor for this project is Insituform Technologies USA, Inc. of Lemont, Illinois. REASON FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the City of Elgin and is authorized by law; the changes necessitating this change order were unforeseeable at the time of the original agreement; and the changes provided for by this change order are germane to the original agreement. SUMMARY OF CHANGES IN CONTRACT AMOUNT: Original Deleted Added Actual Description of Work Qty(LF) Qty (LF) Qty(LF) Qty (LF) Unit Cost Cost Sewer Liner Complete 8" 323 774 _ 1097 $ 34.00 $ 37,298.00 Sewer Liner Complete 15" 4031 -4031 0 $ 42.00 $ - Sewer Liner Complete 24" 340 697 1037 $ 110.00 $114,070.00 Sewer Liner Complete 18" 0 874 874 $ 70.00 $ 61,180.00 Sewer Liner Complete 21" 0 1271 1271 $ 89.00 $113,119.00 Total Final Cost $325,667.00 Original Contract $217,684.00 Amount Over Awarded Contract $107,983.00 The original contract with Insituform Technologies USA, Inc. is $217,684.00. By reason of Change Order No. 1 and Final, the contract for the Sewer Lining 2004 will be increased in the amount of one hundred seven thousand nine hundred eighty three and 00/100 dollars ($107,983.00), 49.6% of the original contract. The new contract amount, inclusive of Change Order No. 1 and Final is three hundred twenty five thousand six hundred sixty seven and 00/100 ($325,667.00). CHANGE ORDER No. 1 and Final April 12,2005 PAGE 2 OF 2 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this day of , 2005. Recommended: Public Works Department By: Title: 1v6 C;G Uocs Date: Accepted: 04 d f r 7 -N. Insituform Technologies USA, Inc. Party of the Second Part (Contractor) By: Title: Date: Approved: CITY OF ELGIN Party of the First Part (Owner) By: Title: Date: