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HomeMy WebLinkAbout04-44 Resolution No. 04-44 RESOLUTION AUTHORIZING THE DISTRIBUTION OF GRANTS TO YOUTH SPORTS ORGANIZATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that David M. Dorgan, City Manager, is hereby authorized and directed to distribute grants to the following youth sports organizations for the purposes specified herein and pursuant to the terms and conditions in the agreements between the City of Elgin and the respective youth sports organizations: League Project Funding Request American Legion Batting cage, helmet rack, Limestone warning track $ 1,900 Classic Little League Bleacher Pads, irrigation $14,000 Continental Little League Score Boards (3) $13,500 National Little League Repair storage facility $17,500 Babe Ruth League Field renovation $ 5,500 Youth Football Score board, bleachers (4) $11,000 *Contingency $ 3,480 Total Grant Allocations $66,880 s/Ed Schock Ed Schock, Mayor Presented: February 25, 2004 Adopted: February 25, 2004 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum _ Dolonna Mecum, City Clerk E t February 6, 2004 G c__ •N TO: Mayor and Members of the City CouncilRECREATIONAL LEISURE n Nr.<ar ralRnl- vvcR rarNlrlYs Y rR All <tllf YN"+ FROM: David M. Dorgan, City Manager Monica Meyers, Director of Parks and Recreation SUBJECT: Request for Approval of the Youth Sports Grants Capital Improvement Grants PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to approve the 2004 Youth Sports Capital Improvement Grants as recommended by the Parks and Recreation Advisory Board at its January 27, 2004 meeting. RECOMMENDATION It is recommended that the City Council approve the 2004 Youth Sports Grants Capital Improvement Grants totaling $66,880 as recommended by the Parks and Recreation Advisory board. BACKGROUND The City council allocated $66,880 in the 2004 budget to distribute among the nine youth sports organizations for capital improvement projects. In 2003, the program emphasis was placed upon concession stand enlargement, storage facilities, score boards and safety issues. The majority of projects allocated for 2003 are completed with the exception of the storage facility at American Little League. This structure is nearing completion as the foundation and floor are complete. The 2004 funding will be utilized for repair of a storage facility, bleachers, score boards and an irrigation system. The following is a summation of the projects for 2004: League Project Funding Request American Legion Batting cage,helmet rack, Limestone warning track $ 1,900 Classic Little League Bleacher Pads, irrigation $14,000 Request for Approval of the Youth Sports Grants Capital Improvement Grants February 6,2004 Page 2 League Project Funding Request Continental Little League Score Boards (3) $13,500 National Little League Repair storage facility $17,500 Babe Ruth League Field renovation $ 5,500 Youth Football Score board,bleachers (4) $11,000 *Contingency $ 3,480 Total grant allocations $66,880 *The contingency funds will be utilized for the installation of the score boards. This includes rental equipment and contractors necessary for the wiring and control panel installations. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Input was received from the youth sports organizations and approved by the Parks and Recreation Advisory Board on January 27, 2004. FINANCIAL IMPACT The proposed grant requests total $66,880. There are sufficient funds budgeted and available ($66,880) in the Riverboat Fund, account number 275-0000-791.80-44, Youth Sports Grants to fund these grant requests. LEGAL IMPACT None. ALTERNATIVES 1. To approve the 2004 Youth Sports Grants Capital Improvement Grants as recommended by the Parks and Recreation Advisory Board. 2. Do not approve the above funding plan. Respectfully submitted for Council consideration. JTB YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE (Revised January 27,2004) 2003 2004 2005 2006 2007 Future American 2 Score Board$9,000 Field lights girls ADA restrooms Lights Minor field Field renovation Storage bldg. $13,000 -0- championship field $40,000 (round up all Total$22,000 vegetation,grade, Total$35,000 Total$45,000 drainage, irrigation and seed) American Legion Replace light cross Bat cage,helmet Netting Field lights Irrigation -0- arms Rack,limestone Total$57,500 Total$6,000 Total: $1,900 Total :$17,500 Total$8,000 Classic -0- Bleacher pads and Asphalt parking Upgrade softball and Bath room and storage Fencing irrigation announcers booth Jr/Sr Total$10,000 Total -0- Total: $14,000 Total$15,000 Total TBD Continental New concession bldg. Score boards(3) batting cages Asphalt parking lot Water and sewer Field renovation $40,000 extension championship field(round up vegetation,grade, drainage,irrigation Total$40,000 Total: $13,500 Total$9,500 Total: TBD Total TBD and seeding) National Bury over head Repair of Bleachers(10) Asphalt parking lots Field lights#2 Field renovation electric line Storage Building Pads(2) and paths championship Total: $17,500 field(round up Total$3,000 Total:$12,800 vegetation,grade, Total TBD Total TDB drainage,irrigation and seeding) Babe Ruth Replace main water Field Renovation line. $4,000 Replace back stop $1,500,asphalt walks $3,500 Total: $5,500 G:\City Wide Shared\Cow Memos\COW Memos 2004\03 February 11\P&R Youth Sports Grants Capital Improvement Program Part 2.doc YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE (Revised January 27,2004) 2003 2004 2005 2006 2007 Future Total$9,000 -0- score board,$5,000 fencing,$10,000 Lights for upper field Picnic tables and Bleachers for 4 Bleachers$6,000 la playground cheerleaders and Youth Football P yl Total$11,000 Total 55,000 players Total :19,000 Total: $5,000 Kickers -0-Tent -0- Goal signs$300 Drainage$44,000 Light fields 7&8 Future lighting/shelter Total: $2,500 Total$151,500 Heat -0- large bleachers 2 Announcer -0- -0- sets booth/water Total$4,000 ftn/dugout roofs Total Sub total: $80,000 Sub Total: $63,400 Sub total:to be -0- -0_ determined contingency: $8,000 Contingency:$3,480 Budget:$62,480 Budget$62,480 Budget: $88,000 Budget: $66,880 *Note Items in 2003 are items that have been completed. *Note: the contingency is necessary for the installation of the score boards. Past experience has shown that additional funds were needed for wiring and electrical upgrade work that was unknown until the time of installation. 2004 projects are the approved and budgeted projects. All future years are projections only. The project listings are subject to change based upon yearly requests from the Youth Sports Groups Association, Parks and Recreation Advisory Board recommendations, budget, and City Council approval. G:\City Wide Shared\Cow Memos\COW Memos 2004\03 February 11\P&R Youth Sports Grants Capital Improvement Program Part 2.doc YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE (Revised January 27,2004) F:\General Services\Parks&Rec\Youth Sports Groups\LL GRANTS 5 year plan 2004.doc G:1City Wide Shared\Cow Memos\COW Memos 2004\03 February 11\P&R Youth Sports Grants Capital Improvement Program Part 2.doc