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Home My WebLink About04-323 Resolution No.04-323 RESOLUTION ESTABLISHING FEES FOR THE USE OF THE HEMMENS CULTURAL CENTER WHEREAS, the Office of the City Manager of the City of Elgin has recommended that the fees and charges heretofore established for the use of the Hemmens Cultural Center be revised; and WHEREAS, the City Council of the City of Elgin concurs in the recommendations of the Office of the City Manager for the years 2005, 2006 and 2007. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That from and after January 1, 2005 fees and charges for the use of the Hemmens Cultural Center shall be in accordance with the following schedule: I. Event Time 2005 2006 2007 Stage Monday-Thursday per hour, three hour minimum $264 $280 $295 Friday-Sunday per hour, three hour minimum $301 $315 $330 (includes lobby, dressing & rehearsal rooms) Second Performance, same day Monday-Thursday $ 98 $105 $110 Friday-Sunday $125 $130 $136 Exhibition Hall Monday-Thursday, per hour, three hour minimum $131 $140 $147 Friday-Sunday, per hour, three hour minimum $168 $175 $184 One half of Exhibit Hall: 50% full rate Lobby Monday-Thursday per hour, three hour minimum $247 $260 $273 Friday-Sunday per hour, three hour minimum $280 $295 $310 Entire Building Monday-Thursday, per hour, three hour minimum $306 $320 $336 Friday-Sunday, per hour, three hour minimum $360 $380 $399 II. Rehearsal & Move-In/Out Times (3 hour minimum, unless consecutive to public event) 2005 2006 2007 Stage Per Hour Monday-Thursday $ 54 $ 60 $ 63 Friday-Sunday $ 69 $ 75 $ 79 Friday-Sunday other than day of event $103 $110 $116 Exhibition Hall Per Hour Monday-Thursday $ 44 $ 45 $ 47 Friday-Sunday $ 54 $ 60 $ 63 Friday-Sunday other than day of event $ 82 $ 85 $ 90 Entire Building Per Hour Monday-Thursday $ 72 $ 75 $ 79 Friday-Sunday $ 91 $100 $105 Friday-Sunday other than day of event $135 $140 $147 III. Other Spaces Rehearsal Room, Art Gallery, Green Room, (Non-Performance Use) Per Hour Monday-Thursday $ 54 $ 60 $ 63 Friday-Sunday $ 70 $ 75 $ 79 Kitchen (per day, change from equipment to space rental) $ 50 $ 55 $ 58 (included with Exhibit Hall and Entire Building rentals) Equipment Storage per day $116 $125 $132 (for days not within contract period) Equipment used for and personnel working the event shall be additional. Individuals and organizations with not-for-profit status will receive a 35% discount off the base building rental rate upon receipt of appropriate documentation. Elgin resident individuals and organizations will receive a 25% discount off the base building rental rate. Building rental rates on observed city and federal holidays are charged at one and a half times the base rate. Contracts will not be written with more than two consecutive days of non- use. IV. 2005 - 2008 Equipment Rates 2005 2006 2007 1. Acoustical Reflectors (floor per unit) $ 9.50 $ 9.50 $ 10.00 2 . Acoustical Reflectors (hanging, per set) $ 13 .50 $ 13 .50 $ 14 .00 3 . Chairs, metal folding $ .80 $ .80 $ .80 4 . Chairs, padded $ 1.50 $ 1.50 $ 1.50 5. Tables, rectangle $ 4.50 $ 4.50 $ 4.75 6. Tables, round (including cocktail tables) $ 5.00 $ 5.00 $ 5.25 7. ROSCO Dance Floor $105.00 $105.00 $110.00 8. Electric Truck, per hour/per day $ 33 .50 $ 33 .50 $ 35.00 9. Mics & Dl' s (1 included with rental) $ 20.50 $ 20.50 $ 21.50 10. Wireless Mic Surcharge, per day $ 5.00 $ 5.00 $ 5 .25 11. Mirrorball, Blacklights $ 47.00 $ 47.00 $ 49.50 12. Fog Machines, Strobe Lights $ 54.00 $ 54.00 $ 56.75 13. Movie Screen $ 20.50 $ 20.50 $ 21.50 14. Manhasset Music Stands $ .75 $ .75 $ .75 15. Music Stand Lights $ 1.50 $ 1.50 $ 1.75 16. Stage Lectern $ 13 .50 $ 13 .50 $ 14.25 17. Backstage Podium $ 0.00 0.00 $ 0.00 18. Orchestra Pit $ 70.00 $ 70.00 $ 73 .50 19. Piano, Steinway $130.00 $130.00 $136.00 20. Piano, Upright $ 75.00 $ 75.00 $ 78.75 21. Piano, Tuning $120. 00 $120. 00 $126.00 22 . Portable Sound System $ 54 .00 $ 54.00 $ 56.75 23. Projector, 16mm sound, LCD video $ 47.00 $ 47.00 $ 49.50 24. Slide Projector $ 27. 00 $ 27.00 $ 28.25 25. Band Risers $ 6.50 $ 6.50 $ 6.75 26. Choral Risers, per tier $ 4.00 $ 4.00 $ 4.25 27. Followspots $ 81.00 $ 81.00 $ 81.00 28. Table Skirts $ 4.50 $ 4 .50 $ 4.75 29. Tape Recorders (analog, digital or reel to reel, CD player) $ 36.50 $ 36.50 $ 38 .25 30. Pipe and Drape (i.e. , for quick change booths, per foot) $ 1.00 $ 1. 00 $ 1.00 31. Hanging Flag, Scrim or Drops $100. 00 $100.00 $105.00 32. 100 Cup Coffee Urns (one N/C) $ 4.00 $ 4.00 $ 4.25 33. Pyrotechnical Effects per Effect (at discretion of Tech Supervisor) $ 6.00 $ 6.00 $ 6.50 34. Armed Padded Chairs $ 2.50 $ 2.50 $ 2.75 35. VCR & Monitor $ 41.00 $ 41.00 $ 43 .00 Note: The above equipment rates do not include the cost of the operation. Except where otherwise indicated, the rates are on a per contract basis. Under normal use, clean up service is included in the base rental. However, at the discretion of the building manager, sponsoring organizations will be assessed for clean up service when the building is left unusually messy or dirty. V. Labor Rates (per person per hour) 2005 2006 2007 Technicians $ 25.75 $ 27.00 $ 28.50 Senior Technicians $ 38.50 $ 40.50 $ 42.75 Stage Manager $ 38.50 $ 40.50 $ 42 .75 Ushers $ 12.75 $ 13 .50 $ 14 .25 Box Office Ticketing Agents $ 19.75 $ 20.75 $ 22.00 Security Rates established by Police Department Labor rates for Hemmens personnel on observed city and federal holidays are charged at one and a half times the regular rate. The Hemmens reserves the right to determine minimum crew call for event. The Hemmens requires regularly scheduled breaks for crew calls exceeding 5 hours. VI. Ticketing Services 2005 2006 2007 Event Set-Up $ 35 .00 $ 35.00 $ 37.00 Labor Surcharge Per Ticket Printed $ .35 $ .35 $ .35 Credit card service fees charged to lessee events will be deducted from lessee gross sales. s/Ed Schock Ed Schock, Mayor Presented: December 15, 2004 Adopted: December 15, 2004 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk Resolution No. 04-324 RESOLUTION ESTABLISHING FEES FOR THE USE OF THE LORDS PARK PAVILION WHEREAS,the Parks and Recreation Advisory Board of the City of Elgin has recommended the establishment of fees for the use of the Lords Park Pavilion; and WHEREAS, the City Council of the City of Elgin concurs in the recommendations of the Parks and Recreation Advisory Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That from and after January 1, 2005 fees and charges for the use of the Lords Park Pavilion shall be in accordance with the following schedule: I. RENTAL GROUPS: GROUP # OF GUESTS 1 1-100 2 101-200 3 201-300 II. RESERVATION PACKAGES: Package Usage Time Set Up/Tear Down Total Usage Time A 2 hours 30 minutes 3 hours B 4 hours 45 minutes 5.5 hours C 8 hours 1 hour 10 hours No proportional time allowed. III. 2005 MAINTENANCE FEES: BUILDING USE Resident/Nonresident A. Group 1: Package A $ 108.00/$ 135.00 Package B $ 197.00/$ 246.00 Package C $ 358.00/$ 448.00 B. Group 2: Package A $ 215.00/$ 269.00 Package B $ 395.00/$ 493.00 Package C $ 716.00/$ 896.00 C. Group 3: Package A $ 323.00/$ 403.00 Package B $ 591.00/$ 739.00 Package C $ 1075.00/$ 1344.00 IV. 2005 EQUIPMENT CHARGES: A. Tables (3x8 folding) $ 4.00 each (40 tables available) B. Chairs (metal folding) $ 1.00 each(180 chairs available) V. SERVICE FEE: $25 processing fee to change reservation date. VI. SECURITY DEPOSIT: 50% of the rental cost due at the time the reservation is made. One month prior to the reservation date,rental fee must be paid in full. After the event,the security deposit will be refunded providing that all guidelines regarding the rental were met. s/Ed Schock Ed Schock, Mayor Presented: December 15, 2004 Adopted: December 15, 2004 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk