HomeMy WebLinkAbout04-32 JULY,2007
IN REVIEWING THIS FILE,IT WAS DETERMINED THAT AN EXECUTED COPY
OF THE AGREEMENT LISTED BELOW WAS NEVER RETURNED TO THE
CLERK'S OFFICE.
ALL THAT IS AVAILABLE IS THE ATTACHED DRAFT COPY OF THE
AGREEMENT AND ITS SUPPORTING PAPERWORK.
REFERENCE: RESOLUTION NO. 04-32
PASSED: FEBRUARY 25, 2004
SUBJECT: AGREEMENT WITH KANE COUNTY TO EXECUTE A HIGHWAY
PERMIT TO INSTALL A 20 INCH.WATER IN THE KANE COUNTY
RIGHT OF WAY FOR THE FOX LANE WATER MAIN PROJECT
SPEED MESSAGE
TO FROM
< a 1
•SUBJECT i` '';�: r. �t,�. _ o' I,
DATE
N
O
Ct
iQt
t
N
O
V
SIGNED
WilsonJones® WHITE—ORIGINAL CANARY—DUPLICATE
44-900•Duplicate
Resolution No. 04-32
RESOLUTION
AUTHORIZING EXECUTION OF A HIGHWAY PERMIT WITH
KANE COUNTY FOR THE FOX LANE WATER MAIN PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Larry Deibert,Water Director,be and is hereby authorized and directed to execute a Highway Permit
on behalf of the City of Elgin with the Kane County Division of Transportation for the Fox Lane
Water Main Project, a copy of which is attached hereto and made a part hereof by reference.
Ed Schock, Mayor
Presented: February 25, 2004
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Dolonna Mecum, City Clerk
Resolution No. 04-32
RESOLUTION
AUTHORIZING EXECUTION OF A HIGHWAY PERMIT WITH
KANE COUNTY FOR THE FOX LANE WATER MAIN PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Larry Deibert,Water Director,be and is hereby authorized and directed to execute a Highway Permit
on behalf of the City of Elgin with the Kane County Division of Transportation for the Fox Lane
Water Main Project, a copy of which is attached hereto and made a part hereof by reference.
Ed Schock, Mayor
Presented: February 25, 2004
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Dolonna Mecum, City Clerk
r
' G1NAL '0 PY •
K ane County Division of Transportation :Highway Permit q„a.
M „.
41W011 Burlington Road,St Charles,IL 60175 -
Phone(630)584-1171 Fax(630)584-5239
PERMIT INFORMATION
Permit Number TA-2003-0206 Issuance Date
Permit Type Exipration Date Comments
License Agreement Valid until terminated by a wriften90 day notice by the City Elgin
or Kane County
Right-of-Way Alteration 11/15/2004 Mason Road west of Randall Road
Utility Modif or New Const 11/15/2004
DESCRIPTION OF PERMITTED IMPROVEMENTS
Construction of Improvements are located at the intersection of Randall Road and Mason Road in the City of Elgin.The work along
Randall Road includes temporary constructon access,auger,temporary lane closure of Randall Road,installation of a 36 inch casing
pipe and 20 inch water main and the restoration of the right of way along Randall Road.Hereinafter referred to as"Improvements".The'
improvements begin approximately 350 feet northwest of the intersection of Randall Road and Mason Road,continuing southwest to the
intersection of Mason Road and Randall Road,crossing under Randall Road 90 degrees to the roadway,ending 4,100 feet east of the
intersection of Mason Road and Randall Road.The"improvements"are to be constructed according to the following plans:
"City of Elgin,Illinois Fox Lane and Riverside Water Treatment Plant to State Street Water Mains”
Revision date:February 13,2003 Prepared by Alvord,Burdick&Howson,LLC
DEVELOPMENT INFORMATION
Development Name IL Fox Lane&Riverside Water Treatment
Land Use Commercial
Township Elgin
411111)
Section 31
Highway Name Randall Rd
Parcel Number - - -
Construction Cost Estimate $98,000.00
Work Order Number
Permittee
Name Larry Delbert Main Phone (847)931-6100
Company/Title City of Elgin Secondary Phone (847)931-6150
Street Address 150 Dexter Ct Fax (847)931-6152
City/State/Zip Elgin IL 60120 Email
County Contact
Name John Guddendorf Main Phone (630)406-7382
Company/Title Permit Administrator-KDOT Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-5239
City/State/Zip St Charles IL 60175 Email GuddendorfJohn@co.kane.il.ur
County Consultant Rd Imp
Name D Paulus Main Phone (847)697-6700
Company/Title Hampton Lenzini&Renwick Secondary Phone ( ) -
Street Address 380 Shepard Dr Fax (847)697-6753
City/State/Zip Elgin IL 60123-7010 Email dpaulusl @hir.com
41111)
w _
Kane County Division of Transportation ;«
Highway Permit tY \;
't a.v t a
41W011 Burlington Road,St Charles,IL 60175 b ' 7_
Phone(630)5841171 Fax(630)584-5239
GENERAL REQUIREMENTS
1 Permittee is authorized to perform work in the County highway right-of-way to construct Improvements.
2 The County will not participate in any extra work that may arise from this Improvement.
3 The County Permit Department and/or Consultant shall oversee the Improvement in the interest of the County. The
County and/or the County Consultant is not responsible for coordinating the Permittee's materials consultant for
testing on this project.The Permittee will be responsible for the layout of the project.
4 No work is authorized to start until all of the Pre-Construction Requirements have been met.
5 No work activities that disrupt traffic are allowed before 9:00 am or after 3:00 pm.Extended work hours are allowed if
approved by the County and:a)Work is done from behind the barricades and traffic is not disrupted.b)It is proven
that extended hours wilt result in the completion of the Improvements significantly ahead of the County approved
schedule.
6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule.
7 ' An updated schedule shall be submitted to the County every two weeks at site meeting.
8 All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work started.
9 Construction and other related activities of this permit shall not at any time or under any circumstances,create any
hazard to the motoring public.
10 The term,provisions,and conditions of this permit shall apply to the successors or assigns.
11 Contractors must have a copy of this permit at the job site for inspection by the County.
12 The County Permit Department and/or County Consultant shall be notified at least 48 hours in advance of the starting
date of any work on any right-of-way,proof rolls,asphalt work,changes in traffic flow.
13 The Permittee is responsible for damages of any County owned facility within the construction limits of the permitted
activity within the County right-of-way.
PRE-CONSTRUCTION REQUIREMENTS
1 The County receives and approves a progress schedule for the Improvements.
2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(if applicable),
Permittee and Permittee's Contractor.
3 Certificates of Insurance from the Permittee,contractor,and sub-contractors naming the County of Kane and/or the
County's Consultant as additionally named insured.
4 Advanced Warning Signage and/or message board shall be posted by the Permittee and Kane County will handle the
press release notice(s)which wil be published at least 72 hours prior to the start of construction. Notifications shall
communicate the date when construction will start and the duration of the project.
5 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control
maintenance contractor.
6 The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal,
interconnect and approach lighting items in the County right-of-way.
TRAFFIC CONTROL REQUIREMENTS •
1 The County approval is required for any lane closure.Advanced Warning Signage and/or message boards posted at
least 3 days in advance of construction activities that will cause significant disruption(i.e.work changing from one
side of street to the other,lane closures,etc.)to the motoring public.
2 The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in
accordance with the Illinois Department of Transportation standards and the Manual of Uniform Traffic Control
Devices for highway construction,and approved engineering plans.
Kane County Division of Transportation
Highway Permit
f n
41W011 Burlington Road,St Charles,IL 60175
Phone(630)5841171 Fax(630)584-5239
3 The flow of traffic shall not be hindered at any time,unless authorized by the County.
4 The County shall limit work activities in the highway right-of-way if it is determined that such limitations are necessary
to ensure the safety and efficiency of the motoring public.
5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this
Permit including future changes in operation and traffic movements needed because of improvements to or changing •
conditions of the County Highway.
REQUIREMENTS FOR CONSTRUCTION ACTIVITY
1 No equipment(i.e.trenchers,backhoes,etc.)is authorized to operate on the pavement of the roadway and shall be
operated outside the shoulders of the roadway unless pre-approved by the County of Kane.
2 No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway.
3 All disturbed areas in or adjacent to the highway right-of-way shall be properly barricaded overnight,on weekends,
and on days when no work is being performed.Barricades shall be up and in conformance of the Illinois Department
of Transportation standards at all times.
4 Unprotected open trenches are not allowed.
5 The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field
conditions,highway maintenance,or safety problems that become apparent during construction.
6 The Permittee shall receive approval from the County for field changes needed prior to their implementation.
7 Pavement saw cutting is required when there is damage resulting from work activities,along edge of pavement for
widening,or as directed by the County. 4‘1411)
8 The Permittee is responsible during construction for maintenance and upkeep of the right-of-way,vicinity highway
pavement,and Improvements,and other as deemed necessary by the County.This includes,but is not limited to,
removal of mud and debris from highway surface,and the maintenance of drainage systems and turf areas.
9 The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control
devices as provided in approved Improvement plans.
10 The Improvements and work activities required to construct such shall not interfere with natural drainage of the road
and the right-of-way.
11 The Improvements and work activities required to construct such shall not interfere with other area highway
construction or maintenance projects.
12 Trees or shrubbery shall not be removed,cut,trimmed,or disturbed within the highway right-of-way without the
approval of the County.
13 All permanent road signage shall be erected before roadways and accesses are opened to the motoring public. The
Permittee is responsible for any required signs associated with the safe travel of the motoring public through the
construction improvement.
14 Work shall be done on one side of the roadway at a time.
15 Proof roll acceptance of the sub-grade/sub-base by the County is required prior to paving operations.The Permittee
may be required by the County to perform proof rolls after rain events.
16 The County shall suspend construction activities and require a winterization plan if pavement improvements cannot
be completed by November 15th,as determined by the County.The winterization plan shall require: a.Pavement
marking with epoxy paint b.Road surface shall be smooth with feathering of pavement at ends of the project.c.
Road signage as required by the County on permanent posts.d.Shoulders shall be compacted and level with the
roadway pavement.e.Erosion control shall be put in place.f.Monitoring of pavement and shoulder conditions every
two weeks,or after a snow removal operation.This may require additional pavement markings or other remedial work
as required by the County to insure the safety of the motoring public.
•
Kane County Division of Transportation
Highway Permit ,..*1..!rF,
4.1 W 011 Burlington Road,St Charles,IL 60175 ey• — �'
r" hone(630)584-1171 Fax(630)584-5239 ern �
AUTHORIZATION FOR TEMPORARY CONSTRUCTION ACCESS
1 Temporary Construction Access is permitted at the intersection of Randall Road and Mason Road,30 feet south of
the casing pipe and water main location as a right out only.
3 Authorization is contingent upon the installation of a mud tracking system to prevent the spread of debris and
sediments in the County highway right-of-way.Mud tracking shall be placed for a minimum of 150'to allow mud and
debris to fall free of the tires before entering the County highway right-of-way. If mud tracking does not prevent the
deposition of mud and debris,a tire wash shall be constructed to clean mud and debris from tires before entering the
roadway.
4 Use is for construction traffic only.
6 The County reserves the rights to reduce,relocate,or eliminate the temporary access if it is found to be a traffic
hazard or consistent mud and debris are placed on the pavement.
REQUIREMENTS OF THE MUNICIPAUTY
5 The Municipality shall have a resolution passed by their City Council approving an authorized person to sign the
permit on behalf of the City of Elgin.A copy of the passed resolution shall accompany the signed permit when
retumed to the County for issuance.
ENFORCEMENT AND SECURITY
1 The Permittee shall pay any vehicular damage claims related to paving materials that the County deems to be caused
by a failure of the Permittee to follow the requirements of the Paving Requirements section of this permit.The County
shall cause payment of the claim plus processing costs to be made from the letter of credit for this permit if the
Permittee fails to pay the claim as directed by the County.The County Engineer shall have the final decision on any
claim against the contractor for non-compliance.
2 Reduction in the letter of credit will not be granted if any previous bills have not been paid.
3 Violation of any condition of this permit may result in the suspension or revocation of the temporary construction
access.
4 The County shall suspend this permit without notice if any conditions are not followed.
5 The County shall suspend this permit due to a lack of progress.
6 The County has the right to modify the letter of credit for this permit to cure defaults(i.e.engineering review costs,
construction observation,work activity deficiencies,improvement deficiencies,claims for prime damage,etc.).
7 The Permittee shall not perform any work or participate in any activity that is beyond the scope of this permit.
MAINTENANCE 8 RELOCATION RESPONSIBILITIES
1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with its normal
maintenance policies,the drainage system including ditches,pavement widening including turning lanes,pavement
markings and traffic c ontrol devices,curb and/or gutters,shoulders and turf area located within the right-of-way of the
County Highway.
2 The Permittee,after completion and acceptance of the Improvements,may provide additional mowing of turf areas as
needed or provide other maintenance operations such as removing garbage and debris.
rib*
. .
Kane County Division of Transportation
Highway Permit
41W011 Burlington Road,St Charles,IL 60175
Phone(630)584-1171 Fax(630)584-5239
3 The Municipality,after completion and acceptance of the Improvements,shall be responsible for the removal of snow,
ice,gravel,and other debris from the paved surface on the access and all other access roadways to or
from the County Highways keeping them in a safe condition for the motoring public.
4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the
Improvements.
CLAIMS,UEN&LIABILITY
1 The Permittee,its successors,grantees and assigns,covenants and agrees that it will not let or permit or suffer any
lien to be put,placed upon,arise or accrue against the right-of-way or funds of the County in favor of any person or
persons,individual or corporate,furnishing labor or material in any work contemplated herein.Permittee,its
successors,grantees and assigns,further covenants and agrees to hold said right-of-way and/or funds of the County
free from any and all liens,or rights or claims of lien which might arise or accrue under or be based upon any
Mechanic's Lien Law of the State of Illinois either now in force or to be enacted.All contracts and agreements that
may be made by Permittee or Permittee's contractor relating to any work herein proposed shalt expressly state that
the interest and reversion of the County in and to said right-of-way or funds shall be wholly free from and not subject
to any lien or claim of any contractor,subcontractor,mechanic,material man or laborer whether passed upon any
law,regulation of the State of Illinois,or any other authority,now in force or hereafter to be enacted,and Permittee or
Permittee's contractor also agrees and covenants that it will not enter into any contract for such work which shall not
in express terms contain the aforesaid provisions.
2 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or
privilege over any right-of-way or any part of any road which may be under the control or ownership of some other
entity,individual or jurisdictional body or to release Permittee from compliance with the provisions of any laws or
statutes relating to such construction.
3 The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify,
defend and hold harmless and the County,including their elected and duly appointed officials,employees and
representatives from and against any and all claims,suits,actions,losses,expenses,damages,injuries,deaths,
judgments,and demands arising from and relating to the construction and other related activities.
4 The Permittee and all persons involved in the construction and other related activities of this permit shall pay all
damages,judgments,costs and expenses,including attorney fees and court costs in connection with or resulting
from the construction and other related activities of this permit regardless of any limitations of insurance coverage.
5 Any damage to highway facilities and/or facilities of others located within the County Highway right-of-way caused by
the construction of this permit or Improvements to the property served by this Permit This includes,but is not limited
to,the highway pavement,shoulders,ditch fines and signage.
Permit Number. TA-2003-0206
Total Fees: $1,250.00
THE UNDERSIGNED PERMITTEE I APPUCANT AGREES TO FOLLOW ALL REQUIREMENTS OF THIS PERMIT AND THE KANE COUNTY
ACCESS CONTROL REGULATIONS.
Permittee or Authorized Representative(Please Print) Signature Date
Authorized Municipal Officer(Please Print) Signature Date
Authorized County Officer(Please Print) Signature Date
E
L
l
t III i
G , oil I
February 6, 2004 I Ea�� �s
pr�IKl
L,,
G
N ;iii,
TO Mayor and Members of the City Council 10
1
FINANCIALLY STA BLE CITY GOVERN MENT
EFFICIENT SERVICES,
FROM: David M. Dorgan, City Manager AND QUALITYINFRASTRUCTURE
Larry E. Deibert, Water Department Director
SUBJECT: Kane County Highway Permit for Fox Lane Water Main Project.
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorizing Larry E. Deibert, Director of the Water Department, to
execute a Highway Permit to install a 20-inch water main in the Kane County right-of-way.
RECOMMENDATION
It is recommended that the City Council authorize, Larry E. Deibert, Director of the Water
Department, to execute a permit granted by the Kane County Division of Transportation, and
authorize payment to the Kane County Division of Transportation in the amount of$1,250 as a
permit fee.
BACKGROUND
The Fox Lane Water Main project consists of a 20-inch transmission main from the newly
constructed Fox Lane Pump Station to Randall Road, south of the intersection with I-90. This
main is approximately 4,500 feet in length. This project has been designed by Alvord, Burdick
&Howson.
Construction of improvements in the Kane County right-of-way are located at the intersection of
Randall and Mason Roads. The work along Randall Road includes temporary construction
access, auger, temporary lane closure of Randall Road, installation of a 36-inch casing pipe and a
20-inch water main, and the restoration of the right of way along Randall Road. The work also
includes construction of approximately 350 feet of 20-inch water main northwest of the
intersection of Randall Road and Mason Road.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Kane County Division of Transportation
• •
Kane County Permit for
Fox Lane Water Main
February 6, 2004
Page 2
FINANCIAL IMPACT
Kane County Division of Transportation's fee for the permit for Fox Lane Water Main project is
$1,250. There are sufficient funds budgeted and available ($975,000) in the 2004 General
Obligation Bond Fund, account number 384-4000-795.92-41, project number 409600 (Fox Lane
to Randall Road Water Main) to pay for this permit with the Kane County Division of
Transportation.
LEGAL IMPACT
None
ALTERNATIVES
1. Accept the permit from Kane County Division of Transportation and authorize Director
of Water Department to execute the permit.
2. Do not accept this permit from Kane County Division of Transportation.
Respectfully submitted for Council consideration.
PLB/LED
Attachments