The URL can be used to link to this page

Home My WebLink About04-31 Resolution No. 04-31 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY WATER SUPPLY TESTING AGREEMENT WITH THE ENVIRONMENTAL PROTECTION AGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that David M. Dorgan,City Manager,be and is hereby authorized and directed to execute a Community Water Supply Testing Agreement on behalf of the City of Elgin with the Illinois Environmental Protection Agency for participation in the Community Water Supply Testing Program for the period July 1, 2004 through June 30, 2007, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: February 25, 2004 Adopted: February 25, 2004 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk Community Water Supply Testing Fund Three-Year Analytical Testing Agreement Participation for the July 1,2004 through June 30,2007 Period Facility: IL0894380.ELGIN Billing Date: January 15,2004 Water Type: Surface Water No.of TAPs 2 No.of TAPS with Vulnerability Waiver 1 Supplies participating in the Community Water Supply Testing Fund(CWSTF)program for the July 1,2004 through June 30, 2007 period will pay an ANNUAL FEE(2004,2005,and 2006)that may be submitted in whole or in two equal installments. All terms and conditions explained on the attached document apply. READ CAREFULLY. 1) CWSTF Participation Selection - Please Check Only One Check Here CWSTF Participation Annual Fees Amount To Participate All Chemical and Conform Monitoring Base Fee $17,550.00 (ibis see does NOT include Radiological Monitoring) TAP Surcharge $0.00 Payment may be submitted in full or submitted In two equal Previous Credit or Debit $0.00 installments. The schedule for submitting installment payments is as follows: Total Annual Fee Amount $17,550.00 First Installment Payment Due By 2/29/2004: $8,775.00 Second Installment Payment Due By 8/29/2004: $8,775.00 -- Note-A second installment payment coupon is attached for your convenience Check Hem To NOT Our supply does NOT want to participate in the CWSTF program for the three-year period.No annual fee Participate is required. If,at a later date,a decision is made to participate,the supply must pay all fees retroactively for the ® three-year period. 2) Service Connection (SC)Verification -Only Required if Participating, Check Only One Check Here if I hereby certify that my system has 26182 service connection(s)(SC)and my payment for the amount billed SC is correct is enclosed. check Here if The number of servic9 connections listed above is incorrect. I hereby certify that the number of service SC is NOT connections is 7 e Q . The amount of my anual payment is based upon the following schedule: K 200 Service connections or less:Fee=$2,340.00 201 through 1,500 Service Connections(SC)is: (No.of SC)x$11.70=Fee$ * More than 1,500 Service Connections:Fee=$17,550.00* *Must add applicable cxedits/debits and surcharge(TAP),when totaling Amount Due 3) Certification -Signature Required Regardless of Participation Selection I certify that I am fully authorized to bind this supply to the terms of the CWSTF analytical testing fee agreement for the. three-year period as indicated by the option marked above. I also understand that a change in the vulnerability waiver status or number of treatment application points(TAPs),may result in a fee adjustment as identified in Condition 6 and 7 of the attached contract document. • oust ncl - ' ` co • Signature of Owner or Official Custodian Date: o'�✓ Please sign,date,and return this original document in e return envelope provided. Your check or money er should be �( made payable to "Illinois EPA". All payments will be deposited in the Community Water Supply Testing Fund and used exclusively for the CWSTF program. Mail To: Illinois EPA Fiscal Services Section,Cash Receipts#2,P.O.Box 19276,Springfield,IL 62794-9276 If assistance is needed In completing this document,please call the CWSTF Coordinator at 2171782-9869 Official Use Only 'Log# !Date Received !Amount 'initials ' `;�'l OF FCC C. § City of Elgin Agenda Item No. L ;�� 01 February 6,2004 G 01 1 ' 111 N ' . �. .. 1 TO Mayor and Members of the City Council k)� FINANCIALLY STABLE CITYGOVERNMENT EFFICIENT SERVICES. FROM: David M. Dorgan, City Manager AND QUALITY INFRASTRUCTURE Larry E. Deibert, Water Department irector SUBJECT: IEPA Community Water Supply Testing Program PURPOSE The purpose of this memorandum is to provide the Mayor and members of City Council with information to consider authorizing continued participation in the IEPA Community Water supply Testing Program. RECOMMENDATION It is recommended that the City Council approve the City's participation in the Community Water Supply Testing Program for fiscal year 2004 at a cost of $17,550, and authorize the Director of the Water Department to sign the annual testing agreement (copy attached) as Official Custodian. BACKGROUND Since 1990 the IEPA has provided laboratory testing to utilities by implementing the Community Water Supply Testing Fund. This fund charges utilities a rate per service connection and in turn allows the utility access to the analytical services of its laboratory for compliance testing. Continued participation at this time would enable us to gain analytical services for all the regulated and unregulated compounds and all the requirements not yet identified under the Information Collection Rule (ICR). In addition, IEPA assumes the responsibility for scheduling all testing. In 1995, 1998, and again in 2001, the City Council approved the Water Department's participation in the IEPA Community Water Supply Testing Program in three-year increments. Approval of the testing agreement would include payment for fiscal year 2004 services, and authorize participation in years 2005 and 2006. Participation in the program ensures that all required chemical sample analyses are provided including repeats, replacements, and follow-up monitoring. Bottles are shipped automatically, and no additional costs are incurred if we experience the need for unexpected monitoring. Unexpected monitoring can result from floods, power outages, equipment failures, or contaminant detection. IEPA Testing Program February 6, 2004 Page 2 In addition, CWSTF laboratories automatically report results to the Illinois EPA. There are no concerns that the Illinois EPA did not receive lab results. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None )1t.) ._FINANCIAL IMPACT The cost of participation in the testing program for fiscal year 2004 is $17,550. Funds have been budgeted totaling $51,890 under Account Number 401-4002-771.30-99, "Professional Services/Miscellaneous", within the Water Fund. Fees associated with participating in the program in years 2005 and 2006 will need to be budgeted in those respective years. Ir(C AL IMPACT None ALTERNATIVES 1. Not to continue with the State laboratory program. 2. Seek private laboratory bids. Respectfully submitted for Council consideration. LED:mg Community Water Supply Testing Fund Three Year Analytical Testing Agreement . . Participation for the July 1,2004 through June 30,2007 Period - rjFacility: 110894380.ELGIN Billing Date: January 15,2004 Water Type: Surface Water No.of TAPs 2 No.of TAPS with Vulnerability Waiver 1 Supplies participating in the Community Water Supply Testing Fund(CWSTF)program for the July 1,2004 through June 30,. 2007 period will pay an ANNUAL FEE(2004,2005,and 2006)that may be submitted in whole or in two equal installments. All terms and conditions explained on the attached document apply. -READ CAREFULLY. 1)CWSTF Participation Selection -Please Check Only One Check Here CWSTF Participation Annual Fees Amount To Participate AN Chemical and Coliform Monitoring Base Fee $17,550.00 (This lee does NOT inaule Radiological ) TAP Surcharge $0.00 . Payment may be submitted in full or submitted in two equal Previous Credit or Debit $0.00 installments. The schedule for submitting instalknent payments is as follows: Total Annual Fee Amount $17,550.00 First Installment Payment Duo By 213813004: $8,775.00 Second Installment Payment Due By 8/29/2004: $8,775.00 Note-A second instalment payment coupon is attached nor your oorwerience Check Here - To NOT Our supply does NOT want to participate in the CWSTF program for the three-year period.No annual fee Participate is required. If,at a hater date,a decision is made to partcipate,the supply must pay all fees retroactively for the ® three-year period. 2) Service Connection (SC)Verification -Only Required if Participating, Check Only One r j Check Here if 1 hereby.cerlify that my system has 26182 service connection(s) billed ft SC is coned is enclosed. Check Here if The number of service connections listed above is incorrect. I hereby certify that the number of service $C is NOT connections is The amount of my annual payment is based upon the following schedule:. IN 200 Service connections or less:Fee=$2,340.00 201 through 1,500 Service Connections(SC)Is: (No.of SC)x$11.70=Fee$ * More than 1,500 Service Connections:Fee=517,550.00* *Must add applicable credits/debits and surcharge(TAP),when totaling Amount Due • 3) Certification-Signature Required Regardless of Participation Selection I c ertify.that I am fully authorized to bind this supply to the terms of the CWSTF analytical testing fee agreement for the. three-year period as indicated by the option marked above. I also understand that a change In the vulnerability waiver status or number of treatment application points(TAPs),.may result in a fee adjustrnent,as identified In Condition 6 and 7 of . the attached contract document Amount Enclosed$ . Signature of Owner or Official Custodian Date: Please sign,date,and return this original document in the return envelope provided, Your check or money order should be made payable to Illinois EPA". All payments will be deposited in the Community Water Supply Testing Fund and used exclusively for the CWSTF program. Mail To: Illinois EPA Fiscal Services Section,Cash Receipts#2,P.O.Box 19276,Springfield,IL 62794-9276 If assistance is needed in completing this document please call the CWSTF Coordinator at 217/782-9869 alok Official cial Use Only r I 'Date Received (Amount `Initials- Community Water Supply Testing Fund Three Year Analytical Testing Agreement Participation for the July 1,2004 through June 30,2007 Period • Second Installment Payment Coupon ***PLEASE RETURN WITH SECOND INSTALLMENT PAYMENT*** ' Second Installment Payment Due By 8/29/2004 Facility: 1L0894380.ELGIN Water Type: Surface Water No.of TAPS 2 No.of TAPS with Vulnerability Waiver 1 Annual Fees Amount Base Fee $17,550.00 TAP Surcharge $0.00 Previous Credit or Debit $0.00 Total Annual Fee Amount $17,550.00 Second Installment Payment Due By$M9/2004: $8,775.00 A change In the number of Service Connections on the CWSTF Analytical Testing Agreement may result in a change applicable to the second Installment`payment denoted above. Amount Enclosed$ Dad return provided. Your check or Please return this original document with your second installment payment in the envelope provr money order should be made payable to: Illinois EPA". Mail To: Illinois EPA Fiscal Services Section,Cash Receipts#2,P.O.Box 19276,Springfield,11-62794-9276 If assistance is needed in completing this document,please call the CWSTF Coordinator at 217/782.9869 • • Official Use Only ILog a (Date Received 'Amount ,Initials