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Home My WebLink About04-3 • JULY, 2007 IN REVIEWING THIS FILE,IT WAS DETERMINED IHAT AN EXECUTED COPY OF THE AGREEMENT LISTED BELOW WAS NEVE RETURNED TO THE CLERK'S OFFICE. ALL THAT IS AVAILABLE IS THE ATTACHED DRA COPY OF THE AGREEMENT AND ITS SUPPORTING PAPERWO' REFERENCE: RESOLUTION NO. 04-3 PASSED: JANUARY 14, 2004 SUBJECT: AGREEMENT WITH THE SUB ' :AN BUS DIVISION OF THE REGIONAL TRANSPORTATION A THORITY. • • PROM (4) C)Ade • ,,„ • DATE 2-0 0 Pe • 1/72Zi;G, scer . CQ • mee/ ,_019 -"&e, CGD,?1 /..; • -4ea t • - SIGNED 447224 .‘ WIUTE-ORIGINAL CANARY-DUPLICATE • 44-900•Duplicate • E E i, 14 I 4.4 G -401 December 12 , 2003 TO: Mayor and Members of the City Council NEIGHBORHOOD VITALITY FROM: David M. Dorgan, City Manager Janice Ward, Senior Planner SUBJECT: City Support for Pace Dial-a-Rise Service PURPOSE The purpose of this memorandum is to tr.nsmit a request to the Mayor and members of the City Council from Pace, the suburban bus service, for 2004 support of the Dial-a-Ride Program. RECOMMENDATION It is recommended that the City Council approve the local share agreement of $27, 481 . BACKGROUND Pace provides Dial-a-Ride service in Elgin and the surrounding area. This service is available to se for citizens age 65 and over and persons with a disability. S:rvice is available only with a 24-hour advance reservation and only in the morning and afternoon, Monday through Friday. The vial-a-Ride service goes beyond the requirements of the Americans with Disabilities Act . Commencing in January of 1994 , the •ity Council approved a series of one-year agreements with Pace for the City to provide a local share for Dial-a-Ride service . This resulted from the City being approached by Elgin Towns ip officials who were unable, for financial reasons, to cont ' nue the support for the service . Elgin Township had supported the program since 1993 . Prior to that, the service was part of the City-provided bus service . Around the area, municipalities pay the local share of the Dial-a-Ride services as opposed to townships . /A Cost estimates provided by Pace show the program costing [ $97, 273 , with revenue covering 20 . 6%, P.ce subsidizing 51 . 1% and the City funding 28 . 3% . c City Support for Dial-a-Ride Service December 12, 2003 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTA, TED The Fox Valley Center for Independent Living has indicated this service provides a critical link for res dents to maintain their independence . FINANCIAL IMPACT The City of Elgin' s share is a maximum of $27 , 481 and will be paid out of the Riverboat Fund, account number 275-0000-791 . 80- 43 . Sufficient funds have been allocatei in the 2004 budget for this purpose . LEGAL IMPACT None . ALTERNATIVES 1 . The City Council could choose not to fund the Dial-a-Ride program. 2 . The City Council could choose to fund the Dial-a-Ride program for a limited number of veh' cle hours of service . Respectfully submitted for Council consi.eration. JAW Attachments r L c c Resolution No. 04-3 RESOLUTION AUTHORIZING EXECUTION OF A PACE PARATRANSI LOCAL SHARE AGREEMENT WITH THE SUBURBAN BUS DIVIS ION OF THE REGIONAL TRANSPORTATION A THORITY BE IT RESOLVED BY THE CITY COUNCIL OF THI CITY OF ELGIN,ILLINOIS,that Ed Schock, Mayor, and Dolonna Mecum, City Clerk,be and . e hereby authorized and directed to execute a Pace Paratransit Local Share Agreement on behalf o the City of Elgin with the Suburban Bus Division of the Regional Transportation Authority for the '004 Dial-a-Ride Program,a copy of which is attached hereto and made a part hereof by reference. s/E. Schock Ed S'hock, Mayor Presented: January 14, 2004 Adopted: January 14, 2004 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk Resolution No. 04-3 RESOLUTION AUTHORIZING EXECUTION OF A PACE PARATRANSI LOCAL SHARE AGREEMENT WITH THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AU HORITY BE IT RESOLVED BY THE CITY COUNCIL OF TH® CITY OF ELGIN, ILLINOIS,that Ed Schock,Mayor, and Dolonna Mecum, City Clerk,be and ar- hereby authorized and directed to execute a Pace Paratransit Local Share Agreement on behalf of'he City of Elgin with the Suburban Bus Division of the Regional Transportation Authority for the 2004 Dial-a-Ride Program,a copy of which is attached hereto and made a part hereof by reference. Ed Schock, layor Presented: January 14, 2004 Adopted: Vote: Yeas Nays Recorded: Attest: Dolonna Mecum, City Clerk r PACE PARATRANSIT LOCAL SHARE AGREEMENT City of Elgin This agreement is made this day of , 2003, by and between the Suburban Bus All) Division of the Regional Transportation Authority (RTA) operating under the name of and hereinafter referred to as"Pace", an Illinois municipal corporation, and the City of Elgin, an Illinois municipal corporation, hereinafter referred to as the "City". NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged,the parties hereto hereby agree as follows: 1. TERM -This agreement will be in effect beginning January 1, 2004 and ending December 31, 2004. 2. SERVICE DESCRIPTION -The City will participate in the financial support of the transportation service described in the attached Exhibit"A". Exhibit"A" is hereby incorporated and made a part of this Agreement. 3. REPORTING- Pace will provide to the City on a monthly basis, a report with the following: A. Number of one way trips. B. Total Vehicle service hours(provided for Dial-A-Ride service as outlined in Exhibit"A"of this Agreement). C. A billing for Local Share, determined as outlined in Section 4 of this Agreement. 4. LOCAL SHARE FUNDING - The City agrees to reimburse Pace monthly for the Local Share ‘44) incurred in operating the service described in Exhibit "A" of this Agreement. The Local Share will be calculated in the following manner: A. The Total Expense of the project will be calculated by multiplying the actual number of vehicle service hours attributed to service delivered per this Agreement by the hourly rate for providing service. Operating Deficit will be defined as Total Expense less fare revenue. B. The Pace Contribution will be the lesser of 1)75%of the actual Operating Deficit attributed to a maximum of 5,125 vehicle hours of service, 2) $2.25 multiplied by the number of one-way passenger trips, or 3) $49,792. The Pace Contribution shall be calculated monthly on a year-to-date basis to adjust for actual vehicle hours of service and ensure that the annual Pace Contribution is not depleted in advance before the end of the term of this agreement. The Local Share is the Total Expense, as described in Section 4.B.1., minus fares, minus the Pace Contribution. Charges to the City for service provided under this Agreement will not exceed $27,481. C. The City shall pay Pace within thirty(30)days of receiving the monthly bill for service costs. 4111) 2004 LSA Page 1 City of Elgin b. AMENDMENT-This Agreement constitutes the entire Agree ent between the parties hereto. Any proposed changes in this Agreement shall be submi ed to Pace for its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless a d until such changes are reduced to writing and executed by the authorized representative of parties hereto. 6. TERMINATION -This contract can be terminated upon thi (30)calendar days written notice by Pace, if: 1) sufficient funds have not been appro.riated to cover the estimated requirements by Pace or by any other agency funding the service; 2) Pace develops alternative public transportation services which, as deter fined by Pace will better meet the transportation needs of the public; or, 3) the City fails to make payments as required by Section 4 of this agreement. 7. FAILURE TO PERFORM - Pace shall not be liable for any failure to provide service due to circumstances beyond the reasonable control of Pace. "ace shall make every reasonable effort to have service restored as soon as practical under he circumstances. No fees will be charged for service not performed. 8. INDEMNIFICATION- Pace agrees to and shall defend, ind:mnify, and hold harmless the City, and other municipalities or townships which contribute t• the payment of the City's Local Share and their respective officers, agents, and employes from all and any liability, losses, costs, damage or expense, or injury to person or property, i cluding reasonable attorneys fees, and other reasonable costs of defense, arising out of or re.ulting from this Agreement or from the services provided or to be provided under this Agree ent. 9. RESOLUTION OF DISPUTES-Venue for the resolution of any d sputes and the enforcement of any "" rights arising out of or in connection with this agreement s all be in accordance with the laws FF of the State of Illinois. IN WITNESS WHEREOF, the parties hereto have caused this Ag -ement to be made effective and executed as of the date first set forth above by their duly aut orized officials. SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION • UTHORITY PACE CITY OF ELGI By: By: Thomas J. Ross, Executive Director Edw.rd Schock, Mayor Date: Date: Attest: Attest: rilk Date: Date: 2004 LSA Page 2 City of Elgin EXHIBIT A TRANSPORTATION SERVICES CITY OF ELGIN TYPE OF SERVICE Dial-A-Ride Bus Service SERVICE OPERATED BY Pace-River Division TRIP RESERVATION METHOD 24 hours in advance SERVICE AREA City of Elgin and surrounding areas SERVICE HOURS Monday through Friday 9:00am-2:30pm 4:00pm-4:30pm Dial-A-Ride Service for Subscription Riders Monday through Friday 7:30am-9:00am 2:30pm-4:00pm Trips to Spring Hill Mall Wednesdays,if 3 or more trip requests are received Service will notoperate on the following holidays: ► New Year's Day ► Memorial Day ► Independence Day ► Labor Day ► Thanksgiving Day ► Christmas Day ONE-WAY FARE Basic Fare (Spring Hill Mall) Full Fare(Attendants) $1.30 $1.70 Reduced Fare $ .65 $ .85 Transfers $ .05 $ .05 Daily Subscription Service-$30.00 per month FARE STRUCTURE All fares are subject to change at the discretion of Pace. The applicable fares listed above are defined as follows: The Reduced Fare category includes children ages 7-11,senior citizens age 65+,and persons with disabilities who have an RTA Reduced Fare Card or an RTA ADA Paratransit Services Card, and students (high school or younger with proper identification) traveling to/from school only,during school hours. Children under the age of 7 can only ride when accompanied by a fare paying passenger. The first two children under the age of 7 can ride free, with any additional children paying the Reduced Fare Rate. RIDER ELIGIBILITY Persons age 65+and persons with a disability. 2004 LSA COST ESTIMATE WORKSHE T 2004 Local Share Agreemen PROJECT: CITY OF ELGIN REVENUE $20,000 EXPENSE $97,273 DEFICIT $77,273 PACE SUBSIDY $49,792 LOCAL SHARE $27,481 RIDERSHIP 30,000 HOURS OF SERVICE UP TO 5,125 2004 LSA C C C