HomeMy WebLinkAbout04-258 Resolution No. 04-258
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
SENIOR SERVICES ASSOCIATES, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
David M.Dorgan,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with Senior Services Associates,Inc.
for renovation of its facility at 101 S. Grove Avenue, a copy of which is attached hereto and made a
part hereof by reference.
s/Ed,Schock
Ed Sdhock, Mayor
Presented: September 22, 2004
Adopted: September 22, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
BETWEEN THE CITY OF ELGIN AND
SENIOR SERVICES ASSOCIATES, INC.
This AGREEMENT is entered into as of the t?-/:.:4.,, day of , 2004, by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter Iled "GRANTEE" or "CITY")
and SENIOR SERVICES ASSOCIATES, INC., a not-for-profit corporation incorporated pursuant to the
laws of the State of Illinois, (hereinafter called "SUB-RECIPIENT") having a principal place of business at
101 S. Grove Avenue, Elgin, Illinois 60120.
I. RECITALS
A. CITY has applied for Community Development Block Grant Funds (hereinafter referred to as
CDBG funds)from the United States Department of Housing and Urban Development (hereinafter
called "HUD") as provided by the Housing and Community Development Act of 1974, as amended
(P.L. 93-383) hereinafter called "ACT").
B. CITY has considered and approved the application of SU -RECIPIENT for CDBG funds allotted
to CITY for distribution to SUB-RECIPIENT and hereby ag es to distribute to SUB-RECIPIENT a
portion of the total CDBG funds allotted to the CITY, with the portion distributed to SUB-
RECIPIENT being in an amount and upon the conditions provided herein.
C. The CITY and SUB-RECIPIENT enter into this Agreement,pursuant to their respective powers to
enter into such Agreements, as those powers are defined iri the Illinois Constitution and applicable
statutes.
II. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the following activities, and those
previously defined in the application and project description dated December 28, 2003, submitted
by the SUB-RECIPIENT entitled "Senior Services Associates", a copy of which is attached hereto
as Exhibit"A" (hereinafter called "PROJECT").
B. All funding provided to SUB-RECIPIENT shall be used Solely to renovate the Senior Services
Associates building for the property located at 101 . Grove Street, Elgin Illinois. The
aforementioned program provides counseling, recreation I and educational activities for senior
citizens throughout the Elgin area. The subject buildi g will serve 100% low and moderate
income persons as defined by 24 CFR 570.208 (a) (2) (i) (\). Such funding shall be used only for
repairing the limestone façade, exterior caulking, main en rance reconfiguration and construction
of a ramp, and other costs associated with the above actiities that are consistent with the scope
and intent of the PROJECT and are pre-approved by the Cty staff.
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C. The SUB-RECIPIENT shall comply with administrative and procurement requirements as applied
to the Community Development Block Grant program in accordance with 24 CFR 85:
1. The Bid Specifications, shall include all specifications and pertinent attachments and shall
define the items or services in order for the bidder to properly respond.
2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the Community
Development Department for staff's approval prior to advertising in a
newspaper and the Dodge Construction News.
3. The SUB-RECIPIENT shall include in the invitation for bids, the statement"Minorities and
women contractors are encouraged to submit bids." The SUB-RECIPIENT shall
purchase a 1"x 3" space in the Dodge Construction News Classified Section
specifically inviting MBE/WBE firms to submit bids.
4. All bids will be publicly opened at the time and place prescribed in the invitation for bids.
5. The SUB-RECIPIENT shall provide the City's Community Development Department office
with a copy of the classified advertisement and the results from the bid opening.
6. The contract award will be made, in writing, to the lowest responsive and responsible
bidder. Any or all bids may be rejected, if there are sound documented reasons.
D. The SUB-RECIPIENT shall comply with the Federal Labor tandards and Prevailing Wage Rates
as applied to the CDBG Program in accordance with Title 20 of the Code of Federal Regulations,
Part 5:
1. After the start of construction, the SUB-RECIPIENT shall provide to the City's Community
Development Department staff, weekly report$ of the contractor and/or
subcontractors at the job site. The SUB-RECIPIENT shall conduct employee
interviews of the contractor and/or subcontradtors at the job site.
2. Originals of all documents required for compliance With the Federal Labor Standards shall
be supplied to the City's Community Development Department.
3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting the
City of Elgin and HUD for funding of the PROJECT by including the following
statement:
"Funding for the Project has been provided, in part, by the City of Elgin from the
U.S. Department of Housing and Urban Development's Community Development
Block Grant Program."
E. The SUB-RECIPIENT shall provide a Progress Report to the CITY each month, reporting on the
status of the PROJECT in relation to the project target dates. The progress reports shall begin
upon the signing of the Agreement and shall continue until the expiration of this agreement or until
directed to discontinue such reports in writing by CITY.
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F. Request for Payment
1. The SUB-RECIPIENT shall provide the City's Community Development Department, prior
to the start of construction, with an itemized list of all estimated expenditures. This list (on
a State of Illinois Engineer's Pay Estimate form BLR-283 or equivalent) shall show
expected quantities and unit prices for each item.
2. Request for payments shall be submitted on a timely basis. Each request for payment
sent to the CITY shall be accompanied by said payment estimate form signed by the
SUB-RECIPIENT'S authorized representative and showing the work completed. Changes
to items on the pay estimate form must be authorized, in writing, by the SUB-RECIPEINT
(on a State of Illinois Request for Approval of Change in Plans Form BLR-228 or
equivalent), and a copy of such authorization shall be submitted to the Community
Development Department before payment pursuant to such changes is made.
G. The SUB-RECIPIENT shall provide a Progress Report to the Community Development
Department each month, reporting on the status of the PROJECT in relation to the
Implementation Schedule. The progress reports shall begin upon the signing of the Agreement
and shall continue until the PROJECT is closed out. The SUB-RECIPIENT shall use a form
provided by the Community Development Department and shall include all required information
about the number of clients served each quarter (by race and the number of female headed
households) and the number of calls received.
H. Prior to the expenditure of CDBG funds, the SUB-RECIPIENT shall meet with the Community
Development Department staff to establish acceptable documentation and guidelines regarding
requests for payment for the activities described in the Scope of Work. No CDBG payment will be
made without the required documentation.
SUB-RECIPIENT shall return to the CITY any program income, as defined in 24 CFR Part
570.500(a), which is generated as a result of this PROJECt. Written request for an Exception to
this Agreement must be made, in writing, to the Planning and Neighborhood Services office
explaining why the SUB-RECIPIENT needs the inconhe, the specific activities the SUB-
RECIPIENT will undertake with the funds and how the SUB-RECIPIENT will report the income
and expenditures to the CITY. A written response to the request will be provided to SUB-
RECIPIENT from the CITY.
III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIENT, as SUB-FIECIPIENT'S portion of the total grant
received by the CITY and in consideration of SUB-RECIPIENT'S undertaking to perform the
PROJECT, a maximum of $37,080 (hereinafter "GRANT FUNDS"), to be paid in the manner set
forth herein Section II. D. and in Section VII.
B. This PROJECT shall be identified as Agreement No. 154075 and Account No. 230-0000-
791.93-36,which identifying numbers shall be used by SUIS-RECIPIENT on all payment requests.
C. FORGIVABLE MORTGAGE AND PROMISSORY NOTE
The SUB-RECIPIENT, shall simultaneously with the comp) tion of the rehabilitation project, cause
all of its interest in such property to be conveyed under a Forgivable Mortgage, which shall be
secured by a Promissory Note, to CITY (or other such corporate trustee acceptable to the City),
as Trustee, to secure the grant and SUB-RECIPIENT'S Compliance with this Agreement for 15
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years. The Forgivable Mortgage shall include the following language:
In the event that any one or more of the stated conditions occur and the Recipient fails to
cure such a conviction within thirty days after written notice, the PROJECT financed in part
or total with the CITY CDBG FUNDS shall be considered in default. Said conditions which
shall immediately precipitate and cause said mortgage to be in default are as follows:
a. That SUB-RECIPIENT, within a 15 year period, said 15 year period being
measured from the date construction is completed, is dissolved.
b. That SUB-RECIPIENT, during said 15 year period uses said structure for any
other purpose other than for providing services for senior citizens.
c. That SUB-RECIPIENT, during said 15 year period files any petition in bankruptcy
or for a receiver, or insolvency, or for reorganization of composition, or make any
assignment for the benefit of creditors or to a trustee for creditor, or permit an
adjudication in bankruptcy, the taking of possession of said estate or any part
thereof by the receiver, or the seizure and sale of said real estate or any part
thereof under judicial process or pursuant to any power of sale and fail to have
such adverse action set aside within forty-five (45)days.
d. That SUB-RECIPIENT, transfer, or otherwise encumber said real estate, without
the prior express written consent of the CITY.
e. That SUB-RECIPIENT, shall fail to maintain the said facility and its grounds and
equipment pertinent thereto according t the standards of all local and state
codes and ordinances or shall fail to Purchase fire and extended coverage
insurance and flood insurance thereon and provide and file a certificate of said
coverage with the CITY, the proceeds of Which, in the event said facility shall be
destroyed or damaged by fire or other casualty. Shall be used for construction of
said facility upon the said real estate.
IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT'S making application for Community Development Block Grant
Funds.
B. SUB-RECIPIENT shall abide by the Act, and all HUD rules and regulations promulgated to
implement the Act.
C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an environmental
review and (2) complete certifications showing equal employment opportunity compliance
including equal employment opportunity certification with reference to the PROJECT, as set forth
in Exhibit"C" attached hereto and made a part hereof.
D. SUB-RECIPIENT, in performing under this Agreement, shell:
1. Not discriminate against any worker, employee, orl applicant, or any member of the public,
because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair
employment practice; and
2. Take affirmative action to insure that applicants are employed without regard to race,
creed, color, sex, age or national origin, with sdch affirmative action including, but not
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limited to the following: Employment, upgrading, demotion or transfer, termination, recruit-
ment or recruitment advertising, layoff or termination, rates of pay or other forms of
compensation, selection for training, including apprenticeship.
E. SUB-RECIPIENT shall permit CITY and the Department of Housing and Urban Development to
conduct on-site reviews, examine personnel and employment records and to conduct any other .
procedures or practices to assure compliance with these provisions. SUB-RECIPIENT agrees to
post in conspicuous places available to employees and applicants for employment notices setting
, forth the provisions of this non-discriminatory clause.
F. SUB-RECIPIENT shall not to violate any laws, state or federal rules or regulations regarding a
direct or indirect illegal interest on the part of any employee or elected official of the SUB-
RECIPIENT in the PROJECT or payments made pursuant to this Agreement.
G. SUB-RECIPIENT hereby warrants and represents that neither the project, including but not limited
to any funds provided pursuant thereto, nor any personnel employed in the administration of the
program shall be in any way or to any extent engaged in the conduct of political activities in
contravention of Chapter 15 of Title 5, United States Code, referred to as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred, in
relation to the PROJECT, and shall prepare and submit monthly progress reports which describe
the work already performed and anticipated during the remaining time of the PROJECT. Upon
fifteen (15) days notice from the CITY, originals or certified copies of all time sheets, billings, and
other documentation used in the preparation of said progress reports shall be made available for
inspection, copying, or auditing by the CITY at any time during normal business hours, at 150
Dexter Court, Elgin, Illinois.
I. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and Budget
(hereinafter "OMB") Circular A-133, "Audits of Institutions df Higher Learning and Other Non-Profit
Institutions." SUB-RECIPIENT shall submit to the CITY one copy of said audit report. SUB-
RECIPIENT shall permit the authorized representatives df the CITY, HUD and the Comptroller
General of the United States to inspect and audit all data and reports of the SUB-RECIPIENT
relating to its performance under the Agreement.
J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR Part 570 and
all applicable laws, ordinances or regulations of the Federal, State, County, and local government,
which may in any manner affect the performance of this Agreement.
K. SUB-RECIPIENT shall transfer to the CITY any CDBG funds remaining and submit all billings
attributable to this Project at the time this Agreement expiris.
L. SUB-RECIPIENT will ensure that any real property underhe SUB-RECIPIENT'S control that was
acquired and/or improved in whole or in part with CDBGI funds in excess of $25,000 is used to
meet the benefit of low and moderate income persons as defined by HUD, for a period of 15 years
after the expiration of this Agreement
M. If during the 15 year period after the expiration of this Agreement, the SUB-RECIPIENT disposes
of any property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole
or in part with CDBG funds in excess of $25,000, then the SUB-RECIPIENT will reimburse the
CITY in the amount of the current fair market value of the property less any portion of the value
attributable to expenditures of non-CDBG funds for acqui ition of, or improvement to, the property
in accordance with 24 CFR 570.503(b)(8) and 24 CFR 57.505.
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V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the PROJECT
to such engineers, architects, independent land use consultants, professional land planner,
construction contractors or other entities as SUB-RECIPIENT shall deem appropriate or
necessary and upon such terms as may be acceptable to SUB-RECIPIENT.
B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance with 24 CFR
Part 570.200(d)(2) and Part 85.36.
VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS
A. After the CITY has received notification that funds for the PROJECT have been released by HUD,
the SUB-RECIPIENT shall be authorized to accept the proposal of any subcontractor for the
PROJECT.
VII. BILLING PROCEDURE
A. Upon release of CDBG funds by HUD for the PROJECT, the CITY shall make disbursements to
the SUB-RECIPIENT as either reimbursement for advances made by SUB-RECIPIENT or as
advances for specific cash requirements of SUB-RECIPIENT for the PROJECT. All claims of
SUB-RECIPIENT, whether for reimbursement or advancement, shall comply with the following
requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds, on a form
provided by the CITY;
2. Any claim for advancement of CDBG funds shall be limited to an amount necessary for
SUB-RECIPIENT to meet specific cash requirements for the PROJECT and shall be
disbursed by SUB-RECIPIENT within three (3) working days of receipt by SUB-
RECIPIENT;
3. Any request for reimbursement or advancement pertaining to work under contracts from
the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that the
work for which payment is requested has been performed and is in place and to
the best of SUB-RECIPIENT'S knowledge, information and belief that, the quality
of such work is in accordance with the contract and subcontracts, subject to: (i)
any evaluation of such work as a functioning PROJECT upon substantial comple-
tion; (ii) the results of any subsequent tests permitted by the subcontract; and (iii)
any defects or deficiencies not readily apparent upon inspection of the work; and
b. For final payment, that the work has been performed in a satisfactory manner and
in conformance with the contract.
4. Processing of all requests for payment shall be contingent upon the submission of the
required documentation by the contractor andlsubcontractor to the CITY that fully
complies with federal labor standards, uniform tielocation act or any other applicable
federal, state, or local statutes, rules or regulations.
5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other documents
representing any accounts payable, in such timely land reasonable manner as both parties
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shall determine.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of financial
records by the CITY as required by Title 24 CFR 85.
B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim and
shall approve such claim for payment following approval by the Community Development
Department, for compliance with this Agreement and applicable HUD requirements.
C. Except as provided for in Section IX and X herein, CITY shall pay all required payments against
eligible project costs, as described in Section II.B, incurred by SUB-RECIPIENT under this Agree-
ment.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB-RECIPIENT shall administrate the CDBG funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A-133, as they
relate to the acceptance and use of federal funds for the PROJECT.
B. SUB-RECIPIENT shall submit all required information tohow compliance with applicable laws,
rules and regulations, as specified in this Agreement and shall submit to CITY a quarterly
progress report no later than the fifth day of the month following the activity being reported. Other
reporting requirements are specified in Exhibit "B" attached hereto and made a part of this
Agreement.
C. Relocation of Tenants
SUB-RECIPIENT shall comply with the requirement unde�the Uniform Relocation Assistance an
Real Property Acquisition Policies Act of 1970. SUB- ECIPIENT shall maintain a separate
relocation file for each displaced person/business for at least three years after the project has
been completed or the person/business has received final relocation payments, whichever is later.
Relocation costs must be paid to any tenant (residential or nonresidential) who occupies any
building being acquired and is forced to move without cause. Waiver of rights to relocation costs
can only be done by a single family homeowner.
D. Management Plan and Operating Budget of the Facility
SUB-RECIPIENT shall maintain, and keep current, a management plan and operating budget
stating policies governing the operation of the facility and shall keep this plan and budget on file
with the CITY.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, CITY may terminate this Agreement or may suspend
payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S substantial breach of the
Agreement, abandonment of the PROJECT or occurrence rendering impossible the performance
by SUB-RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, the CITY may suspend payments of CDBG funds,
due to use of funds in a manner unrelated to SUB-RECIPIENT'S performing the PROJECT,
failure by SUB-RECIPIENT in submitting supporting information or documentation for a claim,
submission by SUB-RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S
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suspension of its pursuit of the PROJECT.
• C. In the event CITY elects to terminate this Agreement or to suspend payments, for any reason
stated hereinabove in paragraph A and B of this Section IX, it shall notify the SUB-RECIPIENT, in
writing, of such action, specifying the particular deficiency, at least five (5) working days in
advance of any such action and establishing a time and a place for the SUB-RECIPIENT to refute
the alleged deficiency at a time prior to CITY'S taking such action. After allowing the SUB-
RECIPIENT the opportunity to refute or correct the alleged deficiency, if the alleged deficiency
continues to exist, in the opinion of the CITY, the CITY may withhold payment of the Grant Funds
until such time as the violation or breach is remedied. No action taken or withheld by the CITY
under this paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds
expended in violation of any of the terms of this Agreement.
D. SUB-RECIPIENT shall transfer to the CITY any CDBG funds remaining and submit all billings
attributable to this Project at the time this Agreement terminates or is suspended.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify, defend and
hold harmless the CITY, its officers, employees, boards and commissions from and against any
and all claims, suits, judgments, costs, attorneys fees, damages or any and all other relief or
liability arising out of or resulting from or through, or alleged to arise out of, any breach of this
agreement; misuse or misapplication of funds derived pursuant to this agreement by SUB-
RECIPIENT; violation of any statutes, rules and regulations, directly or indirectly, by SUB-
RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of
SUB-RECIPIENT or of SUB-RECIPIENT'S officers, emploYees, agents or subcontractors. In the
event of any action against the CITY, its officers, employees, agents, boards or commissions
covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be
defended by legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any
termination and/or expiration of this agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any violation or
breach of this Agreement by the CITY, misuse or misapplication of funds received from HUD
unrelated to the PROJECT, or any violation of the statutes, rules and regulations of HUD, directly
or indirectly, by CITY and/or any of its agents or representatives, CITY's liability to SUB-
RECIPIENT shall be limited to any funds which have previously been provided to sub-recipient
pursuant to this agreement. SUB-RECIPIENT hereby waives and releases CITY from any and all
other liability pursuant to any such breach, misuse, misapplication or violation of statutes, rules or
regulations.
C. In the event HUD, or any other federal agency, makes any claim which would give rise to invoking
the remedy provisions, as set forth in paragraph A or B o!this Section X, then the CITY or SUB-
RECIPIENT shall immediately notify the other party, in writing, providing the full details of the
alleged violation. Venue for the resolution of any disputes or the enforcement of any rights arising
out of or in connection with this agreement, shall be in the Circuit Court of Kane County, Illinois, to
the extent that any such matter is not subject to exclusive federal jurisdiction. In the event of such
exclusive federal jurisdiction, venue shall be in such fo um in the State of Illinois as may be
provided by applicable federal law.
D. If CITY has lost or been prevented from receiving any federal funds, other than the Grant Funds,
as a result of any alleged violation subject to the remedy provisions hereof, the SUB-RECIPIENT.
shall repay, upon demand by the CITY, such amount of Grant Funds allegedly due, as a result of
the alleged breach.
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Xl. TIMELINESS
A. Time is of the essence of this agreement. SUB-RECIPIENT shall meet the schedule deadlines
listed below. Any milestone which the SUB-RECIPIENT does not achieve within two months of
the date listed will result in the SUB-RECIPIENT submitting a revised implementation schedule for
approval by the City's Community Development staff. Failure to achieve these deadlines may
result in the loss or reduction of grant funds at CITY'S discretion.
Target Dates Date
1. Prepare Bid Specification 07/04
2. Approve Bid Specification 08/04
3. Advertise for Bid 08/04
4. Award a Contract 09/04
5. 50% of funds expended 01/05
6. 100% of funds expended 07/05
B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the date of this
Agreement. However, in the event of any alterations or additions or of circumstances beyond the
control of SUB-RECIPIENT, which in the opinion of the Community Development Director will
require additional time for completion of said expenditures, then in that case, the time of
completion shall be extended by the Community Development Director by a period of time not to
exceed six (6) months.
C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause legitimately
beyond its control, as determined by the CITY, such that it cannot complete the PROJECT within
eighteen (18) months of the date of this Agreement, it shall immediately give written notice to the
CITY of the anticipated delay, the reasons therefor and request an extension of time for
completion of the PROJECT. CITY'S Community Development Director shall consider any such
request and shall make a recommendation to CITY'S City Council as to whether in his sole
discretion he considers such an extension to be reasonable and necessary, under the totality of
circumstances to be required for completion of the PROJECT due to the particular circumstances.
The CITY'S City Council shall act upon the extension request and recommendation of the
Community Development Director and notify the SUB-RECIPIENT whether the time extension is
granted or denied, and the CITY'S intention to exercise the remedies available herein, including
but not limited to suspension of further payments. A revised implementation schedule shall be
submitted by SUB-RECIPIENT if an extension is granted by the CITY.
XII. MISCELLANEOUS PROVISIONS
A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties hereto.
Any proposed change in this Agreement shall be submit ed to the other party for prior approval.
No modifications, additions, deletions, or the like, to this Agreement shall be effective unless and
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until such changes are executed, in writing, by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made subject to
financial assistance agreements between the CITY and the United States Department of Housing
and Urban Development, with the rights and remedies of the parties hereto being in accordance
with any such agreements.
C. ASSIGNMENT - except as provided in Section VI hereof, SUB-RECIPIENT shall not assign this
Agreement or any part thereof and SUB-RECIPIENT shall not transfer or assign any Grant Funds
or claims due or to become due hereunder, without the written approval of the CITY having first
been obtained.
D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of its attorney,
in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this Agreement, in
a manner binding upon SUB-RECIPIENT, have been taken by SUB-RECIPIENT, and that SUB-
RECIPIENT is in compliance with applicable local, state and federal statues, rules and regulations
for the purpose of complying with this Agreement.
E. HEADINGS - The section headings of this Agreement are for convenience and reference only and
in no way define, limit, or describe the scope or intent of this Agreement, and should be ignored in
construing or interpreting this Agreement.
F. The terms of this agreement shall be severable. In the event any of the terms or provisions of this
agreement are deemed to be void or otherwise unenforceable for any reasons, the remainder of
this agreement shall remain in full force and effect.
G This agreement shall not be construed to create a joint venture, partnership, employment or other
agency relationship between the parties hereto.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN, an Illinois Municipal Corporation
BY. 4,111!„--7_Ai
David Dorgan v'
City Manager
DATE: � � ,2_ QOy
ATTEST:
Dolonna Mecum
City Clerk
SUB-RECIPIENT: SENIOR SERVICES ASSOCIATES, INC.
BY:
Bette Schoenholtz
Executive Director
DATE: CA — - Q 4
ATTEST: (
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•
•
EXHIBIT A
SUB-RECIPIENT'S CDBG APPLICATION
•
•
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4.3 PROJECT APPLICATION REcEI✓ED
CITY OF ELGIN CDBG PROGRAM
2003-2004 PROGRAM YEAR JAN 0 2 iLtj4
Date of Submittal December 28, 2003
Project Name Senior Services Associates, Inc Building Accessibility and
Maintenance
Project Address 101 South Grove Avenue
City Elgin State Illinois Zip Code 60120-6477
Census Tract 2000 - 851200 Block Group
Submitting Agency/Organization Senior Services Associates, Inc.
Contact Person:
Name Beth McClory
Address 101 S. Grove Avenue
City Elgin State Illinois Zip Code 60120-6477
Telephone 847-741-0404
Fax/E-mail 847-741-2163 / E-mail: admin@seniorservicesassoc.org.
Amount of CDBG Funding Request:
$ 37,080.00 •
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STATEMENT OF PURPOSE
The award of$30,000 CDBG funds in 1998 was the last chapter in the history of the City
of Elgin and Senior Services Associates, Inc. working together to preserve a historic
building for the purpose of serving the senior population of Elgin.
In 1979 HUD funds were used to purchase the building at 101 So. Grove. In addition to
the purchase of the building, HUD funds were used to renovate the building and in 1980
the heating system was upgraded with another grant. In 1988 central air conditioning
was added with HUD funds, and recently Community Development Block Grant money
replaced the roof on the two-story portion of the building. Exterior repairs, asbestos
removal and floor replacement were accomplished with CDBG funds.
There is a continuing commitment by the City of Elgin to the care and well being of their
senior residents and the work of Senior Services Associates in pursuit of that care.
There has been a significant increase in the use of the building at 101 S. Grove. We offer
days when seniors and/or their families can drop-in for assistance. A computer center is
also available to seniors and their families. This is part of a cooperative effort between
Senior Services and The Boy's and Girl's Club. Our adult day care enters and exits
through the building. Trips, dinners, activities and educational sessions are held in the
center. Seniors are living longer. For this reason, a large number of persons entering the
building are in wheelchairs. As many as 10 persons using wheelchairs may enter the
building at the same time. The entrance is narrow, although the door itself is 36" access
is difficult. We would like to move the entrance slightly to widen the usable portion of
the entrance(drawing attached). We also need to install automatic doors. Entering with
canes and walkers is very difficult and doors must be propped open to assist those in
wheelchairs. With the aging senior population becoming frailer, we need to be accessible
to all in need.
When signage on the front of the building was removed years ago, the mounting plates
were left in place. These plates are detrimental to the building appearance. We also
noted that the supporting anchor holes in the limestone façade were not filled. In July
2002, we thought this was a potential site for water entry, causing cracks in the stone. In
October 2002, when our windows were being repaired, the contractor found large cracks
in the stone and pieces of stone that could be moved. Included are pictures of the damage
by the contractor. The anchor holes have already allowed water entry. The resulting
damage must be repaired.
The exterior caulking has deteriorated at the top of the of the first floor windows at the
steel lintels. Small chips in the limestone have occurred around the windows and doors
that should be repaired. Mortar repairs on the east side of the building are needed to
prevent water damage. When repairs are complete, we would like to see the building
cleaned. With these renovations, the center will be an asset to the area that will be the
site of new and upscale homes.
The window wells along the north side of the building fill with water and flood the
basement. The basement is used by Senior Services business office. We use the entire
building and would like to locate the source of this problem and make necessary repairs.
This unique art deco building is listed in the Inventory of Historic Structures in Kane
County. The Chicago Art Deco Society chose to include the building at 101 S. Grove on
their tour last October. The coordinator stated that outside Chicago,the heaviest
concentration of art deco is along the Fox River Valley, especially downtown Elgin. The
coordinator also stated that opposed to Chicago's skyscrapers, the art deco in Elgin is
smaller in scale and therefore more intimate and inviting.
The preservation of this building is vital, as the location is significant to the plans to
renovate the downtown, the building is an architectural landmark, and has become
important to the senior population of Elgin.
•
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atmt � This eagle in bas-relief with its_ geometriC'omamen-
>en ration above the.Dougids Avenue doorway of the- -
n 10 a�to' -Elgin Tower budding is'a telling`characteristics or
d art deco design.
ran tessiv
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ich mine:
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yy Amid Co„op,,,a,,,, T Dent deco standouu ached,
able F tiled:0,r an uf,-ecYnse 1441
Customtf '3esee great architecture,year p a look ete"d sg Elglia
mrityDays mIght.thank of drfving„in�t4 �i,wen�.''„ Senior.! ssp�.,t.
t 28572 W -fro. - datea(SSh}bwldingss•, - -
moor.,i4•-.." Bttt this Saturday a bnsl9adpf tie 15-story Tbwek
s,h t o fans is leav54g',"dst afa�tlfMCIticagooSt'11'ls
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staroffhu aiT'g softheFacRrver "''r de o, r a
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dayrtsper` L t(Tseavtest-coq l on vatroo specialist f eClly'nf - • •-
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astagek cit POO Ont9de of t"'hfcago Eight LH an example
INS/D L HEAALD
'.°.14.--_,..•• •,'-.---..„%,30,-along the yeer. The 19-29 Towei:rs 7modem The Senior SerNFat AsmEfahs building 101 S.Grove St in Elgin,is an excellent exof art
e No: .-Ti°j David Wendell, ur streamline design,strong verb.'deco design with Its'strong vertical very simple,modem-looking lines and bas-relief floral
Do for the .Art cal -patterns, flo4xl and. motifs above the front doors.This.building will be on the Chicago Art Deco Society tour in the Fox
wi,S�m�`��5.A�idety"especially-- -,,s geometricornamenta l n and Valley Saturday.
Kids Fd.n 6^"." ee�es-some urban relief-are.
maOpposed to Chicagoa {htetellingchamctepsnes11Saher. Origin Eigbt;LSalvation above the front doors,'Saber "the single greatest embodi-
e s crapere tcu art said.- „AospyQai .rtt. Osnveture said.Everything is try ng:to. moat of art deco in the history •
7>leteis smallexm scale and f lew blocks a fru SSA.at 101 S fro e>s*is a unique em1 bzo.thhee verticanty of this of the World
be- re more intimate aril ei e'rs another's g testa-,buiding:'with.allot:of vertical two-story building,making it 7hatswhy Saturday's tour will
° where thedetallcasbi' _fi to Theoncesi*dron lines,verycstttiple,modernlook- Itmktallerthanit h
ghly reanyis"4 commemorate t -e. 70th
< ole-closely appreciated,•fid lapode3p;ambtuonxcactdeco,,._.Mg* Anes with afewfloral motifs. Noting"that the reign of artdanniversary of the fair.
del : ✓ • .deco,�iou 7920=1531,fol- First stop on the all-day
6 pm Sac- kk lowed the Industrial Revolution, adventure will be Haeger Potter-
.-..4,
K Sahersaid architects detailed ies'museum inEast Dundee.
hide.-,-;+ _ their new buildings with icons Dunn the world's fair,Wen-
- p g g
'f' •"• - ,t ^ k.;••-'t,. ^.:. __Tt' • --
ofthe ystaymsachti as automobile dell said,"Haeger Potteries
saairee 1e.,,. •,, ,t.r - - _ :gr ndusnym�e.,til le dis-and operated-a firing kilnand.pro-
op,clasary 1 . j ;fa trade and duced•some of the most
omol 5 ' � e w - popular souvenirs of the exposi-
o re r,". t, ..---','--/".2-...:-'...-(-::;;;',..'1";''''_,---,-1,--. - ' +R term.''ext deep' Y tion:The paviiion at.the fair was
„ ,t` l used until the 1960s,ho t a classic streamlined artdeco
- x , • • a, a Brmsh art critic and his- landmark.' •
H / -onan,}ut•o ft leer,cofaed the Other Dundee stops include
s b•c La q,x / out of the French name the art deco style monuments at
bes`iit th$ r of a 1925 Pans exposi ion fen- Dundee Township Cemetery
ues.i d rm M F the new style.But it was the Dundee Township Historical
• t ice. ,2'' _ the icago World's Fair in Sooetybuilding,which Wendell
m'^Doth,. F - ' - .1933 S4,Walden said,that waz said is an example of art inod-
°q eme;and,in another departure
- �theElglp,Tp)rer building is from'the art deco theme,homes.
51,i airy -44..,', - „3 - .nbtherexeellent example of fmmthe revious cen
droe 0' a - Taff deCo;architecture fount)in p Chicago
4 e "Yes,it is the Chicago Art
1i d • ;r :the Eox V.alley.7he tower,built Dein.Society;Wendell said,
- - -• :-..ti/929;vas-desig ned at the but the Fox River Valley is a
LOW &MODERATE INCOME BENEFIT STATEMENT:
Senior Services Associates serves all seniors age 60 and over, however we focus on the
individual of low or moderate income. Case managers assess seniors in need of in home
services. These services, such as home delivered meals, day care, a homemaker, etc.;the
State of Illinois Department on Aging pays for in part or entirely if the clients income
falls in the state guidelines. We assist seniors applying for public aide and food stamps,
and many other programs available to low income persons. Annually we assist 4125
Elgin residents, 69%fall in the low/moderate income status.
Senior Services coordinates a volunteer program, which allows seniors to volunteer to
help in the community without incurring additional expenses. Travel is provided or
reimbursed, as are needed meals while away from home volunteering their time.
We also participate in job training and placement programs for seniors with incomes
below$10,000 annually.
Area Benefiting from proposed project:
Census Tract 851200 Block Group(s)
Population benefiting from proposed project(see attachment A):
• Number of persons or households expected to benefit from this project 16,500.
• Number of low/moderate income population benefiting from project 9,500.
• Please describe the method used to calculate the benefit.
The Illinois Department on Aging and the Northeastern Illinois Area Agency on
Aging, our major funders, mandate a tracking system. Every client is entered into the
system with demographic information such as income, assets, economic need, age,
ethnicity, living arrangements and is client at risk? frail?. Reports are available by zip
code or our locator code. Our codes allow us to report all data by city, township and
county, as needed. The system we use is titled SATS, rights purchased by the State of
Illinois.
NATIONAL OBJECTIVE:
Senior Services request for CDBG funds meets the following national objectives:
1. Benefit low and moderate income person, by providing an area benefit and
creating and maintaining jobs for low income persons. The senior population
in general is considered to be low or moderate income by HUD. In the Elgin
area, 70%of the clients we serve have been proven to be of low or moderate
income.
2. Prevent blight. A well-maintained old building is an asset to a developing
area.
3. Existing condition poses a serious threat to the health or welfare of the
community and other financial resources are not available. The loose pieces
of the limestone façade over the entrance to 101 S. Grove pose a serious
threat.
ELIGIBLE ACTIVITY:
The eligible activities that qualify Senior Services project request for CDBG funding
include the following, using numbering from application:
1. Rehabilitation and Preservation Activities.
a. Rehabilitation assistance of a nonprofit-owned nonresidential building.
b. Historic Preservation. Rehabilitation, preservation or restoration of historic
properties whether publicly or privately owned.
2. Improvements, the removal of architectural barriers.
PROJECT COST ESTIMATE: Provide cost information below and/or attach additional cost estimate
summaries. Ten percent (10%) of the cost subtotal must be added for both federal labor standards and
project contingency costs.
Project Cost Elements Estimated Cost
1 Remove Plates/Repair & $2,000
Glean stone
2. Mortar/Caulk Repairs 3,000
3. Research & Repair Window 4,900
Well Water Entry
4. Main Entrance Accessibility 21,000
5. Estimated Cost Subtotal 30,900
6. Add 10%of line 5 for 3,090
federal labor standards
7. Add 10%of line 5 for 3,090
project contingency
8. Total Estimated Cost $37,080
OTHER PROJECT FUNDING SOURCES AND AMOUNTS:
Funding Source Amount of Funding
1. $
2. $
3 $
4. $
Total Funding From Other Sources $ None
•
17
PROJECT IMPLEMENTATION:
Task Time-frame
1. Prepare bid documents. 6 weeks
2. Secure bids, according to guidelines. 5 weeks
3. Award bids, meet with contractors and city
to schedule work and insure standards will be
met. 2 weeks
4. Remove plates, begin mortar and limestone
repairs. 4 weeks(Mortar and caulking repairs
are subject to weather conditions)
5. Entrance renovation. 4 weeks (concurrent with exterior
repairs, also dependent to some
extent, on weather)
6. Clean exterior, final inspection. 1 week
Total number of months required for project completion: 5 months
DOCUMENTATION AND REPORTING: During the course of this project, you are
required by federal regulations to report on the clientele served by this project. Describe
the method you will use to collect and maintain information on the:
• Number of persons/households being served
• Number of low and moderate income persons/households being served
• Household size and household income of clientele served
• Race/ethnicity of clientele served
• Number of female-headed households served
We will collect all data needed to fulfill federal regulations using the data collection
system SATS. Case managers collect all needed information and the business office
inputs into system. (Sample of data sheet attached). This system meets the federal
NAPIS reporting requirements as well as the requirements of the Illinois Department on
Aging. Client information is maintained on disk indefinitely.
Copt/ of data collection form attached.
EXHIBIT B
ASSURANCES
The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies,
guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with
the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant that:
1. It possesses legal authority to make a grant submission to the City and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar
action authorizing the person identified as the official representative of the SUB-RECIPIENT to
execute the Agreement, all understandings and assurances contained herein, and directing the
authorization of the person identified as the official representative of the SUB-RECIPIENT to act in
connection with the execution of the Agreement and to provide such additional information as may
be required.
3. Prior to submission of its application to the City, the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b) and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities that
will benefit persons of low and moderate income; and
(2) Its plan for minimizing displacement of persons as a result of activities assisted
with CDBG funds and to assist persons actually displaced as a result of such
activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the
SUBGRANTEE will administer all programs and a tivities related to housing and commu-
nity development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and
12086, and implementing regulations issued at 41 CFR Chapter 60;
(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order
12259, and implementing regulations at 24 CFR Part 107;
(G) Section 504 of the Rehabilitation Act of 1973; (Pub. L. 93-112), as amended, and
implementing regulations when published in effect
13
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
regulations when published for effect;
(I) The relocation requirements of Title II and the acquisition requirements of Title Ill of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended, and the implementing regulations at 24 CFR Part 42, as required under 24
CFR 570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11738 relating to the prevention, control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(M) The Fair Housing Act (42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will
comply with 570.608; and
6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of
the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulation (40 CFR Part 15), which prohibit the ue under nonexempt Federal contracts,
grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall
require reporting of violations to the County, HUD, and to'the AESOP Assistant Administrator for
Enforcement (EN-329).
7. It has developed its application so as to give maximum feasible priority to activities which benefit
low and moderate income families or aid in the prevention or elimination of slums or blight; (the
application may also include activities which the SUB-RECIPIENT certifies are designed to meet
other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community, and other financial
resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD
pursuant to 570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part
with funds provided under Section 106 of the ACT or ith amount resulting from a guarantee
under Section 108 of the ACT by assessing any amount against properties owned and occupied
by persons of low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements, unless: (1) funds received under
Section 106 of the ACT are used to pay the proportion ofsuch fee or assessment that relates to
the capital costs of such public improvements that are fin6nced from revenue sources other than
under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned
and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks
sufficient funds received under Section 106 of the ACT to comply with the requirements of
subparagraph (1) above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
14
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlle substance is prohibited in the SUB-
RECIPIENT's workplace and specifying the acti ns that will be taken against employees
for violation of such prohibition;
(B) Establishing a drug-free awareness program to i orm employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (A);
(D) Notifying the employee in the statement required by paragraph (A) that, as a condition of
employment under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring
in the workplace no later than five days atter such conviction;
(E) Notifying the City of Elgin's Planning and Neighborhood Services Department within ten
(10) days after receiving notice under subparagraph (D)(2) from an employee or
otherwise receiving actual notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under
subparagraph (D)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (A), (B), (C), (D), (E)and (F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations.
12. In regards to lobbying, the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the SUB-
RECIPIENT, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
15
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the Federal Contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(C) The SUB-RECIPIENT shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prereq-
uisite for making or entering into this transaction imposed by section 1352, title 31, U.S.
Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
•
16
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB-REC PIENT of the Community Development
Block Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination
against any employee who is employed in carrying out work from,the assistance received from the City of
Elgin and the Department of Housing and Urban Developm nt, or against any applicant for such
employment, because of race, color, religion, sex, age or nati nal origin, including but not limited to
employment, upgrading, demotion or transfer; recruitment or rec fitment advertising; lay off or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any brant contract, loan, grant insurance or
guarantee involving Federally assisted construction work, or modification thereof, which is paid for
in whole or in part with funds obtained from the Community Development Block Grant program,
the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b),
in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and implementing
regulations issued in 41 CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with aspect to its own employment practices
when it participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the City of Elgin, the Department of Housing and Urban
Development and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of
the Secretary of Labor.
(4) It will furnish the City of Elgin, the Department of Houeing and Urban Development and the
Secretary of Labor such information as they may require for the supervision of such compliance,
and will otherwise assist the County of DuPage and the Department of Housing and Urban
Development in the discharge of primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order
11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated
eligibility for government contracts and Federally assisted construction contracts pursuant to the
Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may
be imposed upon contractors and subcontractors by the Secretary of Labor, the City of Elgin or
the Department of Housing and Urban Development.
(7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the City of
Elgin, or the Department of Housing and Urban Development may take any or all of the following
actions: cancel, terminate or suspend, in whole or in part, this grant, refrain from extending any
further assistance to the SUB-RECIPIENT until satisfactory assurance of future compliance has
been received; and refer the case to the Department of Housing and Urban Development for
appropriate legal proceedings.
17
f
SUB-RECIPIENT: Senior Services Associates, Inc.
ADDRESS: 101 S. Grove Street
Elgin, Illinois 60120
BY:
Bette Schoenholtz Executive Dir for
DATE: I JicIo9
ATTEST:
18
t4 oFE4.c, Agenda Item No.
f if` City of Elgin
tip; E -
L _ � ' 4
ti
July 23, 2004 Cls ,
i J
1
TO: Mayor and Members of the City Council N
QUALITY HQUSING
FROM: David M. Dorgan, City Manager a+,> ' '
Amy Coyne, CDBG Program Coordinator
SUBJECT: Senior Services Associates Community Develo ment Block Grant Sub-recipient
Agreement
PURPOSE
The purpose of this memorandum is to provide the Mayor and embers of the City Council with
information regarding the Sub-Recipient Agreement betwe:i the City of Elgin and Senior
Services Associates.
RECOMMENDATION
eIt is recommended that the City Council approve the Sub-Reci,ient Agreement between the City
of Elgin and Senior Services of Elgin in the amount of$37,080
BACKGROUND
Senior Services Associates is a not-for-profit organization est•blished to provide services to the
senior citizens of Elgin. Senior Services provides counseling, at home visits, and a drop in day
facility which provides a place to visit with friends and enjoy 1 ch.
Senior Services applied for Community Development Block ant (CDBG) funds in 2004. The
funding was approved by the City Council in March 2004 and implemented into the 2004
Annual Updated Action Plan. The plan was submitted to HUD and approved in May 2004.
Senior Services was allocated a total of$37,080 in CDBG fun',s from the 2004 CDBG Program
Year. The funds will be utilized to renovate the exterior of the building, located at 101 S. Grove
Avenue, Elgin. Renovation work will consist of reconfig ng the front entrance making it
handicap accessible and façade improvements.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
(1116
1
•
e,_ CDBG—Senior Services
July 23, 2004
Page 2
9111/4_____FINANCIAL IMPACT
The Sub-recipient Agreement with Senior Services will total $37,080. Pending HUD's
execution of the Funding Agreement, sufficient funds are budgeted ($37,080) and available
($37,080) to enter into this agreement in the CDBG Program Year 2004, Major Repairs/Building
Structures, account number 230-0000-791.93-36, project number 154075.
LEGAL IMPACT
01 None
ALTERNATIVES
1. Approve the attached Sub-Recipient Agreement.
2. Do not proceed with the Sub-Recipient Agreement at this time.
Respectfully submitted for Council consideration.
r
AC/sr
Attachments