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Home My WebLink About04-239a Resolution No. 04-239 RESOLUTION APPROVING CHANGE ORDER NO. 3 IN THE CONTRACT WITH METCALF & EDDY, INC. FOR THE FOX LANE BOOSTER PUMP STATION PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Metcalf&Eddy, Inc. for engineering services for the Fox Lane Booster Pump Station Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 3, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that David M.Dorgan, City Manager, and Dolonna Mecum, City Clerk,be and are hereby authorized and directed to execute Change Order No.3,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: September 8, 2004 Adopted: September 8, 2004 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk t ELGIN, ILLINOIS PROJECT: CONSTRUCTION SERVICES AT THE FOX LANE BOOSTER STATION CHANGE ORDER NO. 3 AND FINAL ORIGINAL CONTRACT: The original contract with Metcalf & Eddy, Inc. was dated April 17, 2000 and was to provide supplemental engineering services related to the Fox Lane Booster Pumping Station Project. SCOPE : The Scope of Services in Paragraph I of the Agreement shall be modified to include the supplemental services indicated below: 1 . Provide construction Phase services beyond the original contract completion date of February 15, 2003. Services are to be provided through September 30, 2003 . Services include on-site inspection, phone calls with the construction contractor regarding progress, schedule contractor submittals, and an additional seven months of project administration. 2 . Review and evaluate leak repair alternatives for the suction and discharge piping. 3 . Assist City with meetings, correspondence, and other advice related to the construction contractor' s untimely performance of the work. REASONS FOR CHANGE: This Change Order No . 3 and Final is in the best interest of the City and is authorized by law. The construction work scope adjustments were unforeseen at the time of original contract award. This Change Order No. 3 and Final is also germane to the original agreement. COMPENSATION: Paragraph III of the Agreement is hereby amended by adding the following: The City shall pay the Engineer for the supplemental services described in this Change Order No. 3 and Final in an amount not to exceed $9, 210 . 00 . The contract amount shall be increased as follows: Original Contract Amount: $123, 190. 00 Amendment No. 1 : $ 3, 450. 00 Amendment No. 2 : $ 22, 600. 00 This Change Order No. 3 $ 9, 210 . 00 Adjusted Contract Amount: $158, 450 . 00 The additional amount for the supplemental services to be provided pursuant to this Change Order No. 3 and Final shall not exceed $9, 210 . 00 without further written authorization. OTHER CONTRACT PROVISIONS: All other contract provisions shall remain in full force and effect. AGREED TO THIS 137/f DAY OF S E /i j, , 2004 . METCALF & EDDY, INC. CITY OF ELGIN By % :y '/ 4 Crai g Brunner City Manager esident Attest: City Clerk F:\Legal Dept\Agreement\Change Order-Metcalf & Eddy-Fox Ln.doc a E la0 I I . , 0� IIII .�' II 11111 G I::: hill M S August 20, 2004 MP I � lilti • FINANCIALLY STABLE CITY GOVERNMENT TO: Mayor and Members of the City Council EFFICIENT SERVICES, AND QUALITY INFRASTRUCTURE FROM: David M. Dorgan, City Manager Larry E. Deibert, Director of the Water Department SUBJECT: Authorization for Change Order No. 1, Final Payment, and Acceptance of the Completed Fox Lane Booster Pump Station PURPOSE The purpose of this memorandum is to provide the Mayor and members of City Council with information to consider the authorization for Change Order No. 1, final payment, and acceptance of the Fox Lane Booster Pump Station project completed by Bowen Engineering Corporation. RECOMMENDATION It is recommended that the Mayor and the City Council accept the completed Fox Lane Booster Pump Station project, and authorize both the final payment in the amount of $40,539.10 and execution of Change Order No.1 in the amount of$5,860.90 (Deduct) with Bowen Engineering Corporation. BACKGROUND On April 10, 2002, the City Council awarded a contract to the Bowen Engineering Corporation for the construction of the Fox Lane Booster Pump Station. Change Order No. 1 includes 15 items. Seven items are add items, seven are deduct items, and one item has no associated cost. These items include the following: 1. Layout adjustment 2. Tree removal 3. Removal of buried concrete pipe 4. Delay due to unknown cables 5. Unsuitable backfill material 6. Current Transformer(CT) Cabinet 7. Conduit material 8. Programmable Logic Control (PLC) and SCADA Programming 9. Modifications to seal water piping 10. Pipe insulation 11. Watering 12. Mowing • Change Order No. 1, Final Payment and Project Acceptance August 20, 2004 Page 2 13. Change in Contract Times 14. Additional Construction Phase Engineering Services 15. Generator Receptacle and RPZ These items are further explained in the attached copy of the Change Order. The total net contract adjustment for Change Order No. 1 is a deduction in the amount of $5,860.90. This project was completed successfully by Bowen Engineering Corporation of Indiana. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None FINANCIAL IMPACT The final contract amount with Bowen Engineering Corporation is as follows: Original Contract Amount $464,000.00 Change Order No. 1 (Net Deduct) $ 5,860.90 Revised Contract Amount $458,139.10 Previous Payments $417,600.00 Final Payment $ 40,539.10 The final accounting for project number 409546 is as follows: Total Budget $617,600.00 Total Expenditures $617,398.65 Funds Remaining $ 201.35 LEGAL IMPACT None ALTERNATIVES 1. Accept this deductive change order. 2. Do not accept this deductive change order. Respectfully submitted for Council consideration. LED:PLB Attachments