Loading...
HomeMy WebLinkAbout04-216 Resolution No. 04-216 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH ACRUX CABLING, LLC FOR THE FIBER OPTIC CABLE PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Acrux Cabling, LLC for the Fiber Optic Cable Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that David M.Dorgan, City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and directed to execute Change Order No. 1,a copy ofwhich is attached hereto and made a part hereof by reference. s/Robert Gilliam Robert Gilliam, Mayor Pro Tern Presented: July 28, 2004 Adopted: July 28, 2004 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk Elgin,Illinois Project 219511 Metropolitan Fiber Optic Network Construction CHANGE ORDER No. 1 ORIGINAL CONTRACT: Phase II of the contract for Metropolitan Fiber Optic Network Construction with Acrux Cabling, L.L.C. SCOPE: This Change Order No. 1 provides for four additional facilities at the Elgin Sports Complex to be included in the Fiber Optic Network. This change order affects a contract entered into between the City of Elgin and Acrux Cabling LLC.,dated February 14,2003 for Phase II of the Metropolitan Fiber Optic Network Construction Project. REASONS FOR CHANGE: The original Phase II agreement provided for only one facility at the Elgin Sports Complex to be included in the fiber optic network. The Parks and Rec Department requested that the four other buildings at the sports complex be included in the Network to provide VOIP telephone and computer support in those facilities. The necessity for the changes were not reasonably foreseeable at the time the original contract was signed, the change is germane to the original contract as signed and the change order is in the best interests of the City and authorized by law. SUMMARY OF CHANGES AND CONTRACT AMOUNT: The Phase II contract will be revised as follows: Original Phase R Contract Amount: $ 563,230 Change Order No. 1 Increase: $ 19,560 New Total Phase II Contract Amount: $ 582,790 Total increase in contract is 3.5%of original contract amount. OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. AGREED TO THIS 7 DAY OF July,2004. Acrux Cabling L.L.C. CITY OF ELGIN By By 'Pick 61 K, City Manager 4cY'uy (2Ab�inj L L0- Attest: City Clerk City of Elgin Agenda Item No. { July 9, 2004 ra TO: Mayor and Members of the City Council 1 "x FINANCIALLY STABLE CITTGOVEPNMENT FROM: David M. Dorgan, City Manager AND QUAUTY IINFRASTRUCTUM Jeffery D. Massey, MIS Director SUBJECT: Authorization for Change Order No. 1 on the Phase 2 Contract for RFP 01-157 Fiber Optic Cable with Acrux Cabling, LLC. PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to approve Change Order No. 1 to Acrux Cabling, LLC for the Fiber Optic Cable Project, RFP 01-157. RECOMMENDATION It is recommended that the City Council approve Change Order No.l in the amount of$19,560 to Acrux Cabling, LLC for the Fiber Optic Cable Project. BACKGROUND In June of 2002 the City began a two phase Fiber Optic Cabling project. The scope of the project is to extend the fiber network, adding more than 10 miles of new fiber optic cable. Phase One included the Public Works building, the Water Department facilities at Slade Ave meter shop and Riverside Water treatment plant, all Wing Park facilities and the Highlands Golf Club pro shop. Phase One was completed in December 2002. Phase Two includes the Bluff City Cemetery office, the Elgin Sports Complex office, all facilities at Lords Park, Fire Station 6, Airlite Water Plant, connecting Wing Park to the City network and adding additional fiber strands between City Hall and the U46 Admin Building (the center of the Elginet Network). At the completion of Phase Two, all current City facilities will be included in the fiber wide area network, which enables us to run voice, video, and data over the network. We have the ability to share large data files, e-mail, voice-mail, phone service, and video over the high speed fiber network. The fiber itself has a useful life expectancy of more than 30 years. The final 2 segments of Phase Two will be complete within a few weeks. Acrux completed all required segments on time and within budget. All segments completed are now in productive use. Authorization for Change Order No. 1 on the Phase 2 Contract with Acrux Cabling, LLC. July 9,2004 . Page 2 This change order is for additional fiber optic cable installed at the Elgin Sports Complex. When the Sports Complex office was connected to the fiber optic network, the Parks & Recreation Department requested that fiber cable also be installed to the softball field concession stand, office/garage and the two scoring towers. This additional fiber allows for voice over IP phone support in those buildings and also for point-of-sale computer terminals to allow access to the integrated Parks & Rec software Rec-Trac. Providing point-of-sale terminals improves concession operations and Parks maintenance operations and allows for greater inventory and cost of goods control through the use the Rec-Trac system. All of the Parks buildings at Lords Park, Wing Park and the Sports Complex/Highlands Golf Course are now connected to the fiber optic network. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT The total cost of the Change Order is $19,560. There are funds budgeted ($365,165) and available ($113,591) in Riverboat Fund, Capital Projects account number 275-0000-791.92-47, project 219511 MIS Strategic Plan Initiatives to pay for this change order. EGALIMPACT The form of the proposed change order is being reviewed by the legal department. ALTERNATIVES 1. Approve Change Order No. 1 as recommended. 2. Do not approve Change Order No. 1. Respectfully submitted for Council consideration. Jm t