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Home My WebLink About04-170 Resolution No. 04-170 RESOLUTION AUTHORIZING EXECUTION OF A NEEDS ASSESSMENT AGREEMENT WITH THE UNITED WAY OF ELGIN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS, that David M.Dorgan,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and directed to execute a Needs Assessment Agreement on behalf of the City of Elgin with the United Way of Elgin for a community needs assessment,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: June 23, 2004 Adopted: June 23,2004 Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk NEEDS ASSESSMENT AGREEMENT THIS AGREEMENT is hereby made and entered into this ,,I)P day of fljN E , 2004 by and between the CITY OF ELGIN, ILLINOIS, (a municipal corporation (hereinafter referred to as the "City") , and UNITED WAY OF ELGIN, an Illinois non-profit corporation (hereinafter referred to as "United Way") . WHEREAS, City has determined it to be in its best interests and in the best interests of its citizenry to assess the needs of its citizens with respect to various quality of life issues including, but not limited to, the performance of city government and health, educational, housing, recreational and diversity issues; and WHEREAS, United Way is well-informed as to the needs and history of City and is in the process of conducting a needs assessment; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby agree as follows: 1. City shall pay to United Way the sum of Twenty Thousand Six Hundred Fifty Dollars ($20,650) on or before , 1-3C , 2004 . 2 . United Way shall obtain and provide to City a needs assessment study which shall include data regarding perceived community needs (hereinafter referred to as "Assessment") . 3 . United Way shall provide Assessment on or before April 30, 2005. 4. Time is of the essence of this agreement. 5. In the event United Way fails to perform any of the terms or provisions of this agreement, United Way shall refund to City all funds provided by City to United Way upon thirty (30) days written demand. 6. The terms of this agreement shall be severable. In the event that any of the terms or provisions of this agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this agreement shall remain in full force and effect. 7. This agreement shall not be construed so as to create a joint tenancy, partnership, employment or other agency relationship between the parties hereto. 8. This agreement shall be subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this agreement shall be in the Circuit Court of Kane County, Illinois. CITY OF ELGIN UNITED WAY OF ELGIN Bx`%7�/""'" By David M. Dor an Its t4.( dpf, City Manager Attest: C49411--r—e City Clerk F:\Legal Dept\Agreement\United Way of Elgin.doc E :'t!! E ,s I IO ,��► n►it �I� 1 G L'i�" ; d� M G �'►►►►N d IOO 131I "«" ' ROI AL N + N ►" \i ' I J '► ' '_.. lk-$ F FINANCIALLY STABLE CITY GOVERNMENT INANCIALLY STABLE CITY GOVERNMENT EFFICIENT SERVICES. EFFICIENT SERVICES. AND QUALITY INFRASTRUCTURE AND OW.LITV INFRASTRUCTURE Au_ust 11 2004:':':: 1nn1nn.,,, 11111)1r111114X4,,,.4 11111A 4.,,,,1 11111nn4.,,,7 I I . 3,2004 TO: Mayor and Members of the City Council FROM: David M. Dorgan,City Manager Gilbert Feliciano,Community Relations/Outreach Coordinator SUBJECT: Community Needs Assessment PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to enter into a contract with the United Way of Elgin for the purposes of a community needs assessment. The needs assessment study results will provide the City, United Way of Elgin, and the community at-large with concrete and tangible data regarding the perceived needs of the community with respect to various quality of life issues including, but not limited to,performance of City gGovernment, and health, educational,housing, recreational and diversity issues. RECOMMENDATION It is recommended that the City Council approve the contract with United Way of Elgin and authorize them to contract with O'Connor Research and Action(ORA)to conduct a Community Needs Assessment of citizen opinions for $' ,_ !! ' . . - .., • $25:0004.20,650. BACKGROUND The City allocated funding in the 2004 Budget for a community needs assessment study.ThisPer a recommendation by the United Way the study wouldill be prepared by ORA. The United Way of Elgin is considered the de facto leader with respect to community-based organizations and non-profit social service agencies. Because of their critical role in the community, and per City Community Needs Assessment August 11. 2004 . , !!., !! ,!„ !. .. !. 3,2004 Page 2 Council direction. •. • . . _it was determined they would lead the ehatteproject,rather than the City, of coordinating the logistical details of this effort. On April 22,2004,the Board of Directors of United Way of Elgin formally approved a collaborative effort with the City of Elgin and ORA as the lead company in producing said Community Needs Assessment Study. e . .. • . issues } • . • to. • • . • • •, •. . • • , +eatien l-a --di'&s i ty issues.ORA would work closely and directly with the United Way of Elgin,the City of Elgin and United Way's Community Needs Assessment ad hoc Committee. The results are directly influenced by the City Council's nine(9)Strategic Goals. Community Needs Assessment August 11. 2004 !"• !! • U!•.• ! • !! ! , 3,2001 Page 3 The proposed study would involve focus groups, statistical indicators, information/referral data and a community survey. ORA will be facilitating a scientific needs assessment survey of a statistically valid random set of residents, including the Hispanic population, on City services and quality of life issues in Elgin. The United Way of Elgin will contract with ORA.O'Connor Research& Action, Inc.(ORA). A special emphasis will be placed on the Hispanic population of Elgin which is presently estimated at forty percent (40%). In addition, considerable time will be spent with the African American and Laotian communities. Focus groups are one of the most effective methodologies in this community because of the cultural and language barriers present in other methodologies such as telephone and written surveys. It is expected that many of these questions will focus on quality of life issues. The survey would be conducted during the summer and the results would be available for review by the end of the first quarter 2005. Furthermore, the use of the needs assessment study in making decisions is critical toward the City Manager's Office goal of using performance measures as a method by which to judge the efficiency and effectiveness of City Services. An important aspect of this study is the coalescing of other external collaborating materials such as Census 2000 information, 2002 Community Survey and other relevant studies conducted in Elgin. ORA was contacted and asked to provide a proposal (attached)to conduct the study. In addition, ORA was asked to give special attention to the Latino population because of their unique language and cultural barriers. ORA has proposed a cost of$41,300 for the Community Needs Assessment. United Way of Elgin and the City of Elgin will share costs equally_lifiy percent (50%) _Costs were cut with the use of a local volunteer base and the utilization of the City of Elgin's Hispanic Outreach Coordinator. It was felt that should more focus groups be needed, a revised cost amount would be required and considered. The City's costs \\ill be limited tca_.S2:5,4)00:0(). COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED • . ._ .. ' : • A community task force has been established by the United Way in order to oversee the project. This task force is represented by numerous not- for-profit and cultural agencies., FINANCIAL IMPACT A total of$35,000 was budgeted for this project in the 2004 Riverboat Fund—bud—get, account number 275-0000-791.30-99, p jec-t----number 039580, -Miscellaneous Professional Services, project number 039580. Community –Needs Assessment. ORA's proposed fee of $41,300 for the study is inclusive of all costs. It is being recommended that the City contract with the United Way for initial amount of$20,650. . •ere could : • •- . • .. . scope--would--be approved cont mp at—-0, . • • - •: to--the City Council for consideration.. There are sufficient funds available in the account for this purpose. Community Needs Assessment August 11.. 2004 . !!., !! !!. , !!. , • !! • .! 3,2001 Page 4 LEGAL IMPACT An agreement will need to be prepared.- : :. . . . _ - >e. Community Needs Assessment Au'ust 11, 2004June 2 2001Ma 6 2001Ma 6 2001Ma 4 2001Ma 4 2001Ma 3 2001May 3,2004 Page 5 ALTERNATIVES 1. Approve a contract with United Way of Elgin for a Community Needs Assessment study of residents. 2. Do not proceed with a contract with United Way of Elgin for Community Needs Assessment study of residents. Respectfully submitted for Council consideration. DMD/gf Attachments