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Home My WebLink About03-82 Resolution No. 03-82 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH GETDOWN UNDERGROUND FOR THE COUNTRY KNOLL RELIEF SEWER PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Getdown Underground for the Country Knoll Relief Sewer Project ; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: April 2 , 2003 Adopted: April 2 , 2003 Omnibus Vote : Yeas : 5 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ELGIN, ILLINOIS PROJECT 339620 CHANGE ORDER No. 1 SCOPE: This Change Order No. 1 will provide additional items necessary to complete the Country Knoll Relief Sewer Project in an acceptable manner. This change order affects a contract entered into between the City of Elgin and Getdown Underground of Batavia, IL, an Illinois corporation, dated June 26, 2002 for the Country Knoll Relief Sewer Project. REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is authorized by law. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be revised is as follows: See Attachment A The original contract with Getdown Underground is $279,348.99. By reason of Change Order No. 1, the contract for the Country Knoll Relief Sewer Project will be increased in the amount of thirty four thousand one hundred seven and 00/100 dollars ($34,107.00). The new contract amount, inclusive of Change Order No. 1 and Final is three hundred thirteen thousand four hundred fifty five and 99/100 dollars ($313,455.99). CHANGE ORDER No.1 February 26, 2003 Page 2 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this day of , 2003. Recommended: ENGINEERING DIVISION By: Title: _ Date: a- G 0 Accepted: GETDOWN UNDERGROUND Party of the Second Part (Contractor) By: ge,ype-A5 Title: 0/� Date: V,— /0r— 67_1 Approved: CITY OF ELGIN Party of the First Part (Owner) By: Z(a471-1-0-tTitle: Date: Y//9' G.3 V TUOT1T4OTTV • CITY of ELGIN Request for Approval of Change in Plans Date JANUARY 24, 2003 County KANE Contractor GETDOWN UNDERGROUNG INC Local Agency ELGIN Address 1311 N RADDANT ROAD Section COUNTRY KNOLL LN RELIEF BATAVIA, IL 60510 Request No. 1 Z addition I recommend that an ❑ extension be made ® to the above contract. ❑ deduction ❑ from Between Station N/A and Station N/A a net length of N/A (Do not fill in unless a change in length is involved) The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. Show station location for major items. Items Description and Unit Quantity Unit Price Additions Deductions POROUS GRANULAR BACKFILL CU YD 150 32.00 4,800.00 INLETS TO BE RECONSTRUCTED EACH 2 700.00 1,400.00 PAVEMENT REMOVAL SQ YD 50 65.00 3,250.00 PAVEMENT PATCHING 2" SQ YD 1100 15.00 16,500.00 CONDUIT IN TRENCH 2" PVC FOOT 258 20.00 4,902.00 COMB CURB & GUTTER REM & REPL FOOT 210 15.5 3,255.00 • Totals $34,107.00 Net Change $34,107.00 Amount of original contract$ 279,348.99 Z addition Total net ❑ deduction to date $ 34,107.00 which is 12.2 % of Contract Price COUNTRY KNOLL RELIF SEWER POROUS GRANULAR BACKFILL A high water table was encountered during installation of the sanitary sewer which was not known at the time bids were submitted. This condition caused the foundation on which the sanitary sewer was to be placed to be unstable. This material had to be removed and replaced with suitable bedding material. There was no pay item in the contract for this work. ($4,800.00 increase) INLETS TO BE RECONSTRUCTED Existing inlets at the corner of Country Knoll and Oakmont were originally constructed of brick and mortar: They were in poor condition prior to construction and deteriorated even more during installation of the sewer. There was no pay item in the contract for this repair. ($1,400.00 increase) PAVEMENT REMOVAL During excavation for the sewer, it was discovered that sections of the street had a concrete base course which had to be removed. Available records indicated that the existing base course was aggregate. Removal of the concrete base course is more time consuming and more costly to dispose of than an aggregate base course. ($3,250.00 increase) PAVEMENT PATCHING 2" The lift station was not operational at the time that the street needed to be paved to maintain access through winter. The permanent patching could not be completed because the sanitary services cannot be installed until the lift station is operational. A temporary patch was necessary to allow for access and plowing of the street during winter. (16,500.00 increase) CONDUIT IN TRENCH 2" PVC SBC/Ameritech requested that the telephone cable be installed in a rigid conduit and not direct burial as the plans showed ($4,902.00 increase) CURB AND GUTTER REMOVAL AND REPLACEMENT The existing high water table that caused the unstable foundation also caused the trench walls to collapse increasing the overall trench width to increase beyond the curbline. Additional curb and gutter was damaged and had to be replaced ($3255.00 increase) 0OFE-4C ° ' City of Elgin .°,t,r,l,, ,,,CE A L k! G 4 ;� Ill March 7, 2003 1 j).i N i 4 I FINANCIALLY STABLE CITY GONEfCJMENT EFFICIENT SEIR ICES, TO: Mayor and Members of the City Council AND Q14U7VINFRASTRUCTURE FROM: Olufemi Folarin, Interim City Manager SUBJECT: Authorization of Change Order No. 1 for the Country Knoll Relief Sewer Project PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorization of Change Order No. 1 for the subject project . rm.' BACKGROUND The City Council awarded the contract for the Country Knoll Relief Sewer Project to Getdown Underground at its meeting on June 26, 2002 . The project consists of the installation of a lift station and relief sewer to eliminate sewer backups that currently occur at several homes on Country Knoll Lane. Change Order No. 1 will add five new contract pay items ($30, 852 . 00) and provide additional quantity for one existing contract pay item ($3 , 255 . 00) . The additions are as follows: 1. POROUS GRANULAR BACKFILL A high water table was encountered during installation of the sanitary sewer which was not known at the time bids were submitted. This condition caused the foundation on which the sanitary sewer was to be placed to be unstable. This material had to be removed and replaced with suitable bedding material . There was no pay item in the contract for this work. ($4, 800 . 00 increase) 4 emk 2 . INLETS TO BE RECONSTRUCTED Existing inlets at the corner of Country Knoll and Oakmont were originally constructed of brick and mortar. They were in poor •C01/Country Knoll Relief Sewer March 7, 2003 Page 2 condition prior to construction and deteriorated even more during installation of the sewer. There was no pay item in the contract for this repair. ($1, 400 . 00 increase) 3. PAVEMENT REMOVAL During excavation for the sewer, it was discovered that sections of the street had a concrete base course which had to be removed. Available records indicated that the existing base course was gravel . Removal of the concrete base course is more time consuming and more costly to dispose of than a gravel base course. ($3, 250 . 00 increase) 4. PAVEMENT PATCHING 2" The lift station was not operational at the time that the street needed to be paved to maintain access through winter. The permanent patching could not be completed because the sanitary services cannot be installed until the lift station is operational . A temporary patch was necessary to allow for access and plowing of the street during winter. ($16, 500 .00 increase) 5. CONDUIT IN TRENCH 2" PVC SBC/Ameritech requested that the telephone cable be installed in a rigid conduit and not direct burial as the plans showed. ($4, 902 . 00 increase) 6. CURB AND GUTTER REMOVAL AND REPLACEMENT The existing high water table that caused the unstable foundation also caused the trench walls to collapse increasing the overall trench width to beyond the curbline. Additional curb and gutter was damaged and had to be replaced. ($3 , 255.00 increase) COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . Imo" C01/Country Knoll Relief Sewer March 7, 2003 Page 3 FINANCIAL IMPACT The original budget for this project was $275, 000 funded in account number 380-4200-795 . 92-41, 2000 G.O. Bond Fund, project number 339620 . Change Order No. 1 will result in an increase to the contract with Getdown Underground of $34, 107. 00 . Funding for this change order is available in the 1999 G.O. Bond Fund, account number 399-4200-795 . 92-41, 2002 Sanitary Sewer Repairs, project number 339665 (available funds are $26, 229 .50) and project number 339663 (available funds are $10, 069 . 85) . Budget transfers will be required. The existing contract with Getdown Underground totals $279, 348 . 99. The new contract value will be $313, 455 . 99 . GAL IMPACT None. ALTERNATIVES 1 . Approve Change Order No. 1 as recommended. 2 . Do not approve Change Order No. 1 . RECOMMENDATION It is recommended that the City Council authorize execution of Change Order No. 1 with Getdown Underground in the amount of $34, 107 . 00 for the Country Knoll Relief Sewer Project . Respectfully submitted, A Olu emi F. arin • Int-rim Ci. ' - ager SP:do Attachments